New May Experience Travel-Study Programs: Guideline and Questionnaire by hpbO2Ht



May Experience Travel-Study Programs: Guideline and Questionnaire
           Proposal Deadline: Monday, September 3, 2012

All proposals for May Experience 2013 Study Away programs should use this form.
All new proposals for May Experience Study Away program, MUST be discussed with
the Assistant Dean for Study Away & International Education. Please contact the Office
for Study Away & International Education and schedule an appointment. Once you have
received general approval for your proposed new program, you may submit the program
proposal below.
These guidelines and questions are intended to assist the Study Away Standing
Committee and relevant administrators in evaluating the overall feasibility, risk
management, and academic merit of the proposal before presenting the study away
program for formal faculty action. Please feel free to contact the Assistant Dean for
Study Away & International Education, for questions or assistance in completing the
form below. Submission instructions and other documents designed to support your
planning are available at




If not previously approved, please complete Sections B & C below in full

PREVIOUSLY APPROVED ________                 YEAR APPROVED                 ________

       If previously approved, please complete Section B below AND Questions 3, 5,
       6 & 9 in Section C below.
       Since this is a previously approved program, for Section C, you may either copy
       and paste relevant sections from the old proposal, or state ‘see program proposal
       for year “….” (Copies of approved program proposals may be requested from
       the Office for Study Away & international Education).

       NOTE: Please keep the Office for Study Away & International Education
       informed on your intent to submit a previously approved program. Email
       the Assistant Dean for Study Away & International Education, before
       submission of the proposal. This will enable us to keep a list and inventory of
       programs for the upcoming year and will facilitate better planning.


(provide the title and a brief description for your program. (Word Limit 150)
Note: This will be the title and the description that will be used for all study away
marketing material and will be posted as such on the Study Away website. See, Study
Away Website for examples of titles and description in previous years ).

The Office for Study Away and International Education provides an interactive workshop
each semester to train faculty in risk management and study away procedures. Every
faculty or staff member who will accompany a Furman study away program must
participate in this workshop at least once every three years.

Have you attended one of these workshops recently ?       YES_____       NO____
If YES, date attended ______________
(Contact the Office for Study Away if you are unsure whether you attended within the
last three years).

IF NO, the dates below are the designated dates for the workshop. If your program
proposal is approved, by entering your name below, all the faculty listed who have not
attended a workshop in the last three years agree to attend the Study Away Workshop on
the designated date below.

   Name of the Faculty               Year Previously           Will Attend Workshop
  Director and/or Faculty          Attended Workshop               on Date Below
Traveling with the Program

Please mark your calendar for the appropriate date and enter date above by your name
signifying your agreement to attend:

May 2013 and Fall 2013 Programs     Saturday, April 13, 2013     8:30 am– 2:30 pm

Spring 2014 Programs                Saturday, Sept. 14, 2013     8:30 am– 2:30 pm


1. Rationale: What is the academic rationale for this travel-study program?

2. Location: Where will the program be conducted and why? Before further
   development of your proposal please check the following websites for travel
   advisories, US Department of State Travel Warning List; US Department of the
   Treasury, OFAC Sanctions List; Center for Disease Control).
   (Note that the university does not encourage, approve, endorse or grant credit for
   travel to any country listed on the US Department of State Travel Warning List or on
   the US Department of the Treasury, OFAC sanctions list. Accordingly no faculty-led
   travel study, affiliate or exchange program will be permitted to participate in any
   country or countries on these lists).

   Discuss how the site/location was chosen and evaluated. Emphasize how the location
   will facilitate overall student learning and/or the educational goals and mission of the
   university and the department(s) involved. Provide a statement addressing geographic
   proximity to existing Furman travel-study programs or Furman affiliate programs and
   potential consequences of competing with established Furman travel-study, affiliate
   or existing internship focused programs.

3. Course Content and Description: List the course and accompanying course
   number. Discuss if the course is linked to a spring/fall semester course or if there are
   pre-requisites for the May Experience Study Away. Provide brief course description
   and content. How does this course fit within the overall university or department
   curriculum (Note, May Experience courses cannot meet General Education
   Requirements, be independent studies, be courses offered during the fall and spring
   terms, or be required for the major. They can, however, carry concentration credit or
   be an elective in a major. They may have pre-requisites but in general should not in
   order to encourage a wide variety of students to participate in this innovative program
   of study).

   Note that consideration of new individual courses (if any), for travel-study is the
   responsibility of the Curriculum Committee.

4. Itinerary and Dates: Briefly describe your proposed itinerary. Be sure to include
   countries, cities, places, university residential affiliations etc., with associated days
   and dates of travel.

5. Housing and Duration of Stay On and Off Campus: How much time will be spent on
   campus versus and off campus ? How will time on campus be used ? Have the
   logistics for student housing, classroom space been discussed with the appropriate

   administrative offices ? Provide brief description of these, with supporting
   documentation if necessary.

6. Faculty and Staffing: May Experience courses are 2-credit courses. Additional credit
   will only be granted in extraordinary circumstances. If participating faculty members
   believe their program merits additional credit they may petition the Study Away
   Committee and provide a rationale. The committee will make a recommendation to
   the Dean of the Faculty, who will make the final decision.

   Each program will receive academic compensation (2 credits OR academic stipend)
   AND a smaller administrative stipend for the planning work associated with travel
   coordination and program management. Please use the table below to address the
   compensation being requested by each faculty/staff member associated with the
   program. For example, one faculty member teaching the course might request 2
   credits and the accompanying faculty member request the administrative stipend; or
   two faculty might co-teach and co-direct and each would request ½ academic stipend
   and ½ administrative stipend.

       Name of                     Name(s) of Course(s) Taught               Compensation
   Faculty/Instructor                                                         Requested

   Will any faculty or staff resources other than those listed above be used while on site?
   Discuss the qualifications of others who will assist in the teaching of the courses on
   site (whether Furman-affiliated or non-Furman-affiliated).

   If the May Experience Study Away Programs is being led by a single faculty director,
   please provide the Study Away Committee with a contingency plan that articulates
   and describes back-up resources that will see the three-week program through to
   fruition, in the event of an emergency or contingency that prevents the director from
   being on site with the students full-time.

7. Student Participation: Who are the intended student participants for your proposed
   travel study? Is the program restricted to specific majors or departments? Is this
   restriction on account of specific department curriculum or pre-requisites? Briefly
   explain. What are the essential student qualifications you are looking for? Will an
   attempt be made all things being equal to give preference to graduating seniors? Is
   the program open to students outside of Furman?

8. Student Recruitment, Travel and Marketing: Who will be primarily responsible for
   recruiting students for your proposed program? Provide a brief plan including
   strategies and procedures for advertising, marketing and pre-departure orientation. If
   a travel agent is required, discuss briefly name of the travel agent (address/contact)
   and process by which travel agent was selected?

9. Budget: Please complete a budget worksheet that categorizes and outlines details of
   estimated costs using the budget template on (travel,
   food, lodging, admission fees, guest lectures, briefings etc.). The proposed budget
   will be discussed with the Assistant Dean for Study Away and International
   Education before arriving at a budget target for the program.

10. Endorsement by Department: Please remember to discuss proposal with all relevant
    department chairs, and seek their endorsement as described in the Submission
    Instructions at If your department chair has provided
    a statement of approval or endorsement, feel free to provide such below.

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