Minutes Final June 20th 2007

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					                                                                          ORDINARY MEETING MINUTES – JUNE 20TH 2007

                                                            Shire of Cue
                                                               MINUTES
                                               Ordinary Council Meeting
                    Held in the Shire of Cue Council Chambers, Austin Street, Cue on
                             Wednesday June 20th, 2007 commencing at 10.03 am

                                                          Table of Contents
3195. DECLARATION OF OPENING/ ANNOUNCEMENT OF VISITORS .................................... 274
3196. RECORD OF ATTENDANCE/APOLOGIES/APPROVED LEAVE OF ABSENCE............... 274
3197. RESPONSE TO PREVIOUS PUBLIC QUESTION TAKEN ON NOTICE ............................. 275
3198. PUBLIC QUESTION TIME................................................................................................... 275
3199. APPLICATION FOR LEAVE OF ABSENCE ....................................................................... 275
3200. PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS ....................................... 275
3201. CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS .............................................. 276
3202. ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION ................. 276
3203. MATTERS FOR WHICH MEETING MAY GO BEHIND CLOSED DOORS .......................... 277
3204. AUDITOR’S INDEPENDENT REPORT – ADDITIONAL SCOPE OF WORK (11.68) .......... 278
3205. REPORTS OF COMMITTEES ............................................................................................. 282
3206. REPORTS OF OFFICERS ................................................................................................... 283
         WORK SUPERVISOR REPORT.......................................................................................... 283
         CHIEF EXECUTIVE OFFICER REPORT ............................................................................. 284
         INFORMATION BULLETIN ................................................................................................. 300
3207. STATUS REPORT (11.1)..................................................................................................... 301
3208. FINANCIAL STATEMENTS AND LIST OF ACCOUNTS ..................................................... 353
3209. POLICY MANUAL AMENDMENTS. .................................................................................... 355
3210. “EXPRESSION OF INTEREST TO LEASE OR BUY LOT 5 AUSTIN ST. ........................... 358
3211. THE MID-WEST COMMUNITY FOUNDATION ................................................................... 361
3212. MITCHELL CORPORATION – DIESEL REFUELLING AND LNG PLANT LOCATION ...... 363
3213. APPLICATION FOR EXPLORATION LICENSE 21/129 AND PROSPECTING LICENSE
      21/651 .................................................................................................................................. 365
3214. SALE OF AV-GAS DRUMS ................................................................................................. 367
3215. LOCAL LAW FOR CAT CONTROL .................................................................................... 369
3216. PURCHASING POLICY (REVISION.).................................................................................. 371
3217. TENDER NO 20/07 FOR THE SALE OF LOT 561 PRICE ST ............................................. 373
3218. SALE OF VACANT LAND BY TENDER NUMBER 19/07 ................................................... 375
3219. SALE OF “LEAN TOO MATERIAL” IN THE SHIRE DEPOT UNDER TENDER NUMBER
      18/07 .................................................................................................................................... 377
3220. FLOOD DAMAGED ROADS TENDER NUMBER 21/07...................................................... 379

                                                                   pg 270
                                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007
3221. MURCHISON METALS LIMITED CLAIM FOR RE-IMBURSEMENT FOR REALIGNMENT
      OF THE BERINGARRA ROAD. .......................................................................................... 381
3222. ISSUES RESULTING FROM “CUE PARLIAMENT.” .......................................................... 383
3223. AMALGAMATION OF TITLES – V.C.GURNEY MEMORIAL PARK ................................... 385
3224. RAILWAY STATION BUILDING USES. .............................................................................. 387
3225. GARDEN ROCK EXCISION FROM AUSTIN DOWNS STATION. ....................................... 389
3226. RESOURCE AND VISITORS CENTRE ............................................................................... 391
3227. CARAVAN PARK DEVELOPMENT .................................................................................... 395
3228. ROAD DIRECTIONAL SIGNS – BERINGARRA ROAD ...................................................... 397
3229. PURCHASE OF LOT 311 CHESSON ST CUE – ADJACENT THE CARAVAN PARK ....... 399
3230. LOT 69 BOYD ST. TUCKANURRA ..................................................................................... 401
3231. RESIDENTIAL HOUSING FOR THE G.R.O.H. ORGANIZATION ....................................... 403
3232. DELEGATION OF POWER TO THE C.E.O. TO ADDRESS THE MEDIA ........................... 405
3233. POSSIBILITY OF THE SHIRE CONTRACTING TO THE M.R.W.A. OFFICE FOR
      ROADWORKS ..................................................................................................................... 407
3234. REMEDIAL WORK ON THE HERITAGE PUBLIC BUILDINGS IN AUSTIN ST. ................. 409
3235. TRAINING FOR STAFF ....................................................................................................... 411
3236. REPATRIATION OF TRAIN ENGINES AND CARRIAGES TO CUE................................... 413
3237. ARTIST IN RESIDENCE CONCEPT – MASONIC LODGE ................................................. 415
3238. RESTORATION OF THE “STABLES “ NORTH OF TOWN ................................................ 418
3239. WATER TOWER TANKS ON CUE HILL TO BE PAINTED. ................................................ 420
3240. GRAVEL SOURCE ACCESS .............................................................................................. 422
3241. REQUEST FOR BUS HIRE DISPENSATION. ..................................................................... 424
3242. ACCOUNT FOR PAYMENT – AUSTIN PARTNERSHIP –GRAVEL PIT
      REHABILITATION ............................................................................................................... 426
3243. COMMUNITY WATER GRANTS – THE CUE COMMON. ................................................... 428
3244. SECRETARIAL STAFF FOR THE L.C.D.C. ........................................................................ 430
3245. REVIEW OF THE STRATEGIC PLAN. ................................................................................ 432
3246. HERITAGE TRAIL PATHWAYS THROUGH CUE............................................................... 434
3247. HONOUR BOARD FOR COUNCILLORS AND QUADRENNIAL PHOTOGRAPH .............. 436
3248. COMMERCIAL RELEASE OF GLO-FISH (G.M.O.) ............................................................ 438
3249. THE DISABILITY ACCESS AND INCLUSION PLAN .......................................................... 440
3250. TOURIST / VISITORS CENTRE .......................................................................................... 442
3251. FENCING OF THE TOWN COMMON.................................................................................. 444
3252. THE GREAT FINGALL MINE OFFICE RELOCATION ........................................................ 446
3253. COMMUNITY EVENT FOR CUE DURING 2007 ................................................................. 448
3254. STREETSCAPE PLAN FOR CUE. ...................................................................................... 450
3255. ROAD FUNDING PROGRAMME 2007/08 ........................................................................... 452
3256. SYSTEMIC SUSTAINABILITY STUDY RESULTS .............................................................. 454


                                                              pg 271
                                                                        ORDINARY MEETING MINUTES – JUNE 20TH 2007
3257. HERITAGE LOAN SUBSIDY SCHEME............................................................................... 456
3258. SALE OF THE BIG BELL SCALE MODEL ......................................................................... 458
3259. PARTICIPATION IN THE RURAL RECYCLING COST OFFSET SCHEME ........................ 460
3260. GRANTS COMMISSION SUBMISSION - QUOTE............................................................... 462
3261. DONATION TO THE SHIRE OF A TOILET BLOCK FOR THE CEMETERY....................... 464
3262. INVITATION FOR THE COUNCIL TO CONDUCT A MEETING AT ‘JACK HILLS’
      MINE SITE ........................................................................................................................... 466
3263. REGIONAL HEADWORK’S GRANT APPLICATIONS AVAILABLE................................... 468
3264. PURCHASE OF THE REMAINING RESIDENTIAL PROPERTIES FROM THE BIG BELL
      GOLD OPERATIONS PTY LIMITED ORGANISATION. ...................................................... 470
3265. DONATION REQUEST FOR SPORTING BODIES ............................................................. 473
3266. CUE LIQUOR ACCORD ...................................................................................................... 475
3267. REMOVAL OF TREE IN THE SHIRE DEPOT ..................................................................... 477
3268. DE-GAZETTAL OF PORTION OF MARSHALL ST ............................................................. 479
3269. COMMUNITY SAFETY AND CRIME PREVENTION STRATEGY PLAN ............................ 481
3270. W.A. ON SHOW 2007.......................................................................................................... 483
3271. NEW STATE ELECTORAL BOUNDARIES......................................................................... 485
3272. RAMP FOR THE SHIRE DEPOT ......................................................................................... 487
         RECORD OF ATTENDANCE .............................................................................................. 489
3273. ENGINEERING OPPORTUNITY FOR THE AIRPORT UPGRADE...................................... 490
3274. PURCHASE OF THE S.P.Q. FROM D.L.I. FOR LEASE TO MURCHISON METALS
      LIMITED .............................................................................................................................. 492
3275. TEN YEAR PLANT REPLACEMENT PROGRAMME ......................................................... 494
3276. CEMETERY GAZEBO ......................................................................................................... 496
3277. TRANSIT HOUSE USE – VISITING MINISTERS ................................................................ 498
3278. ROADHOUSE TRUCK PARKING FACILITY ...................................................................... 500
3279. LOAN PAYOUT (BIG BELL HOUSING LOAN FACILITY.) ................................................. 502
3280. SPORTING AND RECREATIONAL FACILITIES ................................................................ 504
3281. EXTENSION OF THE SHIRE DEPOT – LOT 3 MARSHALL ST. ........................................ 506
3282. MURCHISON ZONE OF WALGA ISSUES .......................................................................... 508
3283. SHED FOR DEPOT ............................................................................................................. 510
3284. GOVERNANCE ISSUE – REVOKING OF RESOLUTIONS. ................................................ 512
3285. SIGNAGE FOR THE CEMETERY ....................................................................................... 514
3286. MANAGEMENT AND DEVELOPMENT OF WILGIE MIA.................................................... 516
3287. AIR CRASH PLAN .............................................................................................................. 518
3288. INDUSTRIAL LAND IN CUE ............................................................................................... 520
3289. DONATION TO THE COUNTRY MEDICAL FOUNDATION ................................................ 522
3290. RABBIT PROOF FENCE ..................................................................................................... 524
3291. WALGA – PERFORMANCE BASED STANDARDS – LOCAL ROADS ............................. 526


                                                                  pg 272
                                                                       ORDINARY MEETING MINUTES – JUNE 20TH 2007
3292. CAMPING SITES ON THE TOWNSITES IN THE SHIRE OF CUE ...................................... 528
3293. DRAFT BUDGET 2007/08 ................................................................................................... 530
3294. ELECTED MEMBERS MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN .... 532
3295. NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF
      MEETING ............................................................................................................................ 532
3296. MATTERS BEHIND CLOSED DOORS ............................................................................... 533
3297. LITIGATION ISSUE WITH THE SHIRE OF CUE AND ........................................................ 534
3298. STAFF SALARY/WAGES FOR 2007/08 ............................................................................. 535
3299. AMBULANCE CALL-OUT POLICY ..................................................................................... 536
3300. CLOSURE OF MEETING .................................................................................................... 538




                                                                 pg 273
                                              ORDINARY MEETING MINUTES – JUNE 20TH 2007




3195. DECLARATION OF OPENING/ ANNOUNCEMENT OF VISITORS
     The Presiding Person declared the meeting open at 10.03 am


3196. RECORD OF ATTENDANCE/APOLOGIES/APPROVED LEAVE OF ABSENCE
     Cr K Anthony        Shire President
     Cr K Johnson        Deputy Shire President
     Cr M Clinch
     Cr J Pitman
     Cr S Manning
     Cr V Williams
     Cr K Seivwright     Arrived at 10.05am


     Mr B Seale          Chief Executive Officer
     Mr P Money          Deputy Chief Executive Officer


     Apologies:          Nil




                                           pg 274
                                                ORDINARY MEETING MINUTES – JUNE 20TH 2007


DECLARATION OF INTEREST


          Cr. Clinch declared an interest in items 11.2, 11.31 and 11.37


          Cr Johnson declared an interest in item 11.59 on the adoption of the Liquor Accord
           and requested permission to address Council.


          Cr. Pitman declared an interest in items 11.23 and 11.87


          Cr. Seivwright declared an interest in item 11.43



3197. RESPONSE TO PREVIOUS PUBLIC QUESTION TAKEN ON NOTICE
Nil


3198. PUBLIC QUESTION TIME
Nil



3199. APPLICATION FOR LEAVE OF ABSENCE
Nil



3200. PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS
Nil




                                           pg 275
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007



3201. CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS
   Cr. Pitman noted that on item no. 90 of the Status Report referring to the Council resolution
   regarding the Caravan Park Upgrade was incorrect. The Chief Executive Officer stated he had
   become aware of the error and it has been corrected in the record of minutes.
   The President noted that on Page 7 under Announcements by the Presiding Person Without
   Discussion the following was not recorded in response to comments by Cr. Clinch about the
   presentation by Mitchell Fuels at the April 2007 meeting:
   In response to Cr. Clinch’s comments the President stated that “protocols were not followed in
   that the invitation was not issued in accordance with standing orders. Standing Orders state that
   ‘invitations for presentations are approved by the presiding member prior to the meeting’ which
   in this case was not done. “




Council Decision
That the minutes for the Ordinary Meeting with amendments, held on Wednesday May 16th 2007 be
confirmed.
MOVED:        CR CLINCH                            SECONDED: CR PITMAN
CARRIED:      7/0




3202. ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION
Cr Pitman stated that he was concerned about the direction this Council is going and that it (the
Council) is not focussed. He wants to see more bricks and mortar development that will attract
tourism. If this does not happen some form of amalgamation will happen whether we like it or not.
The Caravan Park redevelopment and the Resource Centre should be the highest priority, not what
is here before us today.


President Anthony gave a brief report on his attendance at the Heritage Awards and noted the
prominence of Albany and Beverley. Beverley received an award for its railway heritage but it was
noticeable that Beverley has a functioning railway line and railway station.


The President also spoke with Phil Griffiths for advice on the Cue Post Office building and the
interior of the Cue railway station.




                                              pg 276
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007


3203. MATTERS FOR WHICH MEETING MAY GO BEHIND CLOSED DOORS
The President brought forward:      ITEM 11.68 – Audit Report
       For discussion to go behind closed doors as the report makes references to various
       members of the Shire’s staff.


Council Recommendation
Moved that Council go behind closed doors to discuss the Auditors Report.


MOVED:        CR MANNING                          SECONDED: CR SEIVWRIGHT
CARRIED:      7/0




A lunch adjournment was called at 12:20
Meeting resumed at 12:55




BEHIND CLOSED DOORS


1.07 pm - The Chief Executive Officer was invited into the meeting behind closed doors.




Council Decision
1.15pm        Council come out of camera
MOVED:        CR SEIVWRIGHT                SECONDED: CR PITMAN
CARRIED:      7/0




                                             pg 277
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007




3204. AUDITOR’S INDEPENDENT REPORT – ADDITIONAL SCOPE OF WORK (11.68)
APPLICANT:                            Shire of Cue
FILE:                                 ADM 020
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

To consider the contents of the Auditors “Additional Scope of Works” report, take appropriate action
and adopt the report as submitted.

Applicant’s Submission:

The report from the Shire auditors (Credsure Pty Ltd) is appended, as required.

Background:

Council elected to engage the auditor for an additional scope of work to the standard audit
requirements to address a range of issue which it is hoped are satisfactorily addressed in the
appended report.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

The fees are to be accommodated from the existing years budget provisions

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

None.


                                              pg 278
                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007

Officer’s Recommendation:
                                   Voting requirement: Simple majority
To receive the report from the shires Auditors on the “Additional Scope of Work” contracted for in
March 2007 and take appropriate remedial action as advised to the CEO during the June meeting.




Council Decision
Council adopt the Auditors Report in its entirety.
MOVED:         CR SEIVWRIGHT                         SECONDED: CR PITMAN
CARRIED:       7/0




Council Decision
The President must report to the Dept. Local Government & Regional Development as per the
Council resolution of the March 2007 meeting and is to report that the Shire of Cue is progressing
but there is room for improvement from both Council and the administration.
MOVED:         CR MANNING                            SECONDED: CR JOHNSON
CARRIED:       7/0




Council Decision
The Chief Executive Officer is to implement all recommendations from the Auditors Report forthwith
and report to the July 2007 meeting of Council on any recommendations not actioned and why they
are not actioned.
MOVED:         CR MANNING                            SECONDED: CR PITMAN
CARRIED:       7/0




Council Decision
The Administration of the Shire of Cue are to adhere to the Shire Policy Manual as adopted at the
March 2007 at all times.
MOVED:         CR PITMAN                             SECONDED: CR MANNING
CARRIED:       7/0




                                                pg 279
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007


Council Decision
When agenda items involving any Policy implications are presented to Council, the relevant Policy
wording and the Policy number/s are to be quoted in the agenda item.
MOVED:        CR CLINCH                           SECONDED: CR JOHNSON
CARRIED:      7/0




Council Decision
No private works accounts are to be paid or presented for a Council decision unless a purchase
order was issued prior to the work commencing.
MOVED:        CR WILLIAMS                  SECONDED: CR SEIVWRIGHT
CARRIED:      7/0



Council Decision
The Chief Executive Officer is to provide copies of all purchase orders to Council each month with
the Council agendas until further notice.
MOVED:        CR PITMAN                    SECONDED: CR WILLIAMS
CARRIED:      7/0



Council Decision
Private works accounts and payments are to be submitted each month with the Council agenda as
per Council’s resolution.
MOVED:        CR JOHNSON                   SECONDED: CR CLINCH
CARRIED:      7/0




                                             pg 280
                                              ORDINARY MEETING MINUTES – JUNE 20TH 2007




   The President stated that the meeting will go behind closed doors prior to the end of the
    meeting to discuss other confidential matters listed in Item 13 of the Agenda.




                                          pg 281
                                 ORDINARY MEETING MINUTES – JUNE 20TH 2007




3205. REPORTS OF COMMITTEES
Nil




                              pg 282
                                                          ORDINARY MEETING MINUTES – JUNE 20TH 2007



3206. REPORTS OF OFFICERS

WORK SUPERVISOR REPORT
     Beebyn – Karbar Road
     Glen Station end – re-sheeted in spots where needed.


     PLANT REPORTS
     2 new batteries for Grader
     2 new batteries for Community Bus
     Service and blade shims replaced on Grader


     INSPECTION
     Airstrip inspected three times weekly


     GENERAL DUTIES
     Cleaning fence line and blocks at Cue Caravan Park.
     Moving fence and clothesline for new entrance for Caravan Park.
     Removal of dead trees from the Depot.
     Holes in roads of streets around Cue repaired.


     CONTRACTORS
     Ryan’s Electrical Contractor
                –      fitting security lights to Depot,
                –      repaired the sewerage pump at the Cue Caravan Park.
                –      replaced globes and repaired light fittings in Shire Office.


     Westrac
     Service of the Grader and new shims fitted to blade of grader.


     PARKS & GARDENS
                       All watering has been reduced to a bare minimum.
                       Railing fitted at oval to deter cars driving on it.
                       Reticulation at Railway Park is repaired and restored.


Council Decision
That the Work Supervisors Report for June 20th 2007 be received.
MOVED:         CR CLINCH                 SECONDED: CR WILLIAMS
CARRIED:       7/0




                                                     pg 283
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007



CHIEF EXECUTIVE OFFICER REPORT

COUNCILLOR UPDATE BULLETIN NO 41 - May 11th, 2007
1.   Auditor Due in Town 21/5/07 until 25/5/07.

Advices received indicate that the Auditor will attend the Shire from 21/5/07 and possibly for a
further week subsequent to that visit. The Haines Norton Group have also been engaged to assist
the Auditor in extracting essential data and the staff have spent days of fulltime effort locating data
to enable the evaluation to proceed. This is fast becoming an expensive exercise.

2.   Works Supervisor – Absent Friday 11/5/07.

The Works Supervisor has taken Friday 11/5/07 as an R.D.O. in order to travel to Perth to attend a
family wedding and will return on Monday.

3.   R.D.O. for the Works Team.

Monday 14/5/07 is the standard RDO for the Works Team, though there is a skeleton team available
in case of need.

4.   Vacant Land Values in Cue $10,000 each.

I am given to understand form reliable sources that the Minister for Planning and Infrastructure
(Allana Mc Tiernan) has arbitrarily increased the value of all vacant land in the state with the
minimum listed as $10,000. This comment has bearing on the proposed sale of Shire Owned Land
in Cue and the subject of a present tender.

5.   Two Interested Parties Wanting Main St Shop fronts.

Whilst there are two expressions of interests in the vacant shops in town, only one has written in
seeking council decision and an agenda item formalizing this is included in the agenda for 16/5/07.

6.   Company Interested in Industrial Land.

I am presently assisting and negotiating with a company interested in the purchase of vacant
Industrial land in Cue to set up business and formal advises will issue to Council in the fullness of
time when a defined plan is formulated.

7.   WA Transport Infrastructure Summit 2007 – Sheraton Hotel 7/8 June

An invitation has been extended to the council to attend the summit in Perth and advices are
awaited from councillors seeing value in this conference and wishing to attend.

8.   Costs of Recovery – Scott. S

An expense account in the sum of $452-20 has been received from the Shire’s agent reflecting the
costs associated with this recovery and the issue is progressing as required. Further advices will
issue in normal course.




                                               pg 284
                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007
9.    Road to Recovery – Reluctant Approval.

Council is in receipt of advices of a reluctant approval from the “Roads to Recovery “office in
Canberra following council’s failure to recognize its obligations under this funding provision and
where fundamentally Council is required to make provision from its own resources of an appropriate
level of funds and where the “R to R” funds are intended to be in addition to this value, which we
have failed to do for some years and I have made a commitment that this will be rectified in the
coming years to compensate. Accordingly, Cue has been granted an exemption of the requirements
of clause 2.2 to clause 2.4 of the funding condition guidelines in terms of “Own Funding”
requirements. We must do a lot better than this in the future and never breach fundamental
agreements with the Commonwealth…

10.   Heritage Signage for “CUE est. 1894 h ”

Arrangements are in hand for a replacement sign to be installed at the edge of town with the name
Cue est. 1894 h

Designated as required to reflect the “h” symbol to identify the heritage listing recognition. This will
replace the existing sign.

11.   Training for Staff.

The importance of this aspect of the administrations ‘ development can not be under stated and
arrangements have been made with the WALGA association in conjunction with the Shire of
Meekatharra to conduct a basic accounting course where three staff of the administration will benefit
from attending. Further advices will issue in this regard. I have furthermore asked for the WALGA
association to determine the cost of conducting a course in Cue for staff and/or councillors and the
answer is $3,000 per day for each course... Accordingly, this could develop into a very expensive
exercise.

12.   Reserve Number R 2460 – Lot 109 Bounded by Austin St and Patterson St.

At the request of a councillor, it is advised that the block in Austin St between Post Office Lane
(Excluding the Post Office) and Patterson St. is vested in the Commissioner of Police and contains
the Shire Historic Buildings for the Police Station, residence for the O.I.C. and a vacant lot adjacent
to the residence. Accordingly, should council be interested in that vacant lot, negotiations will need
to be undertaken with the Commissioner for Police to excise portion of that reserve out for Shire
purpose. Perhaps an agenda item needs to be raised to address this question.

13.   Visitation from the Rural Health Students – July 2007.

The annual visitation by the Remote and Regional Health Students is again planned for this July
and approximately 35 students will attend where there is an expectation of a Council representative
making a speech reflecting on issues related to this council and community with the theme of
Remote Health Care with a Multi-Disciplinary approach to the Philosophy towards Indigenous
health. Accordingly, opportunity will be afforded to councillors to identify who would like to make the
speech???




                                                pg 285
                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007


14.   Cemetery Fence

The cemetery fence intended for the War Memorial Park has successfully been completed as
planned. Works Supervisor did very well managing and co-ordinating this project for which our
thanks is forwarded.

15.   Milly Soak.

Construction of the Car Park, trimming of some inhibiting shrubs, and ordering of designator
signage has been attended and completion is due by 30/5/07, with thanks and acknowledgment to
Works Supervisor.

16.   Brockman Park – Water Timer

A new timer has been installed at Brockman Park and the operators have been instructed on its
use, so we shouldn’t see any further waste of water at this site in the future.

17.   Invitation to Conduct Council Meeting at the Jack Hills Mine Site. – July 2007.

The Murchison Metals Limited group have extended an invitation to the Shire of Cue to attend the
mine site in July to see their operations at Jack Hills and so council can conduct their Monthly
council meeting on-site as did the Murchison Shire recently. Accordingly the views of councillors are
sought in this matter. (Perhaps the 16/5/07 council meeting will be a good time to discuss this.) A
legal issue for consideration in this is the obligation on Council to advertise in advance of when the
council meetings are to be held in case members of the public wish to attend.

18.   Tidy Towns Judging in Ballarat – Vicki Blackmore Representing the State of W.A.

Vicki Blackmore has flown out to Ballarat on Friday 11/5/07 to represent this town, this Shire and
this State in the National awards for the “Tidy Towns Awards” ceremony. This is a wonderful
recognition for her efforts and I have penned off a letter to the Premier in case the Premier would
like to forward a note of appreciation to her. Details of the results of the awards presentation will be
known on Saturday evening 12/5/07 and I have asked Vicki to phone me then.

19.   Recovery of Costs – Reg Rowe (Breech of Agreement.)

As Reg Rowe entered into an agreement which I accepted on behalf of Council to repay the
indebtedness on the basis of $500 per month and failed to meet this obligation without explanation I
have asked the Mercantile Agent to proceed with redemption of the Property into the name of the
Shire. Further advices will issue in this regard.

20.   Below Ground Power Project. (Main St in Cue.)

Having conducted a tele-conference with the Horizon Power people on Friday 11/5/07 regarding the
above , it now appears, as a result of the recent budget session with Eric Ripper, that indeed the
funding is available to Horizon Power for 2007/08 and therefore planning for this event needs to
commence now. Accordingly, public consultation requires attention, a plan of where the cables will
go requires attention, design of the plan, protection of heritage significance, and a commitment from
the Shire are all primarily essential. Shire funding will most likely not be required in the 2007/08 year
as the Horizon Power office will effect the purchase of the material and commence the physical part
in May 2008 with conclusion planned for December 2008, so Shire funding of $250,000 will be
required for in the 2008/09 year, as planned. I am also researching funding options and it appears
the Premiers “Street Advancement Grant” is ideally suited.

                                                pg 286
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007
21.   Disability Services Commission – Invitation to attend an Information session in
Geraldton on 29/5/07.

Council will be aware of the statutory obligations to develop and implement a D.A.I.P. (which is
being presented to Council on 16/5/07) for adoption, and a copy is to be forwarded to the
Commission by 31/7/07 which I understand comes into force on 1/8/07. Accordingly this new
legislation requires an awareness of the plan and enquiry is now made as to whether or not an
elected member has the time available to attend this session in Geraldton and where your advices
will be gratefully received in due course.

22.   Water Quality in Town.

The Hon member John Bowler phoned the Shire on Thursday to enquire regarding the allegation of
the water quality being below standard. The Hon Member was updated and referred to the
President to comment. The President I understand was interviewed on the ABC on Thursday
morning regarding this issue.

23.   Invitation to Council to meet the Minister – The Hon. Michelle Roberts

Michelle Roberts is the Minister for Housing and Works, Employment Protection, Indigenous affairs
Heritage and Land Information, and an invitation is extended to Councillors to meet the minister on
15/5/07 in Geraldton at 2.30 pm to 4 pm. For catering purposes, councillors interested in attending
are advised to notify this office by Monday 14/5/07 if they wish to attend.

COUNCILLOR UPDATE BULLETIN NO 42 – 18/5/07
1. Visitation from the Country Arts W.A. funding Officers.

Representatives from the W.A. Country Arts W.A. group visited Shire with three councillors
attending. This was very valuable and further details will be forwarded to councillors in the fullness
of time.

2. Cue Liquor Accord.

This draft document has been received from the Police with request for editing/revision if
appropriate. A committee will be formed with membership from all stakeholders, which included the
Shire and where the police will convene the meetings. The document will be presented to council at
the June meeting for consideration.

3 Itinerant Traders Licence Fee $10

At the request of a councillor, it is advised that an adopted annual fee of $10 applies to itinerant
traders wishing to sell or vend their goods in Cue. Please feel free to comment if this does not
satisfy your question.




                                               pg 287
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007


4. Relocation Expenses – B.W.Seale $6,064

Two interesting issues need to be highlighted to Council in that the contract for my role as the
Deputy dated 23/5/06 included reimbursement of relocation expenses on the basis of 50% on
commencement and the remainder after twelve months of service. The first 50% (i.e.) 3,032 has
been paid, yet in April ’07 council adopted a Policy to cap relocation costs to a maximum of $5,000.
Accordingly, the dilemma is, whilst the original agreement supports the final payment of $3,032 due
on 23/5/07, the recent policy adoption limits that reimbursement to a total of $5000, against which
$3,032 has been paid. Accordingly, I am reluctant to facilitate the re-imbursement of the remaining
$3,032 lest you feel it should be limited in terms of the current policy, or if you feel we should
recognize the original agreement dated May 2006???

Furthermore, an additional issue exists, in that once having relocated from the Lot 604 to Lot 610
Allen St, relocation costs of $900 where incurred, which the Shire paid for and that I believe now
captures the essence of Policy in that where the Shire pays for the relocation the employee must
reimburse the Shire a pro-rata portion of that cost if he leaves the employment within two years for
any reason. Accordingly, it is formally advised and notified to councillors that the relocation date
takes effect from December 2006 and where the obligation therefore terminates in December 2008.
An appropriate narration to this effect is included in my personnel file to record this and ensure this
factor is not overlooked.

5. Exam Timetable – B.W.Seale -          1st. Semester 2007.

I am in receipt of advices from the University that my next exam is scheduled for Wednesday
13/6/07 at 11 am for three hours to be conducted in Cue and where Shire permission is sought to
attend to this on the basis of the time being allocated from the accrued R.D.O. facility.

6. Tidy Towns Award – National Award for the “Litter Prevention Award” 12/5/07.

Vicki Blackmore phoned on Saturday evening 12/5/07 to advise that Cue had been awarded the
National Award for “Litter Prevention” which is wonderful feat for such a small town. A news media
release as issued by the “Keep Australia Beautiful Council” will be published in the Dry Blower.

7. Report from the Standing Committee on the Environment and Public Affairs.

A very comprehensive 55 page report has been received by Council and available for Councillors at
any time, an extract of which was provided at Council on Wednesday 16/5/07 displaying the
complexity of the “Proportional Preferential Voting system” being promoted by State Government.

8. Possibility for Local Governments Involvement in Future Road Maintenance Delivery

Council is in receipt of advices of the possibility of becoming involved in the delivering of Road
maintenance for the MRWA and the WALGA organization is assessing the situation on a state wide
basis. Further advices will issue in due course.

9. Departmental Guideline Publication No 18 – “Financial Ratios.”

A copy of newly released document has been provided to each councillor on Wednesday 16/5/07,
as required.

10. Training for Staff – Through WALGA



                                               pg 288
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007
Quote in the sum of $6000 has been received from the WALGA organization to provide training for
the Cue staff in “Introduction to the Local Government Act and “Minute taking and Agenda
Preparation.” The sad news is the fee is expensive, but may be minimized by involving other
neighbouring Councils to participate.

11. Sporting Activities for Cue – Inclusion in the Meekatharra Sports Round.

Edith Ashwin has been victorious in arranging permission for our young people to participate in the
Murchison Sports events despite a ban imposed two years ago (approx.) and this is a huge victory
and has enormous benefits for our community and very consistent with the Shire Corporate Plan.

12. Noondie –Coodardy Road.

Some maintenance grading is being addressed on this road at the request of the Station owner and
the Grids are being cleaned consistent with all Grids in the Shire with the intention that on an annual
basis all roads will be graded and grids cleaned and repaired as required.

13. Uniform Allowance. – Admin. Staff $500 p.a.

Although it appears that this facility has to date been somewhat “uncontrolled,” it is appropriate to
identify a possible looseness requiring some tightening up. The situation is as highlighted to council
a few months ago is that staff recognizing an ANNUAL entitlement of $500 p.a. being available to
staff for uniforms have been purchasing these at the beginning of the financial year without having
worked for the entitlement and without any policy guidelines of control to determine the conditions of
use, return and/or recovery of pro-rata costs in the event of leaving the employment before the year
is consumed. I believe this requires some control; otherwise we have the parlous situation where an
employee (knowing in advance she was leaving shortly after) purchased the $500 worth of uniforms
at Shire expense in July and left in August without returning the uniforms or refunding 10/12 of the
$500 (i.e.) $416. Effectively, the employee obtained twelve months worth of entitlement but only
worked for two months and should have only received two months worth of entitlement. Let us
discuss this matter.

14. Taping of Public Question Time.

Consistent with Policy clause F 4.1 public question time was recorded on Wednesday to ensure
accurate recording of questions asked and responses given. Any upset suffered by Councillors
individually or collectively as a result of this is regretted and an apology is forwarded to Cr Pitman
for this event.

15. “Meet the Council Day”

In an endeavour to break down the barriers in the community between the council and constituents,
I plan to hold a “Meet the Council “morning tea/sausage sizzle event in the main street (perhaps
outside of the traders) on a Saturday morning where it is hoped that some councillors will also be
available to participate in this “P.R.” exercise and address the community in a non-threatening
environment and in doing so assist in disseminating Council plans and information.




                                               pg 289
                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007


16. Airport Funding Application. $450,000

Advices received from the Dept of Planning and Infrastructure regarding the above indicates that the
Shire’s application has indeed been received and the recommendations for support for this round of
funding are with the Minister of Planning and Infrastructure for approval. It is anticipated that a
response is likely to be available by the end of the month. Accordingly further advices will issue.

17. CEO Participation in the Murchison Sub Group of the Mid West Regional Road Group.

I raise the participation in this group as a concern given that I attended this Tele-conference with the
President on 15/5/07 having started at 10 am and concluding at 11.55 am, the entire time was
wasteful and I am in no position to loose two hours without achieving anything conclusive at the
end. Cr Anthony is the Shire’s elected delegate and the involvement of the CEO was totally
unnecessary. With permission, I would respectfully suggest the CEO does not participate in these
meetings in the future. I will of course be obedient and attended if you direct that I do, but suggest
the time can be better applied elsewhere.

18. National Trust – Masonic Lodge

I have spoken to the National Trust and asked if the Shire can provide assistance in any way in the
restoration and whilst the offer of assistance is gratefully received, they have quite determined plans
on hand as to the staged approach for the restoration and plan in the 2007/08 year to install security
mesh on the windows and re-hang the doors. Accordingly the progress is indeed planned. I have
also tentatively made an appointment for 2 pm on Thursday 31/5/07 for Cr Anthony to visit the
National Trust office to discuss the eventual uses of the building and perhaps the “Artist in
Residence” remains a viable purpose.

19.   Debtor – Reginald James Rowe.

A search of the property in Austin St and Railway St, confirms the properties remain in the name of
the Debtor with encumbrances recorded against them both to the Westpac Banking Corporation. I
have written to the Bank to establish details so as to progress this issue and will advise once
particulars are to hand. The Estate agent involved in this does not have current records or details of
this event as it appears it was six years ago. Further advices will issue in due course.

20.   Mid-West Development Commission. (Steve Douglas)

Following a recent visit from the commission personnel recently I have written a letter detailing
some projects that Council is involved in and also spoken to them regarding the outstanding
acquittal for the Caravan Park grant of $25,000, although I have never been asked to provide an
acquittal in this last twelve months. Accordingly I remain perplexed as to the suggestion that they
have been waiting for the Shire of Cue and haven’t heard from us? Steve Douglas is unaware of
waiting for the Shire of Cue and generally very keen to address any developmental matters that may
assist us in progress and in that regards awaits advices from us where he may be able to assist.

21.   Caravan Park Fence Construction.

The contractor for the fence construction is intending to commence the construction of the Fence on
Friday 18/5/07 and the task is likely to take approximately two to three weeks to complete.
Accordingly, the construction will be completed by 30/6/07, as planned. The removal of the old
house is planned to be finalized by 15/6/07 and this delay will not unduly hold up the fence
construction, as the short panel on Chesson St will be omitted until the house is removed and the
contractor will return to complete that final fence panel both of which should be finalized by 30/6/07.

                                                pg 290
                                                      ORDINARY MEETING MINUTES – JUNE 20TH 2007
22.   MRWA Funding – Minimum Grant $50,000 – Cue Wondinong Road.

Confirmation has to day been received from Kim Edmeades of the MRWA office in Geraldton
advising that the only roads of regional significance that attracts state Funding in the Shire of Cue
are

a.)   The Cue Wondinong Road.

b.)   Cue Beringarra Road – (Big Bell Road part on the East side), The Kalli Glen Road.

Accordingly, the Big Bell Road is not listed as a Road of Regional Significance will not attract
funding. Therefore, whilst a resolution exists to convert the funding to the Big Bell road , it will not be
approved and in order to attract the minimum funding allocation a project needs to be identified and
the Cue Wondinong Road has been identified and will remain for funding in 2007/08m as proposed
and presented to council on Wednesday. This is not a deliberate disobedience to a council
resolution, but an administrative solution.

(Subsequent to the above, it appears there may still be some confusion existing in this matter and
further advices will issue in this regard, once written advices are received from the MRWA office.)

23.   Vandalism to Town Oval.

Recent events of damage to the Town oval with unauthorized driving on the oval causing damage to
the lawn and sprinklers has resulted in a public notice being displayed on the notice boards warning
the community about the need to be responsible and respectful with community facilities.

24.   Lucas Jordan – Consultant with the Yamatji Land and Sea Council.

Council is in receipt of a visitor/consultant assessing the progress of the Walga Rock project and the
Wilge Mia mine and the Heritage listing of the Weld range site and where I have requested he
forward details of his report to this office upon completion, where this may assist the Shire in the
direction and strategy for the future.

25.   Cue Caravan Park Development.

With the fencing of the Caravan Park progressing as planned, it has come to our attention with the
removal of the old fence that the new fence was not planned to encompass the waste water
pumping station which would be exposed to the public with it’s inherent hazards and danger.
Accordingly, I have asked that the fence design be altered slightly to accommodate the inclusion of
the pump station as a protection to the public. Furthermore, consistent with advices received from
Cr Anthony the fence at the rear of the caretakers residence needs to be relocated approximately 3
metres further East (closer to the residence.) to enable vehicular traffic access and egress. This
necessitates relocation of the Clothes line, removal of the old toilet, relocation of a power pole,
trimming some trees in the yard of the residence and creation of a road where there is presently
lawn.




                                                 pg 291
                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007


26.   Owner of Lot 311 Chesson St. (Vacant Land.)

Further and recent attempts to contact the owner of the vacant land adjacent to the caravan park
have thus far failed. I have left a further message to phone me back, but to date to no avail. Further
advices will issue.

27.   Great Fingal Mine Relocation Project.

I have touched base with the National Trust in this matter and obtained the details of letters of
conditions of approval required to facilitate the relocation. Accordingly, further advices will issue in
due course.

28.   Update on the Flood Damaged Roads Programme.

The Flood damaged road restoration process is well underway and nearing completion, although
Council is approximately $100,000 under spent at date. Accordingly, as there is an estimated
$80,000 in work to address on the Cogla Downs road, this factor will need to be tendered. Although
the threshold is $100,000 with effect 31/3/07, this area of contracting is sensitive and it is seen as
prudent to tender for this work. As a result of this allowing for advertising time, the statutory two
weeks minimum to submit a tender and council to approve the submission, it will be close to the
wind for completion by 30/6/07. However we are powerless in this sensitive area, though we will be
pushing for completion by 30/6/07.

29.   Shire’s Auditor.

The Auditor will be in Cue on Monday 21/5/07 for approximately a week and no doubt will want to
address some councillors. Further advices will issue as that week progresses and it is indeed hoped
that we can “Put to Bed” all the issues at this time, though he has tentatively indicated he may return
again for a further week subsequent to next week?

