"BURLINGTON MUNDIALIZATION COMMITTEE"
GENERAL BROCK PARK COMMITTEE (GBPC): DATE OF MEETING: Wednesday, January 30, 2008 PLACE OF MEETING: Room 305, Third Floor, City Hall, at 7:00 p.m. (public), 7:17 p.m. (in camera), and 7:34 p.m. (public). MEMBERS PRESENT: Ken Woodruff, Amy Schnurr, Sarah Merritt-Kellogg, Katie Brown, Diane Peters, Rebecca Hodgson, Bob Hicks, Murray DePape, Rocco Devito, John Versluis, Cathryn Ainslie, Francine Grimshire, Councillor Jack Dennison, Mayor Cam Jackson (arrived at 7:30 p.m., left at 8:03 p.m.), Tim Commisso, Charlotte O’Hara- Griffin, Janet Lunn, Mike Greenlee, Ron Steiginga, Steve Zorbas, and Kim Phillips MEMBERS ABSENT: Roman Martiuk, Rob Peachey, Sharon Henderson MINUTES WELCOME AND INTRODUCTIONS Tim Commisso chaired the first portion of the meeting and facilitated an introduction of the citizens, staff and council members present. Commisso noted that not all the staff present at tonight’s meeting would attend these meetings on a regular basis. OVERVIEW OF COMMITTEE Kim Phillips asked committee members to update their contact information so that an updated membership list could be distributed, and noted that the City Manager is available when needed to assist (as Tim Dobbie did previously) but would not be invited to each meeting. Phillips noted that the General Brock Park Committee “represented by an executive group of eight to twelve people” was recognized by council as “representative of the interests of the community”. The means that the two council appointees, Councillor Dennison and Mayor Jackson, represent council in their role to liaise with the citizen representatives. Councillor Dennison is also a member of the General Brock Park Committee (separate from these meetings) when that group meets. Phillips and Schnurr commented that there are multiple groups meeting: Save General Brock Parkland Committee (SGBPC) and Save Today’s and Tomorrow’s Parkland (STTOP), each with some membership overlap. The group that the City Clerk connects with is 8-12 representatives of SGBPC, documented in council minutes as the General Brock Park Committee. The chair of the meetings will be Tim Commisso, General Manager, similar to the chairing of meetings of the Housing and Development Liaison Committee (HDLC). Phillips noted that the information provided at these meetings is public information, except when confidential information is shared (this will be identified by the clerk at each meeting if and when information is to be kept confidential). No minutes will be distributed regarding the confidential portions of these meetings. MATTERS FOR CONSIDERATION: Updates from City staff, including strategic land acquisition funds Ron Steiginga shared a portion of the powerpoint presentation-related to the General Brock property- about the strategic lands, similar to the information provided in camera (confidential) to members of council over the last two weeks. The lands identified in the in camera presentation to Council (General Brock portion shared with the committee at this meeting) are lands throughout the city that the city is aware of, or has an interest in, or is aware may be available. At some point, school board property at General Brock site may be available and staff want to be as ready as possible. Staff noted that the City of Burlington is ‘on record’ as being interested in the General Brock site. Mayor Jackson noted that he is trying to set a meeting with the Ministry of Education. Staff noted that the city has a council-approved process for dealing with the disposition of surplus school sites. Staff noted that an RFEI (request for expressions of interest) process is followed for any land that the city does not identify a specific need/use for. The existing zoning and Official Plan designations identify the planning status of the lands, what is most compatible with the neighbourhood, and fair market value then impacts the final use. Ideas generated through the RFEI process can be taken forward to an RFP (request for proposals process) which has tighter requirements. Legal staff work with planning staff to achieve the necessary goals, including the broader planning interest pursuant to the Planning Act, and also with the landowner so that issues are resolved as effectively as possible. The school board has been cooperative in dealing with the city regarding surplus school sites. Mayor Jackson noted that the provincial government’s Places to Grow initiative requires intensification, and tells municipalities about the use of its lands for green space and intensification. Given that school board lands are public property, the Mayor indicated an interest in meeting with the Ministry of Education to ask about the use of public parkland for school programming, and lining up the programs of the ministries consistently. The example of the Pearson High School track was given, where the city owns half of the track. Minister Caplan (Infrastructure Renewal) was at the region today. It was also noted that development charges are used for park dedication. At