1 THE SENIOR PROJECT MANUAL FOR THE CLASS OF 2012 SHAKER HEIGHTS HIGH SCHOOL The following are the Faculty Advisor pairings for 2011/2012 ABDULRAZZAAQ to HAMMONDS assigned to Mr. Schmidt, Room 277 HARRIS to PAYNE assigned to Mrs. DeMauro, Room 7 PEART to ZHANG assigned to Ms. Rossi, Senior Lounge This manual may be found in its entirety at www.shaker.org Pages 26 - 32 comprise what is referred to as the Sponsor Information Packet. Be sure to give a copy to your Sponsor. It contains all of the forms that they need to complete, a copy of the Sponsor Agreement, and an Introduction Letter from your advisors. 2 This guidebook is written to assist the students, sponsors, and faculty advisors from the application process through the completion of the Senior Project. Each form needed to apply for Senior Project is included, as well as an explanation of how to complete each form and its due date. Go to www.shaker.org/resources/seniorprojectmanual.pdf to find this manual in its entirety. Please note: When the more informal “you” is found in the text, the instructions are generally intended for the student. The Senior Project Team wishes to acknowledge the contribution of class of 2002 members Lauren Gibbons and Kelly Murphy. Their hard work, organization, and vision changed presentation day from a closed, small group format to a community showcase. The program will be forever grateful for their lasting work. The team also wishes to thank: Class of 2003 members Katherine Ekeberg and Sarah Ludgin Class of 2004 members Serena Hendricks, Dominique Sherrill, and Denise Mack Class of 2005 members Robyn Arsham, Noelle Howe, and Becky Siegel Class of 2006 members Meghan Davis, Luisana Rojas-Rodriguez, and Megan Sauerland Class of 2007 members Sarah Brandon, Katherine O’Bryon, and Lisa Simon Class of 2008 members Katherine Foster, Lena Newman, and Viveca Tress Class of 2009 members Diana Hall, Daniel Linehan, and Edward Ortiz Class of 2010 members Marisa Vavruska, Garfield White, Gabe White, and Shayla Whiley Class of 2011 members Brittanie Calhoun, Kathryn Goodman, and Danielle Hassel In addition to the assistance of these former students, the following faculty members have been an invaluable resource to the current project advisors. We wish to thank Tom Patrick, Joel Rathbone, Walt Slovikovski, Amanda Rabatin, Andrea Bradd, and Kathleen Fleming. In 2009, several members of the PTO were instrumental in coordinating the “Tier II” program. We wish to thank Jenny Kidd and Cynthia Green for their efforts in establishing this new aspect of Senior Project. Without the aforementioned people, we would not be at this stage of Senior Project today. Thank you all very much. 3 Introduction to Senior Project Senior Project was developed in the 1980’s as an opportunity for a small part of the senior class to develop their creative skills and/or their understanding of specific careers before graduating from Shaker Heights High School. The internship period takes place during the last four weeks of classes in the second semester of the senior year. Since its inception, the Senior Project experience has grown tremendously. More than half of the students in each senior class in the 1990’s took part in Senior Project. The Senior Project is designed to encourage Shaker students to examine the world outside of the High School, so that students are better prepared for life after commencement. To begin a Senior Project, a student will be assigned a Senior Project Advisor. The Advisor will help the student throughout the preparation for Senior Project. In June, the Senior Project advisor will coordinate the evaluation of the student's presentation as the culmination of senior project. All student forms must receive the faculty advisor’s approval. The Advisors for this year are Mrs. DeMauro, Ms. Rossi, and Mr. Schmidt. Your forms must be submitted to your advisor in person or to the folder outside the advisor’s classroom. PLEASE NOTE: If you are involved in an approved group project, each group member must still submit his or her own forms to his or her own advisor. Currently, all students who, beginning the second semester: Have passed their OGT tests, Are enrolled in a minimum of 5 classes for the duration of the semester Have no unexcused absences as of checkout day Have no more than 7 excused absences in a single class Are earning a Pass in any Pass/fail class Have no suspensions Have no outstanding fees, fines or school equipment Are not receiving a D or an F in any class required for graduation are eligible to apply for the Senior Project. These experiences could include shadowing a professional, creating a performance or piece of work, doing research in a specific field, or assisting a social service agency. Students who have difficulty narrowing their project’s scope or who are having difficulty creating a project may submit a list of fields of interest instead of a Senior Project application. The student’s advisor will help the student find a placement from a list of community organizations, businesses, and hospitals that have volunteered to take students and provide Senior Project experiences for them. 4 Senior Project Advisors (DeMauro, Rossi, and Schmidt) This manual was introduced in October so that each eligible student could plan ahead and work at his or her own pace to meet the deadlines for Senior Project. The Senior Project advisor is a key player in the Senior Project Program. Through the guidance, insight and constructive criticism of the advisor, the student can build a strong Senior Project. The student should set up appointments to meet with the Senior Project advisor well in advance of deadlines. The student should not rely on last minute sessions. Just as students are busy with a number of commitments during the Senior Year, so are Senior Project advisors busy with classroom work, other students, and after school meetings. Tips for a Successful Senior Project Pass all Ohio Graduation Tests Be present in all of your second semester courses all of the time! Keep all of your grades at a “C” and higher For School Projects Get the building principal’s approval for any work you will do in that building For Photo Projects Student should arrange for developing off site For Mural Projects Obtain approval from the Mural Committee by following the procedure listed on p. 17. Complete all school purchase order forms before May with approval from your sponsor. Out of town Projects Daily contact by phone, in person, or by e-mail with your sponsor and faculty advisor is required. This contact must include your planned schedule for that day. Creative Projects These include rebuilding, making, creating, designing, researching and investigating. In your application, clearly explain the role of the sponsor. Plan to meet with your sponsor at least two times a week during the project. Vocational Projects These include spending time learning (by observation and study) about a selected profession (nursing, law, teaching, etc.) In your application, include A project outline approved by your sponsor and faculty advisor. The outline discusses goals and outcomes of the project, and is the basis for the journal and final presentation. 5 Tips for a Successful Senior Project High Risk Projects These projects have a high likelihood of NOT being approved. creative writing project without on-site sponsor project completed out of town project with an employer of high school students small business projects project attempted at the site of student’s employment projects attempted at student’s or friend’s house sports instructional video DON’T Exceed 7 excused absences in any course Have any unexcused absences in any class, i.e. no cuts Plan a project at the following locations or involving the following vocations: Athletic/fitness centers Baby-sitting House repair Garden/lawn work Let any grade drop below a “C” Get a sponsor who is a relative of any kind Receive any PAY for project. You might be approved to work at your place of employment, but you will NOT be “on the clock” during Project hours. Any project that would take occur at your place of employment must increase the scope of your current job and/or involve job shadowing another employee, such as a manager or supervisor, who has responsibilities that are above and beyond the student’s job description. In this way the student can grow and benefit by learning about other aspects of the business that they are involved in. IF YOU ARE ENROLLED IN A VOCATIONAL PROGRAM THROUGH CLEVELAND HEIGHTS HIGH SCHOOL AND YOU WOULD LIKE TO PARTICIPATE IN SENIOR PROJECT, PLEASE SEE THE INSTRUCTIONS ON PAGE 19 FOR COMPLETING A SENIOR PROJECT INVOLVING A VOCATIONAL PROGRAM. 