30.   Council Meeting at the Jack Hills Mine Site – 18/7/07

The council meeting planned for the Jack Hills mine site is planned for the July meeting to be
conducted on Wednesday 18/7/07 and although the President has indicated he may not be
available on that day and may forward his apology for his inability to attend, nevertheless, the Mine
management is keen to see the Council attend and will provide luncheon e.t.c. Whilst it could be
argued that the mine is in the Murchison Shire, nevertheless, a much greater “Community of Interest
“ exists for MML in Cue and we should respond positively with this courteous invitation,.

31.   Health Students from the Remote and Rural Health Centre Annual Visit.

The students from the Remote Health Centre will be visiting Cue (by choice) for the first week of
July and a town BBQ is arranged for Wednesday 4/7/07 at 6 pm at the Town Hall to welcome them,
as was attended last year. A brief luncheon is also being arranged (with the Students bringing
luncheon) in Chambers on Monday 2/7/07 at 12 noon where a formality of speeches and meeting
them will be attended to and where all councillors are indeed welcome to attend.




                                                pg 292
                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007



COUNCILLOR UPDATE BULLLETIN NO 43 - MAY 25TH, 2007
1.   REQUEST FOR R.D.O.’S FRIDAY 6/7/07 AND MONDAY JULY 9TH, 2007

I have been asked to attend the baptism of my grand-daughter in Busselton on the first week-end in
July and respectfully request leave on RDO’s to accommodate this event. The Deputy will be
available at that time to accommodate the relief and no inconvenience is anticipated during these
two days.

2.   BUSH FIRES MEETING AND LEMC MEETING 7/6/07 4 PM AND 4-30PM

Just a brief reminder for councillors regarding the above two meetings planned to be held
contiguously on 7/6/07 in Council Chambers and where the agendas for these have already been
issued to participants.

3.   PROPOSAL THAT THE CEO INTRODUCES EACH AGENDA ITEM AT THE MONTHLY
      MEETING AND SPEAKS BRIEFLY TO THE ITEM

I have raised this concept with the President where the indications received do not seem to oppose
this idea and where the object is that the as the CEO prepares the agenda item, it seems sensible
to present the item with a very brief introduction to the object behind it so as to gives councillors an
immediate background and basic concept for discussion. This does not over-rule the protocol of
council where the staff cannot speak until the President approves of it and in this event the
President will need to verbalize his authority for the CEO to speak to each item before discussion
proceeds. The CEO or other staff members present will not participate in the debate unless
requested by a councillor and providing the President approves of receiving the comments.

4.   GRANT APPLICATION FOR THE RESTORATION OF THE MASONIC LODGE DECLINED

Advices received this week from the National Trust indicates that the Grant applied for $40,000 to
secure the Masonic lodge and effect repairs recently caused by vandals was declined.

5.   MOVEABLE PLANTER BOXES FOR AUSTIN STREET

I note this was a resolution of Council some years ago and enquire if this was progressed or
subsequently decided not to proceed? Should Council not wish to progress this issue it is no
difficulty to rescind this resolution.

6.   NEW SECURITY LIGHTS AT THE DEPOT

Just a note to advise Council that the Security lighting at the Depot has been repaired and is now
functional at a reduced cost of operations than previously existed.

7.   PROPOSED SELECTION OF A SITE FOR MITCHELL WEST AT THE GOLF COURSE

The representative from the Mitchell West group of companies has visited Cue by appointment and
shown the Golf Course site as resolved by Council as an appropriate site for the diesel refuelling
and LNG plant and identified a site adjacent the Old Hospital ruins being suitable due to proximity to
the Highway, close to town for the utilities of power water and telephone and runs along side the
bypass road. Accordingly an item will be presented to council in June for assent.




                                                pg 293
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007
8.    RESULTS OF THE APPLICATION TO THE ADVISORY BOARD FOR ABANDONMENT OF
       THE WARD SYSTEM

Council is in receipt of advices that the Minister has supported Councils request for abolition of the
Ward system and retention of the seven councillor structure, as proposed with gazettal to occur
shortly.

9.    DEPUTY CEO TO ATTEND TRAINING COURSE AT HAINES NORTON IN PERTH –FRIDAY
       AND MONDAY

Peter Money has attended a training course in Perth with the Haines Norton group for Friday
25/5/07 and Monday 28/5/07. He will resume duty on Wednesday 30/5/07

10.   FENCING AT THE CARAVAN PARK

The fencing contractor has commenced the construction of the fencing at the Caravan Park and
already looks great. Completion is planned for 30/6/07.

11.   REG ROWE – COLLECTIONS

I have spoken to Reg Rowe and agreed to accept his offer of $800 per month with the first moiety
due on 21/5/07 and this was received by Council.

12.   MEETING OF THE CEO’S FOR THE MURCHISON ZONE STRATEGY GROUP ON JUNE
      1ST. 2007 IN CUE.

The Murchison Resource group meeting is planned for Cue on 1/6/07 which includes an invitation
for the Presidents to attend commencing at 10 am.

13.   HARMONY MINING – RESIGNATION SCOTT HUFFADINE

Council is in receipt of advices that the Operations Manager in Mt Magnet for the Harmony group,
Mr Scott Huffadine has resigned with effect two weeks from now. An appropriate letter of “Best
Wishes” will be sent on behalf of council shortly.

14.   RAILWAY ENGINES AND CARRIAGES

Council is in receipt of advices that the last two engines to leave Cue are still in existence; one is
housed at Boyanup and the other at Collie. Furthermore carriages that served Cue are also
available and the authorities are quite happy to have these relocated to Cue should council so
desire.

President Anthony has given verbal support for my involvement thus far in this enquiry and it is now
appropriate to prepare an agenda item to identify where we go from here.




                                               pg 294
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007


15.   AIR-STRIP GENERATOR 240 VOLT – MT MAGNET SHIRE

Formal advices from the Mt Magnet Shire advise Council that the Generator from the airstrip is still
in need as a back up in case of emergencies. It was intended we utilize this item for the Cue airstrip,
however an alternate plan is now required.

COUNCILLOR UPDATE BULLETIN NO 44 – JUNE 1 2007
1.    New Ownership of the Burnakura Joint Venture Gold Mining Facility.

I am given to understand the Joint Venture at Burnakura has this week changed hands and
President Anthony has some familiarity with the background to the proprietors and may be able to
provide further details to councillors.

2.    Final Two Sales of Big Bell Residential Properties to Smart and Chapman.

Council’s settlement agent has indicated that these final two settlements are due to settle within the
week and further advices will issue in due course.

3.    The Proposed Diesel Refuelling and LNG Gas Plant Facility on the Golf Course Site.

The representative from the Mitchell group has visited Cue and inspected the Golf Course location
and determined an appropriate area for the Diesel and LNG Gas facility to be located, which is
tentatively planned for an area directly opposite the Day Dawn Hospital ruins, adjacent the by-Pass
road where the proximity to the Highway is a factor and the closeness to the town for the utilities is
significant. Accordingly an item will be presented to council in June, as required.

4.    Caravan Park Water Pipe Damage

A burst water pipe recently caused some concern at the caravan park and where the Works
Supervisor effected emergency repairs under some very difficult circumstances well into the night to
restore hot water for the patrons.

5.    Part of the Rabbit Proof Fence Road (MRVC minutes.)

I raise the question in this regard as a councillor made a recent comment regarding an item in the
Vermin Council minutes which may impact on this council, though I regret to admit I am at loss as to
what might be expected of me in this matter and where directory advices from council are awaited.

6.    Vacancies on the Mid West Development Commission Board

Council is in receipt of advices to the effect that a vacancy exists on this Board and nominations are
invited with submissions to be provided by Friday July 6th, 07 with nomination form and C.V’s to be
provided.




                                               pg 295
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007


7.    Staff absences on Ambulance Duty.

An event has arisen where at present four staff members are ambulance drivers/officers and a
possibility exists where one or more of these officers may be called out to attend an accident or to
fly out an injured person and therefore not be able to attend to work or be absent all night at the
accident scene and require the rest the next day. Accordingly, being absent from work would
ordinarily not justify payment. However under the circumstances, given the officers are providing a
community service it seems reasonable to provide these unexpected absences as paid absences.
However, as there is currently no such policy supporting that occurrence, it is proposed to design an
item for the next agenda to seek council views with the object of making this a council policy.

8.   Budget Review – Auditor suggesting a Teleconference to address before Council
Meeting.

Council is in receipt of advices from the Auditor that he is suggesting conducting a Teleconference
prior to the next council meeting as he will be absent in Greece on Holidays. I have suggested he
just forward to the President the report and the President will advise if he wants to conduct a
telephone conference. Accordingly we await advices from the President in this regard.

9.    Heritage Council Awards Presentation. 30/5/07.

Cr Anthony advises having attended the invitation on behalf of the Cue Council at the Heritage
Council awards presentation on Wednesday 30/5/07 and where the Shire of Cue was not amongst
the category winners, where mostly the Beverley and Albany Shires were the awardees. The
President will present the results to the next council meeting in normal course.

10.   Caravan Park – Concept Plan.

IT appears a small issue has occurred in that the concept plan as adopted by council recently
includes a one-way “Exit Road” onto Victoria St, but where the most recent resolution of council to
construct the Fence around the caravan park is obviously contrary to the Plan as the fence will block
the exit. Accordingly in discussion with the President it was felt that the fence had to be in the
location as approved and the Plan may require some modification. Further re-consideration to the
Plan is clearly warranted.

11.   Laurie Vicary to Visit Town 6/7 June ’07. (Tuesday or Wednesday.)

Recent advices from Laurie Vicary indicates that he will be travelling through town next week and
most likely will arrive on Tuesday or Wednesday for those Councillor interested in meeting him
again he will probably stay at the caravan park.

12.  Invitation to the “Expanding Horizons 2007 Launch – Alana MacTiernan (Key Note
Speaker.) 20/6/07

Council is in receipt of advices of invitation to the “Expanding Horizons 2007” launch in Perth and
where interested Councillors are asked to make their views known so as to register them for
accommodation and catering purposes.




                                               pg 296
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007


13.   Recovery of Funds – Stan Scott.

Council is in receipt of advices as a result of the issuance of the Summons that this case will be
defended. An item will address this in Council at the June meeting for direction.

14.   Murchison Resource Meeting of CEO’s and Presidents.

This regular meeting of the neighbouring Shires was conducted in Cue on Friday 1/6/07, as planned
with Cr Johnson representing Council in the absence of the President, who was returning from Perth
having represented Council at the Heritage Council awards presentation event.

COUNCILLOR UPDATE BULLETIN NO 45 - June 8th 2007
1.    ATTENDANCE AT THE RESOURCE SHARING MEETING OF THE MURCHISON SHIRES

With regret, it is advised that my attendance at this meeting resulted in nothing purposeful emerging
for Cue and I am seriously questioning if our continued participation in this type of time consuming
event is worth pursuing. Whilst I am keen to work for the Shire of Cue, I hold significant reservation
in applying time to such wasteful consumptions of time without any evidence at the end that it
achieved anything worth achieving. I would rather not attend in the future, but will be glad to be
obedient to Council if you see value if my attendance.

2.    WILD DOG BAITING IN THE REGION JUNE 13 – 16TH 2007

Formal advices have been received indicating that baiting will commence during the above times in
this region.

3.    Z.C.A. NOMINATIONS OPEN

Council is in receipt of advices that a vacancy exists in this association and where nominations are
sought. Cr Pitman and Cr Clinch are members of the ZCA and will be able to contribute further to
persons interested in membership of this group.

4.    ANNUAL AUDIT VISIT – TENTATIVELY BOOKED FOR 3/9/07

Tentative arrangements are in hand for the Shire’s auditor to visit Cue on September 3rd, to conduct
the annual audit and arrangements have put in place with the Haines Norton group to ensure the
financial Statements have been prepared in readiness for the Auditor by that date. Further advices
will issue in this matter.

5.    COGLA DOWNS ROAD – CALCRETE PUSHED UP IN READINESS FOR USE

Current




                                               pg 297
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007


6.    R.A.D.S. FUNDING FOR THE AIRSTRIP UPGRADE

Verbal and informal advices to the effect that Councils application for funding for the Airstrip has
been received and recommended to the Minister for support, though there is no indication as to
when a decision is likely to be made, nor is there any indication as to the extent of support in terms
of dollar value. Accordingly further advices will issue as data comes to hand.

7.    MID WEST DEVELOPMENT COMMISSION TO VISIT 26/6/07 A.M.

Council is in receipt of advices to the effect that an entourage’ from the Mid West Development
Commission will visit council on Tuesday June 26th for morning tea and to discuss development
progress for the Mid West and where Councillors are indeed welcome to attend.

8.    AUDITORS ADDITIONAL SCOPE REPORT

The first draft of the Auditors report into “Special Additional Scope” of work as resolved by council
recently has been received and the final report will issue to Council for the June 20th, meeting. This
unfinished draft is 72 pages long.

9.  SHIRE PRESIDENT TO MEET WITH THE MINISTER FOR POLICE AND THE MINISTER
FOR COMMUNITY DEVELOPMENT

Arrangements are in hand for the President to attend two meetings in Perth in the beginning of July
to meet with the Minsters for Police and Community Development as a result of the Resource
sharing Meeting recently conducted in Cue.

10. L.G.M.A. INVITATION TO “A SYMPOSIUM FOR THE FUTURE OF LOCAL GOVERNMENT
– SCARBOROUGH SEPTEMBER 11TH TO 13TH

Council is in receipt of advices of Invitation to attend the symposium on the Future of Local
Government and under the present circumstances of doubt and uncertainty in this industry, I would
recommend council attend and select a councillor representative or more to participate in this. I will
await advices, if you wish.

11.   LAKESIDE ROAD – FLOOD DAMAGED

Cr Anthony brought to my attention on Friday June 8th; the issue of the damage to the Lakeside
Road caused through flood Damage from the January 2006 Floods. Regretfully, this road was not
noted in the claim for “Federal Flood Mitigation Funding” at the time the other damages roads were
claimed. However, I have booked a call to the MRWA office for comment in the hope that funding
might still be available as the damaged is very clearly caused through Flooding. I have had the
Shire’s Works Supervisor inspect the Road and the extent of damage will cost an estimated
$120,000 to repair. Accordingly further advices will issue in due course.

12.   CAMPING SITES FOR TOWNSITES IN THE SHIRE BOUNDARIES

Cr Anthony also raised recently an old resolution which has not been acted upon in regard to the
above and this matter will be raised at council for direction. I regret to advise I was unaware of this
being outstanding and had no knowledge of this until Cr Anthony advised me on June 8th.

13.   COUNCIL AGENDA ITEMS FOR THE JUNE 20TH. MEETING



                                               pg 298
                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007
Whilst the agenda is by no means finalized at this point a number of items have already been
written and these total 53 where there remains a further 31 planned if time permits. Given the typist
will be absent for two days next week at the critical preparation time, there is significant doubt as to
whether or not these final items will be able to be included. I will speak to the President however
before the agenda is prepared in case he would prefer some items be deferred or deleted. However,
do not be alarmed, as the issues are not contentious and will easily be addressed on the day and if
the meeting so desires, some items may simply be deferred until the next meeting. There is no
reason to be distressed over the volume and I will introduce each item with explanatory detail as to
purpose to minimize unnecessary debate.

14.     EXAMINATION DAY 13/6/07 B.SEALE

Just a brief reminder that I have planned an examination for Managerial Accounting in Wednesday
13/6/07 for three hours from 11 am, but will return after 2-30pm. Please feel free to ring the office to
leave a message or phone the mobile if you have any concerns during that time and I will be
pleased to return your call that afternoon.                                        Brian Seale


Council Decision
That the Chief Executive Officers Report for June 20th 2007 be received.
MOVED:         CR PITMAN              SECONDED: CR JOHNSON
CARRIED:       7/0




                                                pg 299
                                                      ORDINARY MEETING MINUTES – JUNE 20TH 2007

   INFORMATION BULLETIN

                Councillor’s Interim - Information Bulletin - May 16th, 2007

   A.           WALGA


                Other
                1. Dept of Housing and Works – Streamlining Building Controls
                2. Minter Ellison – New Disciplinary Framework for Local govt


                GENERAL
   B.           3. Dept of Consumer And Employment Protection – Cyclone Awareness
                                                       th
                4. WALGA News – Issue 14 April 5 2007
                5. WALGA News – Issue 16 April 20 2007
                                                        th
                6. WALGA News – Issue 17 April 27 2007
                7. Info page – Dept of Health Emergency management
                8. Info page – Proportional Preferential Voting System Proposal
                9. Info page – Route Assessment Guidelines – Restricted Access Vehicles
                10. Mission Australia – 2007 Survey of Young Australians
                11. Stocktaking Public Library Collections
                12. Seeds, Weeds, & Trees.
                13. Midwest Development Commission – Invitation to Brian Seale
                14. Minter Ellison – NW Goldfields claims watching Brief Report on Meetings of Native Title
                    Tribunal
                                     nd
                15. Watching Brief 2 May 2007
                16. Review of Delegated Power
                17. Launch of Zero Waste Management Program
                18. Book – Chance and by Choice by Ken Waters

   C.           COUNCILLOR UPDATE BULLETINS:
                                                                th
                Councillor Update Bulletins attached to April 18 Agenda

                DIRECT CUE ISSUES:
                                                                                     rd
                19. Midwest Gascoyne Area Consultative Committee – Visit to Cue May 3 2007
                                                                th
                20. Luncheon for Murchison Zone of WALGA May 4 2007
                21. ANZAC Day RAAF Flyover
                22. Cue for Trees – Nabil Rowland
                23. Submissions for Black Spot Tender Dalgaranga 9/2007
                24. Local Govt Dog Act
                25. Regional Airports Development Scheme

                Publications and Periodicals:
   D.           26. Criminal History Checks for Volunteers
                27. FESA – Primary and Support Incidents Monthly Report
                28. Dept Housing & Works – Publication ‘Project Update’


The following publications will be available in the Council Chambers at the present meeting and for the
following three months.




                                                 pg 300
                                                                                          ORDINARY MEETING MINUTES – JUNE 20TH 2007

                                                        3207. STATUS REPORT (11.1)


STATUS REPORT - JUNE 20TH 2007

No.                     PENDING / CURRENT ITEMS                                               CONCLUDED ITEMS

1.                                                                         0933 1/03 Rights of Way - Caravan Park Reserve
2.    0935 1/03    Cue Cultural Mapping Exercise
3.    1001 3/03    Streetscape Plan
4.    1032 4/03    Proposed Exclusions from Austin Downs Station
5.                                                                         1070 5/03 Great Fingall Mine Office - Endangered Place
                                                                           Nomination
6.                                                                         1115 6/03 Nuclear Free Zone
7.    1152 7/03    Cue Rubbish Tip Site
8.    1222 8/03    Garden Rock - Excision From Austin Downs Station
9.    1279 10/03   Cue Railway Station
10.   1312 11/03   Truck Assembly Area
11.   1313 11/03   Power Station Site – Austin Street
12.   1334 12/03   Airport Lighting – Tender 2004/7
13.   1349 12/03   Sale of the Caravan Park
14.   1398 2/04    Cue Caravan Park Access Road
15.                                                                        1428 03/04 Cue Heritage Fund
16.   1604 7/04    Management Plan for Walga Rock and Wilgie Mia
17.   1831 1/05    Scoping for 2005/2006 Roadwork Country Pathways
                   Grants Scheme Engineering Services
18.                                                                        1834 01/05 Brockman Park
19.   1837 01/05   Concepts plan for Milly Soak
      3117 04/07   Milly Soak Concept Plan
20.   1941 3/05    Cultural Heritage Program - CANWA


                                                                  pg 301
                                                                                         ORDINARY MEETING MINUTES – JUNE 20TH 2007
21.                                                                      2024 05/05 Donation to Cue Fire & Rescue
22.                                                                      2191 10/05 Venue for Cue Fitness Club
23.   2293 01/06   Dangerous Building. Lot 625 Railway Street
24.   2346 2/06    Meeting Fees for Councillors
25.                                                                      2367 3/06 National Trust - Masonic Lodge
26.                                                                      2436 3/06 Cue War Memorial Fencing
27.                                                                      2437 3/06 Council Meetings
28.                                                                      2441 03/06 St John Ambulance
29.   2443 03/06   Self contained refuelling facility
      3128 04/07   Mitchell Corporation – LNG & Diesel Refuelling
                   Facility
30.                                                                      2449 3/06 Tourist Information Centre
31.                                                                      2443 03/06 Radar Trailer for Cue
32.   2531 05/06   Gates on Roads
33.                                                                      2540 05/06 Town Planning Scheme
34.                                                                      2599 06/06 Sport and Recreation Club in Cue
35.                                                                      2602 6/06 Agreement for the Use of the Effluent Disposal
                                                                         Pond
36.                                                                      2603 06/06 Motor Vehicle Lease Agreement – Staff
37.                                                                      2631 7/06 Planning for the Future
38.                                                                      2632 7/06 Qfest and Compliance Report
39.                                                                      2657 7/06 Big Bell Houses - Property Sales
40.                                                                      2659 07/06 Strategic Plan for the Shire of Cue
41.                                                                      2660 07/06 Heritage Architect Selection by Tender
42.                                                                      2661 7/06 Cue Bush Fire Advisory Committee
43.                                                                      2699 08/06 Qfest 2007
44.
                                                                         2699 08/06 Sale of Shire Houses – Selection Criteria
45.
      2700 08/06   Bush Fire Advisory Committee


                                                                pg 302
                                                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007
46.
                                                                     2701 08/06 Road Train Access
47
                                                                     2702 08/06 Gascoyne Murchison Tourism Inc
48.
                                                                     2703 08/06 Fees & Charges – Plant Hire & Materials
49.
                                                                     2704 08/06 Water Harvesting Grant Application
50.
                                                                     2705 08/06 Plan for the Future of the District
51.
                                                                     2706 08/06 Seed Collection Approval
52.
                                                                     2707 08/06 Annual Compliance Return Year ended 31
                                                                     December 2005
53.
                                                                     2708 08/06 Authority to Sign on Shire Account
54.
      2709 08/06   Resource & Visitors Centre Development
55.
                                                                     2710 08/06 Tender for the Provision of Building, Plumbing,
                                                                     Painting Services
56.
                                                                     2711 08/06 Tender for the Construction of the Lean-to at
                                                                     Depot
57.
                                                                     2712 08/06 Tender for Sale of Surplus Gates
58.
                                                                     2713 08/06 Railway Barracks Building
59.
                                                                     2714 08/06 Professional Development Seminar at Kalbarri
60.
                                                                     2715 08/06 Historic Photographic Display
61.
                                                                     2716 08/06 Delegations to the Chief Executive Officer
62.
      2717 08/06   Road Construction Program
63.
                                                                     2718 08/06 Acting Chief Executive Officer Role
64.
                                                                     2740 09/06 Defer Construction Works on Flood Damaged
                                                                     Roads –Work Supervisors Report
65.
      2740 09/06   Dalgaranga Road Black Spot Project –
66.
                                                                     2752 09/06 Road Train Access
67.
      2753 09/06   Baby Tree Programme
68.
      2754 09/06   Tidy Towns – Cue Entry Statement
69.
                                                                     2755 09/06 Appointment of a Community Development
                                                                     Officer


                                                            pg 303
                                                                                       ORDINARY MEETING MINUTES – JUNE 20TH 2007
70.
                                                                       2757 09/06 Corporate Membership of the LGMA
71.
                                                                       2758 09/06 Control and Dispersal of Schedule 7 Poisons
72.
                                                                       2760 09/06 Request for Road Access to the 30 September
                                                                       2006
73.
                                                                       2761 09/06 Tender No. 6/07 for Provision of Mechanical
                                                                       Servicing of Shire Plant and Equipment
74.
                                                                       2762 09/06 Tender No. 7/07 for Plant Hire
75.
      2766 09/06   Light Industrial Land – Cue
76.
      2767 09/06   Road – Great Northern H’way to Cue Big Bell Road
77.
                                                                       2768 09/06 Cue-Beringarra Road to Great Northern
                                                                       Highway: Construct and Seal
78.
                                                                       2769 09/06 Single Persons Quarters on Wittenoom Street
79.
                                                                       2770 09/06 Purchase of a New Rubbish Truck
80.
                                                                       2771 09/06 Application for a Demolition Licence
81.
                                                                       2772 09/06 Request for use of Hall for Fundraiser
82.
                                                                       2773 09/06 Confidential Letter from Laurie Vicary
83.
                                                                       2742 09/06 Late Rates Penalty – Financial Review
84.
                                                                       2799 10/06 Financial Statements at 30 June 2006
85.
                                                                       2803 10/06 Recruitment of a Chief Executive Officer
86.
                                                                       2804 10/06 Removal of Grids on Karbar-Beebyn Road
87.
                                                                       2805 10/06 Bush Fire Control Procedures
88.
      2806 10/06   Review of Wards and Representation
89.
                                                                       2807 10/06 Public Interest Disclosure Act
90.
      2808 10/06   Cue Caravan Park Re-development
      3108 04/07   Caravan Park Up Grade
91.
                                                                       2809 10/06 Cue Fire Brigade Donation
92.
                                                                       2810 10/06 Application for a Prospecting Licence
93.
                                                                       2812 10/06 Nabil Rowland – Vexatious Complainant


                                                              pg 304
                                                                                        ORDINARY MEETING MINUTES – JUNE 20TH 2007
94.
       2813 10/06   Rent Arrears – Brian Herwig
95.
                                                                        2814 10/06 Steering Committee Meeting of the Walga Rock
                                                                        Group
96.
                                                                        2819 10/06 Murchison Metals Road Agreement
97.
                                                                        2820 10/06 Tender 4/07 Front Mounted Deck – Ride on
                                                                        Mower
98.
                                                                        2822 10/06 Remand Centre for Cue
99.
                                                                        2823 10/06 Caravan Park Managers Appointment
100.
                                                                        2824 10/06 Works Supervisor Appointment
101.
                                                                        2825 10/06 Request for Resignation of Councillor Kevin
                                                                        Anthony
102.
                                                                        2828 10/06 Chief Executive Officer’s Residence
103.
       2850 11/06   WALGA CEO and President to visit Cue
104.
                                                                        2853 11/06 Demolition of an Addition to a Shop
105.
       2854 11/06   Management of CDEP Cue
106.
                                                                        2855 11/06 Proportional Preferential Representation Voting
107.
       2856 11/06   Right of Way Re-alignment of Lot 25, Bishops
                    Residence
108.
       2858 11/06   Below Ground Power Enhancement Programme
109.
                                                                        2859 11/06 Masonic Lodge Land Acquisition – National
                                                                        Trust
110.
                                                                        2861 11/06 National Heritage Investment Initiative
111.
                                                                        2862 11/06 Committee Structures
112.
                                                                        2863 11/06 Auditing Services – Tender
113.
                                                                        2864 11/06 Adoption of the Annual Report 2005 – 2006
114.
                                                                        2865 11/06 Invitation to a Cocktail Function – Geraldton
                                                                        Iron Ore Alliance
115.
                                                                        2866 11/06 Cue Community Bus Contribution
116.
       2867 3104    Airstrip Upgrade for Cue


                                                               pg 305
                                                                                          ORDINARY MEETING MINUTES – JUNE 20TH 2007
       04/07 11/06   Air Strip Capital Up Grade
117.
       2868 11/06    Re-alignment of Great Northern Highway at Nallan
                     and Tuckanarra
118.
       2869 11/06    Consulting Engineers Annual Review of Rates
119.
                                                                          2870 11/06 SMM Weld Exploration Camp
120.
                                                                          2871 11/06 Office Closure
121
       2872 11/06    Kinsella Road
122
                                                                          2873 11/06 Harmony Mining – Request for use of Kinsella
                                                                          Road
123.
       2874 11/06    National Trust – Funding for the Future
124.
                                                                          2875 11/06 Policy Manual
125.
                                                                          2876 11/06 Shire Community Christmas Party
126.
                                                                          2877 11/06 Indigenous Art Work in Cue
127.
                                                                          2878 11/06 Shire Function at Nallan Station
128.
       2881 11/06    Vacant Residence – Adjacent to Caravan
129.
                                                                          2890 11/06 Deputy Chief Executive Officer Position
130.
                                                                          2891 11/06 Murchison Metals access to Great Northern
                                                                          Highway via Kinsella Road
131.
                                                                          2892 11/06 Support for Tidy Towns Volunteers
132.
                                                                          2911 12/06 WALGA – Request for Feedback
133.
                                                                          2913 12/06 Advertisement of Dates for the Council
                                                                          Meetings of 2007
134.
                                                                          2914 12/06 The Creation of a Youth Advisory Council
135.
       2915 12/06    Airport Power Supply – Shire Contribution
136.
                                                                          2916 12/06 Australia Day – Shire Intentions
137.
                                                                          2917 12/06 McMahon Mining Application for Exploration
138.
                                                                          2919 12/06 Harmony Mining – Yellow Taxi Exploration
139.
                                                                          2920 12/06 Exploration in the Great Fingall Area
140.
       2921 12/06    Heavy Haulage Route

                                                                 pg 306
                                                                                           ORDINARY MEETING MINUTES – JUNE 20TH 2007
141.
                                                                           2922 12/06 Kyarra Location – Special Lease Renewal
142.
                                                                           2923 12/06 Cue Mining Festival / Expo
143.
                                                                           2924 12/06 Sale of the Old Shops in Austin Street – Tender
144.
                                                                           2927 12/06 Lot 511 Burt Place, Cue – Tanya Ryder
145.
       2928 12/06   The Old Railway Station Building
146.
       2929 12/06   Commemorative Plaque – Cue Cemetery
147.
                                                                           2930 12/06 Purchase of a New Photocopier/printer
148.
                                                                           2931 12/06 Computer System Upgrade / Replacement
                                                                           3122 04/07 Computer System Upgrade / Replacement
149.
       2932 12/06   Resident General Practitioner in Cue
150.
       2933 12/06   Seal of Highway Opposite the Roadhouse
151.
                                                                           2934 12/06 Termite Treatment at the Masonic Lodge
152.
       2936 12/06   Review of Local Laws
       3113 04/07   Review of Local Laws
153.
                                                                           2938 12/06 Caravan Park Managers Position due to
                                                                           commence on February 28th, 2007.
154.
       2940 12/06   Caravan Park – Lot 311 Chesson Street – Rate Arrears
155.
                                                                           2942 12/06 Gift to Shire – Golf Clubs
156.
       2943 12/06   Caravan Park Fencing – Tender
157.
                                                                           2944 12/06 Harmony Mining – Road Agreement Funds
158.
                                                                           2945 12/06 Lots 542 – 552, Ex Single Persons Quarters
159.
                                                                           2947 12/06 Replacement CEO Vehicle
160.
                                                                           2951 12/06 Australia Day Nominations
161.
                                                                           2975 01/07 Approval for Camp Accommodation Facility in
                                                                           the Cue Townsite
162.
                                                                           2978 01/07 Rate Comparison Analysis Report
163.
                                                                           2981 01/07 Review of Councillor Attendance Fees and
                                                                           Presidential Allowance


                                                               pg 307
                                                                                          ORDINARY MEETING MINUTES – JUNE 20TH 2007
164.
                                                                          2982 01/07 Review of Delegations to the Chief Executive
                                                                          Officer
165.
       2983 01/07   Footpath Construction Programme
166.
       2984 01/07   Trails Pathway Around Town
167.
       2985 01/07   Limescale Management Facility for Shire Properties
168.
                                                                          2986 01/07 Annual Donation - $3000 to St Johns
                                                                          Ambulance
169.
                                                                          2987 01/07 Purchase of a Bob-Cat Trailer
170.
                                                                          2988 01/07 Tidy Towns – Assistance from Adrian Price
171.
                                                                          2989 01/07 Recycla-plas – Recycling Facility
172.
                                                                          2990 01/07 Removal of Tree in Front of Cue Post Office
173.
       2992 01/07   Acquisition of Lot 312 Chesson Street, Cue
174.
                                                                          2998 01/07 International Women’s Day
175.
       2999 01/07   Help for the Elderly People of Cue
176.
                                                                          3000 01/07 Review of Staffing Structure for the Shire of
                                                                          Cue
177.
                                                                          3018 02/07 Subscription to Transport Magazine
178.
                                                                          3019 02/07 Australian Safari – Australian Version of Dakar
                                                                          Motorbike & 4wd race
179.
                                                                          3020 02/07 Enhancement to Class 2 & 3 Restricted Access
                                                                          Vehicle Permit Network
180.
                                                                          3021 02/07 Telecentre Car Park Lighting
181.
                                                                          3022 02/07 Bush Fire Brigade Membership and Repeater
                                                                          Station (Added to Line 45)
182.
                                                                          3023 02/07 Cue Road House, Verge Crossing
183.
                                                                          3024 02/07 Air Conditioner Quote for Cue Town Hall
184.
                                                                          3025 02/07 Lot 511 – Burt Place, Cue - Re: Air Conditioner
185.
                                                                          3026 02/07 Financial Reporting Workshop – May 2007
186.
                                                                          3027 02/07 Financial Support for the Tidy Towns


                                                                 pg 308
                                                                                          ORDINARY MEETING MINUTES – JUNE 20TH 2007
                                                                          Presentation
187.
                                                                          3028 02/07 Management of CDEP in Cue
188.
       3029 02/07   Acquisition of the Leasehold Land (Single Persons’
                    Quarters) from Harmony
189.
                                                                          3030 02/07 Application for Prospecting Licence
190.
                                                                          3031 02/07 WALGA – Community Development and Justice
                                                                          Standing Committee Recommendations
191.
       3032 02/07   Fencing for Cemetery (intended for War Memorial)
192.
                                                                          3033 02/07 Position of Personal Assistant/Typist
193.
                                                                          3034 02/07 Staff Structure
194.
       3035 02/07   R.D.O. Facility for Administrative Staff
195.
       3036 02/07   Commitment made without Authority by Luke
                    Tressler
196.
       3038 02/07   Tender #17/2007 – flood damaged roads – plant hire
197.
       3046 02/07   To Discuss a Staff Issue
198.
                                                                          3061 03/07 Chief Executive -Councillors Update Bulletin

199.
       3063 03/07   Financial Review – Comprehensive Budget Review
200.
                                                                          3065 03/07 Garden Rock, Cue – previous resolution
201.
                                                                          3066 03/07 Application for Mining Tenement for Reserve
                                                                          Land
202.
                                                                          3067 03/07 Murchison Metals Limited – Use of
                                                                          ‘Cuddingwarra Site’
203.
       3069 03/07   Heritage Awards for 2007 – make submission
204.
                                                                          3071 03/07 Tidy Town’s - $825.00
205.
                                                                          3075 03/07 Creation of Website for the Shire of Cue -
                                                                          2007/08
206.
       3076 03/07   Application in the WA Industrial Relations
                    Commission
207.
                                                                          3077 03/07 Cue - Compliance Audit Return 2006


                                                                 pg 309
                                                                                             ORDINARY MEETING MINUTES – JUNE 20TH 2007
208.
                                                                             3078 03/07 Chief Executive Officer Leave – Deputy Chief
                                                                             Executive Officer Relief
209.
       3079 03/07   Private Use of Shire Vehicle
210.
       3082 03/07   Application for Area for Iron Ore Stockpile and Driver
                    Changeover Site for Murchison Metals Limited and
                    Mitchell Corporation Pty Ltd
211.
       3057 03/07   Matter Behind Closed Doors
212.
       3103 04/07   “Local Emergency – Air Crash Plan”
213.
                                                                             3105 04/07 Road Traffic Sign Agreement
214.
                                                                             3106 04/07 Road Construction Programme
215.
                                                                             3107 04/07 Annual House and buildings maintenance
                                                                             programme
216
                                                                             3108 04/07 Caravan park
217
                                                                             3109 04/07 ‘Capital Request’ for Budget Provision 07/08
218
       3110 04/07   Increase in GP Medical Services for Shire of Cue
219
                                                                             3111 04/07 Schedule of fees as prescribed under the Health
                                                                             Act 1911
220
                                                                             3112 04/07 Harmony Mining – Exploration programme –
                                                                             Cuddingwarra West (1), (2) & (3)
221
       3114 04/07   Local Government Week – 2007
222
       3115 04/07   Local Government Office Conduct Bill 2005
223
       3116 04/07   Vesting for former state battery and house in Marshall
                    Street, Cue.
224
       3118 04/07   Sale of Vacant Land in Cue
225
                                                                             3119 04/07 Proposed disposal of Council House at Lot 562,
                                                                             Price Street, Cue
226
                                                                             3120 04/07 Delegations to the Chief Executive Officer
                                                                             Review
227
       3121 04/07   Policy Manual Issues
228
       3123 04/07   Carport for the Admin. Vehicles


                                                                  pg 310
                                                                                          ORDINARY MEETING MINUTES – JUNE 20TH 2007
229
                                                                          3124 04/07 Accounts for payment schedule - February 2007
230
                                                                          3125 04/07 Review – Code of Conduct
231
                                                                          3126 04/07 Bob Cat Trailer
232
                                                                          3127 04/07 Works Supervisor’s – Replacement Vehicle
233
      3132 04/07   Tuckunurra – Lot 69, Boyd Street - Encroachment
234
      2688.1       Appointment with Shire Auditor - Mr Demetrius
      05/07        Hassiotis
235
      2688.2       Contract Evaluation of Shire’s Financial Position
      05/07
236
      2688.3       Internal Control Mechanisms
      05/07
237
      2688.4       Auditor’s Scope of Works
      05/07
238
      3148 05/07   Status Report Index
239
      3149 05/07   Financial Review - To April 30th , 2007
240
      3150 05/07   Country Arts WA - Area Promotion
241
      3151 05/07   Leeuwin Ocean Adventure - Community Development
                   Concept
242
      3152 05/07   Business Venture - Arts and Crafts
243
      3153 05/07   Lease of Vacant Shops in Austin Street, Cue
244
                                                                          3154 05/07 Cultural Mapping Exercise (Refer to Line 2)
245
      3155 05/07   Economic Growth Strategy for Cue
246
                                                                          3156 05/07 Increase in Medical GP Services in Cue (Refer to
                                                                          Line 217)
247
      3157 05/07   Invitation to Award Ceremony - Heritage Council
248
      3158 05/07   Area Promotion - Advertising in Senior Life
                   Magazine
249
      3159 05/07   Donation - Midwest Group of Affiliated Agricultural
                   Societies
250
      3160 05/07   Rates Write Off

                                                                 pg 311
                                                                                          ORDINARY MEETING MINUTES – JUNE 20TH 2007
251
      3161 05/07   Local Government Elections - October 20th , 2007
252
                                                                          3162 05/07 Meeting and Attendance Fees for Councillors
                                                                          (Refer to Line 24)
253
      3163 05/07   Geraldton Cemetery Board Donation
254
      3164 05/07   Salary Sacrificing for Employees
255
                                                                          3165 05/07 Yulella Aboriginal Corporation (Refer to Line
                                                                          105)
256
      3166 05/07   Donation to the Senior Citizen’s Group
257
      3167 05/07   Relocation of the Pre-School Centre
258
      3168 05/07   Great Fingall Mine Office Relocation
259
      3169 05/07   Tender - Sale of Lot 561, Price Street, Cue
260
      3170 05/07   Prospecting License Application 20/2021
261
      3171 05/07   Crown Lease 694/1938 - Lot 41 Dowley Street
262
      3172 05/07   Repeater Station on Water Tower Hill in Cue
263
                                                                          3173 05/07 Garden Rock Excision - Fencing (Refer to Line
                                                                          8)
264
      3174 05/07   Fencing at Trenton Hill ‘Golden Crown’
265
                                                                          3175 05/07 Below Ground Power, Main Street, Cue (Refer to
                                                                          Line 108)
266
      3176 05/07   Road Funding 2007/08
267
                                                                          3177 05/07 Purchase Freehold the Cue Caravan Park (Refer
                                                                          to Line 13)
268
      3178 05/07   Co-Location of Premises with Police Office
269
                                                                          3179 05/07 Local Laws Adoption (Refer to Line 152)

270
      3180 05/07   Asset Management
271
      3181 05/07   Annual Review of Significant Accounting Policies
272
      3182 05/07   Local Government (Rule of Conduct) Regulations
                   2007
273
                                                                          3183 05/07 Airstrip Upgrade - Survey Evaluation (Refer to

                                                                 pg 312
                                                                                             ORDINARY MEETING MINUTES – JUNE 20TH 2007
                                                                              Line 116)
274
       3184 05/07   Local Emergency Air Crash Plan
275
       3185 05/07   ‘Local Emergency Management Plan’
276
       3186 05/07   Ten (10) Year Plant Replacement Programme
277
       3187 05/07   Adoption of Purchasing Policy
278
       3188 05/07   Disability Access and Inclusion Plan
279
       3189 05/07   Borrow Pits for Road Construction Material




ITEMS      STATUS      JUNE    JULY    AUG     SEPT    OCT       NOV       DEC    JAN     FEB    MARCH APRIL     MAY    JUNE
                        ’06     ’06     ’06     ’06    ’06        ’06       ’06    ’07    ’07     ’07   ’07      ’07     ’07
 167     COMPLETED      0%      24%     26%    25%     35%       44%       45%    45%     46%     51%     60%    60%
 112        NOT        100%     76%     74%    75%     65%       56%       55%    55%     54%     49%     40%    40%
         COMPLETED
 279          =        100%    100%    100%    100%    100%      100%   100%      100%    100%   100%    100%    100%




                                                                  pg 313
                                                                                             ORDINARY MEETING MINUTES – JUNE 20TH 2007




           STATUS REPORT OF COUNCIL RESOLUTIONS
                                                          @ May 31st, 2007
        RESOLUTION
        DATE, TITLE
 SEQ                                         DETAILS OF RESOLUTION                                       RESPONSE OR STATUS
         AND ITEM
          NUMBER
2.                        1. That the Shire of Cue is committed to the conduct of a Cultural
       0935 1/03
                             Mapping process in Cue.
       Cue Cultural       2. That Council allocates $1,000 cash contribution towards the project
       Mapping               plus in kind support.
       Exercise           3. That Council will consider the results of the exercise to inform the
                             update of its strategic plan.

