MINUTES OF AR EGULAR MEETING OF THE DECATUR PARK DISTRICT by 2Bg56R

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									                MINUTES OF A REGULAR MEETING OF THE
           BOARD OF PARK COMMISSIONERS OF DECATUR PARK
              DISTRICT, MACON COUNTY, ILLINOIS, HELD AT
            DECATUR PARK DISTRICT ADMINISTRATION OFFICE
              620 E. RIVERSIDE AVENUE, DECATUR, ILLINOIS
               AT 5:30 P.M. ON THE 1st DAY OF AUGUST, 2012

The Board of Park Commissioners of Decatur Park District, Macon County, Illinois, met in
a regular session on Wednesday, the 1st day of August, 2012 at the hour of 5:30 p.m. at the
Decatur Park District Administration Office, 620 E. Riverside Avenue, Decatur, Illinois at
which time and place there were present the following officers and members of said Board:

                      Chris Riley, President
                      Jack Kenny, Vice President
                      Bob Brilley, II, Commissioner
                      Cindy Deadrick-Wolfer, Commissioner

                      Absent: Don Luy, Commissioner

A quorum of the members of the Board of Park Commissioners being present, President
Riley called the meeting to order and declared the Board to be in session for the transaction
of business.

The Pledge of Allegiance to the Flag of the United States was recited.

NO. 15368 A motion to approve items 1-11 on the Consent Agenda was made by
Commissioner Kenny and seconded by Commissioner Deadrick-Wolfer. Upon call of the
roll all of the Commissioners voted aye. Motion passes.

   1. Minutes of the Previous Meeting
   2. Mandate Freedom of Information Act (FOIA) Alternate Officer (Kristi Orrick)
   3. District Goals
   4. Board Policy & Administrative Procedures Manual Update
   5. Personnel Policy Manual Update
   6. Safety Manual Update
   7. Emergency Operations Plan Update
   8. Ordinance No. 456 – Regulating the Use of Parks Update
   9. Adoption of Identity-Protection Policy
   10. Ordinance No. 2012-19 Identifying Work Contracts to an Installment Purchase
       Agreement
   11. Bills for Approval

The question arose regarding work areas being left in a safe manner at the end of the day.
This is addressed on page 8-9 in the General Employee Safety Rules.
NO. 15369 Executive Director Clevenger stated that the president of the Central Illinois
Mountain Bike Association attended the previous meeting to ask the Board for approval to
camp on August 11th following a bike polo tournament. Director Kiefer reminded the club
representatives that there can be no fires due to the burn ordinance which has been put in
place by the County. Commissioner Deadrick-Wolfer moved to approve one night of
camping at Garman Park following the bike polo tournament; seconded by Commissioner
Kenny. All voted aye upon call of the roll.

FOUNDATION – Director of Marketing and Development Lisa Gillen stated that at the
final planning meeting for Zoo-rific Evening, it was announced that the event will include
two Clydesdale horses. Thank you Commissioner Deadrick-Wolfer for securing
sponsorships! Tickets for this August 25th event are available at the Zoo or in the Park
District Administration Office.

CHIEF FINANCIAL OFFICER – CFO Buhr stated that staff has been spending a lot of
time in the last weeks working on gathering information and updating policies for the
upcoming Distinguished Agency re-accreditation process.

The audit has gone well with the next step being management discussions and written
reports to staff. Cathy Mansur will attend an upcoming meeting to present it to the Board.

RECREATION & FACILITIES – Director Becky Newton shared that the 76th Annual
Lantern Parade is tonight at Fairview Park.

The Mobile Zoo will be at the Decatur Celebration for the upcoming weekend. Day Camp
parents will be carrying one of the giant balloons in the parade and the Decatur Park
Singers will perform down there as well.

Teen night at Paul’s & Dunn’s is August 10th with a DJ and pizza and pop provided.

There was a nice letter to the editor from a grandmother whose grandchildren enjoyed
Camp Connections this summer. She stated that it is a good program.

