Monash University Policy Template
[See also the instructions for writing policy.]
Policy Title [Delete italicised text from boxes as you enter your text.]
Purpose Usually a quite brief statement of intent, eg: To prohibit the possession,
carriage and use of weapons on university property.
A - Z Index Terms In this field, which is not published on-line, you are asked to propose key
terms or phrases for referencing the policy in the A - Z Index; eg index terms
for a policy on plagiarism might include: cheating, collusion, plagiarism,
Supporting Research and This field, which is not published on-line, is for documenting the process of
Analysis policy development and review.
Scope Do not write a sentence. Insert a simple list of those to whom the policy
applies, eg –
Supporting Procedures Mandatory, except with written permission from the Director, University
Policy. You have to have a very good reason not to develop procedures!
Hyperlink the procedures title.
Supporting Guidelines Non-mandatory. Hyperlink the guidelines title.
Responsibility for A simple list of those responsible for implementing the policy.
Status New, Revised or Rescinded?
Key Stakeholders A simple list. Remember that key stakeholders must be consulted in the
development/review of a policy and its related procedures, so make your list
practical – eg avoid “all staff”, “all students” and the like, unless you really
intend to run extensive focus groups, etc.
Approval Body Either (for “academic” policies): Or (for “management” policies):
Name: Academic Board Name: [The appropriate delegate of
Meeting: the Vice-Chancellor]
Date: Meeting: n/a
Agenda item: Date: [date signed]
Agenda item: n/a
Endorsement Body Either (for “academic” policies): Or (for “management” policies):
Name: [of endorsement body] Name: [of endorsement body or
Date: Meeting: [detail or n/a]
Agenda item: Date: [meeting date or date signed]
Agenda item: [detail or n/a]
Definitions Non-mandatory. Use format:
Key word/abbreviation: definition (maximum 500 characters including
Add further terms and definitions as required.
Related Legislation [This box must be populated unless you can demonstrate that there is no
relevant legislation.] List and hyperlink all relevant legislative instruments
here. You may need to make separate lists using country-specific sub-
headings [“In Australia:”, “In South Africa:”, etc.] In some circumstances a
legislative instrument may apply to a particular set of procedures, but only
tangentially, or not at all, to the policy and/or other sets of procedures. In
such cases it is appropriate to omit the legislative instrument here, and to list
it under the (non-mandatory) Related Legislation heading in the relevant
procedures. Queries may be addressed to Risk and Compliance at
Related Policies Non-mandatory. Hyperlink listed policies. [Subject to the relevant changes,
the Related Legislation note applies.]
Related Documents Non-mandatory. Hyperlink listed documents. [Subject to the relevant
changes, the Related Legislation note applies.]
Date Effective “Date of approval” – University Policy will insert the actual date prior to
posting to the Policy Bank – or approved “date of implementation”.
Review Date “Three years from date effective” – as above.
Policy Owner The position of the person responsible for the policy.
Policy Author The position of the person who wrote the policy.
Content Enquiries Not an individual’s email address. The area should log an online request with
the IT Service Desk for the creation of a mail box to which enquiries may be
directed – eg email@example.com, firstname.lastname@example.org,
University Policy Use Only:
Version Number: Contact: adm-PolicyBank@monash.edu