                          4. To support and engage the concept of “Cultural Mapping” with
       3154 05/07                                                                                   June 2007
                          budget provision of $5,000 in the 2007/08 year.
       Cultural Mapping                                                                             Budget provision of $5,000 noted for
       Exercise                                                                                     2007/08


                                                                                                    “No Further Action Required”

3.                        1. That Council adopts the proposed concept plan subject to detail
       1001 3/03                                                                                    June 2007
                              plans for each stage of implementation being subject to Council
       Streetscape Plan       approval;                                                             The issue of below ground power in
                          2. That Council consider in its budget deliberations the following:       the subject of a subsequent
                                   Financing underground power in Austin St;                       resolution and likewise entrance
                                   Engineering drainage design for Austin St;                      statements are presently advertised.
                                   Purchase of movable planter boxes for use in Austin St;         The “plan” requires further attention
                          3. Design and implementation of Entry Statements at the North and         and the planter boxes requires action.
                          South approaches to Cue;
4.                        1. That Council authorise the CEO to negotiate with Austin Downs for
       1032 4/03
                             the exclusion of Walga Rock and Garden Rock from Austin Downs
       Proposed              Station.
       Exclusions from    2. That Council seek in negotiations to exclude the entire block

                                                                pg 314
                                                                                            ORDINARY MEETING MINUTES – JUNE 20TH 2007
Austin Downs          bounded by the Cue Wondinong Road to the South and Yarraquin
Station               Station to the North and East.
                   3. That Council make allowance of $10,000 in its 2003/2004 budget for
                      costs associated with the exclusions.



2749 09/06         That Council make variations to the current 2006/2007 budget from the        September 2006
                   wages component for the provision of $20,000 (subject to a grant from
Excision of                                                                                     Agenda Item attached as requested –
                   Lotterywest) in funding for the supply and installation of a fence at the
Walga Rock from                                                                                 Agenda item no. 11.11
                   boundary around Walga Rock.
Austin Downs
                                                                                                Seeks Councils support for $20,000 for
Station            That tenders be called for the erection of a seven (7) strand electric
                                                                                                fencing.
                   fence around Walga Rock.
                                                                                                October 2006
                   Note: See Minute # 2814 or Status Item # 94 which also refers to this        Leon in the Indigenous Grants section of
                   tender and the Committee itself.                                             Lotterywest has been contacted on
                                                                                                numerous occasions since the
                                                                                                September Meeting but to no avail. We
                                                                                                are still waiting on the correct application
                                                                                                forms to fill in.
                                                                                                Call of tenders was advertised in the
                                                                                                Midwest Times 12 October 2006 and the
                                                                                                West Australian 14 October 2006.
                                                                                                Tenders close on 3 November 2006.


2849 11/06         That the tender submission from Austin Downs be accepted and the November 2006
                   tender be given to Austin Downs for the fencing of Walga Rock.
Walga Rock                                                                          Tenders have closed, see agenda item
Fencing – Tender                                                                    no. 11.8 attached
                                                                                                December 2006
                                                                                                Appropriate advices have been
                                                                                                forwarded to the Austin Partnership
                                                                                                accepting the tender for completion by
                                                                                                30 June 2007. Response to the Grant
                                                                                                Application is expected January 31st,
                                                                                                2007
                                                                                                Council continues to furnish data to
                                                                                                Lotterywest for the grant for fencing, the


                                                           pg 315
                                                                                           ORDINARY MEETING MINUTES – JUNE 20TH 2007
                                                                                                 result of which should be to hand within
                                                                                                 the month.
                                                                                                 February 2007
                                                                                                 At present there has been no response
                                                                                                 as to results of the application.
                                                                                                 March 2007
                                                                                                 Details of approval for grant of $10,000
                                                                                                 have been received from Lotteries
                                                                                                 Commission of WA.
                                                                                                 June 2007
                                                                                                 The contractor assures council the
                                                                                                 fence will be concluded by
                                                                                                 30/06/2007. Further advices have
                                                                                                 been forwarded to the Department of
                                                                                                 Planning and Infrastructure to pursue
                                                                                                 excision.
7.
     1152 7/03         That Council seek the establishment of a reserve to encompass the         June 2007
                       existing refuse disposal site.
     Cue Rubbish Tip                                                                             Some uncertainty exists over this
     Site                                                                                        item and advices have been
                                                                                                 forwarded to DLI to confirm.
8.
     1222 8/03         That the Department of Land Administration be advised the Shire is
                       agreeable to the removal of the claim over the area near Garden Rock
     Garden Rock -
                       and that it will proceed with negotiation on Garden Rock with the
     Excision from
                       present leaseholders.
     Austin Downs
     Station
     1427 3/04         That Council reconsider a request from Austin partnership for Council’s
                       support to rationalise parcels of land bounded by the Austin Downs
     Pastoral Lease
                       lease as part of the pastoral lease exclusions negotiation process.
     Exclusions
                       That Council support the inclusion of Reserve 2638 within the Austin
                       Downs pastoral lease in exchange for excision of the block which
                       encompasses Garden Rock.




                                                             pg 316
                                                                                          ORDINARY MEETING MINUTES – JUNE 20TH 2007
      3173 5/07        To make budget provision of $35,000 in the 2007/08 to fence the           June 2007
                       Garden Rock area as agreed in 2003.
      Garden Rock                                                                                Budget provision $35,000 noted for
      Excision -       To proceed with the formalities of excision and the management order      2007/08. Noted advices forwarded to
      Fencing          for the vesting approval.                                                 Austin Downs and the DPI to pursue
                                                                                                 excision.
9.
      1279 10/03       1. That Council adopt a strategy for the future use the Railway Station   June 2007
                          as a community arts centre.
      Cue Railway                                                                                Clauses 5.5 and 5.6 of the strategic
      Station          2. That Council apply for funding under Environment Australia’s           plan provides guidance for this item
                          Community Heritage Projects Program for refurbishment of the           and where further advices will issue
                          building.                                                              in due course.
                       3. That Council notionally allocate $50,000 from the 2004/05 budget
                          to the refurbishment.
10.
      1312 11/03       That Lot 642 adjacent to the proposed truck assembly area be              November 2006
                       reserved for drainage purposes, signage to assembly area required.
      Truck Assembly                                                                             Signage has been ordered
      Area
                                                                                                 February 2007
                                                                                                 No signs have come in as yet and this
                                                                                                 will be followed up this month.
                                                                                                 March 2007
                                                                                                 Peter Herbert from MRWA who ordered
                                                                                                 the signs is on leave till April 19th, 2007.
                                                                                                 Further advices will issue.
11.                    1. That Council accept the offer of the site, subject to Western Power
      1313 11/03                                                                                 September 2006
                          rehabilitating any site contamination.
      Power Station    2. That Council request that the buildings on site be retained.           A representative of Horizon West visited
      Site – Austin    3. That Council request that one generator remain for interpretive        recently and Council can expect a letter
      Street              purposes.                                                              confirming the hand-over of the property
                                                                                                 to S.O.C shortly.
                                                                                                 February 2007
                                                                                                 No response to this as yet, however a
                                                                                                 meeting with Garth Brown from Horizon
                                                                                                 was scheduled for 31 January 2007. At
                                                                                                 which it was said that the whole State of
                                                                                                 WA is impacted by Environmental issues
                                                                                                 at Power Stations, a letter is now
                                                                                                 awaited from Horizon Power in regards


                                                             pg 317
                                                                                              ORDINARY MEETING MINUTES – JUNE 20TH 2007
                                                                                                   to this.
      1743 11/04         1. That Council confirm interest in the Old Cue Power Station site
                            being vested in Council.
      Cue Power
      Station            2. That Council express interest in obtaining an old surplus generating
                            unit for interpretive purposes.
                         3. That the CEO contact Peter Zadow in regard to artefacts in his
                            possession and advise of progress in obtaining the former power
                            site.
12.
      1334 12/03         Council accept the tender for hard wired solar, pilot activated runway    September 2006
                         lighting system with a real time weather information system for
      Airport Lighting                                                                             Maintenance is planned on the lights
                         $36,331. Costs are ex the factory - Bendigo.
      – Tender 2004/7                                                                              once the required parts have been
                                                                                                   received, the parts have been ordered.
                                                                                                   October 2006
                                                                                                   The parts for the lighting have been
                                                                                                   received and an electrician is due on the
                                                                                                   weekend of 14 & 15 October to repair
                                                                                                   the faults and ensure they are all in good
                                                                                                   working order.
                                                                                                   November 2006
                                                                                                   Satisfactory conclusion of this is still to
                                                                                                   be achieved.
                                                                                                   December 2006
                                                                                                   A contract has been provided for a
                                                                                                   contractor to assess the issues in this
                                                                                                   matter in December 2006.
                                                                                                   January 2007
                                                                                                   The contractor Greg Fletcher is due to
                                                                                                   visit Cue on 17 January 2007
                                                                                                   February 2007
                                                                                                   Greg Fletcher apologised for not being
                                                                                                   able to make it to Cue on 17 January
                                                                                                   2007 an arrangements have been made
                                                                                                   for him to arrive on 1 February 2007 to
                                                                                                   assess the situation.


                                                                pg 318
                                                                                                 ORDINARY MEETING MINUTES – JUNE 20TH 2007
                                                                                                     March 2007
                                                                                                     Greg Fletcher has appraised the lighting
                                                                                                     situation and the quote is to be received,
                                                                                                     but likely to be “very” expensive.
                                                                                                     June 2007
                                                                                                     Council still awaits quote for lighting
                                                                                                     and recent advices indicate our
                                                                                                     previous grant was not acquitted.
13.
      1349 12/03         That we call for expressions of interest in the sale of the Cue Caravan
                         Park, notwithstanding that the paperwork is still outstanding.
      Sale of the
      Caravan Park
      3177 05/07         To make budget provision of $50,000 to effect the freehold purchase of      June 2007
                         the Caravan Park in the 2007/08 year.
      Purchase                                                                                       Budget provision of $50,000 is noted
      Freehold the Cue                                                                               for 2007/08.
      Caravan Park
                                                                                                     “No further action required.”
14.
      1398 2/04          That Council determine a street name for the proposed caravan park
                         access.
      Cue Caravan
      Park Access        That Council invite suggestions from the community as to a suitable
      Road               street name.
      1430 3/04          Council to consider a motion passed at the Annual Meeting of Electors
                         that Council NOT sell the Cue Caravan Park.
      Cue Caravan
      Park               That Council determine whether to sell or retain the Caravan Park or to
                         defer its decision until some future time.
                         That Council maintain current strategy of obtaining title and putting
                         caravan park up for tender.
16.
      1604 7/04          1. That the Shire of Cue enters into an agreement with other                June 2007
                            interested parties in relation to the future management and
      Management                                                                                     The Department of Indigenous Affairs
                            development of Walga Rock and Wilgie Mia.
      Plan for Walga                                                                                 in managing the preparation of the
      Rock and Wilgie    2. That the Shire President and the CEO be authorised to apply the          agreement and recent discussions
      Mia                   Common Seal to the final agreement if its nature and intent is in        with the Wajarri elders will draw this
                            keeping with the spirit of the draft agreement.                          to conclusion promptly.
17.
      1831 1/05          1. That Council endorse the proposed priorities for road construction.      June 2007
      Scoping for        2. That Council request Maunsell Engineering to prepare an                  “No Further Action Required”

                                                                 pg 319
                                                                                              ORDINARY MEETING MINUTES – JUNE 20TH 2007
      2005/2006              application on Cue’s behalf for the next round of funding under the
      Roadwork               Country Pathways Grant Scheme for $50,000 with a matching
      Country                contribution from the Shire.
      Pathways Grants
                          3. That Council tender for engineering services for the next 3 years.
      Scheme
      Engineering
      Services
19.
      1837 01/05          That Council endorse the concept plans for a new interpretive site at    December 2006
                          Milly Soak for the Gascoyne Murchison Outback Pathways Project.
      Concepts plan                                                                                The Works Supervisor is due to
      for Milly Soak      Note: Road and parking area and signs regarding incoming traffic are     commence with the Shire of Cue on
                          to be completed by April 2007                                            December 10th 2006, assessment and
                                                                                                   conclusion will occur thereafter.
                                                                                                   January 2007
                                                                                                   The concept plan is being designed and
                                                                                                   will be presented to Council in February
                                                                                                   2007.
                                                                                                   March 2007
                                                                                                   The resignation from this officer who
                                                                                                   was designing this plan has delayed
                                                                                                   submission conclusion to April 07.
                       To finalise the road entrance, car park for a minimum of six vehicles,
      3117 04/07 Milly                                                                             June 2007
                       provide signage and clear some inhibiting shrubs at Milly Soak by June
      Soak    Concept
                       30th, 2007 consistent with the concept Plan of 2005 with funding from       Whilst the road and car park are
      Plan
                       the Parks and Gardens Budget provision                                      designed and prepared we await
                                                                                                   completion and erection of signage to
                                                                                                   finalise and this is due by 30/06/2007.
20.
      1941 3/05           That Council provides and Expression of Interest for Involvement with    June 2007
                          CANWA in the Cultural Planning Program and make allowance in the
      Cultural Heritage                                                                            Formal advices have been forwarded
                          2005-2006 budget for the relevant costs.
      Program -                                                                                    as required and response awaited for
      CANWA                                                                                        2007/08.
23.
      2293 01/06          That Council authorise:                                                  September 2006
      Dangerous           1. Council is of the opinion that the buildings at Lot 625 Railway       A Mercantile Agent has been engaged
      Building. Lot 625      Street, Cue are dangerous buildings in accordance with Section        to recover accrued costs from the
      Railway Street         403 of the Local Government (Miscellaneous Provisions) Act 1960.      owner.
                          2. That a notice be served on the owner of the buildings mentioned in    Complaints from neighbours as to the


                                                                 pg 320
                                                                                              ORDINARY MEETING MINUTES – JUNE 20TH 2007
                            point 1. Above pursuant Section 403 of the Local Government            potential safety hazard were reported to
                            (Miscellaneous Provisions) Act 1960, requiring immediate removal       the Shires Environmental Health Officer
                            of the buildings.                                                      and the premises were made safe.
                         3. Should the buildings not be removed within 35 days of service of       December 2006
                            the notice, Council apply to the Court of Petty Session for an order
                                                                                                   Advices have been forwarded to the
                            to have the buildings removed in a time fixed by the Court.
                                                                                                   Shires Building Surveyor to proceed with
                         4. Should the owner fail to comply with the Court order, Council          declaring the property as dangerous and
                            authorise the Chief Executive Officer to instigate execution of the    proceed with demolition.
                            order and recover the costs from the owner.
                                                                                                   March 2007
                         5. The CEO to ask the owner to have the site cleaned immediately.
                                                                                                   Agenda item prepared to finalise this
                                                                                                   issue.
                                                                                                   April 2007
                                                                                                   Council resolved not to demolish the
                                                                                                   remainder of the dwelling.
                                                                                                   June 2007
                                                                                                   Contact has been made with debtor
                                                                                                   and recovery has commenced.
24.
      2346 2/06          The CEO asked Council to consider having their meeting fess paid          June 2007
                         quarterly in arrears instead of the present arrangement which was
      Meeting Fees for                                                                             Item Lost 3/4
                         administratively complex.
      Councillors
                         Resolved that the CEO prepare a report on the alternative methods
                         including advice on any taxation implications for a future meeting with   “No Further Action Required.”
                         a view to any changes being implemented in the next financial year.
                         To amend the present payment arrangement for Councillors
                         attendance an meeting fees to convert to quarterly payments at the
                         end of September, December, March ad June commencing July 1st,
                         2007 and payable within 30 days of the end of the quarter.




                                                                pg 321
                                                                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007
29.
      2443 03/06            That the CEO, in conjunction with officers of the Planning Commission       October 2006
                            and representatives of Mitchell West, endeavour to find an appropriate
      Self contained                                                                                    Agenda Item attached – Agenda item
                            location for the establishment of a fuel depot in or around Cue.
      refuelling facility                                                                               no.11.9
                                                                                                        November 2006
                                                                                                        A letter was sent to Mitchell Fuels
                                                                                                        advising of Council’s Resolution and
                                                                                                        asking for confirmation of the
                                                                                                        requirement for the fuelling station.
                                                                                                    February 2007
      2801 10/06            That the Chief Executive Officer write to Mitchell Fuels to get
                            confirmation that they require a Fuelling Station on the Golf Course Mitchell Fuels are setting up a Workshop
      Self Contained
                            Reserve; if not the Chief Executive Officer be directed not to continue at Golden Crown and would like the
      Refuelling
                            any further with this project.                                          Fuelling Station somewhere nearby.
      Station
                                                                                                        March 2007
                                                                                                        Current enquiries address consideration
                                                                                                        for the golf course site and formal
                                                                                                        advices will issue.
                                                                                                        April 2007
                                                                                                        Agenda item will address this together
                                                                                                        with a presentation at the April meeting.
                            LOST - EXPLANATION:
      3128 04/07                                                                                        May 2007
                            Doubt over Reserve # 2693 prevented support for Freeholding.
      Mitchell                                                                                          Agenda Item addresses this issue.
                          A minimum of three Councillors agreed to revisit this Item.
      Corporation –
                                                                                                          June 2007
      LNG & Diesel        To approve in principle Mitchell Corporation utilising a portion of
      Refuelling facility ‘Reserve # 27243 for a refuelling station including a LNG Plant in close      Arrangements are in hand to present
                          proximity to the Cemetery and on the by -pass road, approximately 2.5         an item to the June meeting and
                          HA of area.                                                                   excise a portion of the golf club out
                                                                                                        for this purpose.
32.
      2531 05/06            That pastoralists be advised of the need to register gates within the       Letter sent to Pastoralists
                            next two months and of the need for appropriate warning signs
      Gates on Roads                                                                                    September 2006
                                                                                                        Waiting response and collation.
                                                                                                        December 2006
                                                                                                        Reponses received and CEO is to
                                                                                                        design an appropriate register in terms


                                                                   pg 322
                                                                                               ORDINARY MEETING MINUTES – JUNE 20TH 2007
                                                                                                     of Local Government Uniform Local
                                                                                                     Provision Regulations, clause (8)
                                                                                                     March 2007
                                                                                                     Appropriate register is designed as
                                                                                                     required though it is noted Mining
                                                                                                     Companies have not been notified.
                                                                                                     May 2007
                                                                                                     Appropriate advices have been
                                                                                                     forwarded to all known Mining entities.
45.
      2935 12/06         a. To research ownership and authority to use the tower on ‘Water           March 2007
                            Tank Hill’ for the purpose of installing a Repeat Station to assist in
      Bush         Fires                                                                             a) The owner of the Aerial is listed as
                            improvement of communications during a fire and to identify if Grant
      Advisory                                                                                       Mercator Gold and advices are awaited
                            Funding is available to assist the Fire Fighting Units.;
      Committee                                                                                      as to use of this facility.
                          b. To determine Council Policy that, should a Shire Grader be called
                                                                                                     b) Policy to be determined and included
                             upon to assist Fire Fighting, that the driver be entitled to retain
                                                                                                     in the review of the policy manual.
                             discretion as to use of the Grader and not to proceed through
                             scrubland, in order to avoid potential damage to Shire Equipment;       c) Details noted, as required.
                          c. That the Chief Bush Fires Control Officer notifies all Fire Control
                             Officers at a fire of the FESA incident number to provide insurance
                             cover.
      3022 02/07          Cr. Manning in consultation with CEO to review this situation and          March 2007
                          report back next meeting.
      Bush Fire                                                                                      Agenda Item will address this in March
      Brigade                                                                                        2007.
      Membership and
      Repeater Station




                                                                  pg 323
                                                                                             ORDINARY MEETING MINUTES – JUNE 20TH 2007
54.
      2709 08/06         That the building be 20 metres in width and 30 metres in length, open     Details received from architect.
                         plan, with wet areas (toilets and kitchen) to be located at the back of
      Resource      &                                                                              October 2006
                         the building based on Scheme 2 as presented; there is to be no
      Visitors Centre
                         reception desk and the ducting and skirting for the cabling is to run     A letter was sent to Tony van Feggelen
      Development
                         down both sides of the building.                                          inviting him to draft plans as resolved at
                                                                                                   the 20 September 2006 Meeting.
                                                                                                   Waiting on response.
                                                                                                   November 2006
                                                                                                   Tony Van Feggelen is preparing the
                                                                                                   plans for the Centre as requested at the
                                                                                                   August & September Ordinary Meetings.
                                                                                                   December 2006
                                                                                                   Tender No. 13/2007 has been
                                                                                                   advertised with submissions to be
                                                                                                   resented to the January 2007 Meeting of
                                                                                                   Council.
                                                                                                   February 2007
                                                                                                   No submissions were received for this
                                                                                                   tender, however, the concept is still
                                                                                                   being pursued, and further advices will
                                                                                                   issue.
      2759 09/06         To engage a Draftsperson to draw plans and specifications for the
                         Community Resource Centre with payment up to the value of
      Community
                         $3000.00.
      Resource Centre



      2818 10/06         1. To utilise the Shire owned vacant Land opposite the “Murchison
                            Traders” to construct a resource centre building to be designed
      Resource Centre
                            with the heritage of the town in mind, and retain the existing shops
      (Co-located
                            opposite for alternative purposes.
      Visitors Centre)
                         2. To Accept/decline the design and enclosed draft plan, as provided.
                         Note: Item was lost, Council wish to have the plans provided as
                         discussed in the September meeting
      2879 11/06         To adopt the attached plan for a premises 20m x 30m for the proposed June 2007


                                                               pg 324
                                                                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007
                        Resource Centre in Cue with the reconstituted limestone building block
      Resource Centre                                                                                  Agenda Item to be presented to the
                        sample provided to be accepted as the preferred external building
                                                                                                       June meeting.
                        material, with tenders to be obtained for construction based on a level
                        site.
62.
      2717 08/06        1. That a draft policy relating to the installation of grids on roads be       October 2006
                           submitted to the next meeting of Council
      Road                                                                                             Agenda item to be prepared following
      Construction      2. That estimates of cost be obtained for road reconstruction, damage          appointment of Works Supervisor.
      Program              and sealing – as appropriate for
                                                                                                       January 2007
                               Marshall Street                                                        Policy on grids will be developed with a
                               Maloney Street                                                         review of the Policy Manual.
                               Price Street                                                           Restoration and repair work has been
                                                                                                       commenced on these areas at limited
                               Burt Place                                                             cost.
                        Big Bell Road                                                                  February 2007
                                                                                                       Advices have been received from the
                                                                                                       Works Supervisor stating that all roads
                                                                                                       have been done besides the Big Bell
                                                                                                       Road which is still pending.
65.
      2740 09/06        That tenders be called for the Black Spot Project on Dalgarranga               October 2006
                        Road.
      Dalgarranga                                                                                      The advertisement for the tender
      Road Black Spot                                                                                  submissions went in the Midwest Times
      Project –                                                                                        12 October 2006 and the West
                                                                                                       Australian 14 October 2006. Tenders
      Work
                                                                                                       close on 3 November 2006.
      Supervisors
      Report                                                                                           November 2006
                                                                                                       Submissions are to be addressed by
                                                                                                       Council on 15 November 2006, see
                                                                                                       attached agenda item no. 11.10
                                                                                                       December 2006
                                                                                                       Scope of works has been prepared and
                                                                                                       sent out for quotes.
                                                                                                       Will feature in January Meeting.
                                                                                                       January 2007
                                                                                                       The tender has been awarded to Malibu

                                                                 pg 325
                                                                                         ORDINARY MEETING MINUTES – JUNE 20TH 2007
                                                                                                Nominees of Mt Magnet to completer
                                                                                                prior to 30 June 2007
                                                                                                February 2007
                                                                                                Waiting on DIA for Native Title clearance
                                                                                                before works can begin.
                                                                                                March 2007
                                                                                                Request for an estimated price to
                                                                                                conduct this survey is being addressed
                                                                                                with formal advices recently issued.
      2851 11/06         That Council decline all tenders and the Works Supervisor’s scope of
                         works for the black spot on Dalgarranga Road be quoted by local
      Dalgarranga
                         contractors and presented at the December Meeting.
      Road Black Spot
      Project – Tender
      2948 12/06         That Malibu Nominees Pty Ltd be awarded the job of the Black Spot
                         Project under the Works Supervisors scope of works on the
      Malibu Nominees
                         Dalgarranga Road and that the quote of $48,000 be accepted.
      – Quote for
      Dalgarranga
      Black Spot
67.
      2753 09/06         That the Baby Tree Program is supported and the structure of the       October 2006
                         program used in the Wyndham-East Kimberley Shire be adopted.
      Baby      Tree                                                                            Contact has been made with the Office
      Programme                                                                                 of John Bowler to obtain details of
                                                                                                getting started.
                                                                                                February 2007
                                                                                                Contact has been made with the Shire of
                                                                                                Wyndham in regards to the concept and
                                                                                                as the EHO was out of the Office we are
                                                                                                now waiting on a reply.
                                                                                                June 2007
                                                                                                Recent contact in May 07 with the
                                                                                                Shire of Wyndham-East Kimberly
                                                                                                resulted in appropriate details of the
                                                                                                programme being forwarded.




                                                             pg 326
                                                                                                ORDINARY MEETING MINUTES – JUNE 20TH 2007
68.
      2754 09/06         1.   That the proposed Tidy Towns Entry Statement Competition be           October 2006
                              supported and Council offer a prize of $500 for the successful
      Tidy Towns –                                                                                  A letter was sent to the Tidy Towns
                              entrant/s, with the rights of the design to be retained by Council;
      Cue Entry                                                                                     Chairperson in regards to the
                              without committing to accepting any of the entries.
      Statement                                                                                     competition and requesting input for the
                         2.   The Tidy Towns Committee be made aware of any proposals the           competition rules. A public notice was
                              Council may have with regard to Entry Statements;                     drafted as advertisement for the
                                                                                                    competition.
                         3.   And; - The Tidy Towns Committee be requested to make
                              recommendation with regard to the rules for the competition.          January 2007
                                                                                                    Waiting on response from the Tidy
                                                                                                    Towns Committee as to how best to
                                                                                                    proceed.
                                                                                                    February 2007
                                                                                                    This is no longer a Tidy Towns initiative
                                                                                                    and is the responsibility of the Shire. A
                                                                                                    draft advert has been collated along with
                                                                                                    competition details and rules. Further
                                                                                                    advices to issue.
                                                                                                    May 2007
                                                                                                    Advertisement has been lodged seeking
                                                                                                    submission by October 2007 for prize
                                                                                                    money or $500.
75.
      2766 09/06         That the Chief Executive Officer is to proceed to affect the purchase of October 2006
                         Reserve number 47157 and Reserve number 47158 for the purpose of
      Light Industrial                                                                            Suitable advices have been provided to
                         industrial development, subject to a budget variation in the 2006/2007
      Land – Cue                                                                                  the Department of Land Information
                         year.
                                                                                                  seeking advice on purchase price for
                                                                                                  Council consideration
                                                                                                    February 2007
                                                                                                    The land is currently being valued.
                                                                                                    Further advices to follow.
                                                                                                    June 2007
                                                                                                    Advices from DLI received in April
                                                                                                    confirm progress. Further advices
                                                                                                    forwarded in May requested
                                                                                                    determination of value for budget
                                                                                                    provision 2007/08.

                                                                 pg 327
                                                                                              ORDINARY MEETING MINUTES – JUNE 20TH 2007
76.
      2767 09/06      That action be taken to dedicate as a road the two Miscellaneous               October 2006
                      Licences (L20/48 and L20/51) that provide the link between the Great
      Road – Great                                                                                   Advices have been forwarded to the
                      Northern Highway and Cue Big Bell Road as part of the Cue-
      Northern H’way                                                                                 Department of Planning and
                      Beringarra Road Project.
      to Cue Big Bell                                                                                Infrastructure asking for these
      Road                                                                                           Miscellaneous Licences to be dedicated
                                                                                                     roads
88.
      2806 10/06         That Council submit a report to the Local Government Advisory Board,        November 2006
                         as required, to abolish all ward boundaries so that the Shire of Cue will
      Review of Wards                                                                                A report was submitted to the Local
                         consist of one Ward.
      and                                                                                            Government Advisory Board, as
      Representation                                                                                 required, advising of Councils Decision
                                                                                                     to abolish all Wards.
                                                                                                     Waiting on the Board to send a report to
                                                                                                     the Minister for approval
                                                                                                     December 2006
                                                                                                     Agenda Item attached – Agenda item
                                                                                                     no.11.32
                                                                                                     February 2007
                                                                                                     The review has been advertised with the
                                                                                                     correct map as required and
                                                                                                     submissions close on 2 March 2007, for
                                                                                                     conclusion by March 2007.
                                                                                                     March 2007
                                                                                                     Agenda item March 21st, addresses this
                                                                                                     issue.
      2937 12/06         To proceed with the process of Community advertising & consultation         April 2007
                         for the Ward Boundary Review offering three options:
      Ward Boundary                                                                                  Appropriate advices are being forward to
      Review                1. Retain existing three Wards, as is present.                           the Advisory Board, as requested.
                            2. Convert to two Wards i.e. Townsite and Remainder of the Shire
                            3. No Wards
                         With the object of conclusion by April 2007.
      3080 03/07         1. To: Abolish the three (3) Ward Structure for the Shire of Cue,           June 2007
      Ward Boundary         Adopting a one (1) Ward System/arrangement.                              Whilst Shire’s submission has been
      Review                                                                                         dispatched responses remain

                                                                pg 328
                                                                                               ORDINARY MEETING MINUTES – JUNE 20TH 2007
                                                                                                   outstanding, though it is expected to
                         And;
                                                                                                   be concluded for the October
                         2. To: Retain the seven (7) Councillor statuses as is presently the       election.
                            case.
                         And;
                         3. To: Decline a complete spill of all Councillors,
                            But: Hold the Bi-ennial Election in October 2007 for the Councillors
                            whose Term has expired.
                         And;
                         4. To: Endorse the remaining term of two (2) years for the remaining
                            four (4) Councillors whose Term expires in 2009.
90.
      2808 10/06      To adopt the Consultants Report on the Caravan Park as submitted &           November 2006
                      endorse the ‘Concept’ Plan for future development as a guide for future
      Cue     Caravan                                                                              A letter has been sent to Brighthouse
                      development and budget provision.
      Park        Re-                                                                              advising of Councils Decision
      development
                                                                                                   January 2007
                                                                                                   Reminder letter sent to the consultant.
                                                                                                   April 2007
                                                                                                   Phoned consultant – agreed to submit
                                                                                                   “staged programme.”
                       Make Budget provision of $150,000 in 2007/08 Year and pursue all
      3108       04/07                                                                             May 2007
                       funding resources and ensure the ‘Staged Report’ is received from
      Caravan Park
                       Brighthouse Consultancy regarding the development of the Cue                To edit staging and await proposal from
                       Caravan Park presented to the June Meeting.                                 Brighthouse Consultancy




                                                                 pg 329
                                                                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007
94.
       2813 10/06           That Mr Herwig's arrears are written off and that he signs an              November 2006
                            agreement with Centrelink to allow a direct debit of his rent to the
       Rent Arrears –                                                                                  Contact has been made with the debtor,
                            Shire.
       Brian Herwig                                                                                    though confirmation of the arrangement
                                                                                                       remains incomplete.
                                                                                                       February 2007
                                                                                                       Confirmation from Centrelink not in
                                                                                                       hand, but Mr Herwig is paying his rent
                                                                                                       once a fortnight as required.
                                                                                                       April 2007
                                                                                                       Letter forwarded to Mr Herwig
                                                                                                       requesting immediate attention to this
                                                                                                       matter.
                                                                                                       May 2007
                                                                                                       Advices received suggest it is not
                                                                                                       possible to do this and therefore the
                                                                                                       Shire Admin. Will monitor receipts.
                                                                                                       June 2007
                                                                                                       Further attempts will be made to
                                                                                                       arrange direct credits.
103.
       2850 11/06           That the Chief Executive Officer notifies WALGA of an alternate date in    December 2006
                            which to visit Cue.
       WALGA CEO and                                                                                   Appropriate advices have been
       President to visit                                                                              forwarded requesting consideration to
       Cue                                                                                             an alternate date. Further advices to
                                                                                                       issue.
                                                                                                       February 2007
                                                                                                       No advices as yet, awaiting response
105.
       2854 11/06          That Council show an expression of interest in the management of            December 2006
                           CDEP until further information is provided, without any commitment
       Management       of                                                                             Appropriate letter has been sent,
                           being offered.
       CDEP Cue                                                                                        awaiting response.




                                                                    pg 330
                                                                                              ORDINARY MEETING MINUTES – JUNE 20TH 2007
       3028 05/07         Previous resolution to be followed.                                       February 2007
       Management of      To make budget provision for wages for the C.D.E.P. Manager for the       Response has been received from
       CDEP in Cue        2007/08 year, commencing July 1, 2007 as a full time employee of the      Yellula, further research is required
                          Shire of Cue with Shire provided housing, subject to a subsidy of         through DEWR, but it is appearing that
                          $50,000 per annum being received from Yulella Aboriginal Corporation      this concept is cost prohibited.
                          and an agreement signed as to the Management and expectation of
                                                                                                    March 2007
                          this officer.
                                                                                                    Formal advices have been forwarded to
                                                                                                    Department of Employment &
                                                                                                    Workplaces Relations.
                                                                                                    May 2007
                                                                                                    An agenda item will address this in May
                                                                                                    07
                                                                                                    June 2007
                                                                                                    Council declined opportunity to take
                                                                                                    on a CDEP manager.

107.
       2856 11/06         To proceed with the formalities associated with the re-alignment of Lot   December 2006
                          25 with the adjacent right-of-way in Marshall Street for the location
       Right of Way Re-                                                                             Appropriate letter has been sent to DLI,
                          known as the former Bishops Residence.
       alignment of Lot                                                                             awaiting response.
       25, Bishops
                                                                                                    June 2007
       Residence
                                                                                                    Advices have again been forwarded
                                                                                                    to the owner to encourage solution.
108.
       2858 11/06         That the below ground power be considered again in the 2007/2008          December 2006
                          budget, along with the main street flooding, both of which are to be
       Below Ground                                                                                 This issue is still pending until the results
                          addressed in 2007 after a grant is confirmed by Horizon Power.
       Power                                                                                        of Grant Funding is determined.
       Enhancement
                                                                                                    February 2007
       Programme
                                                                                                    No advices have been received to date,
                                                                                                    the results of which were due in January
                                                                                                    2007.
                                                                                                    May 2007
                                                                                                    Some Budget restraints have suggested
                                                                                                    this will be deferred to 2008/09



                                                                 pg 331
                                                                                              ORDINARY MEETING MINUTES – JUNE 20TH 2007
       3175 05/07         To make budget provision of $250,000 to accommodate the below June 2007
                          ground power facility for Austin Street in the 2008/09 Year and to apply
       Below Ground                                                                                Budget provision of $250,000 to be
                          for Grant Funding to assist in this programme when the next funding
       Power, Main                                                                                 made in 2008/09 noted.
                          opens.
       Street, Cue

116.
       2867 11/06         To plan for the upgrade of the airstrip and the change of status for      December 2006
                          commercial services, subject to a 90% subsidy from the Department of
       Airstrip Upgrade                                                                             Awaiting commencement of Works
                          Planning and Infrastructure to be addressed in the 2007/2008 budget
       for Cue                                                                                      Supervisor and consideration to
                          year.
                                                                                                    Engineer Consultant before proceeding
                                                                                                    with Grant Application
                                                                                                    February 2007
                                                                                                    A Grant Application will be submitted for
                                                                                                    the 2007/2008 year.
                                                                                                    April 2007
                                                                                                    Grant application submitted March 30th,
                                                                                                    2007.
                          1. To endorse the Chief Executive Officer’s action in the submission of   May 2007
                          the Grant application for $450,000. to Up-grade the Air Strip, costing
                                                                                                    Budget Provision noted for 2007/08.
                          an estimated $900,000. to be accommodated in the 2007/08 Year.
                          2. Make budget provision in 2007/08 of $900,000 capital expense,
                          subject to receipts of:


                           $450,000     R.A.D.S. Grant funding.
                           $130,000     other receipts.
                           $320,000     Shire funds.
                           $900,000
       3183 05/07         To make budge provision of $2,800.00 in the 2007/08 year to               June 2007
                          accommodate the survey evaluation of the air-strip for commercial
       Airstrip Upgrade                                                                             Budget provision for survey
                          traffic in terms of quote attached.
       - Survey                                                                                     evaluation noted for 2007/08 budget.
       Evaluation
                                                                                                    “No Further Action Required.”




                                                                  pg 332
                                                                                              ORDINARY MEETING MINUTES – JUNE 20TH 2007
117.
       2868 11/06         That Council adopt the attached proclamation drawings declaring the       December 2006
                          present alignments of Great Northern Highway at Nallan and
       Re-alignment of                                                                              Appropriate letters have been sent to
                          Tuckanarra (9522-161-02, 0693-345 and 0693-346) as ‘highways’ and
       Great Northern                                                                               facilitate conclusion.
                          the old alignments be de-proclaimed as a matter of formality, however,
       Highway at
                          any old Great Northern Highway within the Tuckanarra Town Site are        February 2007
       Nallan and
                          to remain Local Roads.                                                    A copy of the proclamation drawings
       Tuckanarra
                                                                                                    have been signed by the CEO and sent
                                                                                                    back as required. Awaiting confirmation.
                                                                                                    June 2007
                                                                                                    The proclamation and
                                                                                                    deproclamation were advertised in
                                                                                                    the Government Gazette on
                                                                                                    05/04/2007
                                                                                                    “No Further Action Required”
118.
       2869 11/06         That the Chief Executive Officer write to Maunsell, informing them that   December 2006
                          Council are not prepared to grant the increase in rates.
       Consulting                                                                                   Response of disappointment received
       Engineers                                                                                    from Maunsell Australia.
       Annual Review of
                                                                                                    Agenda Item attached – Agenda item
       Rates
                                                                                                    no.11.5
                                                                                                    January 2007
                                                                                                    Council response has been forwarded
                                                                                                    and reaction is awaited.
       2910 12/06         To respond to the Maunsell Australia ‘Client Feedback Survey’ in terms
                          of advices provided to the Chief Executive Officer.
       Maunsell
       Australia –
       Revised
       Variation of
       Rates
121.
       2872 11/06         To proceed with the formalities of gazettal of Kinsella Road as a         December 2006
                          dedicated local road, in terms of attached plans.
       Kinsella Road                                                                                Appropriate letter seeking formal
                                                                                                    gazettal has been sent.
                                                                                                    April 2007
                                                                                                    Advice received refer to earlier
                                                                                                    correspondence to “Fuero Spatial

                                                                 pg 333
                                                                                              ORDINARY MEETING MINUTES – JUNE 20TH 2007
                                                                                                     Services” we await our follow up
                                                                                                     advices.


