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State of Kansas Cash Advances Statewide Management

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									                                 State of Kansas
                              Cash Advances
                 Statewide Management, Accounting and Reporting Tool




Entering a Cash Advance
Navigation: Employee Self Service > Travel and Expense Center > Cash
   Advances > Create

Choose Add a New Value, enter Employee ID, click Add

Employees should check with agency supervisor or fiscal office staff to find
  out the agency Cash Advance policy.




6/29/2010                            Cash Advances                             1
                                        State of Kansas
                                      Cash Advances
                        Statewide Management, Accounting and Reporting Tool




Cash Advance Entry

Complete General Information tab
•  Description
•  Business Purpose

Complete Details tab
•  Source
•  Destination
•  Description
•  Amount

Click the Submit button to save and
     submit for approval.




6/29/2010                                   Cash Advances                     2
                                         State of Kansas
                                      Cash Advances
                         Statewide Management, Accounting and Reporting Tool




SMART provides a
   confirmation page
   to make sure you
   want to submit the
   cash advance. Click
   ok button




6/29/2010                                    Cash Advances                     3
                                          State of Kansas
                                       Cash Advances
                          Statewide Management, Accounting and Reporting Tool


•   Click on the
    Printable View icon
    on the View Cash
    Advance Report
    page.

•   If the Cash Advance
    has already been
    submitted, Return
    to the Travel and
    Expense Center
    Print Option menu
    or View Option
    menu to print a
    submitted report.




6/29/2010                                     Cash Advances                     4
                                          State of Kansas
                                       Cash Advances
                          Statewide Management, Accounting and Reporting Tool




•   The Advance Id will
    populate on the
    Cash Advance, Find
    an Existing Value
    page. Click on the
    search button.




6/29/2010                                     Cash Advances                     5
                                              State of Kansas
                                          Cash Advances
                             Statewide Management, Accounting and Reporting Tool


                                      Example of the Cash Advance Printable view document.
•     Click the Print icon
      to print the report
      as you would for a
      Word document.




    6/29/2010                                      Cash Advances                             6

								
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