Service Unit Annual Plan Template by 0eYsHp

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									                                        Girl Scouts of Western Ohio
                                                                                                       3/11

                    2011–2012 SERVICE UNIT ANNUAL PLANS

Service Unit Name:                                                 Service Unit #:

Mission: Girl Scouting builds girls of courage, confidence, and character, who make the world
a better place.


                    The Council Goals
                          Girls will understand themselves and their values.
                          Girls will use their knowledge and skills to explore the world.
                          Girls will care about, inspire, and team with others locally and
                           globally.
                          Girls will act to make the world a better place.



                       The Essential Responsibilities of the Service Unit

       Recruit volunteers and girls reflective of the diversity of the community:
        Service team members—service unit manager, membership recruiter, registrar,
         program/new leader consultant and training consultant
        Leaders and volunteers for a variety of pathways including troop and series
        Girl membership—at all grade levels

       Provide support to leaders and other troop volunteers to promote the delivery of
       the Girl Scout Leadership Experience, including:
          Required and enrichment training
          Service unit networking and discussion (buzz) groups
          Support all volunteers through service unit meetings and other communication methods
          Girl planned service unit events
          Participation in council and community events
          Volunteer recognition

Service Unit Priorities for 2011–2012:
What are your service unit priorities for strengthening support to leaders to help girls achieve the
council goals?
1.
2.
3.
CM:rs/1001186-003
Section I. Membership Extension and Community Education
How will the service unit recruit diverse girls and volunteers for service team positions, adult leadership
and girl membership through a variety of pathways? Service Unit Overall Girl Member Goal:
Girl Re-registration Goal:          Adult Membership Goal:               The service team will include:
Membership Recruiters               Registrar(s)           Fall Membership Campaign Volunteers

Activities (How Will the Service Unit…)              Where             By Whom                  When
Service Team Support and Recruitment
Membership recruiter, fall membership
campaign volunteer and registrar
recruitment plans:




New Girl Recruitment:                        List all schools.   List membership          (To be updated
All schools serving grades kindergarten                          recruiters or campaign   with actual dates)
through third will hold an in-person,                            volunteers.
volunteer led recruitment by 10/15/10. In-
person recruitment will be at open house,
registration night and/or Girl Scout
recruitment night.




2nd Chance recruitments and additions to                                                  November 2011
existing troops/groups?                                                                   through February
                                                                                          2012
                 Activities                          Where                  By Whom                  When
Reregistering Troops/Groups:                                                                  April through
Number of projected 2011 girl spring                                                          October 2011
registrants by 7/15/11:                                                                       and
                                                                                              March through
Number of projected 2011 girl spring                                                          July 2012
registrants by 10/1/11:

Adult Recruitment:




Section II. Volunteer Support and Retention
How does the service unit plan to provide support to troop leaders (returning and new leaders) to ensure they are
prepared to work with girls? The service team will include:         Service Unit Managers;
Program Consultants;                Training Consultants; the service unit will achieve an overall training
compliance of         percent leaders trained by May 30, 2012.

 Activities (How Will the Service Unit…)             Where                 By Whom                  When
 Service Team Support and Recruitment




 New Leader Support and Training
 Use new volunteer support addendum to
 indentify who will support new volunteers.
 Use this section to list service unit plans
 that may be in addition to the process.




 New Volunteer Mentor Process




 Facilitated Girl Scout Fundamentals
 (One Hour)




 New Volunteer Orientation
                 Activities                      Where                By Whom                When
Returning Troop Leader Support and
Training
What is the service unit plan and process to
connect with and support returning
volunteers?




Volunteer Recognition
How will the service unit ensure that
volunteers are recognized?




Section III. Communication
How does the service unit plan to share information with volunteers, parents, girls and the community,
using a variety of communication methods? (Meetings/small groups, phone-calls, e-mail/websites, US mail)

                 Activities                      Where              By Whom                 When
 How will the service unit recruit a
 communications consultant?




 How will the service unit use diverse
 communication methods to share
 information.
Section IV. Service Unit Product Sales
How does the service unit plan to implement the fall product and cookie sales with the service team,
troop leaders and parents? Our Fall Product Sale Goal:             ; Cookie Sale Goal:

                 Activities                      Where              By Whom                When
 Service Unit Fall Product and Cookie
 Consultant recruitment




How will the service unit support troops in:
       Fall Product Sale




       Cookie Sale




Section V.         Family Partnership Campaign
How does the service unit plan to implement the family partnership campaign with the service team,
troop leaders and parents? Our 2011/2012 Service Unit Family Partnership Goal:                .

                 Activities                      Where              By Whom                When
 How will the service unit recruit a family
 partnership chair?




How will the service unit support the family
partnership campaign?
Section VI. Service Unit Events and Activities
What service unit activities will take place that will build on the Girl Scout Leadership Experience that girls gain through Girl Scout
Pathways (troop, series, event, camp) that provide increased progression and allow for girls to interact with girls of different ages,
races and abilities?