123.
       2874 11/06         That a Developmental Strategic Plan be formulated to address funding       December 2006
                          for the future to assist in achieving the Plan of enhancing Cue’s unique
       National Trust –                                                                              Letter seeking guidance from Tom
                          heritage and recognition of being a “Historic Town” by the National
       Funding for the                                                                               Perrigo has been sent as required.
                          Trust; by the 14 March 2007.
       Future
                                                                                                     June 2007
                                                                                                     Follow up advices submitted in May
                                                                                                     2007.
128.
       2881 11/06         That tenders be called for the removal or demolition of the vacant December 2006
                          residence adjacent to the Caravan Park.
       Vacant                                                                                Tender No. 14/2007 has been
       Residence –                                                                           advertised with submission due for
       Adjacent to                                                                           consideration at the January Meeting.
       Caravan
                                                                                                     January 2007
                                                                                                     Agenda Item attached – Agenda item
                                                                                                     no.11.24
                                                                                                     February 2007
                                                                                                     An appropriate letter has been
                                                                                                     forwarded to Mr Roddan and to the
                                                                                                     unsuccessful tenderers.
                                                                                                     March 2007
                                                                                                     A verbal advice from Mr Roddan
                                                                                                     indicates he did not receive Council’s
                                                                                                     letter. The letter was faxed immediately.
                                                                                                     April 2007
                                                                                                     Mr Roddan has indicated the residence
                                                                                                     will be removed by April 30th, 2007.
                                                                                                     June 2007
                                                                                                     Recent advices indicate residence
                                                                                                     will be removed by 15/06/2007.
       2993 01/07         That Council accept the submission of Lindsay Roddan to the sum of
                          $2,000 to remove the house from Lot 313 Chesson Street and relocate
       Tender No.

                                                                 pg 334
                                                                                                ORDINARY MEETING MINUTES – JUNE 20TH 2007
       14/2007             to Dowley Street, Cue; to be paid for in full and removal concluded,
                           with the site cleared by 30 June 2007.
       Removal /
       Demolition of Lot
       313 Chesson
       Street, Cue
135.
       2915 12/06          To forward advices to the Water Corporation to the effect that Council      January 2007
                           Plan the power to the Airport in the 2007/2008 year.
       Airport Power                                                                                   Advices provided to the Water
       Supply – Shire                                                                                  Corporation as resolved and now
       Contribution                                                                                    awaiting response.
140.
       2921 12/06          To defer further consideration of the Heavy Haulage By-pass Route for       January 2007
                           12 months and revisit this issue in December 2007
       Heavy Haulage                                                                                   Appropriate advices have been
       Route               Item Lost. Council want this matter pursued.                                forwarded to Main Roads WA as
                                                                                                       required and response is now awaited.
                                                                                                       June 2007
                                                                                                       It is estimated to cost M$2 to
                                                                                                       accommodate this and the MRWA
                                                                                                       office will not fund it.
145.
       2928 12/06          That Council consider the future of the Old Railway Station Building        March 2007
                           and the possible uses that it may be put to; including the possibility of
       The Old Railway                                                                                 Agenda Item – will be present to March
                           having conservation work done on the interior of the building in order to
       Station Building                                                                                21st, to address this issue.
                           make this a tourist attraction which can be viewed inside as well as
                           out, with the Chief Executive Officer to present a submission by            April 2007
                           February 2007 in this matter.                                               Council resolved that the Strategic Plan
                                                                                                       and Conservation Plan be observed.
                                                                                                       The Architect has been advised.
       3064 03/07 Old Chief Executive Officer to follow strategic & conservation plans                 June 2007
       Railway Station concerning historic buildings.
                                                                                                       An agenda item in June addresses
       Building, Cue
                                                                                                       this.
146.
       2929 12/06          To approve the installation of an approved plaque at the Cemetery for       January 2007
                           the Mahood Family at the family’s expense.
       Commemorative                                                                                   Appropriate advices have been
       Plaque – Cue                                                                                    forwarded to the family as resolved.
       Cemetery
                                                                                                       February 2007
                                                                                                       A letter has been received from the
                                                                                                       family advising that they will be in touch

                                                                  pg 335
                                                                                         ORDINARY MEETING MINUTES – JUNE 20TH 2007
                                                                                                in this regard.


149.
       2932 12/06         That the recruiting process is started by way of communicating with   February 2007
                          relevant Departments and that Grant funding be chased by the Chief
       Resident General                                                                         Serious political ramifications resulted
                          Executive Officer with the goal of having a GP in Cue.
       Practitioner in                                                                          from the Newspaper Article which may
       Cue                                                                                      delay this process by 12 months.
150.
       2933 12/06         That the Chief Executive Officer write to the proprietor of the
                          Roadhouse asking that the traffic issues on the main street be
       Seal of Highway
                          addressed.
       Opposite the
       Roadhouse
       2974 01/07         That more information is provided as to the width of the road that January 2007
                          belongs to Main Roads WA and that which belongs to the Shire of
       Road Verge –                                                                          Appropriate advices have been
                          Cue; and that all previous correspondence be provided to Council.
       Adjacent and                                                                          forwarded to the Roadhouse as
       South of                                                                              resolved.
       Roadhouse
                                                                                                February 2007
                                                                                                An appropriate letter has been
                                                                                                forwarded to Main Roads WA, awaiting
                                                                                                response.




       3023 02/07         Request further information regarding drainage, road with and other
                          relevant issues and a plan for road changes from Robinson Street to
       Cue Roadhouse,
                          South Town boundary for presentation prior to 2007/08 Budget.
       Verge crossing.
152.
       2936 12/06         For the Chief Executive Officer to review all Shire Local Laws at
       Review of Local    present and make a submission by February 2007 as to which Local
       Laws               Laws need implementing for Council Assessment.




                                                              pg 336
                                                                                               ORDINARY MEETING MINUTES – JUNE 20TH 2007
       3113 04/07         To commence the Repeal process of statutory advertising of six (6)          May 2007
                          weeks consistent with Section 3.16 (2) (c) to Repeal the following
       Review of Local                                                                                Advertising processed.
                          eighteen (18) Local Laws.
       Laws                                                                                           Ad in West Australian newspaper on
                                                                                                      April 28th 2007




       3179 05/07         To proceed with the design of the three (3) new Local laws as
                          proposed for:
       Local Laws
       Adoption
                               Local Government Property Local Law 2007

                               Repeal Local Law 2007

                               Health Local Laws 2007

                          And:

                          Commence process of advertising and return evidence of responses to
                          Council before Gazettal

154.
       2940 12/06         That the Chief Executive Officer offer Mrs J Jennings $1000 and the         January 2007
                          write off of the outstanding rates for the acquisition of Lot 311 Chesson
       Caravan Park –                                                                                 The offer has been made and client will
                          Street.
       Lot 311 Chesson                                                                                consider same & advise
       Street – Rate
                                                                                                      June 2007
       Arrears
                                                                                                      Contact with client indicates a sale
                                                                                                      price of $4,000. An agenda item will
                                                                                                      be presented to the June meeting.
156.
       2943 12/06       To proceed to tender for the supply and installation of a perimeter
                        cyclone mesh fence of approximately 2.4 metres high (at the Caravan
       Caravan Park
                        Park); commencing at the north-eastern end of the old Gaol
       - Fencing Tender proceeding clockwise to the managers house on the boundary of lots
                        313 & 314; to include two gates at Lot 314 and at the north-eastern
                        corner opposite Livingstone Street; and for submissions to be
                        presented to the February 2007 Ordinary meeting of Council.
       3037 02/07         That the tender be awarded to Southern Wire.                                March 2007

                                                                 pg 337
                                                                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007
       Caravan Park         C.D.E.P. to be hired to clean the fence line.                              Formal advices forwarded to Contractor
                                                                                                       and C.D.E.P.
       - Tender
       #16/2007 –                                                                                      June 2007
       fencing of
                                                                                                       The contractor has commenced and
       Caravan Park
                                                                                                       will complete this construction by
                                                                                                       30/06/2007.
165.
       2983 01/07           To design a five year capital construction program of footpath             February 2007
                            construction for the town of Cue to commence in the 2007/2008 budget
       Footpath                                                                                        Liaison with the Works Supervisor is
                            year, with a formal submission to be presented to Council for the
       Construction                                                                                    occurring in this regard.
                            budget consideration by March 2007.
       Programme
166.
       2984 01/07           That Council approve the Chief Executive Officer to design a Concept       February 2007
                            Plan for a Trails Pathway, including signage, within the townsite of Cue
       Trails Pathway                                                                                  The draft is in process and plan will be
                            to submit to Council at an Ordinary Meeting.
       Around Town                                                                                     submitted at the March Meeting of
                                                                                                       Council
167.
       2985 01/07           To make a budget provision of $12,000 in the 2007/2008 year to             February 2007
                            accommodate the installation of the Limescale facility in all Shire
       Limescale                                                                                       A letter was sent advising the contractor
                            owned / controlled facilities within the Shire.
       Management                                                                                      of this decision and further advices will
       Facility for Shire   Note: Item was lost; Council wishes to spend the money on making the       issue in regard to the Towns water
       Properties           water better for the entire Community                                      supply.
173.
       2992 01/07           To pursue enquiries and negotiations with the Department of Housing        February 2007
                            and Works as to acquiring Lot 312 Chesson Street, without any
       Acquisition of                                                                                  A letter has been forwarded to the
                            commitment to purchase, with formal advices being submitted to
       Lot 312 Chesson                                                                                 Department of Housing and Works and
                            Council for consideration by April 2007
       Street, Cue                                                                                     a response is now awaited.
                                                                                                       June 2007
                                                                                                       Whilst the initial response was
                                                                                                       negative we pursue the endeavour
                                                                                                       with follow up advice.
175.
       2999 01/07           That the CEO corresponds with Murchison Health Services to notify February 2007
                            that the elderly persons of Cue require meals on wheels and the HAC
       Help for the                                                                             An appropriate letter has been
                            Service.
       Elderly People of                                                                        forwarded. Further advices to follow.
       Cue
                                                                                                       June 2007
                                                                                                       Although formal advices have not
                                                                                                       been forthcoming, Cr Williams has


                                                                    pg 338
                                                                                                ORDINARY MEETING MINUTES – JUNE 20TH 2007
                                                                                                     confirmed the services are in hand.


                                                                                                     “No Further Action Required.”

188.
       3029 02/07          1. That an agreement be entered into under, seal with the Big Bell        March 2007
                              Gold Operations Pty Ltd to acquire the leasehold site known as the
       Acquisition of                                                                                Formal advices have been submitted to
                              “Single Persons’ Quarters” in Wittenoom Street, Cue for $1.00 on
       the Leasehold                                                                                 Big Bell Gold Operations Pty Ltd and to
                              the basis of exonerating the Big Bell Gold Operations Pty Ltd from
       Land (Single                                                                                  D.P.I. and response is awaited.
                              any liability attached to the site and including an indemnity to the
       Persons’
                              effect in the agreement.
       Quarters) from
       Harmony             2. To enter into negotiation with the Department of Planning and
                              Infrastructure for a standard “lease” arrangement over this location
                              with the details of the agreement to be provided to Council upon
                              receipt.
       3042 02/07          1. To support the Murchison Metals Limited application to use the         March 2007
                              former Harmony Single Persons’ Quarters site in Wittenoom Street
       Murchison                                                                                     Formal advices issued as required.
                              with approval to use on the basis of there being no additional
       Metals Limited –
                              charges other than the statutory charges to the Local Government
       Application for
                              and to the State Government for lease fees, subject to the
       Single Persons’
                              satisfaction of Section 3.58(3)(a)(b)
       Quarters
                           2. Council authorise the Chief Executive Officer to negotiate with
                              Murchison Metals to provide a suitable site as a stockpile.
       3032 02/07          To approve installation of the fence at the Cemetery, formerly intended   March 2007
191.                       for the War Memorial but found to be unsuitable and for which
       Fencing for                                                                                   Contract to attend to this has been
                           installation costs are to be accommodated from the Cemetery Budget.
       Cemetery                                                                                      forwarded to the C.D.E.P. and awaiting
       (intended for War                                                                             response.
       Memorial)
                                                                                                     June 2007
                                                                                                     Fence has been erected at the
                                                                                                     cemetery.
                                                                                                     No Further Action Required.
194.
       3035 02/07          To approve the facility of “Rostered Days Off” for the Administrative     March 2007
                           Staff on the basis the controls are applied to ensure accruals do not
       R.D.O. Facility                                                                               Policy to be included in the Manual upon
                           exceed ‘Five Days’ per Employee.
       for                                                                                           review.
       Administrative
                                                                                                     June 2007
       Staff

                                                                  pg 339
                                                                                             ORDINARY MEETING MINUTES – JUNE 20TH 2007
                                                                                                   Agenda item for June 2007 includes
                                                                                                   the item in the policy manual.


                                                                                                   “No Further Action Required.”

195.
       3036 02/07         For the Chief Executive Officer, to negotiate an exit from the issue of a March 2007
                          $1,200. fee for an Entry in the ‘European Tourist Guide’ with the object
       Commitment                                                                                   Conciliatory advices issued. Awaiting
                          of an amicable resolution being reached.
       made without                                                                                 response.
       Authority by
       Luke Tressler.
196.
       3000 02/07         To adopt the submission from ‘Steve Stephens – Haulage Contractor’       March 2007
                          for the provision of plant hire as submitted in Tender 17/07 for the
       Tender #17/2007                                                                             Formal advices issued as required.
                          completion of the Flood Damaged Road Reconstruction on the
       “Flood Damaged     condition of commencement Monday, February 26th, 2007 and                June 2007
       Roads – Plant      concluded by May 31st, 2007.                                             Contract concluded.
       Hire”

                                                                                                   “No Further Action Required.”

197.
       3046 02/07         A.1. Chief Executive Officer to obtain assistance from Western
                               Australian Local Government Authority (WALGA) and Local
       To Discuss a
                               Government Association (LGA) for staff training.
       Staff Issue
                           2. To obtain Western Australian Local Government Association
                              (WALGA) training for Councillors.
                          B. Chief Executive Officer to follow clarity of Minute Agenda
                             Newsletter #7, Item 12.
                          C. Policy Manual contained in Councillors Manual be addressed as
                             our Policy Manual inclusive of any amendments between April
                             2005 and 2007.
199.
       3063 03/07         Comprehensive Budget to actual appraisal.                                June 2007
       Financial Review                                                                            The auditor visited for the week
                                                                                                   commencing 21/05/2007 and report is
                                                                                                   due shortly.
203.
       3069 03/07         For the Chief Executive Officer to make a submission based on details    May 2007

                                                                pg 340
                                                                                                ORDINARY MEETING MINUTES – JUNE 20TH 2007
                           provided during the meeting.
       Heritage Awards                                                                                Submission forwarded as resolved.
       for 2007
                                                                                                      June 2007
                                                                                                      Award ceremony 30/05/2007.


                                                                                                      “No Further Action Required.”

206.
       3076 03/07          To approve the CEO to travel to Perth to attend the WA Industrial          June 2007
                           Relations Commission Hearing to defend Council in an action for
       Application in                                                                                 Council awaits advices from the
                           wrongful dismissal as alleged by Ms Jacqueline Bysterveld.
       the WA Industrial                                                                              Industrial Commission as to result of
       Relations                                                                                      the hearing.
       Commission
209.
       3079 03/07          To offer Miss Katherine Lenane the opportunity of use of the manual
                           dual cab utility for after hours use, at a charge of $0.46c per km and
       Private Use of
                           charged by kilometres (km’s) recorded in the vehicle log book. With
       Shire Vehicle
                           fuel costs being met by the Officer, on the basis that a licensed, adult
                           employee accompanies the Officer on all occasions of driving. In order
                           to satisfy the requirements of 50 hours of driving to obtain a manual
                           license.
210.
       3082 03/07          To approve the ‘Murchison Metals Limited’ Group use of an area of          EXPLANATION:
                           approximately 5HA of the Golf Course vesting with dimensions yet to
       Application for                                                                                Council wants the Chief Executive
                           be determined by G.P.S., for use as an “Iron Ore Stock–pile Site” on a
       Area for Iron Ore                                                                              Officer to continue discussion on this
                           lease of five (5) years with an option to renew for a further term,
       Stockpile and                                                                                  recommendation as two separate
                           subject to submission of a development plan and satisfying Council as
       Driver                                                                                         issues.
                           to Dust suppression and Road access/egress, and subject to approval
       Changeover Site
                           of an independent vesting from the Golf Course vesting in the Shire of     June 2007
       for Murchison
                           Cue by D.L.I. as a “Depot” with a power to lease, with an                  Resolution No 3067 March 2007
       Metals Limited
                           understanding that the lease to ‘Murchison Metals Limited’ will permit
       and Mitchell
                           sub-leasing to ‘Mitchell Corporation Pty Ltd’ for use as a “Driver         a) approves Murchison Metals limited
       Corporation Pty                                                                                use of the Cuddingwarra site.
                           Change Over and optional LNG Fuel Site.
       Ltd
                                                                                                      b) agenda item for June addresses an
                                                                                                      area of the golf course for the
                                                                                                      purpose of Diesel refuelling and LNG
                                                                                                      plant.
211.                    In reference to the tabled letter from the Department of Local
       3057       03/07
                        Government and Regional Development that resulted from a visit to
       Matters Behind
                        the Department by the President and the Chief Executive Officer.
       Closed Doors

                                                                  pg 341
                                                                       ORDINARY MEETING MINUTES – JUNE 20TH 2007

Item 1. Council Resolved that:
1. The Chief Executive Officer is to follow Council resolutions.
2. The Council Policy Manual is to be updated within two months.
3. The filing and archives are to be completed within three months.
4. The Local Laws are to be completed within four months.
5. There is to be improved planning of time management.
Council considers these to be the five most important issues that will
improve management between Council and the Chief Executive Officer
and to improve the overall management of the Cue Shire.

Item 2. Council resolved that: Council accepts the recommendations
numbered as follows:
 (b)    Establish a process that improves the communication between
 the Chief Executive Officer and Shire President, and for the Chief
 Executive Officer to set time aside once a week or a fortnight to
 discuss a range of important issues with the Shire president prior to
 preparation of the Council Agenda.
 (c)    Set priorities, especially the five most important matters set by
 Council, and attempt to address these within the next six months.
 (d)    Update the policy manual. This may be one of the five priorities
 requiring urgent attention.
 (e)    Chief Executive Officer to manage his time better and set time
 aside one day a week to deal with matters requiring his close and
 undivided attention.
 (f)    The Chief Executive Officer to explore the opportunities with
 the Shire’s of Mount Magnet and Meekatharra for his staff to receive
 training in local government administration and accounting
 procedures.

And instructs the Chief Executive Officer and the President to follow
the Department’s recommendations and report to the Department at
the end of June 2007.

Council wishes to retain Item(a): Delete
Item (a) Dispense with the preparation of a weekly Information Bulletin
for Councillors.

Item (a) to read: ‘Retain Councillor Update Bulletin for information
 purposes only.’



                                        pg 342
                                                                                                 ORDINARY MEETING MINUTES – JUNE 20TH 2007
212
      3103 04/07 Local Item Lost: Wrong Document Submitted
      Emergency    Air
      Crash Plan
218
      3110          04/7    To negotiate with the Health Department to fund an additional visit       May 2007
      Increase in GP        from the visiting GP on the basis that the Shire of Cue also funds an
                                                                                                      Contact with Dr Adamson has
      Medical Services      additional visit so that the services of a medical practitioner attends
                                                                                                      precipitated an item for May 2007
      for Shire of Cue      Cue one day per week with effect July 1st, 2007.
                                                                                                      June 2007
                           To enter into arrangements with Dr Adamson to increase the GP
                           services to Cue by an additional visits each month with increased          Budget provision noted for 2007/08.
                           budget provision of $18,000 per annum to be provided in the 2007/08
                           year and with the increased services commencing July 1st, 2007.
                                                                                                      “No Further Action Required.”

221
      3114 04/07           Cr’s Manning and Anthony be approved to attend the 2007 Local
                           Government Week Conference in Perth scheduled for August 4th –
      Local
                           August 7th, 2007.
      Government
      Week – 2007
222
      3115 04/07           For Councillors Manning and Anthony to attend the closest seminar
                           introducing the “Local Government Official Conduct Bill 2005” when the
      Local
                           details are made available.
      Government
      Official Conduct
      Bill 2005
223
      3116 04/07           1. To enter into negotiation re: the transfer of the vesting of Reserve
                              #17275 at Lot 590 into the name of the Shire of Cue for the purpose
      Vesting for
                              of Tourism.
      former state
      battery and          2. Evaluate a restoration Plan and advise Council the anticipated cost
      house in                to make the site a tourist’s site.
      Marshall St, Cue
224
      3118 04/07 Sale To sell the four (4) vacant lots at Lot 507, 508, 509 Burt Place and Lot        May 2007
      of Vacant Land in 564 Marshall Street by Public Tender on the contractual condition that
                                                                                                      Tender 19/2007.
      Cue               residential buildings be constructed or appreciably constructed within
                        six (6) months of the contract and completed within eighteen (18)             Advertised in newspaper the West
                        months, failing which the land will be forfeited with the costs borne by      Australian on April 28th 2007 closes May
                        the applicant at the price acquired at purchase.                              30th 2007 @ 12 noon.
                                                                                                      June 2007


                                                                   pg 343
                                                                                                ORDINARY MEETING MINUTES – JUNE 20TH 2007
                                                                                                       Agenda item for June to address.

227
      3121 04/07 Policy That policies relating to the following topics be included in the ‘Shire of    June 2007
      Manual Issues     Cue Policy Manual’ – with amendments.
                                                                                                       Agenda item for June address this.
                           1.   Sale of Shire Minutes.
                           2.   Roster Days Off (RDO’s) – 19 day month facility.
                                                                                                       “No Further Action Required.”
                           3.   Corporate Uniform – staff.
                           4.   Loan / use of plant and equipment by staff. (i.e. 1, 2 & 3) – Only 4
                                & 5 deleted.
                           5.   Relocation expenses for new employees.
                           6.   Telephones – staff – residences.
                           7.   Complete fitness for work programme.
                           8.   The Town Hall use be ‘free of charge’ if requested as a “Fund
                                Raiser.”
                           9. Staff use of Administrative facilities.
228                        LOST
      3123 04/07                                                                                       May 2007
                           EXPLANATION: Council has already resolved to sell the material by
      Carport for the                                                                                  Tender 18/2007.
                           Tender.
      Admin. vehicles
                                                                                                       Advertised in newspaper the West
                                                                                                       Australian on April 28th 2007 closes May
                                                                                                       30th 2007 @ 12 noon.
                                                                                                       June 2007
                                                                                                       Agenda item for June addresses.
233
      3132 04/07           LOST                                                                        May 2007
      Tuckunurra – Lot     Council felt the matter should be left in abeyance for the Short Term.      Legal opinion has been contracted
      69, Boyd Street,                                                                                 for.
      encroachment

234
      2688.1 05/07         To conduct a telephone conference call to the Shire Auditor –               June 2007
      Appointment          Mr Demetrius Hassiotis at 9.30 am on Wednesday, April 18th,                 Lost
      with Shire           2007 in order to satisfy Clause 16 of the Audit (Amendment)
                           Regulations.                                                                “No Further Action Required”
      Auditor - Mr

                                                                   pg 344
                                                                                              ORDINARY MEETING MINUTES – JUNE 20TH 2007
      Demetrius
      Hassiotis

235
      2688.2 05/07        To receive the Report from the Shires Auditor – Mr Demetrius             June 2007
      Contracct           Hassiotis, from Credsure Pty Ltd as to the evaluation of the             Lost
      Evaluation of       Shires financial position and budget to Actual Appraisal as at
                          February 28th, 2007 as contracted on March 21st, 2007.                   “No Further Action Required”
      Shire’s Financial
      Position
236
      2688.3 05/07        To adopt the proposed “Internal Control Check List” as                   June 2007
      Internal Control    presented and report to Council monthly as to progress made              To Commence 1/07/07
      Mechanisms          commencing July 1st, 2007 with the first report due at the
                          August 2007 meeting, subject to editing.

237
      2688.4 05/07        To adopt the Scope of Works for the Shire’s Auditor Credsure             June 2007
      Auditor’s Scope     Pty Ltd as presented.                                                    Scope work adopted and report is
      of Works                                                                                     awaited.
238
      3148 05/07          That the Status Report for the Ordinary Meeting held on May 16th,        June 2007
                          2007 be confirmed.
      Status Report                                                                                Received
      Index
                                                                                                   “No Further Action Required”
239
      3149 05/07          To adopt the Financial Statements and the list of accounts for payment   June 2007
                          to April 30th, 2007, as submitted
      Financial Review                                                                             Received
      - To April 30th ,
                                                                                                   “No Further Action Required”
      2007
240
      3150 05/07          To make Budget provision of $15,000 in the 2007/08 Year to               June 2007
                          accommodate three (3) festival type events, subject to budget
      Country Arts WA                                                                              Budget provision $15,000 noted.
                          adoption.
      - Area Promotion
                                                                                                   “No Further Action Required”
241
      3151 05/07          To make Budget Provision of $1,000 in the 2007/08 year to support a      June 2007
                          local candidate participation in the sponsorship of attendance on an
      Leeuwin Ocean                                                                                Budget provision of $1,000 noted.
                          ‘Ocean Adventure with the Leeuwin’ and departing from Geraldton and
      Adventure -
                          that annual provision be made in the subject budget provisions.          “No Further Action Required”
      Community
      Development
      Concept


                                                                pg 345
                                                                                               ORDINARY MEETING MINUTES – JUNE 20TH 2007
242
      3152 05/07         To approve the Ratepayers application to use the “Shop front” of the         June 2007
                         residence in Austin Street as an “Arts & Craft” shop to operate seven
      Business                                                                                        Letter of approval sent. Building
                         (7) days per week in the months April to December for the hours 10am
      Venture - Arts                                                                                  surveyor to inspect.
                         to 5pm, subject to assessment by the Shire Environmental Officer /
      and Crafts
                         Building Surveyor.

243
      3153 05/07         To enter into Lease arrangements on a “Rent Free” basis the three (3)        June 2007
                         Shire owned shops in Austin Street to Chas Nilson on the basis of
      Lease of Vacant                                                                                 Letter sent RE: Expression of Interest
                         repairs an renovations to be undertaken at the Tenants expense,
      Shops in Austin                                                                                 and advertisement prepared.
                         subject to the provisions of Section 3.58 (3) being disposal of property
      Street, Cue
                         by “Private Treaty” and following the statutory advertising period of
                         fourteen (14) days with a lease agreement to be entered into with a
                         condition precedent not to materially affect the Heritage nature of the
                         premises
                         Council calls for expressions of interest for either lease or purchase for
                         business purposes only, the Shire owned vacant shops at Lots 40, 41
                         and 42 Austin Street Cue.
245
      3155 05/07         To authorise the Chief Executive Officer, Mr Brian Seale to establish
                         strategies and mechanisms from this boom as to how it could benefit
       Economic
                         the Shire and community of Cue with a report to be submitted to
      Growth Strategy
                         Council by September 30th, 2007.
      for Cue
247
      3157 05/07         That the President - Cr. Kevin Anthony attend Awards Ceremony, for           June 2007
                         the Heritage Council nominations to be conducted in Perth on May
      Invitation to                                                                                   Letter set as required.
                         30th, 2007 to represent Council in the presentation of Council Awards.
      Award Ceremony
                                                                                                      “No Further Action Required”
      - Heritage
      Council
248
      3158 05/07         To make budget provision of $1,000 for advertising in the ‘Senior Life”      June 2007
                         magazine in the 2007/08 year.
      Area Promotion -                                                                                Letter sent. Budget provision noted
      Advertising in                                                                                  $1,000 2007/08.
      Senior Life
                                                                                                      “No Further Action Required”
      Magazine
249
      3159 05/07         To make budget provision of $250 in the 2007/08 year as a donation to        June 2007
                         the annual event of the display at the 2007 Royal Show for the Mid
      Donation -                                                                                      Letter sent
                         West Group of Affiliated Agricultural Societies.
      Midwest Group
                                                                                                      “No Further Action Required”
      of Affiliated


                                                                 pg 346
                                                                                               ORDINARY MEETING MINUTES – JUNE 20TH 2007
      Agricultural
      Societies

250
      3160 05/07        To write off the sum of $1,435.26 for rates raised in error in the name    June 2007
                        of vendor Irvine and purchaser Hordern and record details in the Write
      Rates Write Off                                                                              Written off and recorded as required.
                        off / Bad Debts Register.
                                                                                                   “No Further Action Required”
251
      3161 05/07        To appoint the WA Electoral Commission as the Returning Officer            June 2007
                        responsible for the Conduct of the October 2007 Election for Local
      Local                                                                                        Letter sent. Budget provision noted.
                        Government for the Shire of Cue with the following recommendations:
      Government
                                                                                                   “No Further Action Required”
      Elections -        (a)    Declare, in accordance with Section 4.20(4) of the Local
      October 20th ,             Government Act 1995, the Electoral Commissioner to be
      2007                       responsible for the conduct of the 2007 Ordinary elections
                                 together with any other elections or polls which may also be
                                 required;
                        And;


                         (b)    Decided, in accordance with Section 4.61(2) of the Local
                                 Government Act 1995, that the method of conducting the
                                 election will be as a postal election.
253
      3163 05/07        To decline support for the Geraldton Cemetery Board as request in          June 2007
                        appended letter dated May 4th, 2007.
      Geraldton                                                                                    Letter of decline sent.
      Cemetery Board
                                                                                                   “No Further Action Required”
      Donation
254
      3164 05/07        To approve of the facility of “Salary Sacrifice” for full time employees   June 2007
                        as a policy “only” for those exempt aspects of:
      Salary                                                                                       Memo sent to all staff.
      Sacrificing for      1. Motor vehicle provision (e.g. novated leasing)
                                                                                                   “No Further Action Required”
      Employees
                           2. Lap Top Computers
                           3. Superannuation
                           4. Mobile Phones,
                        Where these are exempt from FBT Liability for the employer, with
                        effect July 1st, 2007 and subject to the employee signing an agreement
                        exonerate the Shire of Cue from any potential liability.



                                                                pg 347
                                                                                                ORDINARY MEETING MINUTES – JUNE 20TH 2007
256
      3166 05/07          To make a donation of $400.00 to the Senior Citizens from the                June 2007
                          schedule and programme “education and Welfare – Donations”
      Donation to the                                                                                  Donation Cheque Prepared.
                          account for which $1,000 is budgeted and $600.00 already expensed
      Senior Citizen’s
                          to assist in the gift by the Senior Citizens to Mr & Mrs Nock.               “No Further Action Required”
      Group
                          That the Councillors sitting fees for the May 2007 Council meeting be
                          donated to the Senior Citizens group.
257
      3167 05/07          To arrange the relocation of the premises to a location determined by        June 2007
                          the School with budget provision of $10,000 in the 2007/08 year in
      Relocation of the                                                                                Letter of declinal sent.
                          exchange for the freehold vacant site.
      Pre-School
                                                                                                       “No Further Action Required”
      Centre
258
      3168 05/07          To approve “In Principle” the relocation of the Great Fingall Mine Office    June 2007
                          to a location in the townsite of Cue, subject to details of cost to effect
      Great Fingall                                                                                    Letter sent seeking approval
                          the project and funding details being made available to council by
      Mine Office
                          September 2007.
      Relocation

259
      3169 05/07          To redeem Lot 561, Price Street from the previously successful               June 2007
                          Tenderer due to Breech of Contract and re-sell the property by Tender,
      Tender - Sale of                                                                                 Tender advertised 19/05/2007.
                          subject to Section 3.58 (2) of the Act
      Lot 561, Price
      Street, Cue
260
      3170 05/07          To approve prospecting License No. 20/2021 for Michael Giles                 June 2007
                          impacting on the Cue Town Common – Reserve No. 7273 as
      Prospecting                                                                                      Letter of approval sent.
                          submitted.
      License
                                                                                                       “No Further Action Required”
      Application
      20/2021
261
      3171 05/07          To convert the lease over Lot 41 at Reserve 6760 to a management             June 2007
                          order over this site in the name of the Shire of Cue and obsolete the
      Crown Lease                                                                                      Letter sent.
                          Lease.
      694/1938 - Lot 41
      Dowley Street
262
      3172 05/07          To make budget provision of $6,000 in the 2007/08 year for the               June 2007
                          purchase and installation of a repeater station facility on water tower
      Repeater Station                                                                                 Budget provision noted $6,000.
                          hill in the shire of Cue for the purpose of improving two-way radio
      on Water Tower
                          communication during a fire or emergency.                                    “No Further Action Required”
      Hill in Cue




                                                                  pg 348
                                                                                               ORDINARY MEETING MINUTES – JUNE 20TH 2007
264
      3174 05/07         To make budget provision of $10,000 in the 2007/08 year to                June 2007
                         accommodate construction of fencing around the Trenton Hill
      Fencing at                                                                                   Lost.
                         Communication site at Golden Crown.
      Trenton Hill
                                                                                                   “No Further Action Required”
      ‘Golden Crown’
266
      3176 05/07         To endorse the actions of the Chief Executive Officer in submission for   June 2007
                         Main roads WA Grant Funding of $50,000 for the gravel sheeting 10
      Road Funding                                                                                 Budget provision noted 2007/08.
                         slk – 15 slk on the Cue-Wondinong Road for the 2007/08 year with
      2007/08
                         $25,000 of Shire funds also to be provided.                               “No Further Action Required”
                         The Chief Executive Officer to make a submission for Main roads WA
                         Grant Funding of $50,000 for gravel sheeting of 0 – 16slk on the Big
                         Bell Road for the 2007/2008 financial year with $25,000 of Shire
                         funding to be also supplied. This submission is to be submitted in lieu
                         of the submission for the Cue-Wondinong Road (Sandstone Road)
268
      3178 05/07         To support the concept of co-location with the Police to be               June 2007
                         accommodated in the “Resource Centre” in Austin Street, Cue “in
      Co-Location of                                                                               Lost.
                         Principle Only” subject to further advices regarding Grant Funding
      Premises with
                         being submitted to Council with the object of construction 2008/09.       “No Further Action Required”
      Police Office
270
      3180 05/07         To adopt a capitalisation threshold of $500 for asset acquisitions and    June 2007
                         manage attractive assets less than the threshold on an off-balance
      Asset                                                                                        Noted for Policy inclusion.
                         record and review all assets on an annual basis as June 30th.
      Management
                                                                                                   “No Further Action Required”
271
      3181 05/07         To adopt the significant accounting Policies as presented as current      June 2007
                         and appropriate for the year to June 30th, 2008.
      Annual Review of                                                                             Review consulted.
      Significant
                                                                                                   “No Further Action Required”
      Accounting
      Policies
272
      3182 05/07         To support the Local Government ‘Rules of Conduct’ Regulations            June 2007
                         2007, as presented, subject to the amendments as advised to the
      Local                                                                                        Letter Sent
                         Chief Executive Officer.
      Government
                                                                                                   “No Further Action required”
      (Rule of
      Conduct)
      Regulations 2007
274
      3184 05/07         To adopt Local Emergency Air Crash Plan as submitted.                     June 2007
      Local Emergency                                                                              To be edited and resubmitted.
      Air Crash Plan


                                                                pg 349
                                                                                                ORDINARY MEETING MINUTES – JUNE 20TH 2007
275
      3185 05/07          To adopt the ‘Local Emergency Management Plan’ as presented.                 June 2007
      ‘Local                                                                                           Adopted as submitted
      Emergency
                                                                                                       “No Further Action Required”
      Management
      Plan’
276
      3186 05/07          To adopt the Ten (10) Year Plant Replacement Programme as                    June 2007
                          submitted, subject to the Annual Budget Adoption Meeting.
      Ten (10) Year                                                                                    To be resubmitted.
      Plant
      Replacement
      Programme
277
      3187 05/07          To adopt the ‘Model’ Purchasing Policy for the Shire of Cue as               June 2007
                          submitted and edited for the Shire of Cue.
      Adoption of                                                                                      Adopted for inclusion in the policy
      Purchasing                                                                                       manual.
      Policy
                                                                                                       “No Further Action Required”
278
      3188 05/07          1. That Council adopt the following Disability Access and Inclusion          June 2007
                          Policy; subject to amendments as advised to the Chief Executive
      Disability Access                                                                                Adopted as presented.
                          Officer.
      and Inclusion
                                                                                                       “No Further Action Required”
      Plan
                          The     SHIRE OF CUE:
                           Is committed to ensuring that the community is an accessible and
                            inclusive community for people with disabilities, their families, and
                            carers.
                           interprets an accessible and inclusive community as one in which
                            all council functions, facilities and services ( both in-house and
                            contracted) are open, available and accessible to people with
                            disabilities, providing them with the same opportunities, rights and
                            responsibilities enjoyed by other people in the community.
                           Recognises that people with disabilities are valued members of the
                            community who make a variety of contributions to local social,
                            economic, and cultural life. The Shire believes that a community
                            that recognises its diversity and supports the participation and
                            inclusion of all its members makes for a richer community life.
                           Believes that people with disabilities, their families and carers who
                            live in country areas should be supported, as far as practicable, to
                            remain in the community of their choice.
                           Is committed to consulting with people with disabilities, their families
                            and carers and where required, disability organisations to ensure

                                                                  pg 350
                                                                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007
                                 that barriers to access and inclusion are addressed appropriately.
                                Is committed to ensuring that its agents and contractors work
                                 towards the desired outcomes of the DAIP.
                                Is committed to working in partnership with local community groups
                                 and businesses to facilitate the inclusion of people with disabilities
                                 through improved access to facilities and services in the
                                 community.
                                Is committed to achieving the six desired outcomes of its DAIP


                               2. That Council commence the community consultation process with
                                   the objective of adopting a Disability Access and Inclusion Plan by
                                   the 30th June 2007.
  279
           3189 05/07          1. To make budget provision of $50,000 in the 2007/08 year to June 2007
                                  rehabilitate the ‘Borrow Pits’ in the Shire under a programme of
           Borrow Pits for                                                                             Budget provision noted $20,000.
                                  restoration and $50,000 annually until all restoration is completed.
           Road
                                                                                                       “No Further Action Required”
           Construction        And;
           Material
                               2. To effect payment of $420.00 to the Austin partnership in terms of
                                  the account submitted for restoration work already attended.




Council Decision
That the Status Report as presented at June 20th, 2007 meeting be received.


MOVED:        CR CLINCH             SECONDED: CR MANNING
CARRIED:      7/0




                                                                      pg 351
                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007




   Meeting adjourned at 2.34pm


   Meeting resumed at 2.50pm




                                  pg 352
                                              ORDINARY MEETING MINUTES – JUNE 20TH 2007




                  3208. FINANCIAL STATEMENTS AND LIST OF ACCOUNTS
APPLICANT:                           Shire of Cue
FILE:                                ADM 002
DISCLOSURE OF INTEREST:              None
AUTHOR:                              Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                 B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                         June 20th, 2007

Matters for Consideration:

TO receive the Financial statements as presented as at 31/5/07 together with the List of
accounts as presented as at 31/5/07.

Applicant’s Submission:

The financial statements and the List of accounts as at 31/5/07 are presented as required are
enclosed for council scrutiny.

Background:

This submission is a statutory requirement and requires that the statements and list of accounts
be presented to council. They are not required to be adopted.

Statutory Environment:

Local Government (Financial Management) Regulations 1996 – Clause 34 (1, 2, and 3.),
together with clause 13.