this time, city staff and council do not know what the school board wants to do with the site. We do know that they need more administrative space, and the Ministry of Education is not letting them grow. Mayor Jackson indicated that the public or catholic aspect of the lands is not specifically of interest to the Ministry. Cumberland’s playing field was noted as an example, where all are interested in keeping the park at a local level (not a larger scale). General Brock High School site is zoned residential now, and could be rezoned to be more intense residential. Planning is open to more intense development, based on the panning policies and Places to Grow initiative. A Strategic Land Acquisition Reserve Fund was established in 2007: $500,000 - balance in the reserve fund Dec 2007 (capital and current budget funding) $200,000 approved 2008 Capital Budget (approximately 10% of annual cash in lieu receipts for 2008) $240,000 approved 2008 current budget to be reviewed every year+ Park Dedication Reserve Fund (preparing a policy regarding 10% cash in lieu for strategic land=approximately $200,000 per year). Finance staff intend to bring a by-law forward regarding the Strategic Land Acquisition Reserve Fund in April. Committee members expressed interest in consultation on the by-law. If consultation is not possible, the committee will receive a copy of the recommended by-law and any staff report related to the proposed by-law. Updates from General Brock Park Committee SGBPC Chair Ken noted that there is a groundswell of public interest in green space and that they are very interested in knowing what the school board is doing. Peggy Russell is the school board trustee the group is maintaining contact with. The committee is also redeveloping its website www.savegeneralbrock.ca. Committee members noted that they’ve been receiving mixed messages about whether the General Brock sports fields will be available or not this year. Janet Lunn noted that the fields will be available and have been included in the allocation of space for 2008. RPM (Roads and Parks Maintenance) staff indicate that the fields are in reasonable shape and they will be continuing routine maintenance on the fields. While there were verbal commitments from the school board (Joudrie and Cullen) that the fields would be available for 2008, Parks and Recreation Department staff will not issue field permits until the board has documented their commitment in writing. The fields will be booked on a one year at a time basis, and in keeping with the reciprocal use agreement. Where to from here? Web updates have been completed by staff. Committee members to e-mail Kim Phillips if and when further changes are required. Clerk to followup on old information when search on web is used. It is staff’s intention that the meeting minutes would be posted to the website. Commitment from clerk that, in the absence of a meeting of this group, committee members would definitely hear from the clerk when: a) there is anything to report to the committee (including current budget, General Brock park, strategic land reports) b) when committee members have asked for a meeting c) end of March arrives, even if no news or meeting! (clerk to email members every two months if no other information available). Potential role of BEDC and other citizen advisory committees (ie. Sustainable Development Committee): no intentions at this point, other than being aware that these groups may have some opportunity for involvement as the group proceeds. Meeting/information-sharing plan: committee members agreed that the school board representatives would be invited to the next meeting of this group. SGBPC asked for updates as Mayor Jackson proceeds with conversations with other levels of government. OTHER BUSINESS: Centre of excellence for sports excellence was asked about, Sherwood Forest information provided: approval in principle for $1.75 million from the Burlington Youth Soccer Club and partners, and begin consultation in 2008. At the capital budget meeting, Sherwood Forest Park had $60,000 allocated for a “site-specific master plan”. The Parks and Recreation Department will be updating the Community Leisure Facilities Plan (part of the capital budget under the Corporate Strategic Initiatives asset category), which the committee will want to be aware of. Staff noted that while centers of excellence is a concept noted within Future Focus, there is no clarity at this time about what staff and/or council mean by the term, nor a specific priority list or plan for developing what and where these are. The Terms of Reference for the review can be brought to this committee for information (an RFEI and RFP process will likely be used), and external consultants will completed this master plan for Sherwood Forest Park as the staff resources are not available in house. John Versluis indicated that there is an FOI (Freedom of Information) request being sent to the Board of Education. DATE OF NEXT MEETING: At the call of the Chair. ADJOURNMENT: 8:55 p.m.