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Health Information Manager Location: Anchorage Status: Full Time, Exempt Salary: $60,000 Akeela is creating a challenging new position responsible for coordinating health information management (HIM) across an integrated system of behavioral health substance abuse and mental health services throughout Alaska. This includes transition from paper to digital for Akeela’s records management. Position will assure Akeela meets accreditation standards, regulations, and especially being Medicaid proofed through quality controls and quality assurance practices for file management. RHIT or RHIA with Joint Commission experience preferred. Five (5) years HIM experience - three (3) of which in a managerial/leadership role. Experience with behavioral health substance abuse preferred. Salary DOE Function: The Health Information/Medical Record (HI) Manager is responsible for coordinating health information management (HIM) services across the multi-program/facility integrated Akeela agency system. This includes but is not limited to strategic planning for a plan on the transition from paper to digital for all of Akeela’s records management. The HI Manager will oversee staff and will assure that Akeela maintains the status of meeting accreditations, regulations, and especially being Medicaid proofed through quality controls and quality assurance practices for documentation and file management. Job Duties: Directs the health information management functions of all Akeela programs and facilities to include client file documentation. Serves as Akeela HIPAA Privacy Officer. Responsible for developing, coordinating, and administrating electronic health record/electronic medical record system (EHR/EMR) for Akeela. Responsible for development of health information management policies and procedures and health information and clinical record forms, including documentation requirements, confidentiality, release of information, information security, information storage, and record retention. Serves as Record Custodian for Akeela. Responsible for release of information of Akeela clinical records, including responding to subpoenas and court orders for client records. Develops and deploys health information management systems and processes as part of Akeela’s overall information system plan. Monitors health information management systems to include the EHR system and sets Akeela’s documentation system standards for data quality and ethical practice. Documents and enforces Akeela’s health information management policies and procedures. Provides education and training to Akeela employees in areas relevant to health information management policies and procedures. Provides for clear controls for the quality assurance of Akeela’s master file documentation. Responsible for form control and management of health information and clinical record forms/documentation. Supports and facilitates programmatic, clinical, administrative, and external data use functions. Monitors local, national, and international trends in documentation management for service delivery. Monitors changes in legislation and accreditation standards that affect health information management and maintains compliancy for federal and state regulations pertaining to health information management. Serves as an internal consultant on health information management issues including release of information, confidentiality, information security, information storage and retrieval, and record retention as well as authorship and authentication of health record documentation, standardization of medical vocabularies, and use of classification systems. Performs and reports research on topics related to health information management. Participates in key organizational teams and assists in developing strategies for Akeela’s health information management system. Coordinates specialty database requests. Participates in ongoing training including technical manuals and trade journals in order to remain proficient in current software and hardware, Accepts responsibility for tasks not otherwise specified, but which are in the best interest of individuals served or the agency. Responsibilities: Conduct all work with minimal day to day supervision and with the authority to professional assistance from outside sources as necessary. Direct assigned staff appropriately and provide regular performance reviews of that staff. Qualifications and Requirements: Bachelor of Science degree in Health Record Administration, health information management or a related field required. Master's degree preferred. Certification as a Registered Health Information Technician or Administrator (RHIT or RHIA) preferred or the ability to be certified in the first two years of employment. Experience working in all aspects of medical records for behavioral health, specifically including substance abuse treatment is preferred. A minimum of five (5) years experience working in all aspects of medical records, three (3) of which must be in a managerial/leadership role. Also experience in administrative and staff management and project management. Knowledge of information systems and healthcare applications in addition to database applications and report writing software. Strong background with electronic health record (EHR) or electronic medical records (EMR) system required. Knowledge of national accreditation standards and experience participating in accreditation surveys/site reviews of health information management and client health records, Joint Commission experience preferred. Ability to maintain confidentiality of records and information, and to perform assignments with integrity and discretion. Ability to take initiative and exercise independent judgment, decision-making, and problem-solving expertise. Possess an Alaska Driver's license, good driving record and reliable, insured vehicle. Ability to follow oral and written instructions, meet deadlines, follow schedules and work independently with minimal supervision. Ability to communicate effectively in both written and oral form and maintain a positive attitude with persons receiving supports, parents/guardians, other staff and professionals, and the public. Ability to perform job duties with an emphasis on accident prevention and ability to handle emergency situations in a calm and professional manner. Ability to complete all required State, agency and team training at the time of employment and annually thereafter.
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