Policy Implications:

Not applicable.

Financial Implications:

None

Strategic Implications:

Not applicable.

Consultation:

None.



                                            pg 353
                                             ORDINARY MEETING MINUTES – JUNE 20TH 2007

Comment:

None.

Officer’s Recommendation:
                                Voting requirement: Simple majority


To receive the financial statements for the month ended May 31st, 2007 as presented together
with the list of accounts as at May 31st 2007, as presented.




Council Decision
To receive the financial statements for the month ended May 31st 2007 as presented
together with the list of accounts as at May 31st 2007, as presented.


MOVED:        CR SEIVWRIGHT               SECONDED: CR CLINCH
CARRIED:      7/0




                                          pg 354
                                                 ORDINARY MEETING MINUTES – JUNE 20TH 2007


                              3209. POLICY MANUAL AMENDMENTS.
APPLICANT:                            Shire of Cue
FILE:                                 ADM 003
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

Adoption of amendments to the Policy Manual as previously adopted resolutions of council

Applicant’s Submission:

Attached schedule of 24 amendments enclosed for council consideration

Background:

Due to numerous staff changes over the last three years amendments appear not to have been
implemented and where the attached schedule accommodates the required editing.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

None

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

This attached schedule only accommodates the existing resolutions and does not reflect a review of all
items in the manual requiring amendment, but is a good start to this exercise.

Officer’s Recommendation:
                                   Voting requirement: Simple majority
To adopt the schedule of amendments to the Council Policy Manual as presented.
                                             pg 355
                                                ORDINARY MEETING MINUTES – JUNE 20TH 2007




Council Decision
To adopt the schedule of amendments to the Council Policy Manual as presented.
MOVED:        CR SEIVWRIGHT               SECONDED: CR CLINCH
LOST:         0/7




Council Decision
Amended Resolution:
To adopt the schedule of amendments to the Council Policy Manual with F11.2 deleted.
MOVED:        CR JOHNSON                  SECONDED: CR PITMAN
CARRIED:      7/0




                                            pg 356
                                                ORDINARY MEETING MINUTES – JUNE 20TH 2007




    ITEM 11.14 – ‘Expression of Interest to Lease or Buy Lot 5 Austin Street’ was deferred
    at 3.07 am on 20th June pending further information.


    (Note Item 11.14 was returned to at 09.05 am on Thursday 21 st June at the resumption
    of the Council meeting.)




    Cr Pitman left the meeting at 3.07 pm


    Cr Pitman Returned at 3.12 pm




                                             pg 357
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007




         3210. “EXPRESSION OF INTEREST TO LEASE OR BUY LOT 5 AUSTIN ST.
APPLICANT:                            Shire of Cue
FILE:                                 ADM 550
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

The Sale or Lease of Lot 5 Austin St Cue.

Applicant’s Submission:

Applications from interested members of the Public will be provided on Wednesday 20/6/07 being
the closing date for the “Expressions of Interest,” as required.

Background:

Council for the Shire of Cue purchased the retail shop facilities some years ago with the object of
utilizing the location as a resource centre. However, it appears the views of council have changed
recently with the preferred option for the Resource centre now being Lot 71 Austin Street opposite
the Murchison Traders premises. Accordingly this location is superfluous to Councils needs and
coupled with the interest expressed by members of the public to establish business premises, it
seems appropriate to dispose of this location.

Statutory Environment:

Local Government Act 1995. Section 3.58(3.)

Policy Implications:

Not applicable.

Financial Implications:

There is no budget provision for any revenue from this location either from sale proceeds or lease
revenue.

Strategic Implications:

Not applicable.

Consultation:

None.



                                              pg 358
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

Advertisement of Expression of Interest was lodged in the West Australian Newspaper, the Mid-
West Times and noted on the Public Notice Boards around town.

Officer’s Recommendation:
                                  Voting requirement: Simple majority
To accept the provisions of the “Expression of Interest” for the Sale / Lease of Lot 5 Austin
St Cue from …………………………..as submitted and subject to satisfaction of Section 3.58
(3.) of the Act.


Council Decision
To accept the provisions of the “Expression of Interest” for the Sale / Lease of Lot 5 Austin St Cue
from Queen of Murchison as submitted and subject to satisfaction of Section 3.58 (3.) of the Act
MOVED:         CR PITMAN             SECONDED: CR JOHNSON
CARRIED:       6/1
AGAINST:       CR CLINCH
Explanation: This item was revisited on June 21st 2007 at 11.00 am when it was realised
   the                   Expression of Interest advertising did not contain a closing date.



 (Note at this time - Cr Johnson had retired from the meeting)



Council Decision
Crs. Williams, Clinch and Manning agreed to revisit the item
MOVED:         CR PITMAN             SECONDED: CR WILLIAMS
CARRIED:       6/0




Council Decision
To rescind the Council resolution for ‘Agenda Item 11.3 - Expression of Interest to Lease or Buy Lot
5 Austin Street’
MOVED:         CR CLINCH             SECONDED: CR WILLIAMS
CARRIED:       6/0


Explanation:   There had been no closing date on the advertisement affecting possible interested
parties.




                                              pg 359
                                                 ORDINARY MEETING MINUTES – JUNE 20TH 2007



Council Decision
To recall ‘Expressions of Interest’ for Sale or Lease of Lot 5, Austin Street, Cue and readvertise
with closing date of July 17th, 2007 and to be presented at July 18th Council Meeting.
MOVED:        CR ANTHONY            SECONDED: CR CLINCH
CARRIED:      6/0




                                             pg 360
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007




                       3211. THE MID-WEST COMMUNITY FOUNDATION
APPLICANT:                           Shire of Cue
FILE:                                ADM 121
DISCLOSURE OF INTEREST:              None
AUTHOR:                              Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                 B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                         June 20th, 2007

Matters for Consideration:

This new innovative consideration of the Mid-West Development Commission is seeking the views
of Council as to the development of this “Foundation” intended to assist small business get started.

Applicant’s Submission:

Letter from the Commission is enclosed.

Background:

This concept is new.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

None

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

It is requested that details of any business or group that could benefit from involvement with this
Foundation be forwarded to the CEO for on forwarding to the Commission.




                                              pg 361
                                                ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                Voting requirement: Simple majority


To receive the information regarding the “Mid-West Community Foundation” as submitted.


Council Decision
To receive the information regarding the “Mid-West Community Foundation” as submitted.
MOVED:        CR SEIVWRIGHT               SECONDED: CR PITMAN
CARRIED:      7/0




                                            pg 362
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007




   3212. MITCHELL CORPORATION – DIESEL REFUELLING AND LNG PLANT LOCATION
APPLICANT:                           Shire of Cue
FILE:                                ADM 180
DISCLOSURE OF INTEREST:              None
AUTHOR:                              Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                 B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                         June 20th, 2007

Matters for Consideration:

Approval for a section of the Golf Course site for the location of the diesel refuelling station and
LNG Plant site.

Applicant’s Submission:

The attached map of the Golf Course displays a thatched area as the preferred area for this facility
as selected by the representative of the Mitchell Corporation.

Background:

Council for the Shire of Cue determined by resolution of council to approve in principle a segment of
the golf Course reserve as a location for the diesel refuelling station and LNG Plant facility at the
May meeting

Statutory Environment:

Local Government Act Section 3.58 governs disposal of assets.

Policy Implications:

Not applicable.

Financial Implications:

Council may have to purchase this site from the Department of Land Information and on sell it to the
Mitchell Corporation group with the remainder of the Golf Course site being retained as a reserve.

Strategic Implications:

The importance and strategic value of this development cannot be underestimated and represents
enormous potential and growth for this Shire.

Consultation:

None.




                                               pg 363
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

None.

Officer’s Recommendation:
                                  Voting requirement: Simple majority


To approve in Principle the excision of the area of land presently part of the Golf Course
reserve for the Mitchell Corporation group for the purposes of a diesel refuelling and LNG
Plant facility in terms of the map presented in an area of approximately ten (10) acres and
subject to a survey being conducted at the purchasers cost and with the object of
converting this area to freehold for the purpose of sale to the Mitchell Corporation at the
acquisition price from D.L.I.


Council Decision
Councillor Manning, Johnson, Clinch agree to consider the item.
MOVED:         CR MANNING            SECONDED: CR PITMAN
CARRIED:       6/1
AGAINST:       CR ANTHONY




Council Decision
Agreed to rescind the previous resolution.
MOVED:         CR MANNING            SECONDED: CR PITMAN
CARRIED:       6/1




Council Decision
To approve in Principle the excision of the area of land presently part of the Golf Course reserve for
the Mitchell Corporation group for the purposes of a diesel refuelling and LNG Plant facility in terms
of the map presented in an area of approximately ten (10) acres and subject to a survey being
conducted at the purchasers cost and with the object of converting this area to freehold for the
purpose of sale to the Mitchell Corporation at the acquisition price from D.L.I. plus 10%.
MOVED:         CR PITMAN             SECONDED: CR WILLIAMS
CARRIED:       6/1
AGAINST:       CR ANTHONY




                                               pg 364
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007




 3213. APPLICATION FOR EXPLORATION LICENSE 21/129 AND PROSPECTING LICENSE
                                             21/651
APPLICANT:                          Shire of Cue
FILE:                               ADM 475
DISCLOSURE OF INTEREST:             None
AUTHOR:                             Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                        June 20th, 2007

Matters for Consideration:

Application for an Exploration License and a Prospecting License for Noble Mining Pty Ltd on the
Mainland townsite.

Applicant’s Submission:

Applicants submission is attached

Background:

Council has approved applications for Exploration and Prospecting subject to Policy Clause 2.1 and
2.2 of Councils Policy Manual

Statutory Environment:

Not applicable.

Policy Implications:

Clause 2.2

Financial Implications:

Not applicable.

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

None.


                                             pg 365
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                 Voting requirement: Simple majority


To approve the application for an exploration and prospecting license for Noble Mining Pty
Ltd on the Mainland townsite, subject to the provisions of Policy clause 2.2, which reads
“Council is prepared to allow mining under the townsites (as listed at clause 2.1) but only on
the proviso that there be no disturbance to the natural surface by way of spoil or mullock
heaps.”




Council Decision
To approve the application for an exploration and prospecting license for Noble Mining Pty Ltd on
the Mainland townsite, subject to the provisions of Policy clause 2.2, which reads “Council is
prepared to allow mining under the townsites (as listed at clause 2.1) but only on the proviso that
there be no disturbance to the natural surface by way of spoil or mullock heaps.”
MOVED:        CR CLINCH             SECONDED: CR JOHNSON
CARRIED:      7/0




                                              pg 366
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007




                                3214. SALE OF AV-GAS DRUMS
APPLICANT:                           Shire of Cue
FILE:                                ADM 003
DISCLOSURE OF INTEREST:              None
AUTHOR:                              Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                 B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                         June 20th, 2007

Matters for Consideration:

Determination of a sale price for the disposal of a supply of Av-Gas drums from the Shire depot.

Applicant’s Submission:

Whilst this is not a Shire issue in one sense, the Shire does have a supply of the drums and no
adopted fee for the sale of these items. Accordingly, it is appropriate to adopt a fee and agree to
sell these items if requested.

Background:

I understand these were gifted to the Shire at no cost and therefore would have to raise the
question of whether or not it is morally prudent to sell these at a profit.

Statutory Environment:

The Financial Management Regulations require that Council advertise the proposed fee before
applying a fee to a ratepayer/consumer with the standard 14 days of statutory notice provided.

Policy Implications:

Not applicable.

Financial Implications:

There is no budget provision allowed for in the 2006/07 year

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

None.

                                              pg 367
                                                ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                               Voting requirement: Simple majority
To adopt a sale price of $5.00 per drum for the Av-Gas drums and include this item in the Shire
Schedule of charges, subject to appropriate advertising having taken place.




Council Decision
To adopt a sale price of $5.00 per drum for the Av-Gas drums and include this item in the Shire
Schedule of charges, subject to appropriate advertising having taken place.


MOVED:        CR SEIVWRIGHT               SECONDED: CR MANNING




Amendment: The price be changed from $5.00 to $20.00 per drum
MOVED:        CR ANTHONY                  SECONDED: CR JOHNSON
CARRIED:      6/1
AGAINST:      CR CLINCH




Council Amended Resolution
To adopt a sale price of $20.00 per drum for the Av-Gas drums and include this item in the
Shire Schedule of charges, subject to appropriate advertising having taken place.
CARRIED:      6/1
AGAINST:      CR CLINCH




                                            pg 368
                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007




                             3215. LOCAL LAW FOR CAT CONTROL
APPLICANT:                            Shire of Cue
FILE:                                 ADM 441
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

Adoption of a Local Law for the control of cats in the Shire of Cue

Applicant’s Submission:

To design a Local Law for the control of cats and the penalties applicable to this legislation.

Background:

There is presently no method of control of cats in the Shire and Council is powerless to contain this
issue without a Local Law

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

No Cost

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

There is said to be approximately 20,000,000 cats living in the remote regions of Australia as
determined by a survey conducted four years ago. This has quite a bearing on the native fauna of
the regions and if not contained will eventually destroy all remnants of wild life in these locations.


                                                pg 369
                                                 ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                Voting requirement: Simple majority


TO develop a Local Law for the Control of cats in the Shire of Cue to be drafted and
presented to Council for adoption by September 30th 2007.


Council Decision
TO develop a Local Law for the Control of cats in the Shire of Cue to be drafted and presented to
Council for adoption by September 30th 2007.
MOVED:        CR SEIVWRIGHT                SECONDED: CR WILLIAMS
CARRIED:      7/0




                                             pg 370
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007




                           3216. PURCHASING POLICY (REVISION.)
APPLICANT:                           Shire of Cue
FILE:                                ADM
DISCLOSURE OF INTEREST:              None
AUTHOR:                              Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                 B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                         June 20th, 2007

Matters for Consideration:

Revision of the recently adopted Purchasing Policy as required by the amended “Functions and
General Regulations.

Applicant’s Submission:

TO adopt the Proposed purchasing thresholds for the Shire of Cue as submitted in May 2007.

Background:

This statutory obligation was required to be adopted by Local Authorities by 30/6/07 in readiness for
the financial year 2007/08 and was presented to the May meeting recommending a proposal of
thresholds be adopted, where council resolved to adopt the Model threshold as listed by WALGA.

Statutory Environment:

“Functions and General Regulations” 1996 – Part 4. Clause 11A (1.) (2.) (3.) (4.) (LGA Section
3.57)

Policy Implications:

Not applicable.

Financial Implications:

None

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

The presently adopted policy (for example) requires that all purchasing up to $1,000 requires
evidence of two verbal quotes be obtained. This requirement is intensely onerous and will require

                                               pg 371
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007

record keeping displaying evidence of these quotes and encumbering the staff with additional and
unnecessary time-consuming tasks without direct purpose.

Officer’s Recommendation:
                                   Voting requirement: Simple majority
To edit the existing “Purchasing Policy”
Thresholds to reflect the following as presented and for effect from July 1st 2007:
                      Up to $10,000                                 One Verbal Quote
                      $10,000 to $39,999                            Two verbal or written Quotes.
                      $40,000 to $99,999                            Two written quotes.
                      $100,000 and over                             Tender Process to apply.


Council Decision
Crs. MANNING, JOHNSON and CLINCH agreed to revisit the item


MOVED:          CR CLINCH             SECONDED: CR MANNING
CARRIED         7/0




Council Decision


To Adopt the model “purchasing policy”.


           Amount of Purchase          Model Policy

                 Up to $1,000          Direct purchase
               $1,001 - $19,999        Obtain at least three verbal or written quotations.
               $20,000 - $39,999       Obtain at least three written quotations
               $40,000 - $99,999       Obtain at least three written quotations containing price
                                       and specification of goods and services (with
                                       procurement decision based on all value for money
                                       considerations).
            $100,000 and above         Conduct a public Tender process.


MOVED:          CR MANNING            SECONDED: CR JOHNSON
CARRIED:        7/0
Explanation:    Council adopted the amended purchasing model policy that is more relevant to local
                circumstances.




                                                pg 372
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007




                  3217. TENDER NO 20/07 FOR THE SALE OF LOT 561 PRICE ST
APPLICANT:                            Shire of Cue
FILE:                                 ADM 650
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

Sale by Tender of the residential property at Lot 561 Price St. Cue W.A.

Applicant’s Submission:

Tender number 20/07 was advertised on 19/5/07 as resolved by council on 16/5/07 with the
closing date being noted as 13/6/07, Extract from the Tender register is enclosed together with
copies of the submissions

Background:

This former Big Bell Gold Operations Pty Ltd Property was sold by tender, but where the
successful tenderer failed to execute the documentation and the contract lapsed. Council again re-
tendered the property and the successful tenderer was unable to obtain financial approval by the
due date and the contract lapsed due to breech of contract.

Statutory Environment:

Section 3.58 of the Local Government Act 1995 governs the disposal of Shire owned assets

Policy Implications:

Not applicable.

Financial Implications:

None

Strategic Implications:

The more residential properties sold to the public in town the better for the Shire as this increases
the population base, increases the rate revenue base and increases the potential economic base
for the community

Consultation:

None.



                                               pg 373
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

Housing in Cue has become quite an issue as a result of recent developments in town and there
appears an increase in demand for residential property.

Councils previous philosophy on the Sale of Property has been to :

   1. Sell to local people for their own homes

   2. To sell to Local Business people to assist with staff housing

   3. To sell to new people form outside of Cue who bring new skills or abilities to town

   4. To sell to Investors.

Council may wish to embrace the above concepts with this sale and furthermore may wish to
include a restrictive covenant against removal of the dwelling.

Officer’s Recommendation:
                                  Voting requirement: Simple majority


To accept the tender received from……………………… in the sum of $....................... in the sale by
Tender of Lot 561 Price Street in number 20/07 subject to settlement being effected by 30/7/07 to
include a restrictive covenant to prevent the purchaser from removing the residence from the
property.




Council Decision
To accept the tender received from Priscilla Innis in the sum of $25,000.00 in the sale by
Tender of Lot 561 Price Street in number 20/07 subject to settlement being effected by
30/7/07 to include a restrictive covenant to prevent the purchaser from removing the
residence from the property.


MOVED:         CR MANNING            SECONDED: CR PITMAN
CARRIED:       7/0
Explanation:   Council wished to accept offer by Ms Innis as she has applied unsuccessfully before.




                                              pg 374
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007




                  3218. SALE OF VACANT LAND BY TENDER NUMBER 19/07
APPLICANT:                             Shire of Cue
FILE:                                  ADM 650
DISCLOSURE OF INTEREST:                None
AUTHOR:                                Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                   B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                           June 20th, 2007

Matters for Consideration:

Sale of four pieces of vacant land in Cue by Tender number 19/07

Applicant’s Submission:

An extract from the Tender register is appended displaying details of submissions received by due
date.

Background:

Council for the Shire of Cue purchased these four vacant lots from the Big Bell Gold Operations Pty
Ltd office recently and these are surplus to Councils requirements.

Statutory Environment:

Section 3.58 of the Local Government Act 1995 governs the disposal of Shire owned assets.

Policy Implications:

Not applicable.

Financial Implications:

None

Strategic Implications:

The purchaser intends to build residential properties on these sites and strategically this is important
and valuable for the growth, progress, and development of the town.

Consultation:

None.

Comment:

None.



                                                pg 375
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                  Voting requirement: Simple majority


To accept the Tender from Brian Jackman for the sale of Four Lots of Vacant Land in Cue for the
sum of $2,000 each for lots 507 Burt Place, Lot 508 Burt Place, Lot 509 Burt Place and lot 564
Marshall St Cue subject to settlement being effected by 30/7/07.




Council Decision


To accept the Tender from Brian Jackman for the sale of Four Lots of Vacant Land in Cue for the
sum of $2,000 each for lots 507 Burt Place, Lot 508 Burt Place, Lot 509 Burt Place and lot 564
Marshall St Cue subject to settlement being effected by 30/7/07.


MOVED:        CR MANNING             SECONDED: CR PITMAN
LOST :        7/0


AMENDMENT MOVED:             CR JOHNSON                    SECONDED: CR PITMAN
To accept the Tender from Brian Jackman for the sale of Four Lots of Vacant Land in Cue for the
sum of $2,000 each for lots 507 Burt Place, Lot 508 Burt Place, Lot 509 Burt Place and lot 564
Marshall St Cue subject to settlement being effected by 30/7/07 and on the contractual condition
that residential buildings be constructed or appreciably constructed within six (6) months of the
contract and completed within eighteen (18) months, failing which the land will be forfeited with the
costs borne by the applicant at the price acquired at purchase.
:


Council Decision               CARRIED: 7/0




Note: Council amended the recommendation to include the original resolution conditions referring
      to the building requirements.




                                              pg 376
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007



 3219. SALE OF “LEAN TOO MATERIAL” IN THE SHIRE DEPOT UNDER TENDER NUMBER
                                               18/07
APPLICANT:                           Shire of Cue
FILE:                                ADM 650
DISCLOSURE OF INTEREST:              None
AUTHOR:                              Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                 B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                         June 20th, 2007

Matters for Consideration:

Sale of surplus material in the Shire’s Depot previously purchased for the purpose of construction of
a Lean in the Depot to protect Shire plant and Equipment.

Applicant’s Submission:

Extract from the Tender register with the submission is appended, as required.

Background:

This issue has been outstanding for some years now and Council no longer wants to construct the
lean to at the Depot and therefore the material is surplus to requirements.

Statutory Environment:

Section 3.58 of the Local Government Act 1995 governs the disposal of Shire owned assets.

Policy Implications:

Not applicable.

Financial Implications:

Revenue from this sale is not budgeted for in the 2006/07 year.

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

Council will address a later item in this Agenda requesting consideration to constructing the lean to
as a stand alone shed in the Depot, which impacts on this presented item.


                                               pg 377
                                             ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                              Voting requirement: Simple majority


To accept / decline the tender submission from Niel Starcevich for the sale of “Lean-to
material” in the sum of $2,600 regarding tender number 18/2007 as submitted.




Council Decision


To accept the tender submission from Niel Starcevich for the sale of “Lean-to material” in
the sum of $2,600 regarding tender number 18/2007 as submitted.


MOVED:       CR CLINCH           SECONDED: CR PITMAN
CARRIED:     7/0




                                         pg 378
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007




                  3220. FLOOD DAMAGED ROADS TENDER NUMBER 21/07
APPLICANT:                         Shire of Cue
FILE:                              ADM 650
DISCLOSURE OF INTEREST:            None
AUTHOR:                            Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:               B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                       June 20th, 2007

Matters for Consideration:

Adoption of a contractor to complete the flood damaged roads in terms of Tender number 21/07.

Applicant’s Submission:

An extract from the Tender register for “Flood Damaged Roads” together with the submissions is
appended as required.

Background:

This has been a tumultuous event with the January 2006 flood causing significant damage to the
Shire Road network and where the MRWA agreed to support the restoration work to the extent of
$400,835 in the 2006/07 year. Regrettably an unusually high turnover in Works Supervisors
prevented achievement of this programme until the appointment of Jerome Lenane in January 2007
and where this event is largely completed. The Functions and General Regulations of 1996 require
a tender process where the expected cost will exceed $100,000

Statutory Environment:

Functions and General Regulations 1995, clause 11 (part 4.) and subject to Section 3.57 of the
Local Government act 1995.

Policy Implications:

Not applicable.

Financial Implications:

This contract is budgeted for in the 2006/07 year and grant funding from the MRWA in the sum of
$400,835 is also included and where $320,668 has already been claimed.

Strategic Implications:

Not applicable.

Consultation:

None.

                                            pg 379
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

It is intended to conclude this contract by 30/6/07 so as to avoid the need to carry over any expense
or restricted grant funding into the 2007/08 year.

Officer’s Recommendation:
                                  Voting requirement: Simple majority


To accept the Tender submission from Steve Stephens for the completion of the Flood
Damaged Roads tender number 21/07, as submitted




Council Decision
To accept the Tender submission from Steve Stephens for the completion of the Flood
Damaged Roads tender number 21/07, as submitted


MOVED:        CR PITMAN              SECONDED: CR MANNING
CARRIED:      7/0




                                               pg 380
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007




 3221. MURCHISON METALS LIMITED CLAIM FOR RE-IMBURSEMENT FOR REALIGNMENT
                                   OF THE BERINGARRA ROAD.
APPLICANT:                           Shire of Cue
FILE:                                ADM 641
DISCLOSURE OF INTEREST:              None
AUTHOR:                              Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                 B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                         June 20th, 2007

Matters for Consideration:

Approval to reimburse the Murchison Metals Limited group for the realignment of the Beringarra
road at the Cuddingwarra site.

Applicant’s Submission:

Murchison Metals Limited submission is appended as required advising 2,000 metres at a rate of
$15 per metre with a 10 metre width equates to $300,000. Their Contractors quote in the sum of
$265,000 (approximately) is attached.

Background:

Council will recall having entered into an agreement with the Harmony group to realigned the road
around the abandonment bunds but with the pressure of the Murchison Metals Limited group
wanting to seal the road in readiness for carting ore to the Port Harmony Mining agreed to pay put
the Shire the value of the cost of this realignment in cash and $320,000 was received recently from
Harmony group to extinguish their obligation in this matter. Accordingly, Murchison Metals Limited
then re-aligned this section of the road and sealed it, but now seek re-imbursement of the inherent
costs associated with the re-alignment (not the sealing cost.) and seeks restitution in the sum of
$80,000.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

The receipt of the $320,000 from the Harmony group was not budgeted for in this financial year and
likewise the restitution expense is also not budgeted for in the 2006/07 year.

Strategic Implications:

Not applicable.

                                             pg 381
                                                ORDINARY MEETING MINUTES – JUNE 20TH 2007


Consultation:

None.

Comment:

Submission from the Murchison Metals Limited group seeking restitution in the sum of $80,000 is
appended, as required.

Officer’s Recommendation:
                                Voting requirement: Simple majority


To approve the re-imbursement of $80,000 to the Murchison Metals Limited group for the re-
alignment of the Beringarra road around the abandonment bunds at the Cuddingwarra location in
terms of the submission as presented.




Council Decision
To approve the re-imbursement of $80,000 to the Murchison Metals Limited group for the re-
alignment of the Beringarra road around the abandonment bunds at the Cuddingwarra
location in terms of the submission as presented.


MOVED:          CR CLINCH          SECONDED: CR PITMAN
LOST: :         0/7


Note: Further discussion on this item was deferred at 3.07pm on June 20th, pending the
      presentation of the Agreements relating to this item.




               Council returned to this item at 9.05am on Thursday June21st.


        Council Decision
        Council declines the payment of $80,000 to Murchison Metals Limited in line with the
        Council Agreement in item 2819 minuted on October 18th 2006 in which Murchison Metals
        agreed to accept responsibility to build the road.


        MOVED:        CR MANNING          SECONDED: CR ANTHONY
        CARRIED       7/0




                                           pg 382
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007

    Cr Pitman vacates chamber at 3.10pm


                   3222. ISSUES RESULTING FROM “CUE PARLIAMENT.”
APPLICANT:                           Shire of Cue
FILE:                                ADM 710
DISCLOSURE OF INTEREST:              None
AUTHOR:                              Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                 B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                         June 20th, 2007

Matters for Consideration:

The meeting of the Murchison Zone of the W.A.L.G.A. was conducted in Cue on 4/5/07

Applicant’s Submission:

A precise’ of the meeting is appended for council deliberation in case action is deemed necessary

Background:

The zone meeting is conducted bi-annually in May and November in Cue and represents a great
opportunity to float ideas and concepts and gain benefit from the presence of Parliamentarians
and heads of Government. It does appear however that Council could capitalize on this event for
the benefit of Cue and where the views of council are sought.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

None

Strategic Implications:

This opportunity is particularly valuable for the growth and development of Cue and should be
pursued.

Consultation:

With the resignation of the Zone secretary (Niel Mitchell) and indications from the Zone President
(Don Anderson) that he will not be resuming the role of President from November 2007, some
significant changes are imminent and for Cue to capture this situation and benefit from these
changes a strategy needs to be put in place.
                                              pg 383
                                                 ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

The attached list represents a summary of the meeting but is not intended to be comprehensive,
especially since I had an appointment with the Police Superintendent during the afternoon and
thus missed a portion of the meeting proceedings.

Officer’s Recommendation:
                                 Voting requirement: Simple majority


To receive the summary advices of the meeting of the Murchison Zone of the W.A.L.G.A.
organization conducted in Cue on May 4th, 2007 and for actions to be taken as issued to the Chief
Executive Officer during the meeting.


Council Decision
To receive the summary advices of the meeting of the Murchison Zone of the W.A.L.G.A.
organization conducted in Cue on May 4th, 2007 and for actions to be taken as issued to the Chief
Executive Officer during the meeting.


MOVED:        CR SEIVWRIGHT                SECONDED: CR CLINCH
CARRIED:      6/0




    Cr Pitman returns at 3.12pm




                                             pg 384
                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007




            3223. AMALGAMATION OF TITLES – V.C.GURNEY MEMORIAL PARK
APPLICANT:                             Shire of Cue
FILE:                                  ADM 003
DISCLOSURE OF INTEREST:                None
AUTHOR:                                Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                   B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                           June 20th, 2007

Matters for Consideration:

The merger of the two titles representing the memorial park garden in Austin St,

Applicant’s Submission:

It is seen as expedient and appropriate to merge the two titles to bring some order into play in
Austin Street where subdivisions over the years have created a complexity where for example
there are four Lot 1’s existing , and four lot 2 ‘s on the West side of Austin St between Victoria
Street and Robinson St. This leads to unusual complications and whilst no particular advantage is
gained by this process it does help to minimize confusion.

Background:

Council owns the following titles in Austin St and all are contiguous ;

   1. Park on the corner of Victoria St and Austin St,

   2. The Shire administrative offices,

   3. The Memorial park (in Part)

   4. The Memorial park (in Part.)

   5. Shop at lot number 3 and recently changed to 42.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

Some moderate costs will be attached to this transaction for the Dept of Land Information
registrations fees, e.t.c



                                                pg 385
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007


Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

None.

Officer’s Recommendation:
                                 Voting requirement: Simple majority


To effect the amalgamation of the two titles constituting the Memorial Park adjacent the Shire
administrative offices with the costs to be borne from the Legal fees account in the 2006/07 year.


Council Decision
To effect the amalgamation of the two titles constituting the Memorial Park adjacent the
Shire administrative offices with the costs to be borne from the Legal fees account in the
2006/07 year.


MOVED:          CR SEIVWRIGHT              SECONDED: CR CLINCH
CARRIED:        7/0




                                             pg 386
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007




                          3224. RAILWAY STATION BUILDING USES.
APPLICANT:                           Shire of Cue
FILE:                                ADM 350
DISCLOSURE OF INTEREST:              None
AUTHOR:                              Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                 B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                         June 20th, 2007

Matters for Consideration:

To consider uses for the Railway Station Building

Applicant’s Submission:

Extracts from the “Heritage Conservation Plan” and the Shire Strategic Plan are enclosed to assist
in guidance towards this issue.

Background:

It appears that this issue has been an on-going problem for at least the last ten years and presently
the “Plan” records the ambition of Council to restore the premises as a “Sport and Recreational
Facility.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

Restoration of the Premises will take some reasonable funding and it is expected to in excess of the
capacity of this Council to meet this commitment from own resources. The brief indications from the
Shire’s Heritage Architect intimate the sum required is in an amount of approximately $216,000 plus
professional fees. This is in case Council wish to pursue a Sports and Recreational Facility.
Otherwise, to restore the premises to a point where it is usable a figure of $100,000 is mooted.

Strategic Implications:

In terms of development and growth, this plan has great potential to assist Council achieve its
objectives and restore credibility with the community in achievement of a Corporate Goal.

Consultation:

None.


                                               pg 387
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

Recent discussions supported by the Shire President refers to the possibility of acquiring either or
both of the last engines that came to Cue and Two carriages are also available for transport to Cue.
Accordingly, the “Railway Museum” is prepared to arrange and facilitate this delivery if required and
will provide artefacts for a “Museum.” If council wanted to use the premise for that purpose, then the
restoration process would in all likelihood be less costly than restoration for a Sporting and
Recreational facility.

Officer’s Recommendation:
                                  Voting requirement: Simple majority


Approve in “Principle” only the basic restoration of the Railway Station Building to accommodate
use of the premises as either a Museum or a Sporting / Recreational facility and subject to control
and administration by the Shire’s Heritage Architect and with appropriate Grant Funding being
made available for this purpose and with further advices in this regard to be issued to Council by
September 30th, 2007.




Council Decision
Approve in “Principle” only the basic restoration of the Railway Station Building to
accommodate use of the premises as either a Museum or a Sporting / Recreational facility
and subject to control and administration by the Shire’s Heritage Architect and with
appropriate Grant Funding being made available for this purpose and with further advices in
this regard to be issued to Council by September 30th, 2007.


MOVED:         CR PITMAN             SECONDED: CR CLINCH
CARRIED:       7/0




                                               pg 388
                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007




             3225. GARDEN ROCK EXCISION FROM AUSTIN DOWNS STATION.
APPLICANT:                             Shire of Cue
FILE:                                  ADM 670
DISCLOSURE OF INTEREST:                None
AUTHOR:                                Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                   B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                           June 20th, 2007

Matters for Consideration:

Excision of the Area known as “Garden Rock” and provide an area of land of an equivalent size to
compensate the station Owner for the provision of this site.

Applicant’s Submission:

Conversion of Garden Rock to a Reserve in the name of the Shire of Cue for the purposes of
“Tourism” and provision of Reserve number 2638, listed as “Parkland” on the Beringarra road to
the Austin Downs Partnership for this exchange.

Background:

Council commenced negotiations with the station owners in August 2003 and resolved in March
2004 to exchange reserve number 2638 for the Garden Rock site and to facilitate fencing thereof.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

Budget provision has been noted for the 2007/08 year to accommodate the fencing in the sum of
$35,000 and there may be some very nominal fees attached to the conversion of reserve land to
pastoral lease and creation of a Reserve out of the pastoral lease.

Strategic Implications:

As a tourist destination the Garden Rock site is a valuable and significant site.

Consultation:

None.




                                                pg 389
                                                ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

None.

Officer’s Recommendation:
                                Voting requirement: Simple majority
To proceed with the excision process from the Austin Downs Station lease of the area
known as “Garden Rock” and exchange this location with the station lessees for Shire
Reserve 2638 presently being a Parkland reserve on the Beringarra Road at
Cuddingwarra.



Council Decision
MOVED:         CR SEIVWRIGHT              SECONDED: CR PITMAN
LOST           0/7
Explanation:   Council voted against the Officers recommendation as the details of the use of
               Reserve 2638 are not known.




                                            pg 390
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007




                          3226. RESOURCE AND VISITORS CENTRE
APPLICANT:                            Shire of Cue
FILE:                                 ADM 550 - Status Report Line 54.
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

To determine clearly the following factors for the progress of the Resource and Visitors Centre:

   1. Where to construct the premises.

   2. What to include in the premises.

   3. What materials to construct it from.

Applicant’s Submission:

Council’s previous resolution relative to this project determined to construct the premises on the
West side of Austin St. Given that Council is presently calling for expressions of interest in Shop 5
on the West side of Austin St, it is appropriate to rescind that resolution and determine the new
location.

Furthermore, it is necessary to clearly determine the purpose of the centre and from information to
hand it appears the following have already been resolved by council, though this needs to be
confirmed as there appears a degree of uncertainty as to this aspect:

   1. Telecentre.

   2. Public Library

   3. Retail Shop facility

   4. Tourist Visitors Centre.

   5. Office for Visitors / Professionals

   6. Internet Cafe’

   7. Display and Exhibition Space

Background:

This concept has been on-going for some years now since 2003 and progress is now required.
The most recent resolution of Council determined a size of the centre to be 20metres by 30 metres
and the plan was accepted as to design. Furthermore council resolution was to Tender for the

                                               pg 391
                                                       ORDINARY MEETING MINUTES – JUNE 20TH 2007

construction, and although that was attended to, no tenders were received.


Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

Budget provision will be required for the development and Grant funding will also be required.

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

The adopted map and specification for this development are enclosed for Council confirmation.

Officer’s Recommendation:
                                    Voting requirement: Simple majority


In terms of the “Resource and Visitors Centre” project, the following is proposed:


   1. The site for the construction to be located on the Shire owned vacant site at Lot 71 Austin
      St, opposite the Murchison Traders premises.
   2.   The Shire minute determining that the Location is at Shop 5 on the West side of Austin St
        be rescinded with immediate effect.
   3. The map and specification as presented be endorsed as accepted for this project.
   4. The uses of the premises be re-confirmed as follows and consistent with previous
      resolutions of council:
        a.) Telecentre
        b.) Tourist and Visitors Centre
        c.) Office Space for Visiting Professionals.
        d.) Retail office space
        e.) Internet Café
        f.) Public Library
        g.) Display and Exhibition Space
   5. Grant Funding applications to be sourced with advices to be forwarded to council promptly.
   6. The basic dimensions of the premises to be reconfirmed at 20 metres by 30 metres.

                                                pg 392
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007

   7. The building material to be used for the external construction to be “Reconstituted
      Limestone” as previously presented to council and the roof cladding to be Trim Deck Zinc-
      alum.
   8. The Specification to be costed and the project to be Tendered for construction after council
      has addressed the full costing and funding has been determined.
   9. Further advices to issue to council by September 2007 as to other factors as listed and
      requiring Council direction.
      a.)    Is rear access required?
      b.)    Is carport/garaging required?
      c.)    Is on-site parking required?
      d.)    The Internal layout of the premises will require thought as to partitioning, power
             needs, and street frontages.
      e.)    Design of the café’
      f.)    As the ablutions are located at the rear, is it the intention that they be available after
             hours?
      g.)    The outside design for landscaping (Trees, shades, paving, shelters, benches,
             garden beds.) e.t.c.
      h.)    Some form of covered walk way between the buildings from Austin St to the rear of
             the premises.
      i.)    Is air-conditioning for the entire building or specified areas only?
      j.)    Does council wish to retain any natural features of the site (Trees) or can these be
             regarded as removable?
      k.)    Carpeting and colour scheme to be determined.
      l.)    Management of the premises with lease agreements provisions, lease fees, keys,
             hours of operation, after/hours of operation.




Council Decision
To accept Officers Recommendation:
In terms of the “Resource and Visitors Centre” project, the following is proposed:


   1. The site for the construction to be located on the Shire owned vacant site at Lot 71
      Austin St, opposite the Murchison Traders premises.
   2. The Shire minute determining that the Location is at Shop 5 on the West side of
      Austin St be rescinded with immediate effect.
   3. The map and specification as presented be endorsed as accepted for this project.
   4. The uses of the premises be re-confirmed as follows and consistent with previous
      resolutions of council:
      a.) Telecentre
      b.) Tourist and Visitors Centre
      c.) Office Space for Visiting Professionals.
      d.) Retail office space

                                              pg 393
                                              ORDINARY MEETING MINUTES – JUNE 20TH 2007

     e.) Internet Café
     f.) Public Library
     g.) Display and Exhibition Space
  5. Grant Funding applications to be sourced with advices to be forwarded to council
     promptly.
  6. The basic dimensions of the premises to be reconfirmed at 20 metres by 30 metres.
  7. The building material to be used for the external construction to be “Reconstituted
     Limestone” as previously presented to council and the roof cladding to be Trim Deck
     Zinc-alum.
  8. The Specification to be costed and the project to be Tendered for construction after
     council has addressed the full costing and funding has been determined.
  9. Further advices to issue to council by September 2007 as to other factors as listed
     and requiring Council direction.
     a.)    Is rear access required?
     b.)    Is carport/garaging required?
     c.)    Is on-site parking required?
     d.)    The Internal layout of the premises will require thought as to partitioning,
            power needs, and street frontages.
     e.)    Design of the café’
     f.)    As the ablutions are located at the rear, is it the intention that they be
            available after hours?
     g.)    The outside design for landscaping (Trees, shades, paving, shelters,
            benches, garden beds.) e.t.c.
     h.)    Some form of covered walk way between the buildings from Austin St to the
            rear of the premises.
     i.)    Is air-conditioning for the entire building or specified areas only?
     j.)    Does council wish to retain any natural features of the site (Trees) or can
            these be regarded as removable?
     k.)    Carpeting and colour scheme to be determined.
     l.)    Management of the premises with lease agreements provisions, lease fees,
            keys, hours of operation, after/hours of operation


MOVED:      CR PITMAN             SECONDED: CR MANNING
CARRIED:    5/2
AGAINST:    CRS ANTHONY, CLINCH




                                           pg 394
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007




                            3227. CARAVAN PARK DEVELOPMENT
APPLICANT:                            Shire of Cue
FILE:                                 ADM 550 - Status report 90
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

To review the Concept Plan for the redevelopment of the Caravan Park.