6 A Note Regarding the Advisor-Student Partnership The Senior Project goal over many years has been to help students produce quality projects. Constructive criticism and helpful suggestions from the committee will enable students to pursue creative Senior Projects that will provide meaningful growth experiences. Your advisors will make every attempt to help you salvage quality projects. With some tinkering, most projects move forward to the next step. There are projects that may be rejected. When a project proposal is rejected, direction will be given on how the student can continue to remain active in the program while developing a new project. For this reason, it is critical that you stay in contact with your advisor throughout the early stages of your project. Be sure to not only hand in forms on time, but meet with your advisor to ensure that your project has been accepted. All projects are reviewed by the three advisors working together. Reviewing Senior Projects as a group maintains the strength and integrity of the Senior Project program. Students must meet deadlines for all of their material, so that the advisors can give students a reasonable amount of time to revise. The failure of a student to submit timely work to his or her advisor may result in the student’s disqualification from Senior Project. Senior Project Review Board The Review Board will convene the week before Senior Project begins to help judge special cases that may have arisen during the application process. An administrator and the Senior Project Advisors will judge each case on an individual basis. For example, students may be asked to bring documentation on family emergencies, extended illnesses and periodic doctor visits. The Review Board will make the final decision on the student’s Senior Project status. 7 Timeline for Senior Project 2011 – 2012 October 3 – Senior meeting to preview the Senior Project Program November 7 – Senior Project Application and Senior Project Contract forms are due to faculty advisors. Materials will be collected in the Senior Lounge during 10th period or after school from 3:00 until 4:00. Students who are having trouble deciding on a project may submit a Senior Project Interest form at this time. Student should keep his/her own copy of each form. November 29 – Students must meet with their advisors in the senior lounge during 10th period or after school from 3:00 until 4:00. Students will find out if their project was approved or if it needs revision. Students that submitted a Senior Project Interest form should also meet with their advisors to determine their next course of action. ALL STUDENTS THAT SUBMIT MUST MEET WITH HIS OR HER ADVISOR IN PERSON AT THIS TIME! January 24 – Parental Permission Agreement, Project Descriptions, and Sponsor Agreements are due today. They will be collected in the Senior Lounge during 10th period or after school from 3:00 until 4:00. Student must keep his/her own copy of each form. February 21 – Project Overview due today. Sponsor Agreements for students electing to pursue a pre-arranged Senior Project should be returned on this date as well. They will be collected in the Senior Lounge during 10th period or after school from 3:00 until 4:00. Student must keep his/her own copy of the Project Overview. April 10 – Project Calendar with all signatures due today. They will be collected in the Senior Lounge during 10th period or after school from 3:00 until 4:00. April 30 – Students may pick up checkout and grade validation forms from the Senior Lounge. May 4 – Students must check out for Senior Project today. Grade Validation and Senior Project Check Out forms are due today from all students, including those taking AP exams. Remember, you must check out in person between 12:00 and 3:30. May 7 – May 31 – Senior Project Month – Students will work an average of 6 hours a day, Monday through Friday, maintaining a careful log of their hours and a journal highlighting observations and accomplishments in their Senior Project. May 18 – All students meet with their Faculty Advisor at the high school and return in person the Senior Project Progress Report filled out by their sponsor as well as a hard copy of their journal in progress. The journal is ONLY for review by the advisor, not for submission. Advisors will be available from 8:30 AM until 12:30 PM in the Senior Lounge and after school from 3 PM until 4 PM. May 31 – Students report at 4:45 pm to set up their Senior Project Presentation. Your Journal, Log of Hours, and Sponsor Evaluation Form are due at this time. Senior Project Showcase will take place from 5:30 pm to 7:00 pm in the North Gym. Students are expected to dress appropriately for this event – no shorts, jeans, t-shirts, or hats! 8 Month-by-Month Helpful Hints for Students Page one of two October - December: o Brainstorm potential Senior Projects with friends, family, and/or your advisor o Make contacts with potential sponsors o Turn in your Senior Project Application and Senior Project Contract on November 7th o Discuss with your faculty advisor how to complete the Project Description. Due January 24th o Get a commitment from an on-site sponsor. o Meet with your sponsor and give the Sponsor Guideline Letter and the rest of the Sponsor Information Packet (p. 26 – 32) to your sponsor. o Meet with your faculty advisor and your sponsor to plan out the project: identify goals and how the project will be carried out. o Get the signature of the sponsor on the Sponsor Agreement. Due January 24th o Get the signature of your parent/guardian on the Parent Agreement. Due January 24th o Double-check that your Senior Project advisor approved and will sign your work! If your advisor does not approve your Project, you must revise it o Choosing to do a pre-arranged Senior Project? Schedule a meeting with your faculty advisor to discuss which project best suits your goals and career interests. Select up to four areas of interest. Be aware that there may not be anything available in the areas that you select. You should follow up with your advisor to see what areas you can select from. Contact the person in charge of that project and arrange an interview with them. Get the signature of your parent/guardian on the Parent Agreement. Due January 24th Double-check that your advisor approves and will sign your work! January: o Turn in the Project Description, Parental Agreement, and Sponsor Agreement on January 24th o Schedule an appointment with your Senior Project advisor to review the Presentation Overview. Due February 21st February: o Turn in the final draft of the Presentation Overview on February 21st o Turn in Sponsor Agreement Forms for pre-arranged projects on February 21st o Meet with your sponsor to help you to prepare your calendar. Due April 10th March: o Get all necessary signatures on the calendar. o Turn in the calendar on April 10th. o See this manual for examples on how to write a journal entry. 9 Month-by-Month Helpful Hints for Students Page two of two April: o Calendar due on April 10th. o Check with teachers regarding grade issues. Students with D’s, F’s or Incompletes for the third quarter should monitor their progress carefully to avoid being taken off project. o Check with the attendance office regarding attendance issues. Remember to keep a close watch on your attendance to avoid being taken off project. Any issues with attendance should be discussed with your advisor immediately so that you can remain on Project. o Take care of all book fines, library fines, student activity fees and other payments. Remember that you must use cash or money order– no checks! o Take a copy of the approved calendar to the sponsor. o Begin obtaining signatures on check out forms on Monday, April 30th May: o All students will obtain the signatures of each of their teachers in determining grade eligibility. o Students should check out on May 4th beginning at 12:00 PM. YOU MUST CHECK OUT IN PERSON! CHECKOUT FORMS SUBMITTED BY ANY OTHER STUDENT WILL NOT BE ACCEPTED AND YOU WILL BE TAKEN OFF PROJECT! o Students should verify arrival time with sponsors for Monday, May 7th o Begin writing in your Journal on Monday, May 7th. It will be turned in on the presentation night, May 31st. See this manual for guidelines regarding your journal entries. o Meet with Senior Project advisor at the high school on May 18th. Bring the Senior Project Progress Form completed by the sponsor, as well as a hard copy of your Journal so far. o Invite your sponsor to Senior Project Presentation Night on Thursday, May 31st, from 5:30- 7:00 pm in the North Gym. o Remind your sponsor that his/her evaluation form is due on May 31st. Until this form is turned in, you will not have successfully completed Senior Project. o Arrive at the High School by 4:45 pm on May 31st to set up your space in the North Gym. Your name will be on a table in the gym. This table is your location for the night. o Turn in your Journal, Log of Hours, and Sponsor Final Evaluation Form to your advisor’s Student Helper when you arrive. o Remember, students are expected to dress appropriately for this event – no shorts, jeans, t- shirts, or hats! Dress to impress, you never know who you might meet. 10 Senior Project Worksheet Use this worksheet to keep track of your forms throughout Senior Project. Revision Form Due Printed Completed Submitted Needed? Senior Nov. 7 Project Application Senior Project Nov. 7 Contract Project Jan. 24 Description Parent Jan. 24 Agreement Sponsor Jan. 24 Agreement Project Feb. 21 Overview Calendar April 10 11 SENIOR PROJECT CONTRACT (Due November 7th) It is imperative that seniors conduct themselves in a manner that will ensure their eligibility for the privilege of participating in Senior Project. For a senior to be eligible for this privilege, the criteria and obligations that the student must meet as of 3:30 PM on May 4, 2012 are the following: 1. All Ohio Graduation Tests must be passed. 