LEADER IN REPRODUCTIVE
                                              HEALTH AND POPULATION
                                              AND DEVELOPMENT

VACANCY NO.              :   UNFPA/IND/2008/010

ISSUE DATE               :   12th March 2008

CLOSING DATE             :   7th April 2008

POST TITLE               :   Senior Secretary/Programme Assistant (Advocacy)

POST LEVEL               :   ICS 5

DUTY STATION             :   New Delhi, India

DURATION                 :   Annual, renewable

Organizational Setting
Under the overall guidance of the Senior Advocacy and Communication Officer, the Senior
Secretary/Programme Assistant (Advocacy) provides Secretarial, Communication and
Administrative Support to the Advocacy Unit, ensuring high quality, accuracy and consistency of

The Senior Secretary/Programme Assistant (Advocacy) works in close collaboration with the
other staff in the Programme, State offices and Operations to support the implementation of the
communications and advocacy strategies to increase the standing and awareness of UNFPA and
ICPD issues among partners, the media and the public.

Main tasks and responsibilities
1. Provides Secretarial Support to the Advocacy Unit with focus on the following:

      Preparation/editing/formatting of correspondence, emails, faxes, memoranda, reports,
       documents and/or presentations using standard software. Arranging appointments,
       scheduling meetings, receiving visitors, screening phone calls, making travel
       arrangements and responding to requests for information;
      Take dictation for critical correspondence and ensure their proper recording. Prioritize
       and bring critical matters to the attention of the supervisor.
      Retrieve information speedily by maintaining electronic and paper filing and other
2. Provides administrative support to the Advocacy Unit with focus on the following:

      Prepare and process checklists relating to payment requests, etc.
      Maintain roster of editors, translators, designers, consultants and partners in electronic
       form using standard/customized software.
      Ensure adequate availability of Advocacy and other relevant materials at all times by
       informing supervisor of reprinting requirements in a timely manner.
      Assist in preparation of Grants, Annual Work Plans and Contracts relating to the work of
       Advocacy Unit.

3. Supports implementation of communications and advocacy strategies with focus on the

      Administrative and Logistical support to the Advocacy Unit including for initiatives such
       as organization of publicity/outreach Programme, media workshops, press briefings,
       report launches (SWPR, World Population Day, UN Day), etc.
      Dissemination of information and publications; assistance at public events such as
       roundtable discussions, press conferences, briefing sessions, interviews.
      Maintenance of information database (various mailing lists) and photo library.
      Review of translations, contacts with printers and other suppliers to ensure timely
       production of materials.
      Assistance in collection of information and preparation of content for the web sites.

4. Supports ATLAS functions in Country office with focus on the following:

      Creation of requisitions in Atlas, Making budget check for requisitions.
      Receipt data entry for goods and services in Atlas.
      Programme data entry in the ATLAS programme module and generation of reports.

   Secondary Education preferably with specialized certification in secretarial practice and
    office management. University Degree would be desirable, but it is not a requirement.
   3 to 5 years of relevant administrative or programme experience is required at the national
    level. Experience in dealing with the people, the press, publishers, and other partners, as
    well as preparing and coordinating events is essential.
   Experience in the usage of computers and office software packages (MS Word, Excel,
    PowerPoint etc) and knowledge of desk top publishing (DTP) software would be highly
   Full proficiency in English (including good writing skills), knowledge of one of the official
    Indian language

Please submit your application along with resume to: The Representative, UNFPA, 55-Lodi
Estate, New Delhi indicating the post and vacancy number on the envelope. Closing date for
applications: 7th April 2008. Applications may also be sent through email at the following email
address: jobs.india@unfpa.org indicating the post and vacancy number in the subject line.
Candidates should also complete a United Nations Personal History Form (P.11). The P-11 form
is available on the UNFPA website at http://www.unfpa.org/employment/docs/p-11.doc. The
completed P-11 form should be submitted along with the application.

UNFPA offers an attractive compensation package commensurate with the level of the position.
The package includes competitive net salary plus health insurance and other benefits.

UNFPA provides a work environment that reflects the value of gender equality, teamwork,
respect for diversity and a healthy balance of work and life. We are committed to maintaining
our balanced gender distribution and therefore encourage women to apply. UNFPA does not
solicit or screen for information in respect of HIV or AIDS and does not discriminate on the
basis of HIV/AIDS status.

UNFPA does not charge any application, processing, training, interviewing, testing or any other
fee in connection with the application or recruitment process.

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