Applicant’s Submission:

The adopted Concept plan is appended with request for consideration as to whether or not there
are amendments required.

Background:

Council adopted a concept plan as presented by Brighthouse consultants which included an exit
road onto Victoria St. The subsequent resolution for the Fencing of the Caravan Park included the
fence to cover the exit at Victoria St. Accordingly it is necessary top revisit this Concept Plan and
ensure it is consistent with the intentions of council.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

None

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

None.


                                               pg 395
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                  Voting requirement: Simple majority


To endorse the Concept Plan for the Cue Caravan Park as submitted, subject to advices of
amendment as advised to the Chief Executive Officer during the meeting.




 Cr. Clinch declared an interest in the item as he runs an over night accommodation
  business.


Council Decision
Cr Johnson moved that Cr Clinch be allowed to stay and participate in the debate.


MOVED:        CR PITMAN             SECONDED: CR MANNING
CARRIED:      6/0




Council Decision
To endorse the Concept Plan for the Cue Caravan Park as submitted, subject to advices of
amendment as advised to the Chief Executive Officer during the meeting.
MOVED:        CR PITMAN             SECONDED: CR MANNING
CARRIED:      5/1
AGAINST:      CR ANTHONY
NOTE:         Cr Clinch did not participate in the vote




Council Decision
That the original fence alignment be confirmed on the previously surveyed boundary as previously
agreed by Council.


MOVED:        CR PITMAN             SECONDED: CR MANNING
CARRIED:      5/1
AGAINST:      CR ANTHONY
NOTE:         Cr Clinch did not participate in the vote.




                                              pg 396
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007




                  3228. ROAD DIRECTIONAL SIGNS – BERINGARRA ROAD
APPLICANT:                           Shire of Cue
FILE:                                ADM 641
DISCLOSURE OF INTEREST:              None
AUTHOR:                              Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                 B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                         June 20th, 2007

Matters for Consideration:

Consideration as to appropriate signage on the Beringarra Road.

Applicant’s Submission:

Council is in receipt of advices that signage is missing from the Beringarra Road and this is the
responsibility of the Murchison Metals Limited group to provide.

Background:

Council entered into an agreement with the Murchison Metals Limited group to permit usage of the
Beringarra road to cart ore from Jack Hills to Geraldton. However it needed to be sealed to cope
with the weight of the trucks. Part of the agreement provides for the Company to ensure
appropriate road signage is provided en route’. It appears from advices received this is not the
case and that signage is missing.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

none

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

Advices were forwarded to Mike Nowland in this matter and his advices are appended suggesting

                                             pg 397
                                                 ORDINARY MEETING MINUTES – JUNE 20TH 2007

attention has been provided and now questions what signage is that we concerned about?

Officer’s Recommendation:
                                 Voting requirement: Simple majority


To respond to the question from the Murchison Metals Limited group regarding which signage is in
fact required for the Beringarra road as advised to the Chief Executive Officer during the meeting




Council Decision
To respond to the question from the Murchison Metals Limited group regarding which
signage is in fact required for the Beringarra road as advised to the Chief Executive Officer
during the meeting


MOVED:        CR MANNING            SECONDED: CR SEIVWRIGHT
CARRIED:      7/0




                                             pg 398
                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007




  3229. PURCHASE OF LOT 311 CHESSON ST CUE – ADJACENT THE CARAVAN PARK
APPLICANT:                             Shire of Cue
FILE:                                  ADM 550
DISCLOSURE OF INTEREST:                None
AUTHOR:                                Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                   B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                           June 20th, 2007

Matters for Consideration:

The purchase of Lot 311 Chesson St (Vacant Land.)

Applicant’s Submission:

Council resolution approves the CEO to enter into negotiations with the owners of Lot 311
Chesson St with the object of purchasing this site. There is however approximately $1,400
outstanding to the Shire for Rate arrears.

Background:

With the development of the Caravan Park this site is seen as potentially valuable

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

Budget provision of approximately $5,000 will be required in the 2007/08 year will be required to
accommodate this purchase.

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

Whilst I have spoken to the executor of the owner, she has indicated that another party has an
interest in this site and this is her brother as another beneficiary of the estate, thus there are some
complications. However they are interested in selling.

                                                pg 399
                                                 ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                 Voting requirement: Simple majority


To negotiate the purchase of Lot 311 Chesson St from Mrs Jennings (executor.) for the sum of
$4,000, with the outstanding rates entitlement to Council being deducted from the sale price with
provision to be accommodated in the 2007/08 year.




Council Decision
To negotiate the purchase of Lot 311 Chesson St from Mrs Jennings (executor.) for the sum of
$4,000, with the outstanding rates entitlement to Council being deducted from the sale price with
provision to be accommodated in the 2007/08 year.


MOVED:        CR PITMAN            SECONDED: CR SEIVWRIGHT
CARRIED:      7/0




                                             pg 400
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007




                            3230. LOT 69 BOYD ST. TUCKANURRA
APPLICANT:                            Shire of Cue
FILE:                                 ADM 550
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

To consider the issue of the “Road Verge Encroachment” at the Townsite of Tuckanarra

Applicant’s Submission:

Legal opinion from the Shire’s legal advisor is appended, as required.

Background:

This conflict issue has been on-going for many years between the two ratepayers in Tuckanarra
and now needs to be drawn to an end.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

Should Council elect to re-survey the two roads in question so as to include the two ratepayers
personal use of the present land there will be costs involved associated with the realignment and
survey. (e.t.c.)

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

Whilst one could argue this is not a Shire issue, and that may be so, both parties have encroached
onto the Road reserve and this requires attention. However it is questionable that the Shire should
have to meet the costs for the breech of legislation.

                                              pg 401
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                   Voting requirement: Simple majority


TO engage a Surveyor to refine the boundaries for the Henrikson Property, the Pitman Property
and the Beebyn Karbar road, so as to finalize the conflict that exists between the town ratepayers in
Tuckanarra with budget provision of $10,000 being made in the 2007/08 year for this purpose.




 Cr Pitman declared an interest in Item 11.23 and left the meeting at 3.47pm.
 Boyd Street Tuckanurra – The President tabled documentation showing previous surveys,
    closing of roads and other matters relating to the Tuckanarra townsite.


    MEETING ADJOURNED AT 3.47PM
    RESUMED AT 3.56PM




Council Decision
TO engage a Surveyor to refine the boundaries for the Henrikson Property , the Pitman
Property and the Beebyn Karbar road, so as to finalize the conflict that exists between the
town ratepayers in Tuckanarra with budget provision of $10,000 being made in the 2007/08
year for this purpose.


MOVED:         CR CLINCH             SECONDED: CR WILLIAMS
CARRIED:       5/1
AGAINST:       CR ANTHONY




 Cr Pitman returned to the meeting at 4.07 pm




                                               pg 402
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007




             3231. RESIDENTIAL HOUSING FOR THE G.R.O.H. ORGANIZATION
APPLICANT:                             Shire of Cue
FILE:                                  ADM
DISCLOSURE OF INTEREST:                None 550
AUTHOR:                                Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                   B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                           June 20th, 2007

Matters for Consideration:

To address the need in the community for residential property for Government Employees.

Applicant’s Submission:

The Principal of the Cue Primary School has written to council advising of the serious issues
existing regarding the provision of suitable housing for the teachers in Cue. In this regard, whilst
this is not a Shire mandated authority to be involved it is also possible for the Shire to construct a
dwelling and lease it to the G.R.O.H organization over a period of ten years with the lease revenue
equating to the Loan repayment factor with the property remaining an asset of the Shire at the end
of ten years.

Background:

Government employee housing is the province of the Dept of Housing and Works.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

Borrowing will most likely be required to effect this transaction and a lease agreement will be
entered into to accommodate the requirements of the tenant.

Strategic Implications:

Not applicable.

Consultation:

None.




                                               pg 403
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

None.

Officer’s Recommendation:
                                   Voting requirement: Simple majority
To enter into negotiations with the G.R.O.H organization to construct a dwelling for the Teaching
staff at the Cue Primary School to the standards and requirements in the sum of $300,000 in the
2007/08 year with loan facilities of this sum being made available during the 2007/08 year to be
taken over a ten year period to amortize this liability over this term of the agreement.


Council Decision


MOVED:         CR CLINCH              SECONDED: CR SEIVWRIGHT
To enter into negotiations with the G.R.O.H organization to construct a dwelling for the
Teaching staff at the Cue Primary School to the standards and requirements in the sum of
$300,000 in the 2007/08 year with loan facilities of this sum being made available during the
2007/08 year to be taken over a ten year period to amortize this liability over this term of the
agreement.


Amendment:
Council authorise the Chief Executive Officer to enter into negotiations with GROH about the
feasibility of constructing a house for the teaching staff of the Cue Primary School to the sum of
approximately $300,000 in the 2007/8 financial year with loan facilities of this sum being made
available during the 2007/8 year and to be taken over a ten year period to amortize this liability over
the term of the agreement and to report to Council by September 30th, 2007.
MOVED:         CR MANNING             SECONDED: CR PITMAN
CARRIED:       6/1
AGAINST:       CR ANTHONY


Council Decision
Council authorise the Chief Executive Officer to enter into negotiations with GROH about the
feasibility of constructing a house for the teaching staff of the Cue Primary School to the
sum of approximately $300,000 in the 2007/8 financial year with loan facilities of this sum
being made available during the 2007/8 year and to be taken over a ten year period to
amortize this liability over the term of the agreement and to report to Council by September
30th, 2007.


MOVED:         CR CLINCH              SECONDED: CR SEIVWRIGHT
CARRIED:       6/1
AGAINST:       CR ANTHONY
Explanation:   Council amended the resolution to authorise the Chief Executive Officer to negotiate
               a proposal prior to Council approval.

                                               pg 404
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007




          3232. DELEGATION OF POWER TO THE C.E.O. TO ADDRESS THE MEDIA
APPLICANT:                            Shire of Cue
FILE:                                 ADM 670
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

To consider delegation of authority to the C.E.O. to provide details of promotional matters to the
newspapers and media with the object of promoting and supporting the Shire of Cue

Applicant’s Submission:

Whilst this item was raised recently and declined by Council, it seems appropriate to reconsider this
matter.

Background:

The authority for the contact with the media is solely the province of the President and without that
permission council cannot approve the delegation

Statutory Environment:

Local Government Act 1995. Section 2.8 (1.) (d.)

Policy Implications:

Not applicable.

Financial Implications:

None

Strategic Implications:

Not applicable.

Consultation:

This delegation was previously provided to Stan Scott in 2002.

Comment:

The recent recognition by the Premier of the State regarding the Tidy Towns award and the Shire
being awarded the National Award for “Litter Prevention” has gone unnoticed and where the Chief
Executive Officer could have provided the newspapers with some basic details to get some mileage

                                              pg 405
                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007

from this award and achievement. Perhaps, if it is that council is concerned that the details being
provided may not be approved by Council before submission and potentially detract or harm the
Shire in some way that if the details were forwarded to the President in advance for his vetting may
circumvent this matter where the President is still in authority over this but the Chief Executive
Officer manages the submission? This may be a way around this matter

Officer’s Recommendation:
                                   Voting requirement: Simple majority


With Presidential approval, Council to approve the delegation to the Chief Executive Officer to liaise
with the media and newspaper for the purposes of promotion of the Shire of Cue with details to be
provided to the President before submission.




Council Decision
With Presidential approval, Council to approve the delegation to the Chief Executive Officer to liaise
with the media and newspaper for the purposes of promotion of the Shire of Cue with details to be
provided to the President before submission.


MOVED:         CR SEIVWRIGHT                  SECONDED: JOHNSON
               NO VOTE WAS TAKEN.
Explanation:   Council did not vote on this item as it is considered ultra viries




                                                pg 406
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007




    3233. POSSIBILITY OF THE SHIRE CONTRACTING TO THE M.R.W.A. OFFICE FOR
                                          ROADWORKS
APPLICANT:                            Shire of Cue
FILE:                                 ADM 641
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

TO identify if the Council wants to pursue the possibility of contracting to the MRWA office for
roadwork’s in this Shire.

Applicant’s Submission:

Details of a workshop recently conducted contain information regarding the potential for this area
of involvement for the Shire and is attached for information purposes.

Background:

Councils have previously not been involved in this area as the work has been carried out by the
Term Network Contractors. However it appears that opportunity now exists, if Council is interested

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

This will need to be funded, though these contracts are frequently highly lucrative

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

The information to hands quite scant but does indicate opportunity exist if council wish to be
considered.

                                               pg 407
                                                ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                Voting requirement: Simple majority


TO embrace the concept of the opportunity “In Principle Only” for the Shire of Cue to become
involved in the contracting to the M.R.W.A. office for Main Roads Work in this Shire with the
submission of an “Expression of Interest” only to the MRWA office and for further details to be
submitted to council for consideration once this issue crystallizes for both parties




Council Decision
TO embrace the concept of the opportunity “In Principle Only” for the Shire of Cue to
become involved in the contracting to the M.R.W.A. office for Main Roads Work in this Shire
with the submission of an “Expression of Interest” only to the MRWA office and for further
details to be submitted to council for consideration once this issue crystallizes for both
parties.


MOVED:        CR PITMAN            SECONDED: CR CLINCH
CARRIED:      5/2
AGAINST:      CRS. ANTHONY, PITMAN




                                            pg 408
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007




        3234. REMEDIAL WORK ON THE HERITAGE PUBLIC BUILDINGS IN AUSTIN ST.
APPLICANT:                            Shire of Cue
FILE:                                 ADM 350
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

The remedial work for the Public Buildings in Cue where it appears the work attended to by the
Dept of Housing and Works in Geraldton for the Police Dept by a Geraldton based Architect has
created some issues where the builder was either given incorrect instructions or he failed to carry
out the correct instructions. Either way there is an inconsistency in the Post Office premises and
Police Station Building.

Applicant’s Submission:

To identify the extent and nature of the issues and progressively work towards remedy of these
matters under advise to Council

Background:

It appears that in 2004 the Department of housing and Works contracted a Geraldton Based
Architect to effect some Heritage restoration work on the buildings and this was not carried out
correctly resulting in what we have to day being effectively one building but with vastly different
images of restoration.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

This factor will require further comment, though appears that either the builder or the Architect
should effect the remedial work at their own expense

Strategic Implications:

Not applicable.

Consultation:

Brief advices were received from the Heritage Council and a call has been booked to the Dept of

                                              pg 409
                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007

Housing and Works in Geraldton, though at date advices were still awaited.

Comment:

Advices from the Shires Architect are enclosed to assist in this deliberation

Officer’s Recommendation:
                                   Voting requirement: Simple majority


To prepare a report for Council to be submitted by 30/9/07 as to a solution for the issues relative to
the restoration work carried out at the Public Buildings in 2004 where the results of this work is quite
inconsistent with the original work and the image intended to be portrayed.




Council Decision


To prepare a report for Council to be submitted by 30/9/07 as to a solution for the issues
relative to the restoration work carried out at the Public Buildings in 2004 where the results
of this work is quite inconsistent with the original work and the image intended to be
portrayed.


MOVED:         CR MANNING             SECONDED: CR SEIVWRIGHT
CARRIED:       7/0
Explanation:   The Police Office building where the work was carried out is not the property of the
               Shire of Cue.




                                                pg 410
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007



                                   3235. TRAINING FOR STAFF
APPLICANT:                           Shire of Cue
FILE:                                ADM 540
DISCLOSURE OF INTEREST:              None
AUTHOR:                              Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                 B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                         June 20th, 2007

Matters for Consideration:

TO consider budget provision of $6,000 in the 2007/08 year to accommodate Training course in
Cue for staff

Applicant’s Submission:

Quote from the WALGA office is enclosed.

Background:

The magnitude of staff changes and turnover has resulted in a serious lack of essential skill and
knowledge. It is proposed that staff attend to training course in an endeavour to remedy that short-
coming

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

$6,000 budget provision in the 2007/08 year

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

None.




                                              pg 411
                                                 ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                Voting requirement: Simple majority


To make budget provision of $6,000 in the 2007/08 year to accommodate the training of staff in two
courses, to be conducted in Cue and subject to the budget adoption meeting approving the
provision.




Council Decision
To make budget provision of $6,000 in the 2007/08 year to accommodate the training of staff
in two courses, to be conducted in Cue and subject to the budget adoption meeting
approving the provision.


MOVED:        CR SEIVWRIGHT                SECONDED: CR CLINCH
LOST:         0/7




                                             pg 412
                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007




           3236. REPATRIATION OF TRAIN ENGINES AND CARRIAGES TO CUE.
APPLICANT:                             Shire of Cue
FILE:                                  ADM 670
DISCLOSURE OF INTEREST:                None
AUTHOR:                                Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                   B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                           June 20th, 2007

Matters for Consideration:

The return to Cue the last train to travel to Cue and the carriages that accompanied this engine as
a tourist icon.

Applicant’s Submission:

Contact has been made with a Train/Railway enthusiast who has contacted the Railway Museum
who confirms that last train to Cue is held in Boyanup and the last carriages are held in Collie
where the Museum will be glad to provide these for the Shire. Furthermore, should Council be
interested in creating a “Railway Museum” in Cue then the Museum will also provide artefacts,
records, and equipment for that purpose.

Background:

Council addressed earlier in the meeting the uses of the Railway Station building, which could
effectively be used for a Museum, Sporting and Recreational facility or restored to a functional
Railway Station for the eventuality for the Railway returning through Cue.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

Budget provision will be required to relocate the Trains and Carriages and potentially cart artefacts
form Collie for the Museum, if in fact that is the direction of Council. At date no indications of cost
to effect that relocation is available.

Strategic Implications:

Not applicable.

Consultation:

None.

                                                pg 413
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

None.

Officer’s Recommendation:
                                  Voting requirement: Simple majority


To approve in “Principle Only” the concept of:
   1. A Train / Carriage restoration programme for Cue
   2.   Location for the Train to be determined council at some future date.
   3. Budget provision of $10,000 to be tentatively provided for in the 2007/08 year to
      accommodate the relocation to Cue.
   4. Approval in “Principle Only” to utilize the Railway Station Building as a Railway Museum as
      a tourist attraction




Council Decision
To approve in “Principle Only” the concept of:
   1. A Train / Carriage restoration programme for Cue
   2.   Location for the Train to be determined council at some future date.
   3. Budget provision of $10,000 to be tentatively provided for in the 2007/08 year to
      accommodate the relocation to Cue.
   4. Approval in “Principle Only” to utilize the Railway Station Building as a Railway
      Museum as a tourist attraction


MOVED:         CR CLINCH             SECONDED: CR MANNING
LOST:          0/7




                                                 pg 414
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007




                  3237. ARTIST IN RESIDENCE CONCEPT – MASONIC LODGE
APPLICANT:                             Shire of Cue
FILE:                                  ADM 670
DISCLOSURE OF INTEREST:                None
AUTHOR:                                Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                   B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                           June 20th, 2007

Matters for Consideration:

To consider the Concept of “Creating an Artist in Residence” in Cue utilizing the Masonic Lodge as
the venue for artists to use their skill in painting, sculpture, pottery e.t.c.

Applicant’s Submission:

There is a strong mood in the community for development of some form of artistic avenue and the
potential for a location in the main street may also be a valuable opportunity for retail activity and
where this may lead to the community developing business facilities as has happened in other
towns.

Background:

The Masonic Lodge is owned by the National Trust and is being progressively restored with
funding of approximately $50,000 p.a. Having spoken to Tom Perrigo at the National a Trust he is
keen is the Lodge used for the purpose of an Artist in Residence and this is now opportunity for
council consider some futuristic plans.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:



Strategic Implications:

Not applicable.

Consultation:

Tom Perrigo from the National Trust.



                                               pg 415
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

It is important also to determine the community views as to use of the premises and it is therefore
recommended that a consultative process with the Cue community be undertaken without further
delay and advices forwarded to Council by 30/9/07

Officer’s Recommendation:
                                   Voting requirement: Simple majority


To approve in “Principle Only” the concept of the “Artist in Residence” for Cue and to pursue the
development of this concept in conjunction with The National Trust under advices to Council with
the following general sequence to be considered by Council :
1.      Approval for the Concept of An artist in Residence
2.      Acquisition of Land for the Residence
3.      Grant Funding (Regional Partnership ) to purchase the Residence
4.      Recruiting of the Artist
5.      Management of the Process. (i.e.) Budget for the Operating Costs, Hours of Operations,
        reporting Mechanism (e.t.c.)
6.      Tentative Budget Provision of $10,000 for the 2007/08 year for land purchase.
7.      Community Consultative process to commence as to the preferred use of the Masonic
        Lodge with the results to be forwarded to council by 30/9/07


Council Decision
To approve in “Principle Only” the concept of the “Artist in Residence” for Cue and to
pursue the development of this concept in conjunction with The National Trust under
advices to Council with the following general sequence to be considered by Council :
1.      Approval for the Concept of An artist in Residence
2.      Acquisition of Land for the Residence
3.      Grant Funding (Regional Partnership ) to purchase the Residence
4.      Recruiting of the Artist
5.      Management of the Process. (i.e.) Budget for the Operating Costs, Hours of
        Operations, reporting Mechanism (e.t.c.)
6.      Tentative Budget Provision of $10,000 for the 2007/08 year for land purchase.
7.      Community Consultative process to commence as to the preferred use of the
        Masonic Lodge with the results to be forwarded to council by 30/9/07


MOVED:         CR SEIVWRIGHT                SECONDED: CR PITMAN
LOST:          7/0




                                                pg 416
                                                 ORDINARY MEETING MINUTES – JUNE 20TH 2007

Council Recommendation
To approve in “Principle Only” the concept of the “Artist in Residence” for Cue and to
pursue the development of this concept in conjunction with The National Trust under
advices to Council with the following general sequence to be considered by Council :
1.     Community Consultative process to commence as to the preferred use of the
       Masonic Lodge with the results to be forwarded to council by September 30th, 2007


MOVED:         CR PITMAN           SECONDED: CR JOHNSON
CARRIED:       7/0
Explanation:   Council wanted further community feedback prior to making any commitments.




                                            pg 417
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007




                  3238. RESTORATION OF THE “STABLES “ NORTH OF TOWN
APPLICANT:                           Shire of Cue
FILE:                                ADM 670
DISCLOSURE OF INTEREST:              None
AUTHOR:                              Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                 B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                         June 20th, 2007

Matters for Consideration:

To effect repair and restoration of the Stables on Reserve number 27989 (Lot 320, 321)

Applicant’s Submission:

To restore the Stables adjacent to the Caravan Park for the purpose of a tourist attraction and for
visitors to utilize the facility to rest their horses whilst they travel.

Background:

The stables haven’t been used for some years and the facility has fallen into disrepair.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

It is not anticipated that this will have any material cost attached to it as the burning of the weeds
can be undertaken by the Fire and Emergency crews and the iron can be acquired locally with a
little paint being the only cost to council.

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

None.



                                               pg 418
                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                   Voting requirement: Simple majority
To approve the restoration of the Stables on Reserve number 27989 engaging the Fire and
Emergency team to burn the weeds and the workmen to effect repairs with some basic painting to
be applied to give it the historic effect, in order to provide a Historic and Tourist attraction for Cue.




Council Decision
To approve the restoration of the Stables on Reserve number 27989 engaging the Fire and
Emergency team to burn the weeds and the workmen to effect repairs with some basic
painting to be applied to give it the historic effect, in order to provide a Historic and Tourist
attraction for Cue.


MOVED:         CR MANNING             SECONDED: CR SEIVWRIGHT
CARRIED:       7/0




                                                pg 419
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007




                  3239. WATER TOWER TANKS ON CUE HILL TO BE PAINTED.
APPLICANT:                            Shire of Cue
FILE:                                 ADM
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

Opportunity to have the panels of the Water Tank on Cue hill painted for uniformity and aesthetics.

Applicant’s Submission:

Advices received from the Water Corporation is seeking Councils views in this matter are
enclosed.

Background:

It appears the panels have been replaced due to damaged but are quite different to the existing
and this looks a little odd

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

No cost to Council

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

Advices and photos of the panels are enclosed to assist Council in this matter.




                                              pg 420
                                                 ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                 Voting requirement: Simple majority


To request Water Corporation of W.A. to paint the new panels of the Water Tanks on Cue Hill for
uniformity and aesthetic purposes so as to avoid potential complaints from tourists or ratepayers.




Council Decision
To request Water Corporation of W.A. to paint the new panels of the Water Tanks on Cue Hill
for uniformity and aesthetic purposes so as to avoid potential complaints from tourists or
ratepayers.


MOVED:        CR MANNING            SECONDED: CR SEIVWRIGHT
LOST:         2/5
FOR:          CRS JOHNSON, CLINCH




                                             pg 421
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007




                              3240. GRAVEL SOURCE ACCESS
APPLICANT:                            Shire of Cue
FILE:                                 ADM 641
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

To utilize existing gravel pit sources by blasting through the coffee rock to access the gravel
reserves at these locations

Applicant’s Submission:

To permit the blasting of the rock in order to access the gravel reserves for Road Construction
/Reconstruction, and/or maintenance of the Shire road network system.

Background:

Council has for some time used gravel pits on Crown Reserves for the purposes of accessing
gravel for the road maintenance requirements. Recent legislation under the “Clearing of Native
Vegetation” requirements has made this a difficult and onerous task. Accordingly using the existing
pits will avert this problem where permits to clear are taking 18 months to approve , where the
blasting of the pit will not require a clearing permit, if there was a candidate with a shot firers
license available for this duty.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

There may be some fees attached to this concept for payment to the contractor to blast the gravel
pits and a reasonable estimate for the 2007/08 year of $10,000 seems to suffice.

Strategic Implications:

Not applicable.

Consultation:

None.


                                              pg 422
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

None.

Officer’s Recommendation:
                                  Voting requirement: Simple majority
To make budget provision of $10,000 in the 2007/08 year for a contractor to blast the existing
gravel pits when gravel sources are required subject to satisfactory insurance coverage by the
Shire’s insurers.




Council Decision
To make budget provision of $10,000 in the 2007/08 year for a contractor to blast the existing
gravel pits when gravel sources are required subject to satisfactory insurance coverage by
the Shire’s insurers.


MOVED:         CR CLINCH             SECONDED: CR PITMAN
LOST:          0/7




Council Decision
To make budget provision of $10,000 in the 2007/8 financial year to enable exploration of
existing gravel pits for extra gravel supplies.


MOVED:         CR MANNING            SECONDED: CR SEIVWRIGHT
CARRIED:       7/0
Explanation:   Council did not want to be limited to blasting in existing pits to obtain extra gravel
               supplies.




                                              pg 423
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007




                       3241. REQUEST FOR BUS HIRE DISPENSATION.
APPLICANT:                             Shire of Cue
FILE:                                  ADM 100
DISCLOSURE OF INTEREST:                None
AUTHOR:                                Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                   B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                           June 20th, 2007

Matters for Consideration:

To consider an application from the Cue Primary School to provide the community bus free of
charge for an excursion to Exmouth

Applicant’s Submission:

Letter of application from the Cue Primary School is appended seeking to vary the charge for the
use of the Community Bus from 13/10/07 to 21/10/07

Background:

The school receive a dispensation form the standard fee structure of $120 with an adopted fee of
$65 per event, plus $$0-50 per kilometre over 240 kilometres.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

The loss of revenue to the Shire whilst minimal is nevertheless a factor to consider.

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

The support for the School is important to the Shire and without this dispensation the excursion to
Exmouth will be cancelled.


                                               pg 424
                                                ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                 Voting requirement: Simple majority


To approve the Cue Primary School utilizing the Community Bus from the 13/10/07 to 21/10/07 free
of charge as a measure of support for the School.




Council Decision
To approve the Cue Primary School utilizing the Community Bus from the October 13th 2007
to October 21st 2007 free of charge as a measure of support for the School.


MOVED:        CR MANNING           SECONDED: CR SEIVWRIGHT
LOST:         0/7
Explanation: Council would like to see the students raise some of their own funds before
             considering a donation.




                                            pg 425
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007




3242. ACCOUNT FOR PAYMENT – AUSTIN PARTNERSHIP –GRAVEL PIT REHABILITATION
APPLICANT:                             Shire of Cue
FILE:                                  ADM 250
DISCLOSURE OF INTEREST:                None
AUTHOR:                                Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                   B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                           June 20th, 2007

Matters for Consideration:

To consider payment of an account in the sum of $300 issued by the Austin Partnership for recent
Gravel Pit rehabilitation work undertaken.

Applicant’s Submission:

Council addressed the issue of Gravel Pit rehabilitation at the last meeting and declined to
approve payment to the Austin Partnership, due largely to an arithmetic error contained in the
account. The amended account in the sum of $300 is appended for consideration.

Background:

Whilst Council did not engage the client to undertake this work before commencing this
restoration, it appears the work has been done and payment seems justified.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

There is no specific budget provision for rehabilitation in the 2006/07 year.

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

None.


                                                pg 426
                                                ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                 Voting requirement: Simple majority


To support payment of the $300 account submitted by the Austin Partnership with budget provision
in the 2007/08 year to be made to accommodate the expense.




Council Decision
Not addressed.


Explanation: Council will not consider Item 11.35 as the Item was brought back to Council
             within 3 months of previous presentation.




                                            pg 427
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007




                  3243. COMMUNITY WATER GRANTS – THE CUE COMMON.
APPLICANT:                            Shire of Cue
FILE:                                 ADM 330
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

To consider an application for the “Community Grants” funding available to provide services to the
Cue Common in the installation of Intercepting Ponding Banks and water barriers to retain water and
direct it appropriately.

Applicant’s Submission:

Details from Tom Jackson of the Austin Partnership attaches presenting the concept associated with
the idea of controlling the water on the Cue Common

Background:

It appears there has not previously been any concerted effort in the past to contain the water run-off
on the common.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

Although this project has not been costed in any way it is hoped the Grant will accommodate the
whole expenditure.

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

The intention in this matter is to contain erosion to the landscape and prevent damage to the roads

                                               pg 428
                                                 ORDINARY MEETING MINUTES – JUNE 20TH 2007

where the water crosses public roadways. Applications close in July and expression of interest are
required by 23/6/07

Officer’s Recommendation:
                                 Voting requirement: Simple majority


To approve the submission of a Water Grant to control the water on the Cue Common for the
2007/08 year, in terms of the submission enclosed.




Council Decision
To approve the submission of a Water Grant to control the water on the Cue Common for the
2007/08 year, in terms of the submission enclosed.


MOVED:        CR MANNING            SECONDED: CR SEIVWRIGHT
LOST:         1/6
FOR:          CR CLINCH




                                             pg 429
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007




                       3244. SECRETARIAL STAFF FOR THE L.C.D.C.
APPLICANT:                            Shire of Cue
FILE:                                 ADM 540
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

Appointment of the Deputy C.E.O. (Peter Money) to the role of Secretary to the L.C.D.C. given the
recent resignation of the secretary to the group.

Applicant’s Submission:

Cr Pitman raised the question that Peter Money may be an ideal candidate for this role.

Background:

Mr Money has had quite a background in this type of activity and involvement is not seen as
injurious to the employment as the Deputy in the Shire.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

None

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

Mr Money has been approached and agreeable to the role, if approved by Council



                                              pg 430
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                   Voting requirement: Simple majority


To appoint Mr Peter Money to the role of Secretary of the L.C.D.C. with effect July 1st, 2007, subject
to confirmation of his willingness to embrace this duty.




Council Decision
To appoint Mr Peter Money to the role of Secretary of the L.C.D.C. with effect July 1 st, 2007,
subject to confirmation of his willingness to embrace this duty.


MOVED:         CR SEIVWRIGHT                 SECONDED: CR WILLIAMS
CARRIED:       6/0
Explanation: Cr Clinch did not vote as he is a member of the L.C.D.C.




                                               pg 431
                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007




                           3245. REVIEW OF THE STRATEGIC PLAN.
APPLICANT:                             Shire of Cue
FILE:                                  ADM 130
DISCLOSURE OF INTEREST:                None
AUTHOR:                                Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                   B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                           June 20th, 2007

Matters for Consideration:

The review of the “Plan” is seen as particularly important as a directional issue for the staff and the
community as it focus’s attention on the issue to be promoted in a priority of importance.

Applicant’s Submission:

The adopted “Plan” is appended and this is largely a Council responsibility to monitor and give
guidance for which areas it is felt should be promoted and in what order of priority should that
promotion be.

Background:

It seems the use of the “Plan” has been somewhat Ad Hoc in the past and council will benefit from
regular scrutiny of the document to identify where Council is going with it’s Corporate direction and
in fact the document should be titled “The Corporate Plan” rather than the Strategic plan, as
strategies are those concepts engaged to achieve the Corporate Vision. The promotion and
achievement of the “Corporate plan/Strategic Plan” is the province of the Council and should be
regularly referred too to ensure progress is being made. It is from this plan that Council will direct
instructions for the “Plan for the Future of the District,” which in turn constitutes the basis of the
annual budget.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

none

Strategic Implications:

Not applicable.




                                                pg 432
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007


Consultation:

None.

Comment:

None.

Officer’s Recommendation:
                                   Voting requirement: Simple majority


To receive the review of the Corporate / Strategic Plan with instructions, editing and direction given
to the Chief Executive Officer during the meeting, as required.




Council Decision
To receive the review of the Corporate / Strategic Plan with instructions, editing and
direction given to the Chief Executive Officer during the meeting, as required.


MOVED:          CR SEIVWRIGHT                SECONDED: CR CLINCH
CARRIED:        7/0




                                               pg 433
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007




                    3246. HERITAGE TRAIL PATHWAYS THROUGH CUE.
APPLICANT:                            Shire of Cue
FILE:                                 ADM 350
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

A Plan to connect historic places of interest within the townsite of Cue with a cycle-way historic
pathway in a distinctive colour to clearly identify this as the approved pathway and representing a
significant tourist facility.

Applicant’s Submission:

To plan a route through town connecting points of interest and of historic significance and
construct an “Ochre Coloured” cycle way/ walk pathway through town connecting these valued
icons to embrace tourist visitation and encourage a healthy lifestyle for the townspeople

Background:

Pathway grants are regularly available and it appears a grant was previously approved but not
progressed for reasons which remain obscure. Accordingly this will be consistent with council
direction given a previous grant was approved

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

It may well be that council will have to contribute 50% of the total expensed funds and further
advices will issue in this regard.

Strategic Implications:

Not applicable.

Consultation:

None.



                                              pg 434
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

None.

Officer’s Recommendation:
                                   Voting requirement: Simple majority


To approve in “Principle “the construction of an Ochre Coloured” cycleway/walkway facility in Cue
connecting places of significant Heritage interest as a tourist attraction and to promote the general
health and well being of the townspeople, subject to the following:
1.      A plan mapping out the route to be presented to council
2.      Grant funding to be obtained for 50% of the expected cost of the construction.
3.      Detailed costing to be presented to Council for approval.
4.      The construction to be supervised by the Shire with use of the Yulella Aboriginal Corporation
        management over the application of CDEP personnel




Council Decision
To approve in “Principle “the construction of an Ochre Coloured” cycleway/walkway facility
in Cue connecting places of significant Heritage interest as a tourist attraction and to
promote the general health and well being of the townspeople, subject to the following:
1.      A plan mapping out the route to be presented to council
2.      Grant funding to be obtained for 50% of the expected cost of the construction.
3.      Detailed costing to be presented to Council for approval.
4.      The construction to be supervised by the Shire with use of the Yulella Aboriginal
        Corporation management over the application of CDEP personnel


MOVED:         CR SEIVWRIGHT                 SECONDED: CR CLINCH
CARRIED:       7/0




                                               pg 435
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007




     3247. HONOUR BOARD FOR COUNCILLORS AND QUADRENNIAL PHOTOGRAPH
APPLICANT:                           Shire of Cue
FILE:                                ADM 080
DISCLOSURE OF INTEREST:              None
AUTHOR:                              Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                 B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                         June 20th, 2007

Matters for Consideration:

To provide a visual professional Honour board to reflect names and years the Councillors served
the Shire of Cue since inception and also a photographic collage’ every four years to also display
the pride we have in our councillors who have served the Shire over the years.

Applicant’s Submission:

TO make budget provision of $5,000 in the 2007/08 year to commence the process of the Honour
board and the current photographic collage’

Background:

There hasn’t been an honour board in the past and although it appears there have been an
attempt to record the photos of the Presidents, this has also fallen into arrears.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

$5,000 budget provision in the 2007/08 year

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

None.


                                              pg 436
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                  Voting requirement: Simple majority
To make budget provision of $5,000 in the 2007/08 year to accommodate the Councillors Honour
Board and historic photographic collage’ of councillors since inception of the Shire for the purposes
of respect of those Councillors who served the Council and to reflect the history of the Shire
throughout the century.


MOVED:        CR MANNING             SECONDED: CR JOHNSON
Amendment:
To increase the amount to $10,000 and to include repairing the War honour board


MOVED:        CR ANTHONY                    SECONDED: CR MANNING
CARRIED:      7/0




Council Decision
To make budget provision of $10,000 in the 2007/08 financial year to accommodate a
Councillors Honour Board and historic photographic collage’ of Councillors since inception
of the Shire and to upgrade and repair Councils War Honour Board.


MOVED:        CR MANNING             SECONDED: CR JOHNSON
CARRIED:      7/0
Explanation: Council wished to increase provision to $10,000 and to include the War
             Honour Board.




                                              pg 437
                                                ORDINARY MEETING MINUTES – JUNE 20TH 2007




                      3248. COMMERCIAL RELEASE OF GLO-FISH (G.M.O.)
APPLICANT:                         Shire of Cue
FILE:                              ADM 003
DISCLOSURE OF INTEREST:            None
AUTHOR:                            Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:               B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                       June 20th, 2007

Matters for Consideration:

Consideration as to the views of Council in the commercial release of a Genetically Modified
Organism into Australia

Applicant’s Submission:

Submission from the Office of the Gene Technology Regulator is appended seeking the views of
Council in this application for License

Background:

The Gene Technology Act (2000) requires that submissions from a range of areas (including Local
authorities) be sought before approval is granted.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

none

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

None.


                                           pg 438
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                  Voting requirement: Simple majority


To not oppose the License number 072/2007 from Yorktown Technologies Limited regarding the
introduction into Australia of Glo-Fish as a Genetically Modified Organism consistent with the
provisions of the Gene Technology Act 2000.




Council Decision
To not oppose the License number 072/2007 from Yorktown Technologies Limited regarding
the introduction into Australia of Glo-Fish as a Genetically Modified Organism consistent
with the provisions of the Gene Technology Act 2000.


MOVED:         CR PITMAN             SECONDED: CR CLINCH
LOST:          0/7
Explanation:   Council did not support the proposal of releasing any species into the waterways.




                                              pg 439
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007




                  3249. THE DISABILITY ACCESS AND INCLUSION PLAN
APPLICANT:                           Shire of Cue
FILE:                                ADM 250
DISCLOSURE OF INTEREST:              None
AUTHOR:                              Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                 B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                         June 20th, 2007

Matters for Consideration:

To adopt the Disability Access and Inclusion Plan as submitted to Council in May 2007 and submit
a copy to the Commissioner for Disability Services.

Applicant’s Submission:

Each Local authority is required to adopt a Plan, provide opportunity for Public consultation and
adopt the plan with a copy being sent to the Commissioner by 30/6/07

Background:

The Draft Plan was presented to Council on 16/5/07 and received. The Plan has been advertised
calling for public submissions. To date council is not in receipt of advices of objection from
members of the community

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

None

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

None.


