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Further Particulars for the Post of Human Resources Officer (Maternity Cover) Nancy Wilson Director of Human Resources Tel.: 0113 2837130 E-mail: email@example.com September 2012 Dear Applicant Thank you for enquiring about the post of Human Resources Officer (Maternity Cover). I have pleasure in enclosing the following: Job description Person specification Further details about the post University College Vision and Values An application form Further information about Leeds Trinity University College can be obtained via the website www.leedstrinity.ac.uk If you would like to apply for this post, please complete the application form and return it to me by 1st October 2012 with a covering letter indicating how your skills, knowledge and experience meet the requirements of the post. The application form must be completed in full, as this will be used for the purposes of shortlisting. CVs and edited versions of the application form will not be accepted. Please take particular care when completing the application form as the information you provide will be subject to a verification process. Please note that references for shortlisted candidates will be taken up before interview unless a candidate explicitly requests on the application form that this is not done. At all events, you should nominate at least two referees from whom we could obtain references before interview. Thank you for showing an interest in this post. I look forward to receiving your application. Yours sincerely Nancy Wilson Director of Human Resources Enc. Leeds Trinity University College has an Equality and Diversity Policy. We welcome applications from all parts of the community. Leeds Trinity University College is a Higher Education institution which offers a high quality learning experience to its students. Applications are invited for the following post: HUMAN RESOURCES OFFICER (MATERNITY COVER) 35 hours per week, 9.00 am to 5.00 pm Monday to Friday Salary in the range £30,122 to £35,938 per annum We are looking for a Human Resources Officer to join our HR Department, to cover the maternity leave of a member of our team. Working closely with the Director of HR and a strong team of HR Officers you will provide generalist HR support and advice on a wide range of HR issues and provide a first-class service to users. You will be educated to degree level, CIPD qualified and have relevant previous experience in a professional HR role. You will have an in-depth understanding of employment legislation and HR best practice. You will have high professional standards, the ability to communicate effectively and the ability to establish and maintain positive working relationships. CLOSING DATE FOR APPLICATIONS: 1st October 2012 Further details and an application pack are available from: http://www.leedstrinity.ac.uk/aboutus/jobs/ Alternatively please contact the Human Resources Department, tel. 0113 2837313 or email firstname.lastname@example.org Leeds Trinity University College has an Equality and Diversity Policy. We welcome applications from all parts of the community. Leeds Trinity University College Our Vision Leeds Trinity University College will be a successful university community, inspired by Catholic values. We will empower individuals, enabling them to contribute to their communities as productive, enterprising and creative citizens of the world. Our Values We will carry forward the mission of our Catholic foundation in a manner that contributes to the evolving social and cultural setting. We will be a community of faith and reason, committed to the common good and seeking to develop the full potential of each individual. Our students are the leaders of the future. We will help them qualify for employment and for life, by understanding that their human dignity lies in their ability to freely choose what is right. We will conduct our affairs in a fair and transparent way, based on our respect for all individuals. We will work for a more just, prosperous and inclusive society. LEEDS TRINITY UNIVERSITY COLLEGE Further particulars for the post of Human Resources Officer (Maternity Cover) Leeds Trinity University College: Leeds Trinity University College is a higher education institution located on the outskirts of Leeds. Originally established as two colleges in 1966, which merged in 1980, we have over 40 years’ experience of delivering programmes of higher education accredited by the University of Leeds. We have recently been awarded taught degree awarding powers (TDAP) and hope to achieve university status in the near future. We currently have 3,800 students and approximately 400 staff. Our higher education programmes cover a diverse range of subjects (teacher education, childhood and youth studies, sport, nutrition, English, history, theology, media, journalism, marketing, business and management) and include programmes at undergraduate and postgraduate levels. We have ambitious plans for developing our estate and growing our student numbers. All staff have access to our well-stocked learning resource centre and our newly refurbished sport and fitness centre. Human Resources Department: The Human Resources Department was established in 1998 and currently consists of a Director of Human Resources, six Human Resources Officers and two Human Resources Administrators. We are a strong and supportive team with both strategic and operational functions and we work together to provide a high quality HR service to the University College. The Director is a member of the University College’s senior management team and has responsibility for HR strategy and the management of the department. The six Human Resources Officers have generalist roles with some specialist responsibilities (eg. casework, recruitment, HRIS, staff development, pay and reward). Human Resources Officer post: We are now seeking to recruit a Human Resources Officer to work in our team and to cover a period of maternity leave. The postholder will have a generalist portfolio and will take responsibility for an area of HR work. S/he will have a structured induction programme which will include time to develop an understanding of the University College’s HR policies and procedures, and training on the HR information system. Annual Leave: We offer an annual leave entitlement of 25 days plus an additional 15 days’ leave for bank/public holidays and University College closure days (i.e. 40 days in total) (or pro-rata equivalent). Paid Leave for Domestic and Personal Reasons: All staff have an entitlement of up to 3 days (or pro rata equivalent) paid leave for domestic and personal reasons. Pension: The Human Resources Officer will be eligible to join the West Yorkshire Pension Scheme. Confidentiality: The Human Resources Officer will have access to personal and confidential information which must not be disclosed or made available to any unauthorised person. Breaches in confidentiality may lead to disciplinary action. Staff Development: We are committed to providing staff development opportunities for all our staff. The Human Resources Officer will have access to a range of in-house and external staff development activities. Probation: There will be a probationary period of 6 months. LEEDS TRINITY UNIVERSITY COLLEGE JOB DESCRIPTION JOB TITLE: Human Resources Officer (Maternity Cover) GRADE: Grade 7 (points 30 – 36) SALARY RANGE: £30,122 - £35,938 per annum HOURS OF WORK: Your hours of work will be 35 hours per week Monday to Friday 9.00 am to 5.00 pm with one hour unpaid break for lunch each day. Holders of posts at this level are expected to work the hours necessary for the full performance of the duties outlined below, subject to a minimum of 35 hours per week. RESPONSIBLE TO: Director of Human Resources. SUPERVISORY RESPONSIBILITY: HR Administrative staff as required. INTERNAL CONTACTS: Human Resources staff; Principal; Deputy Principal; Finance Officer; Heads of Department; lecturing staff; support staff. EXTERNAL CONTACTS: Consultants; trainers; recruitment agencies; government departments and associated agencies; staff in other higher education institutions; HR networks; legal advisers; others as required. PURPOSE OF THE POST: 1. To make a significant contribution to the work of the HR Department, working efficiently, flexibly and with initiative and professionalism. 