minutes 7th february 2012 by tUw554

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									SELBY COLLEGE FURTHER EDUCATION CORPORATION
                                                              TH
MINUTES OF FULL CORPORATION MEETING HELD ON TUESDAY 7              FEBRUARY 2012 AT
5.30 PM IN THE COLLEGE BOARD ROOM

PRESENT:

Vernon Wells                  - Chair
Alan Brown
Pam Buckton
Stephen Davis
Brian Hall
David Kellett
Judy Kent
Rev Francis Loftus
Cliff Lunn
Neil Marwood
Jak Petch
Allan Stewart
Danuta Tomasz
Ian White

IN ATTENDANCE:

Janet Meenaghan               - Deputy Principal
Pam Olbison                   - Director of Finance
Janet Smales                  - Clerk to Corporation

Gail Khan                     - Independent Consultant {item 6b) only}
Helen Ryan                    -     “           “            “


   1. TO RECEIVE APOLOGIES

Noted Apologies were received from Robert Fell, Jon Furniss and Tom Gordon.

Noted The Chair welcomed Jak Petch to his first Board meeting.

   2. TO RECEIVE DECLARATIONS OF INTEREST RELATING TO ANY ITEMS ON THE
       AGENDA

Noted A declaration of interest under item 6b) was received from Danuta Tomasz.

At this point it was agreed that item 6.b) would be taken but for the purpose of clarity
the minutes are recorded in agenda order.

   3. TO RECEIVE AND APPROVE MINUTES OF BOARD MEETING HELD ON TUESDAY 13TH
      DECEMBER 2011

Received and considered The above unconfirmed minutes circulated with the
agenda.

Resolved Unanimously that the minutes be approved as a true record and signed
by the Chair.



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   4. TO TAKE MATTERS ARISING

Item 9.d).ii – Project Cost Report

Noted The Principal reported that, following a meeting with BAM, it had been agreed
that the College would retain £120k to deal with making good defects related to
Heating & Cooling; Water Temperature and Light Fittings.

   5. TO REPORT ON CHAIRMAN’S ACTION

Noted The Chairman reported that since the last Corporation Board meeting he had:

  I. Attended Bicentenary celebration of 1811 Building on 15 th December
     2011.

 II. Attended Annual Student Awards’ Evening at Selby Abbey on 16 th
     December 2011.

III. Attended meeting with representatives from New Engineering
     Foundation (NEF) and College Management on 13th January 2012.
     Steve Davis also attended the meeting on behalf of the Board.

IV. Had lunch at the College on 1st February 2012 with Nigel Wood, retired
    Brigadier and Deputy Lord Lieutenant. Allan Stewart also attended the
    lunch.

   6. STRATEGY

           a) To receive and note Principal’s Report – February 2012

Received and noted The above report, circulated with the agenda.

Noted The Principal spoke to his report, expanding on the information presented
and responding to questions. Key issues reported on included an update on
progress with Goole Studio School; meeting with Dr Elizabeth Sidwell, Childrens’
Commissioner and the College’s proposed new Sports Pavilion.

           b) Gail Khan, Independent Consultant, to advise the Board on the
              legal aspects of relating to the proposed Trust followed by a
              question & answer session

Noted Gail Khan and her colleague Helen Ryan were welcomed to the meeting by
Vernon Wells, Chair.

Noted Gail outlined the structure (copy attached at appendix A) of a proposed Goole
Academy Multi-Trust to Corporation Members and the issues to consider. She
invited members to clarify any aspects of Selby College’s involvement in such a Trust
should the bid for a Studio School be successful.

Key points noted:




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      The Goole Academy Trust has a membership of 5 Trustees – there is
       currently one vacancy which could be filled by a member of Selby College
       Corporation.

      When established, the Board of Directors would consist of approximately15
       members to include 2 parents, a member of staff of each institution, chairs of
       governing bodies of each institution and 8 representatives nominated by the
       Trust.

      A Local Governing Body of the proposed Studio School would also be
       established and Selby College would have the option of membership on that
       Body.

      Members of Selby College Corporation were assured that there were no
       financial risks involved and personal liability would be limited to £10 for any
       member involved in the multi-trust.

Noted Members were informed that no further action in terms of membership on this
would be taken until the outcomes of the bid submission were known.

Noted A discussion followed which concluded with the following proposal.

Proposed by Allan Stewart, seconded by Francis Loftus That a Multi-Trust
option would be the preferred option of working in partnership with Goole Academy
Trust and the proposed Studio School.

Resolved Unanimously that the above proposal be approved by the Board.

Noted That Allan Stewart had expressed an interest in joining the Goole Academy
Trust if the bid for a Studio School was successful.

          c) To receive and consider a report on College Facilities

Received and considered The above report, circulated with the agenda.

Noted Janet Meenaghan spoke to her report. She made reference to earlier Board
reports and discussions which had taken place at the October meeting of the Board
and also at the November Corporation Members’ Development Day. She took
members’ through the rationale behind the recommended option and responded to
questions by members.

Noted Members considered the management recommendation included in the
report, as follows:

“To endorse the recommended option and agree expenditure up to £93k to
remodel the Aspiration building”

Noted Clarification was sought on whether this figure was inclusive of VAT. The
Director of Finance agreed to check.

Proposed by Ian White, seconded by Steve Davis That the above proposal be
approved by the Board.




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Resolved Unanimously (with the abstention of the Student Member) to agree
expenditure up to £93k + VAT to remodel the Aspiration building, as discussed and
outlined in the report.

   7. FINANCE

           a) To receive and note Management Accounts up to 31st December
              2011 (period 5) for budget year 2011-2012

Received and noted The above accounts, circulated with the agenda.