2. The student must be enrolled in a minimum of 5 classes for credit, which may include Independent Study, Post Secondary courses, Pass/Fail courses, and night school. 3. The student must have a Pass in any course that is being taken Pass/Fail and must have a C or better in all other courses taken for a letter grade. A grade of D in any graded course will jeopardize the student’s participation. 4. The student must not have any unexcused absences in any class during second semester. (Note: absences not excused within 72 hours are considered unexcused). 5. The student has no more than 7 excused absences in any class during second semester. 6. The student must not have been suspended during second semester. 7. The student has no outstanding school fees, school equipment (such as uniforms, musical instruments, calculators, etc.), textbook, or library fines. 8. The student must have met all deadlines for Senior Project. Failure to submit a form on the day it is due or failure to submit the extension form on or before the due date may result in the cancellation of the student’s senior project. PARENTS: I understand that if my daughter/son fails to meet any of the above criteria and obligations then she/he may be taken off Senior Project. STUDENT: I understand that if I fail to meet any of the above criteria and obligations then I may be taken off Senior Project. My signature indicates that I have read, understood, and accept the conditions contained in this contract. Parent / Guardian Name Date (print) Parent/ Guardian Signature Student Name Date (Print) Student Signature 12 How to Complete the Application Form: This form is due on November 7th along with the Senior Project Contract. Talk with your friends, family, teachers and neighbors to find ideas for Senior Project. Narrow down your ideas to one or two possible projects. Fill in all of the information lines of the form so that your Advisor can easily send information to you. The difference between a Senior Project Advisor and a Senior Project Sponsor: The Senior Project Advisor (Mrs. DeMauro, Ms. Rossi, Mr. Schmidt) monitor your work during the application process (October through May). suggests revisions to your work to help your Senior Project meet with approval enforces deadlines so that you can continue to be eligible for Senior Project coordinates the evaluation of your Senior Project presentation The Senior Project Sponsor is an adult outside of the High School who is on the site where the Senior Project will be performed has expertise and interest in the topic of your Senior Project monitors your work during the month of Senior Project suggests revisions of your creations during the month of Senior Project must certify that your Senior Project hours have been completed. Your Senior Project advisor will keep this form. You should keep a copy for your own records. You will hear on November 29th whether or not your proposal needs revision. YOU MUST MEET WITH YOUR ADVISOR ON NOVEMBER 29th TO FIND OUT IF YOUR PROJECT WAS APPROVED OR REJECTED. Students who have their applications rejected will have the chance to revise their project applications with their advisors help. You may change your initial idea by the beginning of January if circumstances change. Continue to work through the process with your Senior Project advisor, and be sure to receive your Senior Project advisor’s approval for all changes to your Senior Project. PLEASE NOTE: You stand a greater chance of having your proposal approved if you provide a form with the sponsor information complete, but not having it complete does not mean that your project will be rejected. 13 Senior Project Application Due: November 7, 2011 Please Print Neatly If this is a group project, list group members here: ____________________________________________________ Last Name First Name ____________________________________________________ E-mail Address ____________________________________________________ Home Phone Cell Phone EACH MEMBER IN A GROUP Potential Sponsor _____________________________________ MUST SUBMIT HIS OR HER OWN PAPER WORK Location of Project (May not be at a student’s house) DIRECTLY TO HIS OR HER ASSIGNED ADVISOR. ____________________________________________________ Address of Project Site __________________________________ ________________ City Zip Description of the Project (Attach extra pages as necessary) Description of Project PROJECT APPROVED________ PROJECT REJECTED___________ Senior Project Advisor Signature_________________________________ 14 Senior Project Application Due: November 1, 2011 Please Print SAMPLE If this is a group project, list group members here: Johnson Joe ____________________________________________________ Last Name First Name firstname.lastname@example.org ____________________________________________________ E-mail Address 216-555-1122 216-555-2211 ____________________________________________________ Home Phone Cell Phone EACH MEMBER IN A GROUP Bernadette Franklin MUST SUBMIT HIS OR HER Potential Sponsor _____________________________________ OWN PAPER WORK DIRECTLY TO HIS OR HER Location of Project (May not be at a student’s house) ASSIGNED ADVISOR. 11448 Riverside Drive ____________________________________________________ Address of Project Site Riverside __________________________________ 44444 ________________ City Zip Description of the Project (Attach extra pages as necessary) Description of Project I will be working with Ms. Bernadette Franklin at Riverside Elementary School. I will be her assistant for all in-classroom activities. I will also work individually with some students on reading and math concepts. I will also assist her with non-classroom duties. X PROJECT APPROVED________ PROJECT REJECTED_________ Senior Project Advisor Signature_________________________________ 15 How to Complete the Senior Project Topic Request Form Fill out all student information correctly, especially email Brainstorm possible areas of interest that you might wish to study in college or pursue a career in List as many areas of interest as you can come up with Narrow your choices down to your four highest interest areas and record these This form is due on November 7th along with the Senior Project Contract You should keep a copy of these forms On November 29th, meet with your advisor to discuss possible topics. The advisors will be in the Senior Lounge after school on that day. 16 Senior Project Topic Request Form Due: November 7, 2011 Please Print Name: __________________________________________________________________ Last Name First Name E-mail Address: __________________________________________________________ Home Phone:______________________ Cell Phone:____________________________ List four areas of interest or career goals in which you would like to conduct your project. (i.e. Law, Accounting, Architecture, Nursing , etc…). Areas of Interest or Career Goals 1. 2. 3. 4. 17 Guidelines for Murals Student art work has been a staple of Senior Project for many years. These murals are seen by students, teachers, and administrators each day. They are also seen by visitors that come to our school. Consequently, we hold these murals to a high standard, both the artistic ability of the artist and the subject matter of the mural. Therefore, all mural designs must be approved by a committee of your advisors, volunteer teachers, the Art Department chairperson, and an administrator. The process to receive approval is as follows: 1. Turn in the Mural Proposal form on November 7th. You will not need to turn in the Senior Project Application form. If you do not submit a Mural Proposal at this time, you will not be permitted to do a mural for your Senior Project. Please read the directions for completing the Mural Proposal carefully, as incomplete submissions will be rejected. 2. Meet with your advisor on November 29th to determine if your mural is tentatively approved and you may move forward to the next phase. 3. Once you have received approval to move forward with your mural idea from your advisor, schedule a time to appear before the committee. Your advisor will assist you in doing this, but the appointment must be made prior to Winter Break. The committee will meet after school from 3 PM until 4 PM in January. You must appear before the committee at your scheduled time in order to do a mural for your Senior Project. 4. You will need to have a mock-up of your proposal, in color, to present to the committee. The dimensions of the mock-up must match the dimensions of the space that you wish to use. Be prepared to defend your choice of subject, discuss your artistic vision, and receive criticism and feedback regarding your mural. 5. The committee will determine if you may proceed with your mural after they have screened all of the applicants for mural projects. There is no limit to the number of murals that the committee will approve. 