1 May Experience Travel-Study Programs: Guideline and Questionnaire Proposal Deadline: Monday, September 3, 2012 All proposals for May Experience 2013 Study Away programs should use this form. All new proposals for May Experience Study Away program, MUST be discussed with the Assistant Dean for Study Away & International Education. Please contact the Office for Study Away & International Education and schedule an appointment. Once you have received general approval for your proposed new program, you may submit the program proposal below. These guidelines and questions are intended to assist the Study Away Standing Committee and relevant administrators in evaluating the overall feasibility, risk management, and academic merit of the proposal before presenting the study away program for formal faculty action. Please feel free to contact the Assistant Dean for Study Away & International Education, for questions or assistance in completing the form below. Submission instructions and other documents designed to support your planning are available at www.furman.edu/international. SECTION A: ARE YOU PROPOSING A MAY EXPERIENCE PROGRAM THAT HAS BEEN PREVIOUSLY APPROVED BY THE FACULTY? NOT PREVIOUSLY APPROVED_____ If not previously approved, please complete Sections B & C below in full PREVIOUSLY APPROVED ________ YEAR APPROVED ________ If previously approved, please complete Section B below AND Questions 3, 5, 6 & 9 in Section C below. Since this is a previously approved program, for Section C, you may either copy and paste relevant sections from the old proposal, or state ‘see program proposal for year “….” (Copies of approved program proposals may be requested from the Office for Study Away & international Education). 2 NOTE: Please keep the Office for Study Away & International Education informed on your intent to submit a previously approved program. Email the Assistant Dean for Study Away & International Education, before submission of the proposal. This will enable us to keep a list and inventory of programs for the upcoming year and will facilitate better planning. SECTION B: DEPARTMENT(S): FACULTY NAME(S): NAME OF THE PROGRAM: LOCATION(S) OF THE PROGRAM: PROPOSED SEMESTER/YEAR: TITLE & DESCRIPTION: (provide the title and a brief description for your program. (Word Limit 150) Note: This will be the title and the description that will be used for all study away marketing material and will be posted as such on the Study Away website. See, Study Away Website for examples of titles and description in previous years ). www.furman.edu/international. The Office for Study Away and International Education provides an interactive workshop each semester to train faculty in risk management and study away procedures. Every faculty or staff member who will accompany a Furman study away program must participate in this workshop at least once every three years. Have you attended one of these workshops recently ? YES_____ NO____ If YES, date attended ______________ (Contact the Office for Study Away if you are unsure whether you attended within the last three years). IF NO, the dates below are the designated dates for the workshop. If your program proposal is approved, by entering your name below, all the faculty listed who have not attended a workshop in the last three years agree to attend the Study Away Workshop on the designated date below. 3 Name of the Faculty Year Previously Will Attend Workshop Director and/or Faculty Attended Workshop on Date Below Traveling with the Program Please mark your calendar for the appropriate date and enter date above by your name signifying your agreement to attend: May 2013 and Fall 2013 Programs Saturday, April 13, 2013 8:30 am– 2:30 pm Spring 2014 Programs Saturday, Sept. 14, 2013 8:30 am– 2:30 pm 4 SECTION C: 1. Rationale: What is the academic rationale for this travel-study program? 2. Location: Where will the program be conducted and why? Before further development of your proposal please check the following websites for travel advisories, US Department of State Travel Warning List; US Department of the Treasury, OFAC Sanctions List; Center for Disease Control). (Note that the university does not encourage, approve, endorse or grant credit for travel to any country listed on the US Department of State Travel Warning List or on the US Department of the Treasury, OFAC sanctions list. Accordingly no faculty-led travel study, affiliate or exchange program will be permitted to participate in any country or countries on these lists). Discuss how the site/location was chosen and evaluated. Emphasize how the location will facilitate overall student learning and/or the educational goals and mission of the university and the department(s) involved. Provide a statement addressing geographic proximity to existing Furman travel-study programs or Furman affiliate programs and potential consequences of competing with established Furman travel-study, affiliate or existing internship focused programs. 3. Course Content and Description: List the course and accompanying course number. Discuss if the course is linked to a spring/fall semester course or if there are pre-requisites for the May Experience Study Away. Provide brief course description and content. How does this course fit within the overall university or department curriculum (Note, May Experience courses cannot meet General Education Requirements, be independent studies, be courses offered during the fall and spring terms, or be required for the major. They can, however, carry concentration credit or be an elective in a major. They may have pre-requisites but in general should not in order to encourage a wide variety of students to participate in this innovative program of study). Note that consideration of new individual courses (if any), for travel-study is the responsibility of the Curriculum Committee. 4. Itinerary and Dates: Briefly describe your proposed itinerary. Be sure to include countries, cities, places, university residential affiliations etc., with associated days and dates of travel. 5. Housing and Duration of Stay On and Off Campus: How much time will be spent on campus versus and off campus ? How will time on campus be used ? Have the logistics for student housing, classroom space been discussed with the appropriate 5 administrative offices ? Provide brief description of these, with supporting documentation if necessary. 6. Faculty and Staffing: May Experience courses are 2-credit courses. Additional credit will only be granted in extraordinary circumstances. If participating faculty members believe their program merits additional credit they may petition the Study Away Committee and provide a rationale. The committee will make a recommendation to the Dean of the Faculty, who will make the final decision. Each program will receive academic compensation (2 credits OR academic stipend) AND a smaller administrative stipend for the planning work associated with travel coordination and program management. Please use the table below to address the compensation being requested by each faculty/staff member associated with the program. For example, one faculty member teaching the course might request 2 credits and the accompanying faculty member request the administrative stipend; or two faculty might co-teach and co-direct and each would request ½ academic stipend and ½ administrative stipend. Name of Name(s) of Course(s) Taught Compensation Faculty/Instructor Requested Will any faculty or staff resources other than those listed above be used while on site? Discuss the qualifications of others who will assist in the teaching of the courses on site (whether Furman-affiliated or non-Furman-affiliated). If the May Experience Study Away Programs is being led by a single faculty director, please provide the Study Away Committee with a contingency plan that articulates and describes back-up resources that will see the three-week program through to fruition, in the event of an emergency or contingency that prevents the director from being on site with the students full-time. 6 7. Student Participation: Who are the intended student participants for your proposed travel study? Is the program restricted to specific majors or departments? Is this restriction on account of specific department curriculum or pre-requisites? Briefly explain. What are the essential student qualifications you are looking for? Will an attempt be made all things being equal to give preference to graduating seniors? Is the program open to students outside of Furman? 8. Student Recruitment, Travel and Marketing: Who will be primarily responsible for recruiting students for your proposed program? Provide a brief plan including strategies and procedures for advertising, marketing and pre-departure orientation. If a travel agent is required, discuss briefly name of the travel agent (address/contact) and process by which travel agent was selected? 9. Budget: Please complete a budget worksheet that categorizes and outlines details of estimated costs using the budget template on www.furman.edu/international (travel, food, lodging, admission fees, guest lectures, briefings etc.). The proposed budget will be discussed with the Assistant Dean for Study Away and International Education before arriving at a budget target for the program. 10. Endorsement by Department: Please remember to discuss proposal with all relevant department chairs, and seek their endorsement as described in the Submission Instructions at www.furman.edu/international. If your department chair has provided a statement of approval or endorsement, feel free to provide such below.
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