                                                                                              Event
                                    Goals                    How will girls be
   Event/Activity          (How will this activity                                           Volunteer
                                                          involved in planning,                Chair            Event Location,
    Name & Brief           help girls to grow and
     Description            develop toward the
                                                            implementing and                (And Contact        Date and Time
                              council goals?)             evaluating the event?              Information)
                                                                    Event
                         Goals                How will girls be
Event/Activity   (How will this activity                           Volunteer
                                           involved in planning,     Chair         Event Location,
 Name & Brief    help girls to grow and
  Description     develop toward the
                                             implementing and      (And Contact    Date and Time
                    council goals?)        evaluating the event?    Information)
                 Service Unit Meeting Calendar

August    September        October           November    December




January   February          March                April     May
               New Volunteer Support Process - Service Unit Team Plan
                               Troop/Group Pathway
The table below lists the steps (actions) taken by the service unit team in providing support to new volunteers as they enter
the organization through the Troop/Group Pathway and begin their Girl Scout journey. Please complete this table by (1)
listing who will be responsible for each step and (2) what resources are available to support each step. Please note: When
identifying the service unit team member that will be responsible for completing the action, please include their name and
volunteer title.

                  Step/                           Who is responsible?
                                                                                       What resources do they use?
              Action Taken                        Who else is involved?

 New volunteer is recruited.


 Coaches new volunteer to complete online
 volunteer application and criminal
 background check.

 Shares new volunteer’s contact information
 with service unit team members,
 specifically service unit manager, training
 consultant, program consultant and service
 unit registrar.

 Invites new volunteer to New Volunteer
 Orientation event, and coaches them to
 complete required training (Girl Scout
 Fundamentals and appropriate grade level
 Leadership Essentials).
 Sends new volunteer
 welcome/appointment letter. Notification of
 approval is sent to service unit manager,           Council Paid Staff
 training consultant and service unit
 registrar.
 Connects new volunteer to new volunteer
 mentor or ensures that they are aware of
 resources and prepared to implement the
 girl scout leadership experience.

 Issues a troop number to group and
 ensures that all girls and adults are
 registered members.

 Provides ongoing support and coaching by
 identifying additional opportunities for
 learning through required and enrichment
 trainings.

 Provides ongoing support and coaching
 related to successful understanding and
 implementation of the Girl Scout
 Leadership Experience with the troop’s
 grade level.

 Works with the troops to verify that all girls
 and adults participating are registered, and
 coaches volunteers about reregistration,
 Early Bird and On-Time registration.



 Places additional girls in troops as needed.
              New Volunteer Support Process - Service Unit Team Plan
                                Series Pathway
The table below lists the steps (actions) taken by the service unit team in providing support to new volunteers as they enter
the organization through the Series Pathway and begin their Girl Scout journey. Please complete this table by (1) listing who
will be responsible for each step and (2) what resources are available to support each step. Please note: When identifying
the service unit team member that will be responsible for completing the action, please include their name and volunteer title.


                 Step/                           Who is responsible?
                                                                                       What resources do they use?
             Action Taken                        Who else is involved?

 New volunteer is recruited.


 Coaches new volunteer to complete online
 volunteer application and criminal
 background check.

 Shares new volunteer’s contact information
 with service unit team members,
 specifically service unit manager, training
 consultant, program consultant and service
 unit registrar.
 Contacts new volunteers and provides
 them with Girl Scout Fundamentals and
 Leadership Essentials for the Series
 Volunteer for their grade level.

 Follows up with new volunteers to ensure
 they successfully complete their training
 exam and evaluation and communicates to
 membership recruiter/fall membership
 campaign volunteer and the program
 consultant that training has been
 completed.

 Provides troop support resources and
 discusses options for dues, books, snacks,
 parent guardian involvement and ensures
 new volunteer has information about
 service unit/service unit team members.

 Sends new volunteer welcome/appointment
 letter. Notification of approval is sent to
 service unit manager, training consultant          Council Paid Staff
 and service unit registrar.

 Issues a troop number to new troops and
 ensures that all girls and adults are
 registered members.
    Checks in at halfway point in the series
     with volunteer and discusses
     opportunities for both girls and adults
     to continue in Girl Scouts.
    Shares this information with the
     service unit team members to ensure
     support is provided so the
     volunteer/troop remains connected to
     the service unit.

 Ensures girl evaluations are completed,
 collected and submitted to the regional Girl
 Scout Center at the conclusion of the
 series.
            Who does the service unit recommend for the service team positions below? Field team staff members will contact all   3/11
               recommended volunteers for service team positions for completion of the interview and appointment process.

                                                SERVICE TEAM PERSONNEL CHART 2011–2012
Service Unit Name:                                          Service Unit #:                  Service Delivery Team:
Communities/Townships Included:
County:                                                                       State:
Public School Districts:


Private/Parochial/Religious School Districts:
Service Team Meeting Location:
Time:                            Meeting Schedule:
Service Unit Meeting Location:
Time:                            Meeting Schedule:
            POSITION                    NAME              ADDRESS, CITY, STATE and ZIP           PHONE                   E-MAIL
Service Unit Manager




Registrar


Membership Recruiter
(and list school name)




Fall Membership Campaign
Volunteer


Training Consultant
              POSITION            NAME   ADDRESS, CITY, STATE and ZIP   PHONE   E–MAIL
  Program Consultant
     Daisy
     Brownie
     Junior
     Cadette/Senior/
     Ambassador


  New Volunteer Mentor
  Coordinator


  New Volunteer Orientation
  Coordinator


  Family Partnership Chair


  Fall Product Consultant


  Cookie Consultant


  Communications Consultant


  Financial Consultant


  Event Coordinators


  Recognitions Chair


  Other Specialized Skill Areas



CM:rs/1001186-003

								
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