6. You and your sponsor will sit down and review the feedback from the committee to ensure that any changes mandated by the committee have been addressed. These changes may pertain to any aspect of your mural and must be observed in order to successfully complete your Senior Project mural. 7. At the presentation night, you are expected to have a display that shows the progress of your work from sketch pad to finished product. You must still complete a calendar, keep up with your journal, have your sponsor fill out your evaluation, and meet the check out requirements for Senior Project. 8. If you have any questions, see your Advisor (Mr. Schmidt, Ms. DeMauro or Ms. Rossi) as soon as the issue arises. You may not change any aspect of your mural once it is approved without the consent of your Advisor. 18 Mural Proposal Form Due: November 7, 2011 Please Print If this is a group project, list group members here: ____________________________________________________ Last Name First Name ____________________________________________________ E-mail Address ____________________________________________________ Home Phone Cell Phone Potential Sponsor _____________________________________ Location of Project (Be specific as to where in the building you plan to create your mural.) _____________________________________________________________________________________ _____________________________________________________________________________________ Description of the Mural: Attach extra pages as necessary. Please be sure to describe your artistic vision, your reason for selecting your subject, the intended location of the mural, and a brief description of what your mural will look like. You may attach a sketch of your proposed design. It does not need to be in color or to scale. Description of Mural You will appear before the committee on _________________________________________. Do not miss your appointment. 19 Senior Project for Students Participating in Vocational Programs through Cleveland Heights High School Students that participate in the vocational programs at Cleveland Heights High School have the same opportunity to participate in Senior Project as their classmates. However, due to the unique nature of your course of study, you obviously must fulfill different requirements in order to graduate. Some vocational programs require that an internship be completed. Others have a final project as the requirement. Whatever your particular course of study requires, the Senior Project cannot, does not, and will not replace or change those requirements. Senior Project is not a substitute for your course of study. Often, the internship, final project or other major exit requirement for your vocational program becomes your Senior Project. Your requirements for submitting forms to your advisors may be different than those of a traditional student, due to the fact that your program may dictate your project, your placement and your sponsor. Any requirement by your vocational program takes precedent over the requirements listed here. For example, if your Pharmacy program requires 150 hours of contact time, you must meet that requirement rather than the 100 hours normally required for Senior Project. Another example would be if you are required to get a paid internship, you would be allowed to receive pay for your Senior Project. You will discuss any of these exceptions with your Senior Project Advisor. Please fill out the Senior Project Application for Vocational Students form on the following page and submit it to your Advisor by November 7th so that you remain on the list of active students. You will meet with your Advisor in the Senior Lounge on November 29th to discuss your requirements and your due dates. Students participating in the afternoon programs at Cleveland Heights will be able to arrange an alternate meeting time with their Advisor. 20 Senior Project Application for Vocational Students Due: November 7, 2011 Please Print If you wish to present your project with other members of your vocational program, please list those other group ____________________________________________________ members here: Last Name First Name ____________________________________________________ E-mail Address ____________________________________________________ Home Phone Cell Phone Vocational Program: EACH MEMBER IN A GROUP ____________________________________________________ MUST SUBMIT HIS OR HER OWN PAPER WORK DIRECTLY TO HIS Circle One: AM Program PM Program OR HER ASSIGNED ADVISOR. If you are in the PM program, list any free periods that you have below. ________________________________________________ Please list the requirements for your program’s internship or final project in the space below. Be sure to include the number of hours, the starting date, and the placement process. 21 How to Complete the Senior Project Description: Fill in all of the required information about yourself. See the application example for guidance in completing the form for yourself. Be as descriptive as possible about the Senior Project you are creating. You may include your information on an attached, typed sheet as needed. Be prepared to describe your project in two areas: 1. The academic/vocational benefit that you will receive from this project 2. The benefit that the community will receive from your project Include the following in your description: o What you will be doing o What you will be learning o Who you will be working with o Where you will be working You should keep a copy of this form for your own records. This form is due to your advisor on January 24th. 22 Senior Project Description Form Due: January 24th, 2012 REMINDER TO STUDENTS: Sponsor Agreement and Parental Permission Agreement are due at this time. Student Name ______________________________ ______________________ Last name First name Student’s Cell Phone ______________________________________ Student’s Home Phone ______________________________________ Proposed Project (be as specific as possible and attach sheets as necessary): Sponsor’s Name ____________________________________________________________ Sponsor’s Title _____________________________________________________________ Sponsor’s Work Address______________________________________________________ ______________________________________________________ Sponsor’s Work Phone _______________________ Sponsor’s E-Mail Address ______________________________________________________ PROJECT APPROVED________ PROJECT REJECTED_____________________________ Senior Project Advisor Signature_________________________________ 23 Senior Project Description Form Due: January 24th, 2012 SAMPLE REMINDER TO STUDENTS: Sponsor Agreement and Parental Permission Agreement are due at this time. Johnson Student Name ______________________________ Jonny ______________________ Last name First name 555-555-5555 Student’s Cell Phone ______________________________________ 555-555-5554 Student’s Home Phone ______________________________________ Smith Period 2 Teacher 2nd Semester __________________________________ Jones Period 9 Teacher 2nd Semester __________________________________ Proposed Project (be as specific as possible and attach sheets as necessary): I will be working in the lab of Dr. Betsy Ross, Director of Oncology for The Big Important Hospital. I will be shadowing her as she performs her daily rounds, analyzing the data she collects, and performing laboratory procedures and investigations. On the attached pages, you will find a much more detailed explanation of the work I hope to carry out and the benefit that it will have to humanity as a whole. Dr. Betsy Ross Sponsor’s Name ____________________________________________________________ See page 11 for Sponsor Qualifications Director of Oncology Sponsor’s Title _____________________________________________________________ 16111 Hospital Way Sponsor’s Work Address______________________________________________________ Cleveland, OH 44444 ______________________________________________________ 555-555-5565 Sponsor’s Work Phone _______________________ email@example.com Sponsor’s E-Mail Address ______________________________________________________ PROJECT APPROVED________ PROJECT REJECTED_____________________________ Senior Project Advisor Signature_________________________________ 24 How to Complete the Parent Agreement: Fill in all of the required information about yourself. Discuss this form with your parent/guardian. Explain your intentions for your senior project. Be sure that all work and home phone numbers are included on this sheet. Your parent’s signature means that you have your guardian’s permission to leave school and participate in this project, just as with a field trip release. You should keep a copy of this form for your records. This form is due on January 24th. 25 SHAKER HEIGHTS HIGH SCHOOL SENIOR PROJECT PARENTAL AGREEMENT Due: January 24, 2012 Student Name: ____________________________ _____________________________ Last Name First Name I grant permission for my child to undertake the Senior