                                             pg 440
                                                 ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                 Voting requirement: Simple majority


To adopt the Disability Access and Inclusion Plan as submitted to Council on May 16 th 2007 having
advertised the Plan and calling for submissions from May 29th 2007 noting to forward a copy of the
adopted plan to the commissioner for Disability services, as required by June 30th 2007.




Council Decision
To adopt the Disability Access and Inclusion Plan as submitted to Council on May 16 th 2007
having advertised the Plan and calling for submissions from May 29 th 2007 noting to forward
a copy of the adopted plan to the commissioner for Disability services, as required by June
30th 2007.


MOVED:        CR CLINCH             SECONDED: CR PITMAN
CARRIED:      7/0




                                             pg 441
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007

 Cr Seivwright declared an interest in the item and left the meeting at 5.03pm.


                              3250. TOURIST / VISITORS CENTRE
APPLICANT:                           Shire of Cue
FILE:                                ADM 670
DISCLOSURE OF INTEREST:              None
AUTHOR:                              Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                 B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                         June 20th, 2007

Matters for Consideration:

To consider a ratepayer to operate the Tourist Centre for and on behalf of the Shire of Cue from
retail premises in the main street.

Applicant’s Submission:

Angela Pickering has received approval from Council to operate in limited hours a retail business
from the Shop front of her home in Austin St and has indicated a willingness to operate the Councils
Tourist / Visitors Centre operations also from that location.

Background:

Council previously operated the centre with paid employees, with the last being Luke Tressler.
Since his departure approximately three months ago, there hasn’t been a replacement and this
opportunity has been presented as an option for Council to consider.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

None

Strategic Implications:

Not applicable.

Consultation:

None.



                                              pg 442
                                                 ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

None.

Officer’s Recommendation:
                                Voting requirement: Simple majority


To approve Mrs Angela Pickering to operate the Shire of Cue Tourist/Visitors and Information
Centre from her home in the Austin St as an adjunct to her business venture with the proceeds of
sales of Shire souvenirs and tourist items remaining the property of the Shire.


Council Decision
To approve Mrs Angela Pickering to operate the Shire of Cue Tourist/Visitors and
Information Centre from her home in the Austin St as an adjunct to her business venture
with the proceeds of sales of Shire souvenirs and tourist items remaining the property of the
Shire.


MOVED:        CR CLINCH            SECONDED: CR PITMAN
LOST:         0/6




Council Decision
Council call for ‘expressions of interest’ for the operation of a visitors/information centre for
a period of 12 months with a Council contribution of $5,000.


MOVED:        CR JOHNSON           SECONDED: CR MANNING
CARRIED:      6/0
Explanation: Council wished to follow protocols and call for expressions of interest.




                                             pg 443
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007

 Cr Seivwright returned to the meeting at 5.12pm.


                           3251. FENCING OF THE TOWN COMMON
APPLICANT:                            Shire of Cue
FILE:                                 ADM 550
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

To consider fencing the Town Common for the purposes of Environmental protection and for the
Preservation of Habitats.

Applicant’s Submission:

Letter from Martin King from the Austin Partnership is appended reflecting the views seeking
council opinion for the fencing of the Town Common.

Background:

The Town Common has not previously been fenced

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

The perimeter of the Common is enormous and it is expected to cost $100,000 to fence this area.
However, it is possible that Grant funding is available to assist in this project, providing Council
sees value in pursuing this concept.

Strategic Implications:

Not applicable.

Consultation:

None.




                                               pg 444
                                            ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

None.

Officer’s Recommendation:
                             Voting requirement: Simple majority


To support the concept of fencing the Cue Town Common subject to Grant Funding being
successfully obtained to support this project to 100% of the estimated cost involved.




Council Decision
To support the concept of fencing the Cue Town Common subject to Grant Funding being
successfully obtained to support this project to 100% of the estimated cost involved.


MOVED:      CR SEIVWRIGHT             SECONDED: CR JOHNSON
LOST :      1/6
FOR:        CR CLINCH
Explanation: Council considered the fencing of the Town Common an issue not relative to
             the Shire of Cue.




                                        pg 445
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007




                   3252. THE GREAT FINGALL MINE OFFICE RELOCATION
APPLICANT:                             Shire of Cue
FILE:                                  ADM            Status 257
DISCLOSURE OF INTEREST:                None
AUTHOR:                                Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                   B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                           June 20th, 2007

Matters for Consideration:

To consider a suitable location for the proposed relocation of the Great Fingall Mine office in Cue.

Applicant’s Submission:

Two options appear to be predominant in this aspect as follows:

   1. Location directly opposite the Roadhouse on presently (UCL) land

   2. The site at the rear of the Admin office

Background:

This has been an on-going issue for some years and has presented council with a series of issues
in an attempt to identify resolutions as to relocation. Primarily the Heritage Council need to
approve the relocation and at date that has not been received.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

If Council approves the site at the South of town on the “Undedicated Crown Land” site opposite
the Roadhouse then the acquisition price of approximately $10,000 will be required.

Strategic Implications:

Not applicable.

Consultation:

None.



                                                 pg 446
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

None.

Officer’s Recommendation:
                                   Voting requirement: Simple majority
In terms of the relocation of the Great Fingal Mine office into the townsite of Cue, it is recommended
as follows:
   1. Make budget provision of $10,000 in the 2007/08 year to affect the purchase of the U.C.L.
      Opposite the Road house for the purpose of being the relocation site, and
   2. To approve the site opposite the Roadhouse as the preferred site for the Great Fingall Mine
      office.
   3. Seek Grant funding for the relocation project.
   4. Prepare a costing schedule for this concept with report to be submitted to council by 30/9/07
      with a plan as to how this is to be managed.
   5. Seek Heritage Council approval to relocate the building.


Council Decision


In terms of the relocation of the Great Fingal Mine office into the townsite of Cue, it is
recommended as follows:
   1. Make budget provision of $10,000 in the 2007/08 year to affect the purchase of the
      U.C.L. Opposite the Road house for the purpose of being the relocation site, and
   2. To approve the site opposite the Roadhouse as the preferred site for the Great Fingall
      Mine office.
   3. Seek Grant funding for the relocation project.
   4. Prepare a costing schedule for this concept with report to be submitted to council by
      30/9/07 with a plan as to how this is to be managed.
   5. Seek Heritage Council approval to relocate the building.


MOVED:         CR CLINCH             SECONDED: CR PITMAN
LOST :         0/7


Council Decision
The Shire of Cue seek Heritage Council approval for the relocation of the Great Fingal Mine
office building.


MOVED:         CR JOHNSON                    SECONDED: CR CLINCH
CARRIED:       7/0
Explanation: Council wants the approval for the relocation by the Heritage Council to
             precede any further proposals.

                                               pg 447
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007




                       3253. COMMUNITY EVENT FOR CUE DURING 2007
APPLICANT:                           Shire of Cue
FILE:                                ADM 121
DISCLOSURE OF INTEREST:              None
AUTHOR:                              Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                 B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                         June 20th, 2007

Matters for Consideration:

To consider an event during the later half of 2007 as a community event of entertainment consistent
with council resolution to support three events to the value of $15,000 in the 2007/08 year.

Applicant’s Submission:

Council is in receipt of advices from Country Arts W.A. advising that Keith Potger is conducting an
Australian tour and has some time slots available if required in October and November for council
consideration...

Background:

I am given to understand that Keith Potger was a member of the Seekers singing group and his
performances are made up of two segments of 45 minutes each.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

The fee for this event is determined as approximately $1,500

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

None.


                                             pg 448
                                                ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                Voting requirement: Simple majority


To book the Keith Potger singing performance at a time slot to be determined by council between
15/9/07 and 31/12/07 at a cost of approximately $1,500, plus accommodation, subject to budget
adoption for the 2007/08 year.




Council Decision
To book the Keith Potger singing performance at a time slot to be determined by council between
September 15th, 2007 and December 31st, 2007 at a cost of approximately $1,500, plus
accommodation, subject to budget adoption for the 2007/08 year.


MOVED:        CR SEIVWRIGHT               SECONDED: CR CLINCH
CARRIED:      7/0




                                            pg 449
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007




                           3254. STREETSCAPE PLAN FOR CUE.
APPLICANT:                           Shire of Cue
FILE:                                ADM               - Status 3.
DISCLOSURE OF INTEREST:              None
AUTHOR:                              Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                 B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                         June 20th, 2007

Matters for Consideration:

To review the adopted Streetscape plan as adopted in March 2003 identify if this has been
satisfactorily concluded and if not, what the next step should be in an attempt to draw this to a
conclusion.

Applicant’s Submission:

The adopted plan is appended for council consideration.

Background:

This plan as prepared by a consultant was adopted in March 2003 and it appears Planter Boxes
for the main street remain outstanding.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

This does seem to be an expensive exercise, but does require evaluation as to whether or not it
has been effectively drawn to a close.

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

None.


                                             pg 450
                                               ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                Voting requirement: Simple majority


To adopt the review of the Streetscape Plan as presented and with amendments as advised to the
Chief Executive Officer during the meeting




Council Decision
To adopt the review of the Streetscape Plan as presented and with amendments as advised
to the Chief Executive Officer during the meeting.


MOVED:       CR CLINCH            SECONDED: CR MANNING
LOST:        2/5
FOR:         CR JOHNSON, CLINCH
Explanation: Council does not want to adopt the presented Streetscape Plan as it does not
             meet their requirements.




                                           pg 451
                                                 ORDINARY MEETING MINUTES – JUNE 20TH 2007




                          3255. ROAD FUNDING PROGRAMME 2007/08
APPLICANT:                           Shire of Cue
FILE:                                ADM 641
DISCLOSURE OF INTEREST:              None
AUTHOR:                              Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                 B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                         June 20th, 2007

Matters for Consideration:

Funding for the Cue-Paynesville Road to be carried over into the 20087/08 year

Applicant’s Submission:

Council received Grant Funding in the sum of $50,000 form the MRWA office as the minimum
grant funding applicable for the shire of Cue for the year 2006/07, but this was not expensed due
to the pressure of completing the restoration of the Flood Damaged roads. Accordingly, it is
requested that these funds be held over for attention in the 2007/08 year and where the MRWA
office have agreed reluctantly to support this action.

Background:

Grant submission was submitted without Shire knowledge days before the submission has to be
lodged in order to be presented to the Regional Road Group meeting and approved for the Cue –
Paynesville Road (Sandstone Road.). Comment was raised that funding should have been applied
to the Big Bell road neither instead, however as that road does nor attract funding it was not
applied for. Details from the MRWA office explains this situation

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

Council will contribute $25,000 towards the estimated $75,000 costing expenditure and the MRWA
office will fund the $50,000 in the 2007/08 year.

Strategic Implications:

Not applicable.

Consultation:

None.

                                             pg 452
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

None.

Officer’s Recommendation:
                                  Voting requirement: Simple majority


To make budget provision in the 2007/08 year for $75,000 to effect repairs to the Cue / Paynesville
road with $50,000 Grant funding from the MRWA office being applied to this restoration work.




Council Decision
To make budget provision in the 2007/08 year for $75,000 to effect repairs to the Cue /
Paynesville road with $50,000 Grant funding from the MRWA office being applied to this
restoration work.


MOVED:        CR SEIVWRIGHT                 SECONDED: CR PITMAN
CARRIED:      7/0




                                              pg 453
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007




                    3256. SYSTEMIC SUSTAINABILITY STUDY RESULTS
APPLICANT:                            Shire of Cue
FILE:                                 ADM 003
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

To receive the report from the panel from the WALGA organization as to the systemic
sustainability study recently undertaken revealing that the Shire of Cue is financially sustainable
into the Long Term.

Applicant’s Submission:

The abridged version is appended

Background:

Opportunity exists to have a detailed report issued to determine the key areas of concern at this
council so that council may identify appropriate actions to remedy any areas of concern.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

None

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

It is interesting to note that 83 councils in the State of WA of a total of 144, at present have been
deemed “Unsustainable “into the long term (i.e.) 58 % of Shires.


                                               pg 454
                                               ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                Voting requirement: Simple majority


To receive the report from the WALGA office from the office the: Systemic Sustainability Study
Group confirming that the Shire of Cue is financially sustainable into the Long Term.




Council Decision
To receive the report from the WALGA office from the office the: Systemic Sustainability
Study Group confirming that the Shire of Cue is financially sustainable into the Long Term.


MOVED:       CR JOHNSON                  SECONDED: CR CLINCH
CARRIED:     7/0




                                           pg 455
                                                ORDINARY MEETING MINUTES – JUNE 20TH 2007




                          3257. HERITAGE LOAN SUBSIDY SCHEME
APPLICANT:                          Shire of Cue
FILE:                               ADM 350
DISCLOSURE OF INTEREST:             None
AUTHOR:                             Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                        June 20th, 2007

Matters for Consideration:

Withdrawal from the Heritage Loan Subsidy Scheme

Applicant’s Submission:

Council is a member of the scheme having paid a fee for membership some years ago and this
seems inconsistent with council direction of not wanting to borrow for restoration.

Background:

Council applied for membership some years ago and paid a fee of nearly $3,000 but for what seems
very little value has accrued and further involvement is not seen as necessary

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

None

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

None.




                                            pg 456
                                                ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                 Voting requirement: Simple majority


To withdraw from the membership of the Heritage Loan Scheme as this is inconsistent with the
direction of this Council, who do not wish to engage in borrowing for heritage restoration work.




Council Decision
To withdraw from the membership of the Heritage Loan Scheme as this is inconsistent with
the direction of this Council, who do not wish to engage in borrowing for heritage
restoration work.


MOVED:        CR CLINCH            SECONDED: CR PITMAN
LOST:         0/7
Explanation: Council wanted to remain in the Heritage Loan Scheme as there is no cost to
             continuing membership.




                                            pg 457
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007




                        3258. SALE OF THE BIG BELL SCALE MODEL
APPLICANT:                            Shire of Cue
FILE:                                 ADM 003
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

Potential Sale of the Big Bell Scale Model

Applicant’s Submission:

Council is in receipt of advices from an interested person in the purchase of the Big Bell Scale
model currently held in the main Street shop front and utilized as a Tourist Attraction.

Background:

I am given to understand this item was gifted to the Shire when the Big Bell Gold Operations Pty
Limited ceased functions in the Shire of Cue.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

none

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

Given this model is quite a unique feature and piece of Cue’s history which will never be replaced;
it is felt the retention by the Shire is important.



                                              pg 458
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                   Voting requirement: Simple majority


To decline opportunity to sell the scale model of the Big Bell Gold Operations at this point.




Council Decision
To decline opportunity to sell the scale model of the Big Bell Gold Operations at this point.


MOVED:         CR PITMAN              SECONDED: CR MANNING
CARRIED:       7/0




Council Decision:      POLICY ADDITION
NEW POLICY:            That the scale model of the Big Bell Mine never leaves the ownership of
                       the Shire of Cue.


MOVED:         CR PITMAN              SECONDED: CR MANNING
CARRIED:       7/0




                                                pg 459
                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007




         3259. PARTICIPATION IN THE RURAL RECYCLING COST OFFSET SCHEME
APPLICANT:                            Shire of Cue
FILE:                                 ADM 250
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

Involvement in the rural Recycling Offset Scheme

Applicant’s Submission:

Council is in receipt of advices from the Minister for the Environment encouraging participation in
the scheme

Background:

Council is not currently involved in any recycling scheme and the Ministers letter is attached.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

Financial incentives are offered to Councils providing a recycling facility to their communities.
However I suspect the cost of participation will out – weigh the revenues gained.

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

Further advices are awaited in this matter and will be presented to council as data is received.



                                               pg 460
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                 Voting requirement: Simple majority


To approve in “Principle Only” participation in the rural Recycling Offset Scheme pending receipt of
further details applicable to this concept as presented by the Minister for the environment and as
attached.




Council Decision
To approve in “Principle Only” participation in the rural Recycling Offset Scheme pending
receipt of further details applicable to this concept as presented by the Minister for the
environment and as attached.


MOVED:        CR MANNING                    SECONDED: CR CLINCH
CARRIED:      6/1
Against:      Cr Anthony




                                              pg 461
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007




                     3260. GRANTS COMMISSION SUBMISSION - QUOTE
APPLICANT:                             Shire of Cue
FILE:                                  ADM 330
DISCLOSURE OF INTEREST:                None
AUTHOR:                                Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                   B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                           June 20th, 2007

Matters for Consideration:

It appears the Quadrennial Grants Commission review is due for Cue in September 2007 and a
consultant has quoted approximately $8,690 (incl. GST.) for attending to this submission and
addressing the commission.

Applicant’s Submission:

Council is in receipt of the attached advice of Quote from Mansell Pty Ltd for this service.

Background:

This important review and submission issue occurs for each council every four years and
participation is valuable

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

Budget Provision of $7,900 is required for the 2007/08 year

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

None.



                                                pg 462
                                                ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                 Voting requirement: Simple majority


To make budget provision of $7,900 in the 2007/08 budget year to accommodate the contracting of
the consultant “Ray Hadlow” (Mansell Pty Ltd ) to address the Grants submission and meeting with
the Panel in September 2007.




Council Decision
To make budget provision of $7,900 in the 2007/08 budget year to accommodate the
contracting of the consultant “Ray Hadlow” (Mansell Pty Ltd ) to address the Grants
submission and meeting with the Panel in September 2007.


MOVED:        CR CLINCH            SECONDED: CR SEIVWRIGHT
CARRIED:      7/0




                                            pg 463
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007




        3261. DONATION TO THE SHIRE OF A TOILET BLOCK FOR THE CEMETERY
APPLICANT:                             Shire of Cue
FILE:                                  ADM 045
DISCLOSURE OF INTEREST:                None
AUTHOR:                                Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                   B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                           June 20th, 2007

Matters for Consideration:

To accept the donation of the Toilet Block from the T.T.W. group and construct it at the cemetery

Applicant’s Submission:

Council is in receipt of advices from Calvin Ashwin to the effect that the Toilet Block original
acquired by the Thoo Thoo Warinda Aboriginal Corporation some years ago and intended to be
erected at the Walga Rock sacred site still remains in the Shires depot at date and it is the desire
of the T.T.W. group to donate the block to the Shire for erection at the Shire Cemetery.

Background:

I am given to understand the Management of the Walga Rock site is now being administered by
the Dept of Indigenous affairs in Geraldton and progress is being made.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

Costs to erect the block will be required in the 2007/08 year.

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

None.

                                               pg 464
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                  Voting requirement: Simple majority
To accept with thanks the kind donation of the Toilet Block from the T.T.W. aboriginal corporation
for erection at the Cemetery and for budget provision of $2,000 to be made in the 2007/08 year be
made to accommodate the works team costs for the construction and with appropriate letter of
thanks being forwarded to the Secretary of the Corporation for the kind donation.




Council Decision
To accept with thanks the kind donation of the Toilet Block from the T.T.W. aboriginal corporation
for erection at the Cemetery and for budget provision of $2,000 to be made in the 2007/08 year be
made to accommodate the works team costs for the construction and with appropriate letter of
thanks being forwarded to the Secretary of the Corporation for the kind donation.


MOVED:         CR CLINCH             SECONDED: CR MANNING
Amendment:
To include the words “subject to the approval of all concerned”.


MOVED:         CR ANTHONY                    SECONDED: CR CLINCH
CARRIED:       6/1
AGAINST:       CR SEIVWRIGHT


Council Decision
To accept with thanks the kind donation of the Toilet Block from the T.T.W. aboriginal
corporation for erection at the Cemetery and for budget provision of $2,000 to be made in
the 2007/08 year be made to accommodate the works team costs for the construction and
with appropriate letter of thanks being forwarded to the Secretary of the Corporation for the
kind donation subject to the approval of all concerned.


MOVED:         CR CLINCH             SECONDED: CR MANNING
CARRIED:       6/1
AGAINST:       CR SEIVWRIGHT
Explanation: Council wished to ensure all interested parties were supportive of the
             decision.




                                               pg 465
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007




  3262. INVITATION FOR THE COUNCIL TO CONDUCT A MEETING AT ‘JACK HILLS’ MINE
                                               SITE
APPLICANT:                           Shire of Cue
FILE:                                ADM 461
DISCLOSURE OF INTEREST:              None
AUTHOR:                              Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                 B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                         June 20th, 2007

Matters for Consideration:

To consider conducting a meeting of Council at the Jack Hills Mine site in September 2007

Applicant’s Submission:

Council is in receipt of advices from Murchison Metals Limited to conduct a council meeting at the
Mine site where opportunity to inspect the operations and lunch will be provided

Background:

Given Council is required to notify the public of the forth-coming meetings and to advertise same, it
is appropriate to apply at the September meeting for this purpose by which time the annual
adoption meeting will have concluded and appropriate advanced advertising will have taken place.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

None

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

None.

                                              pg 466
                                                 ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                Voting requirement: Simple majority


To agree to conduct the September 2007 Council meeting at the Jack Hills Mine site in the Shire of
Murchison following appropriate advertising of the change of venue for a minimum of 30 days as
required




Council Decision
To agree to conduct the September 2007 Council meeting at the Jack Hills Mine site in the
Shire of Murchison following appropriate advertising of the change of venue for a minimum
of 30 days as required


MOVED:        CR PITMAN                    SECONDED: CR JOHNSON
CARRIED:      5/2
AGAINST:      CRS. ANTHONY, PITMAN




                                             pg 467
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007




            3263. REGIONAL HEADWORK’S GRANT APPLICATIONS AVAILABLE
APPLICANT:                             Shire of Cue
FILE:                                  ADM 330
DISCLOSURE OF INTEREST:                None
AUTHOR:                                Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                   B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                           June 20th, 2007

Matters for Consideration:

To consider possibilities for participati0on in this scheme where applications close 22/6/07.

Applicant’s Submission:

Council is in receipt of advices from the Department of Local Government calling for submissions
in areas where this funding may assist in attracting investment, growth, and development to Rural
communities.

Background:

This is an annual funding round

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

Unknown

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

Perhaps the development of the caravan park, the development of the Industrial sites at the West
side of town and the Resource and Visitors Centre are examples of where headwork’s funding
might be applied and for which council guidance is required.


                                               pg 468
                                               ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                Voting requirement: Simple majority


To make a submission for the “Regional Headwork’s Programme” funding based on details for the
project as advised to the C.E.O. during the meeting.




Council Decision
To make a submission for the “Regional Headwork’s Programme” funding based on details
for the project as advised to the C.E.O. during the meeting.


MOVED:       CR CLINCH                   SECONDED: CR WILLIAMS
CARRIED:     7/0
Note:        Council nominated the Aerodrome electricity supply and the runway sealing
             as target programmes.




                                           pg 469
                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007




3264. PURCHASE OF THE REMAINING RESIDENTIAL PROPERTIES FROM THE BIG BELL
                       GOLD OPERATIONS PTY LIMITED ORGANISATION.
APPLICANT:                             Shire of Cue
FILE:                                  ADM 550
DISCLOSURE OF INTEREST:                None
AUTHOR:                                Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                   B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                           June 20th, 2007

Matters for Consideration:

Purchase of the remaining Nine Residential properties from the Big Bell Gold Operations Pty Ltd
organization located in the town of Cue.

Applicant’s Submission:

To make budget provision in the 2007/08 year to effect the purchase of the remaining nine
residential properties in the Big Bell Gold group.

Background:

Council effected a purchase of 18 properties recently from Big Bell Gold Operations Pty Ltd, four of
which were vacant land, three houses were retained for staff housing and the remaining eleven
were sold by Tender. Recent advices received from the Solicitor for the group indicated a
willingness to sell the remaining properties

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

Budget provision will be required in the 2007/08 year to effect this acquisition.

Strategic Implications:

Not applicable.

Consultation:

None.




                                                pg 470
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

It is suggested that a flat figure of $25,000 per house be offered to accommodate some properties
of a lesser standard off-setting properties of a greater standard than the average.

Officer’s Recommendation:
                                 Voting requirement: Simple majority


To make budget provision of $250,000 in the 2007/08 year to accommodate the purchase and
conveyancing fees of the remaining nine residential properties in the name of the Big Bell Gold
Operations Pty Ltd office, as follows:
                     1.    Lot 556 Burt Place
                     2     Lot 510 Burt Place
                     3.    Lot 513 Burt Place
                     4.    Lot 515 Burt Place
                     5.    Lot 540 Pigdon Place
                     6.    Lot 541 Pigdon Place
                     7.    Lot 542 Pigdon Place
                     8.    Lot 543 Pigdon Place
                     9.    Lot 558 Price Street


Council Decision
To make budget provision of $250,000 in the 2007/08 year to accommodate the purchase and
conveyancing fees of the remaining nine residential properties in the name of the Big Bell
Gold Operations Pty Ltd office, as follows:
                     1.    Lot 556 Burt Place
                     2     Lot 510 Burt Place
                     3.    Lot 513 Burt Place
                     4.    Lot 515 Burt Place
                     5.    Lot 540 Pigdon Place
                     6.    Lot 541 Pigdon Place
                     7.    Lot 542 Pigdon Place
                     8.    Lot 543 Pigdon Place
                     9.    Lot 558 Price Street


MOVED:        CR PITMAN                    SECONDED: CR CLINCH
LOST:         0/7




                                                pg 471
                                            ORDINARY MEETING MINUTES – JUNE 20TH 2007



Council Decision
Chief Executive Officer to approach Harmony and negotiate the purchase of any remaining
houses they may wish to sell. A written report to be provided to Council.


MOVED:      CR MANNING                SECONDED: CR CLINCH
CARRIED:    7/0
Explanation: The Officer’s recommendation was lost as there was some disagreement
             over the ownership of the subject properties.




                                        pg 472
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007




                    3265. DONATION REQUEST FOR SPORTING BODIES
APPLICANT:                            Shire of Cue
FILE:                                 ADM 640
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

Consideration for a donation of $500 towards uniforms for Cue sporting bodies and assistance in
travel costs to get to the neighbouring towns.

Applicant’s Submission:

Council for the Shire of Cue is in receipt of advices requesting consideration to a donation of $500
to assistance towards sporting uniforms and travel assistance to participate in sporting events.

Background:

Sporting activities had previously been halted for a few years due to an unfortunate event at a
sporting fixture and this is now behind us and a new wave of enthusiasm is upon the town.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

Budget provision of $500 to be provided for in the 2007/08 year.

Strategic Implications:

Not applicable.

Consultation:

Letter from Clifton Dongara is appended as required.

Comment:

None.



                                               pg 473
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                 Voting requirement: Simple majority


To make budget provision of $500 in the 2007/08 year to assist the Sporting bodies participate and
travel to nearby towns to engage in competitions.




Council Decision
To make budget provision of $500 in the 2007/08 year to assist the Sporting bodies
participate and travel to nearby towns to engage in competitions.


MOVED:        CR CLINCH             SECONDED: CR SEIVWRIGHT
LOST:         0/7
Explanation: Council wished to see that the participants were involved in their own
             fundraising endeavours prior to considering a donation.




                                             pg 474
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007



       Cr Johnson declared a direct financial interest in the item.


      Cr Johnson left the meeting at 6.05pm.


                                  3266. CUE LIQUOR ACCORD
APPLICANT:                            Shire of Cue
FILE:                                 ADM 003
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

To adopt the document known as the “Cue Liquor Accord”, as presented

Applicant’s Submission:

Council is in receipt of advices from the office in Charge of the Police station requesting
consideration to adoption of the Cue Liquor Accord, as a blue print of how to control issues relative
to liquor controls in the Shire.

Background:

There is presently no document that contains how best to control liquor related issues in the Shire
of Cue

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

None

Strategic Implications:

Not applicable.

Consultation:

None.

                                               pg 475
                                               ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

None.

Officer’s Recommendation:
                                Voting requirement: Simple majority


To adopt the document known as the “Cue Liquor Accord” as presented.




Council Decision
To adopt the document known as the “Cue Liquor Accord” as presented.


MOVED:       CR PITMAN            SECONDED: CR MANNING
LOST:        0/6
Explanation: Council considered that they do not have alcohol related problems in Cue and
             that the implications of enforcing a Liquor Accord may create problems for
             people where none exist.




 Cr. Johnson returned to the meeting after the vote at 6.12pm.




 Cr Clinch left meeting at 6.12pm


 Cr Clinch returned at 6.14pm




                                           pg 476
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007




                        3267. REMOVAL OF TREE IN THE SHIRE DEPOT
APPLICANT:                            Shire of Cue
FILE:                                 ADM 660
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

Consideration to removal of a tree in the Shire depot growing in an area that impedes the traffic in
the depot when accessing and egressing the wash down bay.

Applicant’s Submission:

Council is in receipt of advices from the Works Supervisor requesting approval for the removal of a
tree from the depot located in a crucial position which impedes traffic when utilizing the wash down
bay.

Background:

The wash down bay has only just been built

Statutory Environment:

Not applicable.

Policy Implications:

Council policy clause A15 prohibits the removal of a tree without council approval.

Financial Implications:

none

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

Copy of the policy is appended.



                                               pg 477
                                                ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                 Voting requirement: Simple majority


To approve of the removal of the tree at the Shire’s depot at the end of the wash down bay which
impedes traffic accessing the wash down bay facility.




Council Decision
To approve of the removal of the tree at the Shire’s depot at the end of the wash down bay which
impedes traffic accessing the wash down bay facility.


MOVED:        CR SEIVWRIGHT               SECONDED: CR MANNING
CARRIED:      7/0
Note:         Four (4) trees are to be planted in return for this removal.




                                            pg 478
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007




                    3268. DE-GAZETTAL OF PORTION OF MARSHALL ST
APPLICANT:                            Shire of Cue
FILE:                                 ADM 641
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

Closure of portion of Marshall St on the East side of town where an historic premise is constructed.

Applicant’s Submission:

Council recently resolved to endeavour to acquire the reserve number 17275 as lot 590 for the
purposes of tourism, subject to an evaluation of the site as to potential hazard and a costing for
restoration. In this process, it was noted that the Battery Managers house is built over the portion
of Marshal Street and in order to preserve the residence it is seen as significantly easier to de-
gazette the road and redesign a new location if a roadway is in fact required in the future.

Background:

The road portion of Marshall Street is not used and serves no useful purpose where it is, whereas
the residence has a value for tourism and its preservation is seen as significant to the heritage of
this town.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

none

Strategic Implications:

Not applicable.

Consultation:

None.




                                               pg 479
                                                 ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

None.

Officer’s Recommendation:
                                 Voting requirement: Simple majority


To make arrangements to advertise and de-gazette the east end of Marshall street where it joins
Railway St being a portion of the road without purpose and presently constituting an issue for the
preservation of the Battery Managers residence on Lot 590 Marshall St.




Council Decision
To make arrangements to advertise and de-gazette the east end of Marshall street where it
joins Railway St being a portion of the road without purpose and presently constituting an
issue for the preservation of the Battery Managers residence on Lot 590 Marshall St.


MOVED:        CR PITMAN             SECONDED: CR CLINCH
LOST:         2/5
FOR:          CRS. JOHNSON, CLINCH
Explanation: Council considered the de-gazetting to be unnecessary at this time.




                                             pg 480
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007




        3269. COMMUNITY SAFETY AND CRIME PREVENTION STRATEGY PLAN
APPLICANT:                            Shire of Cue
FILE:                                 ADM 141
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

To adopt the Community Safety and Crime Prevention Strategy plan as submitted.

Applicant’s Submission:

Council entered into this arrangement with the office of Crime Prevention and for which there is
a $20,000 grant available if it is adopted and submitted by 30/6/07.

Background:

Council will recall having engaged a consulting firm “Red Ochre Consulting” in June 2006
(approximately) to prepare the plan which has had a series of amendments to it and now is
ready for adoption.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

Council should budget to expense these grant funds in the 2007/08 year, though under the
present circumstances I question the wisdom of that endeavour.

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

None.


                                              pg 481
                                              ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                               Voting requirement: Simple majority


To adopt the “Community Safety and Crime Prevention Strategy Plan” as submitted and to make
budget provision in the sum of $20,000 in the 2007/08 year for this purpose.




Council Decision
To adopt the “Community Safety and Crime Prevention Strategy Plan” as submitted and to make
budget provision in the sum of $20,000 in the 2007/08 year for this purpose.


MOVED:       CR CLINCH           SECONDED: CR MANNING
CARRIED:     7/0




                                          pg 482
                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007




                                    3270. W.A. ON SHOW 2007
APPLICANT:                            Shire of Cue
FILE:                                 ADM 180
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

To identify if Council is intending to participate in the “W.A. on Show” exhibition at the Perth
Exhibition centre for 2007.

Applicant’s Submission:

Council is in receipt of advices from the programme organizers seeking advice as to whether or not
council intends to participate in this event or not in 2007.

Background:

Council manned a stand 3m x 3m for a cost of $2,340 in 2004 at this event.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

Budget provision of $2,500 will be required to participate again in this event in the 2007/08 year

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

None.



                                               pg 483
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                  Voting requirement: Simple majority


To approve / decline participation in the “W.A. on Show Event “at the Exhibition Centre in Perth
from 31/8/07 to 2/9/07




Council Decision
To approve participation in the “W.A. on Show Event “at the Exhibition Centre in Perth from 31/8/07
to 2/9/07


MOVED:         CR CLINCH             SECONDED: CR MANNING
LOST:          4/3
FOR:           CR SEIVWRIGHT, CLINCH, JOHNSON
Explanation:   Council considered this project of insufficient advantage to the Shire of Cue to justify
               participation.




       Adjourned at 6.26 pm



       Resumed at 6.36 pm




                                               pg 484
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007




                       3271. NEW STATE ELECTORAL BOUNDARIES
APPLICANT:                            Shire of Cue
FILE:                                 ADM 235
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

To consider contribution of comment to the Commissioner of the Electoral Commission regarding
the possible boundaries of the State Electoral boundaries as they might apply to this region and
shire.

Applicant’s Submission:

Council is in receipt of the attached advices from the Commissioner, seeking the views of council
in readiness of the State Election.

Background:



Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

None

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

None.



                                              pg 485
                                                ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                 Voting requirement: Simple majority


To respond to the Commissioner for the Election Commission in terms of advice provided to the
Chief Executive Officer, during the meeting as to the views of Council in regard to the proposed
amendment to the State Electoral Boundaries.




Council Decision
To respond to the Commissioner for the Election Commission in terms of advice provided to
the Chief Executive Officer, during the meeting as to the views of Council in regard to the
proposed amendment to the State Electoral Boundaries.


MOVED:        CR SEIVWRIGHT               SECONDED: CR WILLIAMS
CARRIED:      7/0




                                            pg 486
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007




                            3272. RAMP FOR THE SHIRE DEPOT
APPLICANT:                            Shire of Cue
FILE:                                 ADM 550
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

TO consider approval for a ramp to be constructed in the shire depot for the loading of vehicles
for transportation to the work site.

Applicant’s Submission:

Council is in receipt of advices from the Works Supervisor requesting permission to construct a
ramp for loading purposes to be constructed at the shire depot in the 2007/08 year.

Background:

Council does not have a ramp in the depot, but utilizes the ramp on the edge of town when
required.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

Budget provision will be required in the 2007/08 year

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

None.



                                              pg 487
                                                 ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                 Voting requirement: Simple majority


To make budget provision of $4,000 to construct a ramp in the Shire depot from existing materials
in the 2007/08 year for the purpose of loading plant and equipment.




Council Decision
To make budget provision of $4,000 to construct a ramp in the Shire depot from existing
materials in the 2007/08 year for the purpose of loading plant and equipment.


MOVED:        CR MANNING           SECONDED: CR SEIVWRIGHT
CARRIED:      7/0




    To be reconvened @ 9.00 am on Thursday June 21st 2007.

    Meeting adjourned at 6.40 pm on Wednesday June 20th 2007.




                                             pg 488
                                           ORDINARY MEETING MINUTES – JUNE 20TH 2007


          Meeting reconvened at 9.05 am on June 21st, 2007

The Presiding Person declared the meeting reconvened at 9.05 am


RECORD OF ATTENDANCE
Cr K Anthony          Shire President
Cr K Johnson          Deputy Shire President
Cr M Clinch
Cr J Pitman
Cr S Manning
Cr V Williams
Cr K Seivwright


Mr B Seale            Chief Executive Officer
Mr P Money            Deputy Chief Executive Officer


Apologies:            Nil




                                        pg 489
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007



             3273. ENGINEERING OPPORTUNITY FOR THE AIRPORT UPGRADE
APPLICANT:                          Shire of Cue
FILE:                               ADM 001
DISCLOSURE OF INTEREST:             None
AUTHOR:                             Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                        June 20th, 2007

Matters for Consideration:

To consider engaging Maunsell Australia Pty Ltd for the purposes of engineering the upgrade of the
Airport in the 2007/08 year

Applicant’s Submission:

Council is in receipt of advices from the Maunsell Group in Geraldton offering engineering
consultancy advices for this project at the agreed consultancy rates as previously indicated.

Background:

This has been a curious relationship and somewhat tumultuous in the past. The quote of $6,300 to
submit the application for funding seemed excessive to me and I elected to prepare the application
for funding under the R.A.D.S. scheme in-house and where we await results of that submission at
this point.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

Should council wish to consider this engineering consultancy, budget provision of $30,000 is
expected to be provided for in the 2007/08 year.

Strategic Implications:

Not applicable.

Consultation:

None.




                                             pg 490
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

None.

Officer’s Recommendation:
                                 Voting requirement: Simple majority


To make budget provision of $30,000 for engineering facilities for a consultant to oversee the
upgrade of the air-strip in the 2007/08 year, subject to R.A.D.S funding of $450,000 being approved
and budget provision of $900,000 being approved by the Shire of Cue in the Shire 2007/08 budget
document.




Council Decision
To make budget provision of $30,000 for engineering facilities for a consultant to oversee
the upgrade of the air-strip in the 2007/08 year, subject to R.A.D.S funding of $450,000 being
approved and budget provision of $900,000 being approved by the Shire of Cue in the Shire
2007/08 budget document.


MOVED:        CR PITMAN             SECONDED: CR CLINCH
CARRIED:      5/2
AGAINST:      CRS. ANTHONY, PITMAN




                                              pg 491
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007




   3274. PURCHASE OF THE S.P.Q. FROM D.L.I. FOR LEASE TO MURCHISON METALS
                                             LIMITED
APPLICANT:                            Shire of Cue
FILE:                                 ADM 550
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

To consider the purchase of the eight blocks of land zoned “Camp Accommodation” from the Dept
of Land Information for the purposes of leasing onto the Murchison Metals Limited group for the
“Single Persons quarters” in Wittenoom Street, Cue.

Applicant’s Submission:

Council is in receipt of advices from the Solicitors for the Big Bell Gold Operations Pty Ltd office
advising that the Minister for Lands would not permit the leasehold transfer of this site but would
agree to “Free-holding” of the location.

Background:

Council will recall this site was occupied by the Harmony Mining group as a single persons
quarters and this was relocated to Windimurra – Vanadium near Mt Magnet. Accordingly the site
was available and the Murchison Metals Ltd group required alternate accommodation for their
men/ contractors (e.t.c) Council agreed to permit the relocation of the MML camp from Mileura
Station to Wittenoom St on the basis of Standard Fees and charges for Local Government to
apply, preferably on leasehold as was the tenure with Harmony Mining Group.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

It is expected that the fees will be nominal for this transaction, however the purchase price is
largely guesswork and where it is expected that $50,000 should be sufficient to effect the purchase
form the Department of Land Information office

Strategic Implications:

Not applicable.


                                               pg 492
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007


Consultation:

None.

Comment:

None.

Officer’s Recommendation:
                                  Voting requirement: Simple majority
To make budget provision of $50,000 in the 2007/08 year to effect the purchase of the eight
freehold lots in Wittenoom St from the Department of Land Information used for the Single Person
quarters and enter into leasehold arrangements with the Murchison Metals Limited group for the
use of the site for five years with an option to renew for a further period.




