PROCUREMENT TOOLKIT

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PROCUREMENT TOOLKIT Powered By Docstoc
					PROCUREMENT TOOLKIT
CONTENTS
Section 1:           Guide to Procurement
Section 2:           Corporate Procurement Contracts
Section 3:           Procurement Plan
Section 4:           Application to Tender – Pre-Qualification Questionnaire
Section 5:           Quotations
Section 6:           Invitation to Tender
Section 7:           Obtaining References
Our aim is to ensure that the information contained within this ‘toolkit’ is up to date,
accurate, clear and user friendly.
If you have any comments or observations we would appreciate if you would provide
feedback to the Corporate Procurement Unit (CPU). Please contact any member of
the CPU as set out below:
 NAME                                      JOB TITLE                              
 Sue Tongue                Service Director, Procurement                   0115 915 8223
 Terry Metcalfe            Head of Service, Procurement                    0115 915 4346
 Howard Lane               Corporate Procurement Manager                   0115 915 4900
 Paul Ritchie              Senior Procurement Officer                      0115 915 4734
 Vacancy                   Procurement Officer                             0115 915 4651
 Sid Sharma                Assistant   Corporate     Procurement           0115 915 4108
                           Officer
 Cheryl Choong             Supplier Management OfficerAssistant            0115           915
                           Corporate Procurement Officer                   4649969
The next page contains details of individual responsibilities and who to contact within
the CPU for specific matters. In addition, please be aware of the need to contact
Council Legal Services where you requirements are strictly of a legal nature.
It is our intention to review and update the documents periodically; therefore your
feedback is most welcome and important to us.
If you are using the ‘toolkit’ for the first time, it is suggested you read the part(s) you
intend to use thoroughly, so that you become familiar with the text (and use of
brackets – see below).
Generally, check documents before sending out to ensure they are clear, consistent,
complete and ‘tenderer proof’, especially the specification, pricing schedule, contract
and award letter.
Explanation of use of brackets:

( )   Round Brackets relate to variable information and ask for you to fill in the relevant detail
[ ]   Square Brackets indicate a choice in the way a paragraph may be drafted, or, require you to
      insert or delete information.


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Please ensure that the brackets are removed from the final version.




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CPU Team

    Name                            Key responsibilities
Terry Metcalfe Service Delivery
               Strategic Procurement
               Procurement Champions
               Policy
               Members

Howard Lane       Collaboration & Partnership working
                  Notts Procurement Forum
                  East Midlands Centre of Excellence
                  e-Procurement processes including PCards
                  Procurement spend analysis
                  Transactional process improvements
                  Finance, budgets & savings

Paul Ritchie      OJEU Tender process
                  Compliance with UK & EU Legislation
                  High value contracts
                  Commissioning teams
                  Procurement training
                  Specific procurement projects
                  Mobile phone contract management

Vacancy           OJEU Tender process                                                    Formatted: Font: Bold, Font color: Blue
Issues relating   Temporary Secretarial & Admin Agencies contract management             Formatted: Font: 11 pt, Italic
to these items    Industrial Agency staff contract management
should be         Train travel contract management
referred to       Procurement Family
Howard Lane
                  Intranet site management

Sid Sharma        Socially (Sustainable) Responsible Procurement
                  OJEU Tender process
                  Rebates
                  www.sourcenottinghamshire.co.uk contracts portal
                  Stationery & Computer Consumables contract Management
                  Office Furniture contract management
                  Stationery contract management
                  Procurement Management Information

Cheryl            Equalities & Diversity
Choong            Select List Administration
                  CityProc Administration
                  ALITO e-tendering system Administration
                  Intranet site management
                  Lower value tenders



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