Project that he or she submitted. Having read the Senior Project manual and having signed the Senior Project Contract, I am aware of the responsibilities and obligations of my child. I am aware that acceptance is contingent upon fulfillment of the obligations and criteria stated in the Senior Project Contract and failure to meet these requirements will constitute cancellation of my child's project. Lastly, I approve of the sponsor that my child will be working with for his or her Senior Project. Parent/Guardian's Name (Please Print): _________________________________________ Parent/Guardian's Address: _________________________________________ _________________________________________ Parent/Guardian's Phone Number: Work: __________________________________ Home: __________________________________ E-mail: __________________________________ Parent/Guardian's Signature: _______________________________________________ Date: _________________ Faculty Advisor's Signature: _______________________________________________ (Signature issued upon approval) 26 GUIDELINES FOR SHAKER HEIGHTS HIGH SCHOOL SENIOR PROJECT TO POTENTIAL SPONSORS: Thank you for agreeing to sponsor a Shaker Heights High School Senior for his/her Senior Project. The requirements that the school has for sponsorship are: Sponsors must be at least 21 years old. Sponsors may not be a relative of the student. Sponsors must be knowledgeable in the area of the Project. Please read these guidelines before planning the Project with the student. AS A SPONSOR, WHAT AND WHEN ARE MY RESPONSIBILITIES? What When Have an initial meeting with student to o Help set realistic goals o Communicate to the student October - Your expectations such as duties, responsibilities January Dress requirements What the student will do during the project period Sign a Sponsor Agreement Prior to Jan. 24th Read and discuss with the student their Presentation Overview, which includes the statement of the student’s goals, both February personal and regarding the benefits to the community. Meet with the student to construct a calendar with dates and times o The student needs at least 100 hours – AP exams and official review sessions count toward these hours. March/April o Incorporate special cases (athletics, AP tests, religious obligations) o Signed calendar due from student on April 10 27 What When Meet with student to discuss progress of project. Regular contact is expected. However, daily contact is not May 4 – May 31 required. Complete a progress report for the student to hand in. o This progress report is due from the student the morning of May 18th. Prior to May 18 o This progress report may be faxed or mailed to the high school on this date. Complete a final evaluation of the student. This form is due from the student on May 31st at the high school during the Prior to May 31 Senior Project Presentation Night, which is held from 5:30-7:00 pm in the North Gym. We hope that this outline is helpful to you in working with our students. The forms you need should be delivered by your student and are referred to as The Sponsor Information Packet, also available online at www.shaker.org The following are the student pairings with their advisor listed. STUDENT’S LAST NAME FACULTY ADVISOR ABDULRAZZAAQ to James Schmidt at 295 – 4273 or firstname.lastname@example.org HAMMONDS HARRIS to PAYNE Karen DeMauro at 295 – 6151 or email@example.com PEART to ZHANG Julia Rossi at 295 – 4132 or firstname.lastname@example.org Do not hesitate to contact the Shaker Heights High School Senior Project Program at the numbers above, fax us at 216-295-4277 or e-mail us at email@example.com. If you are mailing material to the high school, please address it to: Shaker Heights High School 15911 Aldersyde Drive Shaker Heights, Ohio 44120 ATTN: Senior Projects/Schmidt We thank you for working with our fine young men and women. 28 How to Complete the Sponsor Agreement: Fill in all of the required information about yourself. Set up a meeting with your sponsor. You may need to call and meet with a few people before you find someone willing to be your sponsor. Many students find their sponsor (who is not permitted to be a relative) through their neighbors and family member’s contacts. Explain your intentions for your project clearly to your sponsor. Discuss what you would like to learn and produce from your project. (The minimum product is a daily journal.) Give the sponsor the sponsor guidelines found in this packet! The sponsor must agree to meet regularly with the student and provide the opportunity for a successful learning experience. The sponsor must verify that the student has worked for at least the minimum required hours on the Senior Project. The minimum requirement is 100 hours to be completed between May 4 and May 31. Be sure to let your potential sponsor know if you plan on counting work on AP exams, Varsity sport competitions and practices (during working hours only), or other pre- approved time commitments as part of your Senior Project hours. These will be included in the final calendar that your sponsor signs. If you are working in a school setting for your Senior Project, you must also receive an additional signature from the Principal of the school on your Sponsor Agreement. If you are working in a hospital for your Senior Project, you must also receive an additional signature from the Volunteer Coordinator on a letter authorizing you to be a hospital volunteer during the period of Senior Project, if such a letter is required by the hospital in which you are volunteering. You must obtain the sponsor’s information and signature before January 24th. Your Senior Project advisor will keep this form. Make your own copy for your records. This form is due on January 24th in the Senior Lounge 29 SHAKER HEIGHTS HIGH SCHOOL SENIOR PROJECT SPONSOR AGREEMENT Due: January 24, 2012 in the Senior Lounge Student Name: ____________________________ _____________________________ Last Name First Name I agree to sponsor the above student as he or she works on his or her senior project. I have been made aware of my obligations and look forward to assisting the student in completing his or her hours. Sponsor's Name (Please Print): _________________________________________ Sponsor's Work Address: _________________________________________ _________________________________________ Sponsor's Phone Number: Work: ____________________________________ E-mail: ___________________________________ Sponsor's signature: Date: _________________ IMPORTANT! As the sponsor, I have received the sponsor forms packet. (Please initial appropriate line.) ___ Yes ___ No If you have not received this packet, it is the student’s responsibility to provide it to you. If your Senior Project is at a school, then the building principal’s signature is needed here Building Principal: Date: If your Senior Project is at a hospital, then the volunteer coordinator’s signature is needed here. Volunteer Coordinator Date: 30 SHAKER HEIGHTS HIGH SCHOOL SENIOR PROJECT PROGRAM PROGRESS REPORT Please use this form to evaluate your student’s progress over the first two weeks of the project. DO NOT forward this form to Shaker Heights High School. The student is required to return this form to their faculty advisor at the high school on the morning of Friday May 18, 2012 between 8:30 AM and 12:30 PM or after school from 3 PM until 4PM. Please use the rating system below to indicate your student’s personal qualities. Student’s Name: _____________________________________________________ POOR FAIR GOOD EXCELLENT Dependability Seriousness of Purpose Cooperation Initiative Contribution Motivation Punctuality Receptiveness to new ideas Ability to work with others Appearance and manner Is the student completing the minimum hours required (an average of six (6) hours each day)? Yes____________ No_____________ If no, please explain: ____________________________________________________________ _____________________________________________________________________________ Indicate any of your specific concerns at this time on the back of this form. ALSO DUE FROM THE STUDENT AT THIS TIME, WITH THE SPONSOR’S SIGNATURE, IS THE LOG OF HOURS. IT CAN BE FOUND ON PAGE 41. ______________________________ ______________________________ Sponsor Name (please print) Sponsor Signature 31 SHAKER HEIGHTS HIGH SCHOOL SENIOR PROJECT PROGRAM FINAL EVALUATION The student should return this form on Presentation Night May 31st, 2012 Alternatively, the sponsor may choose to mail directly to the Advisors. Shaker Heights High School 15911 Aldersyde Drive Shaker Heights, Ohio 44120 ATTN: SCHMIDT The sponsor may also fax this sheet to 216-295-4277, ATTN. SCHMIDT or attach a copy to an e-mail to firstname.lastname@example.org Please use the rating system below to indicate your student’s personal qualities. Student’s Name: ______________________________________________________ POOR FAIR GOOD EXCELLENT Dependability Seriousness of Purpose Cooperation Initiative Contribution Motivation Punctuality Receptiveness to new ideas Ability to work with others Appearance and manner Did the student complete the minimum 100 hours required? Yes_____________ No_____________ If no, please explain: ______________________________________________________ _______________________________________________________ (this form is continued on the NEXT PAGE) 32 Page 2 of 2. Sponsor’s Final Evaluation Please answer any of the questions below, which pertain to senior project. If there is additional information related to the evaluation of this project, feel free to attach a separate sheet. Thank you for all of your work in making our program successful. To what extent did you benefit from the student’s project? ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ What were the student’s strengths? ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ What were the student’s weaknesses? ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ Do you have any suggestions for strengthening the program? ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ Was this project completed satisfactorily? _______ Yes _______ No Would you like to sponsor another project? _______ Yes _______ No Name: ___________________________ Signature: ________________________ Title: _________________________________________ Organization: __________________________________ Phone Number: ( ) _________________________ 33 How to Complete the Project Overview: All students must complete this form! Your overview is designed to ease the process of preparing your presentation, as well as to ensure that you will succeed in this final and essential part of Senior Project. The overview is also intended to help you during your project, so that you can focus upon your goals and gather the required materials for your display board on presentation day. This form should be TYPED. You may re-type the prompts and questions on the next page to create your own form. By the middle of January you should set a date with your Senior Project advisor to review your first draft of this presentation overview, but only if you have any questions about completing it. Review how your Presentation Overview meets the goals and expectations of your project. Be prepared to have your Senior Project advisor ask you to change parts of your overview This overview is due, with all changes, on February 21st, 2012. Make sure that your faculty advisor signs the Project Overview Form. You should bring an additional copy of this form for your advisor to sign on the 21st that you will keep. The Senior Project advisor’s signature means that he or she approves your proposal. PLEASE NOTE: This form is required to be mounted on your tri-fold board on presentation night in June. SAVE the signed copy of your overview when approved so that you can use it on presentation night. 34 Presentation Overview Form: Due: February 21st, 2011 This form must be TYPED. You may re-type the prompts and questions and create your own form. Student: ___________________________________________________________________ Senior Project Advisor: _______________________________________________________ Senior Project Advisor’s Signature: ______________________________________________ Description of Project: (include with whom, where, in what field) How do I expect to grow and learn during this project? How do I expect the community to benefit from this project and its effects? How do I expect my future to be effected by this project? I anticipate being asked the following three questions by my evaluators on Presentation Day: 1. 2. 3. 35 How to Complete the Calendar: Page one of two The calendar is designed to assist the student with accounting for the required 100 hours to be reached during the month of Project, including hours spent on Advanced Placement (AP) tests and Varsity athletics in the project. In general, any school related activity that prevents you from completing hours on a day can be counted towards your total for the day, but no more than the number of hours that you would have gotten on that day had you been able to attend the project site. Any time you will not be at your Senior Project site, you must make your Sponsor aware of that fact. The calendar will assist with that as well. The month of the Senior Project lasts from May 4 – May 31. During this time period, you must work a minimum of 100 hours on your Senior Project. You will schedule these hours on your calendar, and record the hours on your Log of Hours sheet. On your calendar, for each day of your Senior Project, you will write the times you will be working on your Senior Project and the number of hours for each day. List as specifically as possible what activities you will be carrying out that day or what stage in your project you will be at on a particular day. If you are at a different site than your primary location, you should write this in the calendar block, as well as the time you will be on project that day. If you are taking an Advanced Placement (AP) exam, you may count some of these hours toward your Senior Project. You may count any hours spent in an AP review session run by a faculty member of Shaker Heights High School during the month of Senior Project. You also may count the time that you spend sitting in the school-run testing session of the AP exam. Most exams last either 3 hours or 4 hours. Most reviews last one hour. Check with appropriate teachers for exact review meetings after May 7th. You can look at the AP website http://www.apcentral.collegeboard.com (click on the green button “THE EXAMS” on the left of the screen and choose EXAMS CALENDAR for the dates of AP exams for 2012). The calendar must have the signature of your sponsor to be accepted. Your sponsor’s signature can be difficult to obtain. Schedule appointments to complete the calendar and obtain the signature well in advance of the due date for the Calendar. You will want to hold this meeting by the middle of March at the latest. At the meeting with your sponsor, review your potential schedule. You should also discuss your sponsor’s expectations for your Senior Project, as well as your own. Share your Project Overview with your sponsor, and schedule meetings with your sponsor during the Senior Project period. Also, discuss where you should report on your first day of Senior Project, as well as appropriate attire. Following this meeting with your sponsor, you should set a date with your faculty advisor to review your first draft of your calendar. Your Senior Project advisor may need to suggest changes. 36 How to Complete the Calendar: Page two of two Athletic activities held over the weekend should not be counted. Do’s and Don’ts: Travel time does NOT count toward the minimum hours of a Senior Project. Hours should be six hours a day for a five-day week, on average. If you have commitments during the month of Senior Project, you may make up hours by previous arrangement, with the agreement of your sponsor. Highlight the date of the last AP exam you are taking on your calendar. You may count up to 5 hours of time used to prepare your presentation for the Senior Project Showcase Night. The Senior Project Showcase Night on May 31st does NOT count toward the 100 hours. The calendar is due, with all changes and with all signatures, on April 10th. Make sure that your sponsor has signed the Calendar. You, your sponsor and your faculty advisor should each keep a copy of this form. In the small block found on each day’s calendar entry, record the number of hours worked for that day. When all of the numbers found in these boxes are totaled, they should add to at least 100 hours. During Senior Project, you must immediately contact your sponsor if you will be missing any hours due to illness or other emergencies. You will be responsible for making up the hour(s) at your sponsor’s convenience. On check in day, May 18th, students will bring their progress report, a sample of their journal entries, and the log of their hours to date. Students are NOT required to be present the entire time. Once a student has met with his or her Senior Project advisor, the student is free to return to the project site. 37 SENIOR PROJECT CALENDAR MAY 2012 (Due April 10, 2012) Student Name: ___________________________________________ Student Phone: ___________________________ Contact person (Sponsor) __________________________________ Address of project: __________________________ Phone number at project location: ______________________________ __________________________ __________________________ APPROXIMATE TIMES AND ACTIVITIES Monday Tuesday Wednesday Thursday Friday W MAY 7 MAY 8 MAY 9 MAY 10 MAY 11 e e k 1 W MAY 14 MAY 15 MAY 16 MAY 17 MAY 18 e e Return to High School with k Progress Report Form, 2 Journal to Date and Log of Hours signed by your Sponsor between 8:30 AM – 12:30 PM or after school from 3 to 4 in the Senior Lounge W MAY 21 MAY 22 MAY 23 MAY 24 MAY 25 e e k 3 W MAY 28 MAY 29 MAY 30 MAY 31 JUNE 1 e MEMORIAL DAY Senior Project Presentation e Night k 5:30 PM to 7 PM 4 North Gym Arrive for setup by 4:45 STUDENT'S SIGNATURE: __________________________ DATE: __________________ SPONSOR'S SIGNATURE: ___________________________DATE: __________________ 38 How to Complete the Checkout Form: The Checkout form