Noted Pam Olbison spoke to her accounts and members took the opportunity to ask
questions and clarify some of the content of the accounts. The College’s financial
status continues to be green, since annual budget outcome is expected to be
achieved.

           b) Phase 3 Cost Report

Received and noted Phase 3 Cost Report No. 32, circulated with the agenda.

Noted Pam Olbison took members through the report. There were no current
concerns. An update on making good of defects was provided under matters arising.

   8. CURRICULUM & QUALITY

           a) To receive and note Annual Additional Learning Support Report
              for academic year 2010-2011

Received and noted The above report, circulated with the agenda.

Noted The format of this report had been revised, following a request by Board
members in February 2011, that future reports should be more concise and include a
summary of key facts for Board consideration.

Note Members were pleased with the revised format and that the information
included for academic year 2010-2011 indicated an equalisation of access between
males and females, an improvement over the last 3 years.

           b) To receive and note Annual Student Destinations Report for
              academic year 2010-2011

Received and noted The above Destination Report, circulated with the agenda.

Noted It was particularly pleasing to note that 54% of students studying on level 3
vocational courses had continued into Higher Education. Overall the number of
students entering Higher Education had increased this year.

           c) To receive and note Annual Equality & Diversity Report for
              academic year 2010-2011:

                   I. Staff

Received and noted The Staff Annual Equality & Diversity Report 2010-2011,
circulated with the agenda.



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Noted Members were pleased with the content of the report and that a Board
member was now attending the College’s Equality & Diversity Committee whose
remit was to consider Equality & Diversity of staff and students.

A request was received that future reports should include more detailed information
on the age profile of staff; ethnic minority in relation to the local area and job
applications and the outcomes from those declaring a disability.

                    II. Students

Received and noted The Student Annual Equality & Diversity Report 2010-2011,
circulated with the agenda.

Noted The report confirmed that there were no significant variations in success rate
performance in any learner categories according to gender, ethnicity, learning
difficulty and/or disability, eligibility for additional support or eligibility for disadvantage
uplift. Male performance is slightly below the College’s headline success rate at level
3, particularly GCE AS level. The College continues to recruit a slightly higher
proportion of Black, Minority Ethnic (BME) students than is represented in the locale
and learners across all ethnic groups perform as well as, and in most cases better
than, the White British group.


            d) To receive and approve the College’s Quality Improvement Plan
               for 2011-2012

Received and considered The College’s Quality Improvement Plan for 2011-2012,
circulated with the agenda.

Noted This whole-college report, was prepared following the College’s Self-
Assessment Report, approved by the Board in December 2011. It was a requirement
of Ofsted and was tracked internally by termly Excellence Panel meetings.

Proposed by Francis Loftus, seconded by Pam Buckton That the College’s
Quality Improvement Plan for 2011-2012 be approved.

Resolved Unanimously that the College’s Quality Improvement Plan for 2011-2012
be approved by the Board.

Noted Progress would be monitored by the Board’s recently established Curriculum
& Quality Committee.

            e) To receive and note mid-year Student Retention Report

Received and noted The mid-year Student Retention Report, circulated with the
agenda.

Noted Janet Meenaghan spoke to her report. She explained to members that the
integrity of the College’s recruitment and application process was a key factor in
achieving high levels of retention. At this mid-year point, headline retention is high
suggesting the College will meet and possibly exceed its target. With regard to key
quality performance indicators, Framework for Excellence scores showed a decline in
user satisfaction scores last year. However the first full-time learner survey from
2011-2012 shows an overall satisfaction rate of 2% above target.



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   9. GOVERNANCE

          a) To receive and approve updated copy of Members’ Code of
             Conduct (10th Edition)

Received and considered An updated copy of Members’ Code of Conduct,
circulated with the agenda.

Noted The Clerk took members’ through the changes from the previous Code
approved by the Board in October 2010.

Proposed by Brian Hall, seconded by Ian White that the updated Code of
Conduct be approved by the Board.

Resolved Unanimously that the Members’ Code of Conduct be approved and
adopted by members of Selby College Corporation.

          b) To receive and note a report on Education Act 2011

Received and noted The above report, circulated with the agenda.

Reported That the Chair and Clerk would be attending an AoC Governance Summit
on Wednesday 29th February 2012, in London, where further information would be
available.

          c) To receive and consider adoption of the AoC’s English Colleges’
             Foundation Code of Governance

Received and considered The AoC’s English Colleges’ Foundation Code of
Governance, circulated with the agenda.

Noted Members had been kept informed of progress with the Code and attended
local consultation events. A short discussion followed with members concluding that
Selby College Corporation were already working to the standards set out within the
Code.

Proposed by Steve Davis, seconded by Judy Kent That Selby College
Corporation Board should adopt the AoC’s English College’s Foundation Code of
Governance.

   10. ANY OTHER BUSINESS

Diary Dates

Noted:

Skills Tournament – Friday 30th March 2012
Corporation Members’ Development Day – Saturday 28th April 2012
Corporation Members’ Dinner – Wednesday 20th June 2012
Fashion Show – Wednesday 20th June and Thursday 21st June 2012

   11. TO AGREE ANY PRIVATE BUSINESS ITEMS OR PAPERS

Agreed That supporting papers under items 6.c); 7.a) & b; 8.d) & e) should remain
under “private business”.


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   12. TO CONFIRM DATE OF NEXT MEETING AS TUESDAY 27TH MARCH 2012

Noted The next meeting date of 27th March 2012 was confirmed.


Meeting closed at 8.05 pm




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