Council Decision
To make budget provision of $50,000 in the 2007/08 year to effect the purchase of the eight
freehold lots in Wittenoom St from the Department of Land Information used for the Single Person
quarters and enter into leasehold arrangements with the Murchison Metals Limited group for the
use of the site for five years with an option to renew for a further period.
MOVED:          CR MANNING                  SECONDED: CR SEIVWRIGHT
LOST:           3/4
FOR     :       CRS CLINCH, JOHNSON, SEIVWRIGHT,




Council Decision
To make budget provision of $50,000 in the 2007/08 year to effect the purchase of the eight
freehold lots in Wittenoom St from the Department of Land Information used for the Single
Person quarters.
MOVED:          CR PITMAN                   SECONDED: CR JOHNSON
CARRIED:        7/0
Explanation:    Council changed the Officer’s recommendation as it wished to make the purchase of
                the property prior to considering entering into agreement over its lease.




                                              pg 493
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007




                   3275. TEN YEAR PLANT REPLACEMENT PROGRAMME
APPLICANT:                            Shire of Cue
FILE:                                 ADM 550
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

To adopt the Ten Year Plant Replacement Programme, as submitted.

Applicant’s Submission:

The programme represents a maintenance programme rather than featuring on road construction,
as requested in the May meeting.

Background:

Council declined to accept the submission at the May meeting as it represented a significant
capital injection for plant which is inconsistent with this shires direction and philosophy, instead
requested a replaced programme representing a maintenance type programme.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

To utilize this programme to incorporate into the budget for 2007/08, as required.

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

None.



                                               pg 494
                                                ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                Voting requirement: Simple majority


To adopt the Ten-Year Plant replacement as submitted.




Council Decision


To adopt the Ten-Year Plant replacement as submitted.


MOVED:        CR PITMAN            SECONDED: CR CLINCH
CARRIED:      7/0




                                            pg 495
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007




                                   3276. CEMETERY GAZEBO
APPLICANT:                           Shire of Cue
FILE:                                ADM 045
DISCLOSURE OF INTEREST:              None
AUTHOR:                              Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                 B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                         June 20th, 2007

Matters for Consideration:

To consider the design of the Gazebo for the Cemetery as presented

Applicant’s Submission:

Colour design for the Gazebo is appended for Council consideration

Background:

It appears this design was prepared some years ago by a professional design artist, yet for
reasons which remain obscure the project never actually progressed.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

The construction of the Gazebo is likely to cost $30,000 for which budget in the 2007/08 year will
be required.

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

None.




                                              pg 496
                                                ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                Voting requirement: Simple majority


To adopt the plan for the Gazebo as presented and to make budget provision of $30,000 in the
2007/08 year for this purpose.




Council Decision
To adopt the plan for the Gazebo as presented and to make budget provision of $30,000 in the
2007/08 year for this purpose.


MOVED:         CR SEIVWRIGHT              SECONDED: CR WILLIAMS




AMENDMENT MOVED:            CR ANTHONY                  SECONDED: CR SEIVWRIGHT
Amendment:
To adopt the plan for the Gazebo dated March 28, 2003 as presented and to make budget provision
of $30,000 in the 2007/08 year for this purpose.


CARRIED:       7/0




Council Decision
To adopt the plan for the Gazebo dated March 28, 2003 as presented and to make budget
provision of $30,000 in the 2007/08 year for this purpose.


MOVED:         CR SEIVWRIGHT              SECONDED: CR WILLIAMS
CARRIED:       7/0
Explanation:   Amendment added to adopt the plan dated March 28th, 2003 not the plan that was
               presented with the Agenda.




                                            pg 497
                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007




                       3277. TRANSIT HOUSE USE – VISITING MINISTERS
APPLICANT:                             Shire of Cue
FILE:                                  ADM 360
DISCLOSURE OF INTEREST:                None
AUTHOR:                                Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                   B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                           June 20th, 2007

Matters for Consideration:

To consider permitting the Shire Transit House to be utilized by visiting ministers of religion for six
weeks during August.

Applicant’s Submission:

Council is in receipt of advices from Cr Williams that members of the Seventh Day Adventist
Church are visiting Cue during August to conduct a revival ministry and require accommodation for
this duration.

Background:

Whilst this is somewhat of an unusual request, visiting ministries is also quite unusual for this
community and where opportunity to support this concept is now presented.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

None

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

Whilst offer of rental was made, it seems appropriate to provide the facility Free of Charge as a
mark of respect for the service they will provide the community and at a time when the facility is

                                                pg 498
                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007

not being utilized.

Officer’s Recommendation:
                                    Voting requirement: Simple majority


To permit use of the Shire Transit house on a rent free basis for approximately six weeks for use by
a team of visiting ministers from the “Seventh Day Adventist Church” visiting Cue during August to
undertake a Revival Crusade for Cue .




Council Decision
To permit use of the Shire Transit house on a rent free basis for approximately six weeks for use by
a team of visiting ministers from the “Seventh Day Adventist Church” visiting Cue during August to
undertake a Revival Crusade for Cue .


MOVED:          CR CLINCH             SECONDED: CR SEIVWRIGHT
LOST:           2/5
FOR:            CRS CLINCH, WILLIAMS
Explanation:    Councillors considers the Transit House is for staff use only.




                                                pg 499
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007




                         3278. ROADHOUSE TRUCK PARKING FACILITY
APPLICANT:                            Shire of Cue
FILE:                                 ADM 641
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

To consider a solution for the issues of parking and traffic control at the Roadhouse on the Great
Northern Highway.

Applicant’s Submission:

Council remains concerned at the congestion of traffic at the Roadhouse with trucks parked in the
bay opposite in a hap-hazard fashion with the potential of an incident occurring is increasing daily.

Background:

This has been an issue for some time now and the M.R.W.A officers have been out to inspect the
site and support councils concern over the imminent danger that presents in this situation daily.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

Unknown at this point.

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

It may well be that advices from an engineer may be able to offer guidance as to a solution to this
matter and we await advices from Bob Swartz in this regard.


                                               pg 500
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                   Voting requirement: Simple majority


To seek guidance from an Engineer as to how best to resolve the issue of the Traffic hazard
situation presenting daily at the Road House, in terms of the attached report.




Council Decision
To seek guidance from an Engineer as to how best to resolve the issue of the Traffic hazard
situation presenting daily at the Road House, in terms of the attached report.


MOVED:         CR MANNING            SECONDED: CR PITMAN
LOST:          0/7




Council Decision
Chief Executive Officer to rectify the parking issues in Austin Street.


MOVED:         CR PITMAN             SECONDED: CR JOHNSON
CARRIED:       7/0
Explanation:   Council believes there is sufficient information to make appropriate changes to rectify
               the parking hazards without engaging a consultant advice.




                                               pg 501
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007


                  3279. LOAN PAYOUT (BIG BELL HOUSING LOAN FACILITY.)
APPLICANT:                            Shire of Cue
FILE:                                 ADM 040
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

Potential payout of the existing loan with the W.A. Treasury Corporation, instituted some years ago
to facilitate the purchase of the Housing Stock of Big Bell Residential Properties in Cue...

Applicant’s Submission:

The loan of $170,000 has reduced a little in recent years and payout will have a penalty if paid out
before dur date

Background:

Council proceeded with the Loan of $170,000 to effect the purchase of the Big Bell housing stock
and now that the Properties have been sold and profit produced, it seems timely to consider
repaying the loan given that the asset acquired for the purpose has largely been sold off.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

Budget provision would be required in the 2007/08 year if council wanted to repay the loan.

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

Whilst repayment of lending facilities is a conventional and conservative approach, it isn’t
necessarily required, given councils strong capacity to service the debt. Furthermore, as an item in
this agenda refers to the proposal to purchase the remaining nine houses in the Big Bell Gold

                                              pg 502
                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007

Operations Pty Ltd group, it may be prudent conduct to retain the existing profits, and retain the
debt, utilizing the liquid resources to fund the purchase of the remaining house properties and
identify following the sale of those properties if council wish to pay pout the loan at that time. Council
may however elect not to pursue the purchase of the remaining nine properties, in which case a
different scenario exists

Officer’s Recommendation:
                                    Voting requirement: Simple majority


To consider payout of the W.A. Treasury loan debt following the purchase and sale of the remaining
nine house properties from the Big Bell Gold Operations Pty Ltd group, providing Council elect to
purchase this stock of nine residential properties, with budget provision in the 2007/08 year with a
sum for this purchase purpose and subject to the advices to be received from the W.A. Treasury
Corporation as to the details of the penalty applicable to the early payout.




Council Decision
To consider payout of the W.A. Treasury loan debt following the purchase and sale of the
remaining nine house properties from the Big Bell Gold Operations Pty Ltd group, providing
Council elect to purchase this stock of nine residential properties, with budget provision in
the 2007/08 year with a sum for this purchase purpose and subject to the advices to be
received from the W.A. Treasury Corporation as to the details of the penalty applicable to the
early payout.


MOVED:         CR MANNING             SECONDED: CR CLINCH
CARRIED:       7/0




                                                pg 503
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007




                       3280. SPORTING AND RECREATIONAL FACILITIES
APPLICANT:                             Shire of Cue
FILE:                                  ADM
DISCLOSURE OF INTEREST:                None
AUTHOR:                                Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                   B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                           June 20th, 2007

Matters for Consideration:

To consider provision of a programme of Sporting and recreational facilities for the community.

Applicant’s Submission:

Council is in receipt of advices from a Resident indicating that the absence of adequate and
appropriate Sporting and Recreational facilities in town is a significant factor in crime occurrence and
a deterrent to people wanting to come to Cue.

Background:

The client’s letter is appended.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

A programme of sporting and recreational facilities doesn’t have to be costly, but it does have to be
planned and organized and where the Shire already has a great deal of equipment readily available
for use, if planned and co-ordinated. Accordingly, a tentative budget provision of $5,000 in the
2007/08 year would be suffice at this time with a commitment to provide council with a plan and
strategy of how to provide this programme by 30/9/07

Strategic Implications:

Not applicable.

Consultation:

None.



                                                pg 504
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

The provision of sporting and Recreational facilities is vitally important to the “Social Health” of the
community and constitutes a valuable factor in encouraging new people to town.

Officer’s Recommendation:
                                   Voting requirement: Simple majority
1. To plan a sporting and recreational Plan for the town with presentation to council by 30/9/07 for
council views,
and
2. To make budget provision of $5,000 in the 2007/08 year to accommodate the proposed plan,

and
3. To prepare a submission for Council by 30/9/07 as to costs for the provision of swimming
pool/water play ground facility, with details of locations, capital costs, operating cost, funding and
impost on the ratepayers.


Council Decision
   1. To plan a sporting and recreational Plan for the town with presentation to council by
      30/9/07 for council views,
   and
   2. To make budget provision of $5,000 in the 2007/08 year to accommodate the
      proposed plan,
   and
   3. To prepare a submission for Council by 30/9/07 as to costs for the provision of
      swimming pool/water play ground facility, with details of locations, capital costs,
      operating cost, funding and impost on the ratepayers.


MOVED:         CR SEIVWRIGHT                 SECONDED: CR PITMAN
LOST:          0/7
Explanation:   The cost of a swimming pool is unsustainable and Council considers other sporting
               facilities are adequate.




                                                pg 505
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007




              3281. EXTENSION OF THE SHIRE DEPOT – LOT 3 MARSHALL ST.
APPLICANT:                          Shire of Cue
FILE:                               ADM 550
DISCLOSURE OF INTEREST:             None
AUTHOR:                             Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                        June 20th, 2007

Matters for Consideration:

To consider use of the vacant land adjacent and West of the existing boundary of the Depot to
extend the depot to ease access and egress form the depot.

Applicant’s Submission:

The vacant land at lot 3 in Marshall St is in the name of Mitchell Roddan, the ten year old son of
Lindsay Roddan and conveyancing of this site may present some difficulties from a minor.
However, Lindsay Roddan will consider the conveyancing issue and advise shortly, in the interim,
he is agreeable to council utilizing the land.

Background:

The Roddan family own the referred to Lot 3 adjacent to the depot, and the “Bishops House”
property next to lot 3

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

No budget provision exists in 2006/07 and provision will be required in 2007/08 to effect a
purchase, if required though no costs are anticipated for the lease arrangement.

Strategic Implications:

Not applicable.

Consultation:

None.




                                             pg 506
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

None.

Officer’s Recommendation:
                                  Voting requirement: Simple majority
   1. To enter into a lease arrangement with Lindsay Roddan over Lot 3 Marshall St for the
      purposes of extension to the Shire depot for a five year term, with an option to renew for a
      similar term on a peppercorn rental basis.
                                     - And -
   2. To negotiate the purchase of Lot 3 Marshall St from Mitchell Roddan (a minor) with budget
      provision of $5,000 to be made in the 2007/08 year for this purpose.




Council Decision
   1. To enter into a lease arrangement with Lindsay Roddan over Lot 3 Marshall St for the
      purposes of extension to the Shire depot for a five year term, with an option to renew
      for a similar term on a peppercorn rental basis.
                                     - And -
   2. To negotiate the purchase of Lot 3 Marshall St from Mitchell Roddan (a minor) with
      budget provision of $5,000 to be made in the 2007/08 year for this purpose.
   3.
MOVED:         CR CLINCH             SECONDED: CR MANNING
LOST:          0/7
Explanation:   Council is not interested in extending the Shire Depot.




                                               pg 507
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007




                          3282. MURCHISON ZONE OF WALGA ISSUES
APPLICANT:                           Shire of Cue
FILE:                                ADM 700
DISCLOSURE OF INTEREST:              None
AUTHOR:                              Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                 B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                         June 20th, 2007

Matters for Consideration:

TO identify a stance for the Water quality for the town of Cue and the issue of Cost Shifting to Local
Government.

Applicant’s Submission:

Council is given opportunity to comment on two issues as presented by the Murchison Zone of the
WALGA group intended for the 4/5/07 meeting though inadequate time was available to present
councils views on these issues, the matter is now presented for council deliberation and response.

Background:

The “Cue Parliament” agenda is prepared in advance and regrettably the time was too short to
present council opportunity to comment prior to the deadline. Accordingly should Council have
views on these issues, now is the time to record these or seek further data to enable an informed
decision in readiness of the next “Cue Parliament”

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

None

Strategic Implications:

Not applicable.

Consultation:

None.



                                               pg 508
                                                 ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

None.

Officer’s Recommendation:
                                Voting requirement: Simple majority
   1. To pursue the improvement to the Water quality for the town of Cue with the Water authority
      and keep council informed on the progress in this endeavour.
   2. To ensure a register is maintained on issues of Cost Shifting where the Local authority is
      foisted with responsibilities from State Government and not necessarily recompensed for the
      cost of this transference.


Council Decision
   1. To pursue the improvement to the Water quality for the town of Cue with the Water
      authority and keep council informed on the progress in this endeavour.
   2. To ensure a register is maintained on issues of Cost Shifting where the Local
      authority is foisted with responsibilities from State Government and not necessarily
      recompensed for the cost of this transference.


MOVED:       CR CLINCH             SECONDED: CR PITMAN
CARRIED:     7/0




                                            pg 509
                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007




                                     3283. SHED FOR DEPOT
APPLICANT:                              Shire of Cue
FILE:                                   ADM 550
DISCLOSURE OF INTEREST:                 None
AUTHOR:                                 Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                    B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                            June 20th, 2007

Matters for Consideration:

To consider the use of the existing “Lean To “ material previously planned for as a lean- to at the
depot but felt to be unsuited to be utilized as an “Open shed” design as a free standing shed
facility with the potential to be enclosed and/or added to in the future.

Applicant’s Submission:

The sale by tender for the “Lean To” material is addressed in this agenda and given the material
cost council approximately $10,000 three or four years ago, it seems uneconomical to sell this
material when there is a need for a shed facility to house the plant and machinery in the depot.
Accordingly, whilst council has resolved to make budget provision of $30,000 for a shed in the
2007/08 year, quotes have been received suggesting a “Supply and Install” contract is around
$$160,000, thus justifying an alternative solution.

Background:

It is suggested Council retains the existing material, declines all tenders for the sale of the material
and utilizes this to construct a “Free-Standing Shed” against the East side of the depot as a Plant
and Machinery shed.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

As $30,000 is included as a resolution in the 2007/08 year, it is suggested this provision be
retained to enable materials to be purchased and installed for sides to the shed in that financial
year and potentially concrete base installed, depending on council views and available funding.

Strategic Implications:

Not applicable.


                                                pg 510
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007


Consultation:

None.

Comment:

None.

Officer’s Recommendation:
                                   Voting requirement: Simple majority


1.   To utilize the existing material previously intended for the “Lean To” at the depot to construct a
     “Free – Standing “shed on the East side of the depot.
2.   Retain the resolution to provide $30,000 to provide for a shed in the 2007/08 year to enable
     the acquisition and application of cladding material and /or concreting of the base.




Council Decision
1. `To utilize the existing material previously intended for the “Lean To” at the depot to construct a
   “Free – Standing “shed on the East side of the depot.
2. Retain the resolution to provide $30,000 to provide for a shed in the 2007/08 year to enable the
   acquisition and application of cladding material and /or concreting of the base.


MOVED:          CR CLINCH             SECONDED: CR MANNING
LOST:           0/7
Explanation:    Recommended lost as Council has:
                1.    Sold the material.
                2.    Already addressed this issue previously.




                                               pg 511
                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007




                  3284. GOVERNANCE ISSUE – REVOKING OF RESOLUTIONS.
APPLICANT:                             Shire of Cue
FILE:                                  ADM 300
DISCLOSURE OF INTEREST:                None
AUTHOR:                                Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                   B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                           June 20th, 2007

Matters for Consideration:

TO note the significance of advice received from Shires Solicitors regarding the revocation of a
Council decision following the formality of advising approval to the applicant

Applicant’s Submission:

Details of a Legal Warning are appended to assist Council in this matter

Background:

Whilst Council endures the unalienable right to revoke any resolution it so desires, it is prudent to
highlight to Council the folly of doing so without due caution to the ramifications of such an action
where approval may already have been provided to the applicant and the revocation may result in
litigation against council or at least an application to the Minister to overturn the council decision.
Either way council needs to be mindful of the results of the decision, prior to resolving the
revocation. The issue of the City of Mandurah (2002) is a prime point in case in this matter...

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

Not applicable.

Strategic Implications:

Not applicable.

Consultation:

None.



                                                pg 512
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

None.

Officer’s Recommendation:
                                  Voting requirement: Simple majority


To receive the legal advice as received and presented to council in terms of prudent consideration
towards revoking a council resolution after having communicated the decision to interested parties.




       Cr Johnson left Meeting at 10.50am



Council Decision


To receive the legal advice as received and presented to council in terms of prudent
consideration towards revoking a council resolution after having communicated the
decision to interested parties.


MOVED:        CR SEIVWRIGHT                SECONDED: CR PITMAN
CARRIED:      6/0




                                              pg 513
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007




                             3285. SIGNAGE FOR THE CEMETERY
APPLICANT:                             Shire of Cue
FILE:                                  ADM
DISCLOSURE OF INTEREST:                None 045
AUTHOR:                                Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                   B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                           June 20th, 2007

Matters for Consideration:

To consider appropriate signage for the cemetery as previously discussed.

Applicant’s Submission:

Council addressed comments recently when visiting the cemetery and noted the absence of
signage for which budget provision is now required to rectify.

Background:

Perhaps some appropriate plaque or interpretative signage may be suitable for this location and
consistent with other heritage signs in town

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

Budget provision of say $5,000 for the 2007/08 year to accommodate appropriate signage for the
Cue Cemetery will be sufficient.

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

Cr. Williams raised a comment of the “Wallibuda Patch” though this a term for I regret to have no
awareness of and perhaps Cr. Williams may wish to elaborate on the significance of this title and
perhaps guide council as to the application of this term in reference to appropriate signage. I regret

                                                pg 514
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007

and apologise to Council for my ignorance of these matters.

Officer’s Recommendation:
                                  Voting requirement: Simple majority


To make budget provision of $5,000 in the 2007/08 year for appropriate interpretative signage for
the Cue Cemetery, subject to advices from Cr. Williams as to the significance of “The Wallibuda
Patch”




Council Decision


To make budget provision of $5,000 in the 2007/08 year for appropriate interpretative signage for
the Cue Cemetery, subject to advices from Cr. Williams as to the significance of “The Wallibuda
Patch”


MOVED:         CR SEIVWRIGHT               SECONDED: CR CLINCH
LOST:          0/6




Council Decision


To make budget provision of $10,000 in the 2007/08 year for appropriate interpretative
signage for the Cue Cemetery and the Victoria Street Playground opposite the Nursing Post.
Signs subject to advices from Cr. Williams as to the significance of “The Wallibuda Patch”


MOVED:         CR ANTHONY                  SECONDED: CR CLINCH
CARRIED:       6/0
Explanation:   Council wanted both signs to be placed as required and allowed an additional budget
               allocation.




 Meeting adjourned at 11.10 am


 Meeting resumed at 11.16 am




                                             pg 515
                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007




                  3286. MANAGEMENT AND DEVELOPMENT OF WILGIE MIA
APPLICANT:                            Shire of Cue
FILE:                                 ADM 670
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

Withdrawal form this proposition in view of the respect for the indigenous culture applicable to this
significant sacred site

Applicant’s Submission:

Council decision dated July 2004 resolved to progress an agreement towards the future
management of this significant site and it appears at date that has not been rescinded. Out of
respect for the indigenous culture and the importance that is placed on this location it is felt best
that this area is not developed as a tourist facility and council resolution be rescinded to reflect that
sentiment.

Background:

This issue was raised at the same time as the management plan for the Walga Rock Management
plan and that programme is progressing gradually with the Dept of Indigenous Affairs pursuing this
matter.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:



Strategic Implications:

Not applicable.

Consultation:

None.



                                                pg 516
                                             ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

None.

Officer’s Recommendation:
                             Voting requirement: Simple majority
To rescind the Council resolution from July 2004 in reference to the Management Plan and
development of the Wilgie Mia sacred site




Council Decision
To rescind the Council resolution from July 2004 in reference to the Management Plan and
development of the Wilgie Mia sacred site


MOVED:       CR SEIVWRIGH              SECONDED: CR WILLIAMS
LOST:        0/6




Council Decision
The Council Resolution of July 2004 has been completed.


MOVED:       CR ANTHONY                SECONDED: CR PITMAN
CARRIED:           6/0




                                         pg 517
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007




                                     3287. AIR CRASH PLAN
APPLICANT:                            Shire of Cue
FILE:                                 ADM 3
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

Council addressed the submission of the Air Crash Plan at the May meeting though that submission
was declined as there were some omission contained in it and Council requested it be re-submitted
in June.

Applicant’s Submission:

The revised edition is enclosed.

Background:

This is a plan to assist Emergency personnel deal with an Aircraft crash should that ever occur in the
Town of Cue.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

none

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

None.



                                               pg 518
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                   Voting requirement: Simple majority


To receive the Air Crash Plan as submitted.




It was moved to revisit the item: by Cr Pitman, Clinch, Williams


Council Decision
Moved to revisit the item.
MOVED:         CR PITMAN             SECONDED: CR WILLIAMS
CARRIED:       6/0




Council Decision
To receive the Air Crash Plan as submitted.


MOVED:         CR MANNING                     SECONDED: CR SEIVWRIGHT
CARRIED:       6/0




                                               pg 519
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007




                                3288. INDUSTRIAL LAND IN CUE
APPLICANT:                           Shire of Cue
FILE:                                ADM 650
DISCLOSURE OF INTEREST:              None
AUTHOR:                              Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                 B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                         June 20th, 2007

Matters for Consideration:

Acquisition of Land for Industrial purposes in Cue.

Applicant’s Submission:

At the verbal request of a councillor advice was sought from the Department of Planning and
Infrastructure as to how we might go about acquiring some suitable land and the response received
suggested that Council determine the Land they want and seek guidance on how to get it.

Background:

Given that Council has presently a resolution for an industrial development on the West side of
town and more recently resolved to acquire the very large reserve East of Town (Presently a
reserve for the purpose of Mineral extraction and zoned industrial), it appears there is already a
reasonable supply of industrial Land available to council to accommodate development.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

None

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

None.

                                              pg 520
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007


 Officer’s Recommendation:
                                  Voting requirement: Simple majority


To not pursue further Industrial release of Land until the existing reserves in both the West end and
East end of town are acquired and made available for release to the public for sale.




Council Decision
To not pursue further Industrial release of Land until the existing reserves in both the West end and
East end of town are acquired and made available for release to the public for sale.


MOVED:         CR SEIVWRIGHT                        SECONDED: CR PITMAN
LOST:          0/6




Council Decision
The Chief Executive Officer be authorised to pursue appropriate further industrial land north and
south of the Cue townsite to an extent of approximately 20 ha.


MOVED:         CR ANTHONY                           SECONDED: CR CLINCH
CARRIED:       6/0
Explanation:   Council wished to pursue industrial land for availability close to the Great Northern
               Highway as there has been some expressions of interest for land close to the
               highway.




                                               pg 521
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007




                  3289. DONATION TO THE COUNTRY MEDICAL FOUNDATION
APPLICANT:                            Shire of Cue
FILE:                                 ADM 250
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

Donation to the Country Medical Foundation

Applicant’s Submission:

Letter of request is tabled as received from Ken Pech seeking support for the continuation of the
programme.

Background:

It appears that this programme commenced with local government supporting this scheme and in
recent times with the pressure on local Authorises to fund more pressing issues for their
communities it appears this facility has declined in priority and the Foundation is concerned about
the future continuation of the Scholarships

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

I am guessing with the estimate of $10,000 and perhaps Cr Anthony may wish to address Council
in this matter and acquaint Councillors with the history behind the foundation and the value that
councils previously donated to get started this scholarship scheme

Strategic Implications:

Not applicable.

Consultation:

None.




                                              pg 522
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

Council will need to consider what particular benefit the community of Cue will receive from this
facility donation.

Officer’s Recommendation:
                                 Voting requirement: Simple majority


To decline support for a donation to the scholarship as promoted by the Country Medical
Foundation




Council Decision
To decline support for a donation to the scholarship as promoted by the Country Medical
Foundation


MOVED:        CR PITMAN                    SECONDED: CR SEIVWRIGHT
CARRIED:      6/0




                                             pg 523
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007




                                 3290. RABBIT PROOF FENCE
APPLICANT:                            Shire of Cue
FILE:                                 ADM 350
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

At the request of a shire councillor, the matter of the Rabbit Proof Fence Road was raised
following attention at the Murchison Regional Vermin Council meeting for which Council views and
attention is now sought.

Applicant’s Submission:

Copy of the agenda item is included to assist Council in the deliberations over this matter where a
Mr Burrows has been contracted to travel the length of the fence with the object of determining the
extend of damage, with the intention of assessing a plan of restoration

Background:

The fence is the longest fence in the world and 2007 is apparently the anniversary of its
construction suggesting it was built in 1907 with the indication being that it should be restored
given the significance of the heritage aspect attached thereto.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

Any type of restoration will require funding and whilst the extent of repair to the fence is unknown
and as the philosophy of this Council remains unknown, the value of budget provision (if any)
remains a dubious issue. However I am lead to believe that “Boundary Rider Camps” are located
along this fence within the boundary of the Shire of Cue and council may wish to retain and restore
some of these historic dwellings for the purpose of tourism and for the preservation of the heritage
culture of this community. Accordingly it is suggested that either or both of these issues may suit
the philosophy of this council and feel a tentative provision of $10,000 may be appropriate at this
time.

Strategic Implications:

Not applicable.
                                               pg 524
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007


Consultation:

None.

Comment:

None.

Officer’s Recommendation:
                                  Voting requirement: Simple majority


To make budget provision of $10,000 in the 1007/08 year for the project of the Rabbit Proof
fence and Boundary Rider camps restoration Projects, subject to later advices being issued
to this council following the results from the Murchison Regional Vermin Council evaluation
of the status of the fence and the direction that council wish to pursue in this regard.




Council Decision
To make budget provision of $10,000 in the 1007/08 year for the project of the Rabbit Proof
fence and Boundary Rider camps restoration Projects, subject to later advices being issued
to this council following the results from the Murchison Regional Vermin Council evaluation
of the status of the fence and the direction that council wish to pursue in this regard.


MOVED:          CR SEIVWRIGHT                      SECONDED: CR PITMAN
LOST:           2/4
FOR:            CR CLINCH, SEIVWRIGHT
Explanation:    Insufficient information from the Murchison Regional Vermin Council about what the
                money is for.




                                              pg 525
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007




          3291. WALGA – PERFORMANCE BASED STANDARDS – LOCAL ROADS
APPLICANT:                           Shire of Cue
FILE:                                ADM 641
DISCLOSURE OF INTEREST:              None
AUTHOR:                              Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                 B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                         June 20th, 2007

Matters for Consideration:

Council to consider the advices received from the W.A.L.G.A. group regarding the inclusion to the
P.B.S. scheme for local roads.

Applicant’s Submission:

Advices from the W.A.L.G.A. organization are appended for council deliberation should elect to
contribute views and ideas to the W.A.L.G.A. group prior to implementation which is scheduled for
December 2007.

Background:



Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

none

Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

None.



                                             pg 526
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007


Officer’s Recommendation:
                                  Voting requirement: Simple majority
To receive the information from the W.A.L.G.A. organization as submitted regarding the inclusion of
the local roads into the “Performance – Based Standards “concept as proposed by the association
and subject to advices provided to the C.E.O. during the meeting for submission to the advisory
board.




Council Decision
To receive the information from the W.A.L.G.A. organization as submitted regarding the
inclusion of the local roads into the “Performance – Based Standards “concept as proposed
by the association and subject to advices provided to the C.E.O. during the meeting for
submission to the advisory board.


MOVED:        CR SEIVWRIGHT                        SECONDED: CR WILLIAMS
CARRIED:      6/0




                                              pg 527
                                                     ORDINARY MEETING MINUTES – JUNE 20TH 2007




             3292. CAMPING SITES ON THE TOWNSITES IN THE SHIRE OF CUE
APPLICANT:                             Shire of Cue
FILE:                                  ADM 003
DISCLOSURE OF INTEREST:                None
AUTHOR:                                Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                   B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                           June 20th, 2007

Matters for Consideration:

TO consider a plan and strategy for the establishment of “Camping Sites” for tourists on the
townsites in the Shire of Cue so as to contain tourists to prescribed locations and avoid the upsets
with pastoralists camping illegally on station land frequently without permission.

Applicant’s Submission:

To consider designating specified areas on the townsites for the purposes of camping for tourists.

Background:

Council raised this question in 2002 with John Howell for the City of Canning and his report is
appended, as required.

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:

As there are eight townsites where this facility could effectively be established, there will be a cost
associated in preparation of the sites, construction of B.B.Q's and refuse bins at each site and
where these will need to be cleared and addressed on a weekly basis. Accordingly there is an
establishment cost and an on-going operational cost associated with this concept

Strategic Implications:

Not applicable.

Consultation:

None.




                                                pg 528
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

None.

Officer’s Recommendation:
                                  Voting requirement: Simple majority
To address the concept of establishment of Camping Sites for tourists at each of the eight townsites
in the Shire boundary with a report on the establishment costs and the anticipated operational costs
to be submitted to council by September 30th 2007 for council deliberation.




Council Decision
To address the concept of establishment of Camping Sites for tourists at each of the eight
townsites in the Shire boundary with a report on the establishment costs and the anticipated
operational costs to be submitted to council by September 30th, 2007 for council
deliberation.


MOVED:        CR SEIVWRIGHT                        SECONDED: CR WILLIAMS
CARRIED:      5/1
AGAINST:      CR PITMAN




                                              pg 529
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007




                                3293. DRAFT BUDGET 2007/08
APPLICANT:                            Shire of Cue
FILE:                                 ADM 040
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

To consider the draft budget for 2007/08 as presented which includes a 3% rate increase as
previously resolved.

Applicant’s Submission:

Adoption of the budget is statutory and requires attention prior to 30/8/07 unless Ministerial
approval is granted. Accordingly the concept in the draft submission is to capture the essence of
the council resolutions thus far and give some indication to how Council stands for the coming
year.

Background:

The preference is to adopt the budget early in the new financial year so as to raise the rates early
and thus fund the projects required for the year and commence the projects early.

Statutory Environment:

Local Government Act 1995 Section 6.2(1.) - Local Government (Financial Management)
Regulations 1996 – Clause 33.

Policy Implications:

Not applicable.

Financial Implications:

none

Strategic Implications:

Not applicable.

Consultation:

None.




                                               pg 530
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007


Comment:

The draft budget is appended for council deliberation.

Officer’s Recommendation:
                                  Voting requirement: Simple majority
To receive the Draft Budget for the shire of Cue for the 2007/08 year as presented.




Council Decision
Item withdrawn.


MOVED:                               SECONDED:
Item was withdrawn
Explanation: The draft budget was not ready for presentation at the meeting.


    Special Meeting to be called on Tuesday, July 17th for Budget deliberation.




      Meeting adjourned at 12.05 pm.


      Meeting resumed at 12.40 pm.




                                              pg 531
                                                   ORDINARY MEETING MINUTES – JUNE 20TH 2007




3294. ELECTED MEMBERS MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
Nil



3295. NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF MEETING


Council Recommendation
Council wished to ensure that during budget deliberations a list of projects be prioritised for
the Chief Executive Officer to work through:
The list is as follows
                         o   Caravan Park ablution blocks x 2
                         o   Cemetery gazebo
                         o   Airport lighting
                         o   Resource Centre
                         o   Refurbishment of the pensioner/backpackers huts
                         o   Railway Station
                         o   Museum – (power house)


MOVED:        CR SEIVWRIGHT                SECONDED: CR CLINCH
CARRIED:      6/0




                                                pg 532
                                                ORDINARY MEETING MINUTES – JUNE 20TH 2007




3296. MATTERS BEHIND CLOSED DOORS


Council Decision
Council moved to go behind closed doors at 1.05 pm


MOVED:        CR PITMAN            SECONDED: CR CLINCH
CARRIED:      6/0




    The Chief Executive Officer and Deputy CEO left the meeting at 1.25 pm
    Chief Executive Officer and Deputy CEO returned to Chambers at 2.00 pm
.


Council Decision
Moved to come out of camera at 2.10 pm


MOVED:        CR PITMAN            SECONDED: CR SEIVWRIGHT
CARRIED       6/0




                                            pg 533
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007




3297. LITIGATION ISSUE WITH THE SHIRE OF CUE AND
APPLICANT:                            Shire of Cue
FILE:                                 ADM 003
DISCLOSURE OF INTEREST:               None
AUTHOR:                               Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                  B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                          June 20th, 2007

Matters for Consideration:

Council will recall the authority provided to the C.E.O. in the pursuit of recovery of an entitlement
and in that endeavour I have issued a summons in the district court, which is being defending and
a letter of defence is enclosed for council information, advice and guidance.

Applicant’s Submission:

To seek guidance from Council as to direction in regards to the litigation and the argument against
the defence.

Officer’s Recommendation:
                                   Voting requirement: Simple majority
To receive the advices from Council regarding the Litigation and the details as to how to handle the
defence in this case, as provided to the Chief Executive Officer during the meeting.




Council Recommendation
Receive the confidential advices from the Chief Executive Officer
Move to proceed with litigation.


MOVED:         CR PITMAN             SECONDED: CR WILLIAMS
CARRIED:       6/0




                                               pg 534
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007


3298. STAFF SALARY/WAGES FOR 2007/08
APPLICANT:                           Shire of Cue
FILE:                                ADM 040
DISCLOSURE OF INTEREST:              None
AUTHOR:                              Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                 B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                         June 20th, 2007

Matters for Consideration:

To consider the revision of staff salary / wages and package amendments for the new financial year
as proposed in the attached schedule.

Officer’s Recommendation:
                                   Voting requirement: Simple majority
To approve the structure for salary and wages for the employees of the Shire of Cue for the year
commencing 1/7/07 with budget provision to be made in the budget for 2007/08 as presented.




Council Decision


MOVED:         CR PITMAN             SECONDED: CR SEIVWRIGHT
LOST:          6/0
Explanation:   Council declined any pay increases because of the results of the Auditors Report.




Council Decision
The four outside team members wages be increased to $35,992 as recommended in the Chief
Executive Officer report


MOVED:         CR PITMAN             SECONDED: CR WILLIAMS
CARRIED:       6/0




                                               pg 535
                                                    ORDINARY MEETING MINUTES – JUNE 20TH 2007


3299. AMBULANCE CALL-OUT POLICY
APPLICANT:                           Shire of Cue
FILE:                                ADM 003
DISCLOSURE OF INTEREST:              None
AUTHOR:                              Brian Seale – Chief Executive Officer
Author’s signature:
AUTHORISING OFFICER:                 B W Seale – Chief Executive Officer
Authorising Officer’s signature:
REPORT DATE:                         June 20th, 2007

Matters for Consideration:

To consider a Policy to accommodate the issues of an officer (employee) of the shire being called
out to attend ambulance duty and effectively unable to attend to their work place as a result and this
being regarded as a paid absence.

Applicant’s Submission:

To encourage employees to become involved in the volunteer work with the ambulance service and
where payment of salary /wages should be supported by Council in a Policy as follows.

1. Absence during the normal days paid work (i.e.) Monday to Friday to be paid absence.

2. Absence after normal work days up to midnight – not to be a paid event.

3.    Call-outs after midnight resulting in a “Less than Eight Hour Break” until normal work resumes
     being a paid absence up to the eight hour threshold after which the employee is expected to
     resume duty.

4. Call-outs on Weekend where it is not a normal work day arrangement is not a paid day or paid
   time absence.

Background:

At present the Shire has four employees engaged as volunteers in the Cue Ambulance Service and
a recent event of a call out necessitated an employee attending to the emergency and through lack
of sleep was unable to attend to work the following day, but with an expectation that that day will
still be a paid day. Accordingly there needs to be an effective control mechanism and policy
controlling this matter

Statutory Environment:

Not applicable.

Policy Implications:

Not applicable.

Financial Implications:



                                               pg 536
                                                  ORDINARY MEETING MINUTES – JUNE 20TH 2007


Strategic Implications:

Not applicable.

Consultation:

None.

Comment:

To not pay an employee for these absences under these circumstances will create an issue of
where the employees “May” withdraw their volunteer services in order to avoid the loss of income.
Accordingly their needs to be a balance and a control in place.

Officer’s Recommendation:
                                 Voting requirement: Simple majority
To adopt a policy covering the “Paid absences” for employees as follows:

1. Absences during the normal days paid work 0700 to 1700 (i.e.) Monday to Friday to be a paid
absence.

2. Absences after normal work days between 1700 (5pm) up to midnight – not to be a paid event.

3. Call-outs after midnight resulting in a “Less than an Eight Hour Break” until normal work
resumes being a paid absence up to the eight hour threshold after which the employee is expected
to resume duty. For example a callout a 2am concluding when the employee returns home at 4 am,
requires an eight hour break from 4 am to midday, where the four hours from 8 am to midday will be
a paid absence and where the employee is expected to return to work at Midday and be paid for the
balance of the day in normal course.
4 Call-outs on Weekend where it is not a normal work day arrangement is not a paid day or paid
time absence.


Council Decision
To adopt a policy covering the “Paid absences” for employees as follows:

1. Absences during the normal days paid work 0700 to 1700 (i.e.) Monday to Friday to be a paid
absence.

2. Absences after normal work days between 1700 (5pm) up to midnight – not to be a paid event.

3. Call-outs after midnight resulting in a “Less than an Eight Hour Break” until normal work
resumes being a paid absence up to the eight hour threshold after which the employee is expected
to resume duty. For example a callout a 2am concluding when the employee returns home at 4 am,
requires an eight hour break from 4 am to midday, where the four hours from 8 am to midday will be
a paid absence and where the employee is expected to return to work at Midday and be paid for the
balance of the day in normal course.
4 Call-outs on Weekend where it is not a normal work day arrangement is not a paid day or paid
time absence.
MOVED:          CR CLINCH           SECONDED: CR PITMAN
CARRIED:        6/0


                                             pg 537
                                               ORDINARY MEETING MINUTES – JUNE 20TH 2007




3300. CLOSURE OF MEETING
The presiding member declared the meeting closed at 2.15 pm on Thursday 21st June
2007.




     Confirmed at an Ordinary Meeting on Wednesday, July 18th 2007

                   Signed: ___________________________


     Presiding Person at the meeting at which time the minutes were confirmed.

                   Signed: ___________________________


                   Date:   ____________________________




                                           pg 538

				
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