is designed to ensure that the student has met all of the behavioral and attendance requirements for Senior Projects. The attendance requirements are the following: The student may have no more than 7 excused absences for any class during the Spring Semester of the senior year. The student may have no unexcused absences for any class during the Spring Semester of Senior year. The behavior requirements include, and are not limited to, the following: The student must have a clear discipline record, free of all suspensions, etc. The student must be enrolled in a minimum of five (5) classes that are earning credit. The student must have all credits and requirements needed for graduation. The student must have passed all proficiency tests. The student may have no outstanding fines with any agency of the High School, especially: the library the music department the textbook office the music department the math department (calculators) the athletic department the student activity fee. The student must have completed and officially passed in all independent study projects. The student may pick up the Checkout form on April 30th in the Senior Lounge. During the next few days, the student must visit and receive the signature of all of the people listed on the form. The student will also turn in all textbooks to the textbook office (Room 117) at this time, except for students taking AP tests. If a student is taking AP exams the student may keep a book until the day of the exam. As soon as the student has completed his or her last AP exam, the student must turn in the textbook to the textbook office. These students must still turn in all non-AP books before May 4th. ONLY acquire signatures during your free time. Missing class to complete the checkout form constitutes an UNEXCUSED absence. Unexcused absences are reason for removal from Senior Project. The Checkout form is due in the Senior Lounge on May 4th between 12:15 PM and 3:30 PM. It must be turned in by the student IN PERSON at this time. You may not have a friend turn in these forms on your behalf. They will be rejected and you will not be on Senior Project. Failure to turn in the Checkout form means that the student is required to attend all classes and perform all work required, including sitting for final exams. Each student MUST also turn in the Grade Validation Form on Friday May 4th, 2012. THIS INCLUDES STUDENTS TAKING AP EXAMS. 39 SAMPLE This form is meant as a guide to prepare the student for checkout day. The actual form will be available in the Senior Lounge on Monday April 30, 2012. SENIOR PROJECT CHECKOUT FORM NAME____________________________ ___________________________ (PRINT) Last name First name STUDENT NUMBER _____________ 1. Please turn in your textbooks, pay textbook fines, activity fees, and library fines by Friday, May 4, 2012 during any unassigned class period. All accounts must be paid before departure on Senior Project. The Band and/or Choir Director, textbook secretary, librarian, and accounting specialist need to sign this form when you have settled with them. ____________________________Library Library Staff _________________________Band/Choir Music Director (only if student took music at HS) ____________________________Textbook Textbook Staff _________________________Activity Fee Banker (Mrs. Steenbergh, main office) _____________________________Graduation Requirements Met (credits and OGT tests) Guidance Counselor ______________________________ Behavior and Attendance Issues Clear Student’s Unit Principal in room 110 2. See the Senior Project manual for suggestions on daily journals. The journal is due at your presentation on May 31, 2012. 3. Senior Project begins on Monday, May 7, 2012. You need to satisfactorily complete senior project requirements through Friday, May 4, 2012. This includes attendance. It will take only one referral or missed class to terminate your project. 4. Please return this completed form to Senior Lounge by 3:30 PM on Friday, May 4, 2012. If you are taking Advanced Placement Test(s), turn in your books and this checklist on the day of your last test to the textbook office. I have read and understand all information regarding my obligations toward the Senior Project. I will meet all these obligations. _____________ ______________________________________________ Date Senior's Signature 40 How to Complete the Grade Validation Form: The Grade Validation Form is designed to give the most accurate indicator of the final list of eligible candidates for senior project based on grades. Students with a D, F, or INC on their third quarter report card are advised to maintain a close watch on all of their grades. Please check your report card to be best informed. Students may pick up the Grade Validation Form on April 30 in the Senior Lounge. During the next few days, each student will obtain the signatures of each of their teachers. ONLY acquire signatures during your free time. Missing class to do this constitutes an UNEXCUSED absence. Unexcused absences are reason for removal from Senior Project. The Grade Validation Form is due on Friday May 4 from all students applying for senior project status, even those who will be taking AP exams the week of May 7. If you are taking AP exams (and holding on to textbooks) you MUST still turn in the Grade Validation form on May 4 and are required to turn in your any AP textbooks to the textbook office on the day of your final test. This will then place you in good standing. Failure to turn in the Grade Validation Form means that the student is not approved to go on Senior Project. The student will be required to attend all classes and perform all work assigned by the teacher, including taking final exams. A grade of D in more than one class on May 4th may result in the student being disqualified from Senior Project. However, it is not an automaic disqualification. Your classroom teacher MAY allow you to go on project or may decide to release you to go on Senior Project conditionally. A more detailed description will accompany the Grade Validation form when it is released on April 30th. 41 SAMPLE This form is meant as a guide to prepare the student for the checkout procedure. The actual and perhaps modified form will be issued to students on April 30, 2012. SENIOR PROJECT Grade Validation Form NAME____________________________ ___________________________ (PRINT) Last name First name STUDENT NUMBER _____________ DATE: ____/____/_____ The student named above has completed the course requirements and is able to participate in Senior Project based on his/her grades. (C or better in each class, “P” in a pass/fail class) Students that have a D in only one class may participate in Senior Project at the discretion of that teacher. Teachers: Please note whether or not the student may participate in Senior Project if they have a D in your class by writing “D/YES” or “D/NO” in the space for your grade. If the student may participate conditionally, write “CO.” Indicate the conditions for participating on the reverse of this sheet or attach a copy of any contract that the student signs. Period Teacher Signature Course Grade _______ ________________________ ___________________ ________ _______ ________________________ ___________________ ________ _______ _______________________ ___________________ ________ _______ ________________________ ___________________ ________ _______ ________________________ ___________________ ________ For this form to be complete, ALL OF YOUR TEACHERS MUST SIGN THIS FORM no later than May 4, 2012. THERE ARE NO EXTENSIONS GRANTED FOR THE GRADE VALIDATION FORM 42 Example of a Journal for Senior Project Students are expected to keep a journal of each day's activities during the senior project period. Each journal entry should begin with the date and should address the following: 1) What did I do today? 2) What did I learn? 3) What unique events (if any) occurred? 4) What is my next step? AS YOUR PROJECT NEARS THE HALFWAY POINT (May 20), BEGIN TO MOVE AWAY FROM JOURNAL ENTRIES WITH EXCESSIVE DETAILS ON DAILY EVENTS AND BEGIN TO FOCUS YOUR WRITING ON HOW YOUR GOALS AND EXPECTATIONS HAVE OR HAVE NOT BEEN MET. LET THIS BECOME THE “FEELING PART” OF YOUR JOURNAL Each entry should be typed, double spaced, and be approximately half a page. The following is an example of an acceptable entry: (Please note that this entry was formatted single spaced to enable it to fit on this page.) May 16, 2012 Today I sat in a conference with my sponsor, Dr. Adamson, and a team of doctors who are all cancer specialists. The hospital has been given the OK to begin a new experimental treatment and the doctors were being given the latest details via a teleconference involving a doctor from Brazil. Recent journal articles indicate that this treatment may actually extend the life of some patients up to 10 years. I also learned that the hospital in Cleveland is only the second hospital in the world to offer this treatment. The discussion expressed much joy, as well as hesitation and even reluctance. The first patients to undergo this treatment will come from as far away as Mexico, Canada, and Ireland. Tomorrow I will be searching for recent journal articles that debated this procedure over the last five years and writing a summary of this work for my sponsor. His secretary helped me begin my search last week, showing me two great websites and a great search engine geared toward medical research. I also hope to set up a question and answer page for the doctor so that other potential patients can get the expert advice they need before committing to the procedure. The following is an unacceptable entry: May 15, 2012 Today I sat in a conference with my sponsor on a new medical procedure the hospital is considering. It seems very interesting. Tomorrow I will do some research and help the doctor with his work. The unacceptable entry is too short and does not address the four items listed at the top of this page to the same degree that the acceptable entry does. Let this journal be your opportunity to tell your story and not just a way of satisfying a requirement. This journal is due at the time of your presentation. 