Parent surveys were sent out in regards to Camp Connections and final testing will be
conducted when the kids get back to school. District #61 staff will come to a Board
meeting this fall to report the results. During the summer, Camp Connections staff is on the
Park District payroll and District #61 reimburses the Park District. The Camp is partially
funded by a grant from ADM and the School After School government grant.

GOLF – Director Rick Anderson shared that now that the area is officially under Stage 1
Mandatory Water Restrictions staff is filling irrigation ponds on the designated watering
days and using that water on the off days. With the new irrigation system, heads can be
controlled individually therefore staff has turned off non-essential heads in rough areas and
changed water cycles. The wells at Hickory Point and Red Tail Run are holding up so far.
There are no golf carts being washed at Scovill or Red Tail and Rotary Park has not been
watered.
Thank you to the Decatur Women’s Golf Association for the generous donation of $300 to
The Decatur Park District’s LPGA Girl’s Club for the purchase of equipment to play the
game of golf.

There was discussion regarding attempting to drill more wells and where and also the
feasibility of building another retention pond at the golf courses.

OPERATIONS – Director Kiefer shared that the new bike trail will be laid tomorrow in
the back of Fairview Park by Fido Fields. Also being installed is a new parking lot at the
trail head that goes to Greendell Park.

The steel is in place on the first pier of the new docks near the Beach House. Once the
sleepers are installed the carpenters can begin installing the kebony decking. There is a
mock-up of the decking on the east side of the Beach House for viewing.

The renovations at Hess Park are going well. The tile will be laid on the playground
tomorrow. The restrooms and concessions facility will be done soon. The work may be
done by the time the new school year begins.

The Commissioners discussed the need for staff to make contact with the Hess Park
neighborhood organization to see if they are interested in taking ownership including;
keeping the park clean and watching for vandalism. Also discussed was the need for a
grand opening event in the Park where neighbors can meet with staff and Park Rangers. It
is important that the neighbors are made aware of the cost of the improvements as well as
the upkeep of the Park.

AIRPORT – Airport Director Joe Attwood shared that a tenant at the Airport had given
notice that they were relocating however Kestrel Technologies has decided to stay in
Decatur at the Airport.

Regarding the two construction projects which have been through the bid process; the
fence replacement has been awarded and the state has negotiated the price for the ramp
reconstruction and will be forwarding the documents soon for execution.

EXECUTIVE DIRECTOR CLEVENGER – With the current drought issue, there is a
need to implement a ban on burning in the parks. People who rent the pavilions often dump
their charcoal in the grass which is too dry right now and constitutes a fire hazard. With the
consensus of the Board staff will issue a press release stating that no grills may be used and
no fires will be allowed in the fireplaces in the parks.

Staff in every division has been busy updating policy manuals in an effort to get ready for
the Distinguished Agency reaccreditation. Ryan Raleigh and Kristi Orrick are leading this
process.
ATTORNEY ED BOOTH – There is a need for an executive session to consider the sale
and purchase of real estate and to consider the Performance Evaluation for Executive
Director Clevenger.

COMMISSIONER COMMENTS
Commissioner Kenny reinforced the fact that the courses are in excellent shape and
people have had many good things to say.

President Riley –added that golf rounds numbers still look good despite the heat.

President Riley thanked Lisa Gillen for her submittal to Illinois Association of Park
Districts (IAPD) for the “Best of the Best” awards.


Commissioner Kenny made and Commissioner Deadrick-Wolfer seconded a motion that
the meeting go into closed session to consider the sale and purchase of real estate and to
consider the Performance Evaluation for Executive Director Clevenger. All of the
Commissioners voted aye upon call of the roll and the meeting went into closed session at
approximately 6:10 p.m.

When the Commissioners returned into open session, Commissioner Deadrick-Wolfer
made and Commissioner Kenny seconded a motion that the meeting adjourn. All of the
Commissioners voted aye and the meeting adjourned at approximately 7:50 p.m.



                                             ________________________________
                                             President, Board of Park Commissioners


________________________________
Secretary, Board of Park Commissioners

								
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