2. To support the Director of Human Resources in implementing the University College’s Human Resources Strategy. 3. To support the Director of Human Resources in the provision of professional HR services and systems to Leeds Trinity University College. DUTIES & RESPONSIBILITIES: 1. To contribute as directed to the work of the HR Department, participating as required in processes relevant to the Department, including, but not limited to, staff recruitment, induction, performance review, staff development, discipline, grievance, capability, job evaluation, regrading, internal communications, exit management (including redundancy, dismissal and retirement), health, safety and wellbeing. 2. To assist the Director of Human Resources in the implementation of the HR Strategy and other related strategies and plans. 3. To participate as required in the management of the HR Office, systems and administrative processes, including the management of human resources information systems. 4. To participate as required in the management of HR casework. 5. To liaise as required with University College managers, advising them on HR issues and keeping them informed of relevant current employment legislation. 6. To liaise with legal advisers and provide advice accordingly. 7. To assist in identifying, developing and implementing initiatives designed to facilitate the continuous improvement of HR services within the University College. 8. To develop and maintain systems of staff records, gathering, processing, monitoring and disseminating information as required, working with HR colleagues to ensure currency and accuracy. 9. To provide accurate, timely and appropriate advice to staff on employment matters, including terms and conditions, procedures, contractual issues, staff development, health, safety and wellbeing. 10. To assist as required in the management of relevant departmental budgets. 11. To deputise as required for the Director of Human Resources and other colleagues within the HR Department, including attendance at relevant meetings and University College committees. 12. To prepare management reports as required for the Director of Human Resources, including the provision and processing of labour market and statistical information. 13. To undertake investigations into good practice within the higher education sector, providing and/or presenting reports and/or data as required. 14. To maintain a consistently up-to-date knowledge of employment legislation, good practice and developing trends and to ensure, in consultation with the Director of Human Resources, that these are considered in relation to the University College’s current and potential needs. 15. To assist the Director of Human Resources in the development and implementation of programmes of organisational change and restructuring. 16. To participate in, and advise on, matters relating to staff welfare and health, referring individuals promptly to appropriate services. 17. To participate as required in the management of staff attendance. 18. To service committees/meetings as required from time-to-time. 19. To participate as required in the development, implementation and operation of reward strategies, policies and procedures. 20. To participate in the management of recruitment and selection processes, including interviewing, testing and briefing candidates. 21. To participate in the management of staff development processes, including the identification of training needs, the design and implementation of training solutions, and the evaluation of training. 22. To manage disciplinary, grievance and capability hearings as required from time to time. 23. To carry out any other duties, commensurate with the grade of the post, as directed by the Director of Human Resources after due consultation. 24. To apply the University College’s Equality and Diversity Policy in the postholder’s own area of responsibility and in his/her general conduct. This job description is current in September 2012. It is liable to variation by the Director of Human Resources or the Principal in order to reflect or anticipate institutional developments and changes in the post. LEEDS TRINITY UNIVERSITY COLLEGE PERSON SPECIFICATION JOB TITLE: Human Resources Officer (Maternity Cover) DATE: September 2012 ESSENTIAL DESIRABLE Assessed by: CHARACTERISTIC CHARACTERISTIC Application Form(A) Interview (I) Selection Test (S) References (R) EDUCATION/ Educated to degree level or equivalent. Relevant postgraduate qualifications. A QUALIFICATIONS: Chartered Membership of the CIPD. A EXPERIENCE: Substantial HR experience relevant to HR experience in higher or further A, I the main requirements of the role. education. Experience of working in and Experience of working with MS Office A, I contributing to an effective HR team. (including Word, Access and Excel). Experience of developing and Experience of developing and A, I implementing administrative systems. implementing HR information systems. Experience of working with IT systems. Experience in the supervision of staff. A, I SKILLS, KNOWLEDGE, Excellent communication skills, both Skilled in the use of MS Office. A, I, S ATTITUDES & ATTRIBUTES: written and oral. Excellent team working skills. I Excellent organisation, time A, I management and administrative skills. Excellent standards of literacy and A, I, S numeracy. Excellent supervisory skills. I Tact and diplomacy. I Willingness and ability to maintain A, I, R confidentiality. Excellent IT skills. I, S Commitment to the highest levels of I professionalism and service. A knowledge of HR information I systems. A thorough understanding of data I protection legislation. An up-to-date knowledge of I employment law. Evidence of CPD. A, I Concern for staff welfare. I Drive and determination to complete I, R tasks within deadlines. Ability to cope with reasonable pressure I and a demanding workload. Ability to adapt to changing priorities. I Efficient, professional, and flexible I approach to work. Ability to contribute to the development I of HR strategy. Ability to exercise initiative. I Cheerful, positive approach to the job. I Conscientiousness. I Willingness to commit to the I institution’s vision and values. Willingness to undertake training as I required.
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