43 Notes for the Presentation Day All students are expected to participate in the Senior Project Presentation Night. Your Presentation of your Senior Project will occur on May 31st, 2012 from 5:30 – 7:00 PM in the North Gym of the High School. Please arrive before 4:45 PM in order to find your presentation location and set up your presentation. The presentation will have a “science fair” format. You will stand by your presentation while parents, teachers, administrators, and your evaluator look at your board and ask questions about your experience. Your evaluator will be a parent, teacher, or former student that has volunteered his or her time to help us gauge to what degree your Senior Project was satisfactorily completed. You must remain at your board the entire time, even if you have already been evaluated. Standard size tri-fold boards, as used in science fairs, are required to be purchased by the student. Even if you have a video to display, you must have some form of display board. Please do not attempt to use a poster board, as it is not sturdy enough to stand on its own. Your tri-fold must include the following: A copy of your Presentation Overview Title of your project and your name prominently displayed Your journal, displayed in front of your board Students must take their tri-fold boards at the end of the night. Photos, calendar of activities, and letters from sponsors were some of last years optional items included on the tri-fold. They are not required, but do enhance your board. Be dressed formally and have your presentation board prepared in advance. Students should expect the presentation forum to last approximately 1.5 hours and all students are required to be present for the entire time. Due at the time of your presentation are your journal your log of hour, and your sponsor’s final evaluation form. Student journals will become the property of the Senior Project advisors. Students are advised to keep a copy of their journal. If students would like material returned, it may be picked up in room 277 after Labor Day 2012. Materials will be held until October 1, 2012 and will then be discarded. Students who are not able to present on June 2 for legitimate reasons must make arrangements in advance with the Director of Senior Project. Failure to present means a failure of the Senior Project.. 44 SPECIAL NOTE The school will NOT provide AV equipment. Students will need to bring (if needed) laptops, CD/DVD players, and TV/VCR/DVD combo units. Students needing extension cords or power strips should make arrangements to bring their own. Cords will not be available on the night of the presentation. You must let your sponsor or the sponsor’s student helper know that you need power by May 30th to be guaranteed a location close to an outlet. 45 Instructions for the Log of Hours Students are required to keep track of their hours during senior project using the Log of Hours sheet (page 42). The sponsor will verify the hours by signing the Log at least at the end of each week. Students should record their hours daily and have the sponsor validate this record with his/her signature. If any question arises, the word of the sponsor will be taken as correct. You should be able to justify your time by keeping accurate records. Have the sponsor sign your Log as often as each of you feel is appropriate. At the least, a signature should be recorded once at the end of each week. On average, students will work six hours a day in order to reach the minimum of 100 hours. Do not wait until the last minute to ask the sponsor to validate your hours. The Log of Hours form must be presented first at the check-in on May 18th and then turned in at the Senior Project Presentation Night on May 31st. 46 LOG OF HOURS STUDENT NAME : ______________________________________________________ SPONSOR’S NAME : ____________________________________________________ Day Date From Until Total Daily Hours Sponsor Signature EXAMPLE 10 AM to 4 PM 6 hours Mon May 7 to Tue May 8 to Wed May 9 to Thur May 10 to Fri May 11 to Sat May 12 to Sun May 13 to Mon May 14 to Tue May 15 to Wed May 16 to Thur May 17 to Fri May 18 to Sat May 19 to Sun May 20 to Mon May 21 to Tue May 22 to Wed May 23 to Thur May 24 to Fri May 25 to Sat May 26 to Sun May 27 to Mon May 28 to Tue May 29 to Wed May 30 to Thur May 31 to 47 Instructions for the Extension Form Extension Forms are used when a particular deadline will be missed, but you wish to stay eligible for your Senior Project. A student is required to fill out the form completely and turn the form in on or before the deadline that will be missed. Extension Forms turned in after the deadline will not be accepted and will result in the student being removed from Senior Project. Your Advisor will determine a new extended deadline on a case-by-case basis. Failure of the student to meet this new deadline will result in the student being removed from Senior Project. 48 Extension Form Name of Student: _______________________________ Date Submitted: _________ I am requesting an extension for the following deadline (check one): _____ 1) November 7th – Application _____ 2) November 7th – Senior Project Contract _____ 3) January 24th – Project Description _____ 4) January 24th – Sponsor Agreement (For Student Designed Projects) _____ 5) January 24th – Parental Agreement _____ 6) February 21st – Project Overview _____ 7) February 21st – Sponsor Agreement (For Pre-designed Projects) _____ 8) April 10th – Calendar I understand that my faculty advisor will set a new deadline. _________________________________ _________ Signature of student date NEW DEADLINE: ___________________________ (to be filled in by advisor) 49 Reflective Essay Requirements The goal of Senior Project is to encourage Shaker students to examine the world outside of the High School, so that students are better prepared for life after commencement. In order to assess the extent to which this goal has been met, several evaluations are used in combination. The Sponsor Evaluation and Journal provide insight into the daily activities that each student undertakes. The Log Sheet and Calendar help your advisor determine the amount of time put in by each student. The Presentation on Senior Project Night allows a more in-depth look into each student’s Senior Project, by looking at the tri-fold board and through speaking one on one with each student. Instead of the traditional presentation, a reflective essay will be accepted to allow the Senior Project advisors to gain insight into how each Senior Project experience has benefited each student. This essay is only an option for students choosing a pre-arranged Senior Project. The guidelines for the essay are as follows: The essay must be eight to ten pages in length, not including the cover page, typed, and double-spaced with 1” margins. You must include a cover sheet with your name, your Senior Project advisor’s name, your Sponsor’s name, and the title of your project. The essay should discuss the following: o What did you do for your Senior Project – This should be a summary of the actual experience, not necessarily a day-to-day diary of events. o How did the experience benefit you? Did you learn a particular skill that you would like to develop? Did you learn about a profession that you might wish to pursue? o How did the community or the organization that you worked with benefit from you? Did you make a contribution? Did you produce something that will be used by the organization after you are gone? Did you provide a service that would have otherwise not been available to the organization? o How did this experience affect your future? Did you find something out about yourself that you didn’t know you could do? How did you grow as a person through this experience? Was there anything that you did that affected how you see yourself in the future? Do you see yourself participating in this field or these fields in the future? This paper is due on May 31st by 4 PM. It must be turned in to your Senior Project advisor at the location that he or she specifies.
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