Architecture Assessment Template Gate Malta Information

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					                                              <Project Name>
                 Solution Architecture – Basic Solution Profile
                                                                               ■Gate 1




                                                                       Date: <dd/mm/yyyy>
                                                                          Version: <nn.nn>
                 Security Classification: <Confidential / Restricted / Unclassified / Public>




<Company Name>                                      <Company Logo>
■Gate 1                                                                     Solution Architecture Submission for <Project Name>




1 Submission Details

 Project Name                                   <Project Name>

 Project Completion Date                        <Date>



 Submission Contact Name              <Name and Surname>                   Ministry Name                 <Ministry Name>
                                                                           represented by the
                                                                           Submission Contact

 Submission Contact Title             <CTO / CIO / Officer / IMU / Supplier>

 Submission Contact Details            Email: <Email Address>
                                       Telephone: <Telephone Number>
                                       Mobile: <Mobile Number>


 Supplier                              <Name and Surname>                  Supplier Contact              <Name and
                                                                           Person:                       Surname>
 Supplier Contact Details              Email: <Email Address>
                                       Telephone: <Telephone Number>
                                       Mobile: <Mobile Number>


 Client Name                           <Name and Surname>                  Ministry Name                 <Ministry Name>
                                                                           represented by the
                                                                           Submission Contact

 Client Contact Details                Email: <Email Address>
                                       Telephone: <Telephone Number>
                                       Mobile: <Mobile Number>




Security Classification:   < Confidential / Restricted / Unclassified / Public>
■Gate 1                                                                      Solution Architecture Submission for <Project Name>




2 Basic Solution Profile Change Log

Any moderate or significant changes to the solution design must be resubmitted to TSG for
review and approval prior to making any actual implementation change(s). In most cases, the review
and approval of any changes would be performed internally within TSG.

Notes:
1. Use of a word processing automated change tracking feature is required when resubmitting
   this document in order to simplify the review and approval process. Once a version of the
   document has been approved, then that version of the document should be saved for archival
   purposes. Prior to submitting a new version of the document, all prior tracked changes should be
   accepted. This process for resubmission can then be repeated as many times as necessary until
   the final approval has been issued.
2. Failure to resubmit changes for review and approval could result in a recommendation by
   TSG that the project approval status be reconsidered. If there are any questions as to whether
   or not a change is substantive enough to warrant review and approval, please send an email
   on eau.mita@gov.mt for clarification.
3. Maintain a summary of changes in the table below.

        Change Log Summary – Description
 [A]    (For instructional purposes examples have been                             Version                    Date
        provided)
 <Updated the solution architecture template to include the                        <2.0>                      <04/10/2011>
 use of myBills>                                                                   (Note: this entry is for   (Note: this entry is for
 (Note: this entry is for instructional purposes)                                  instructional purposes)    instructional purposes)




Security Classification:    < Confidential / Restricted / Unclassified / Public>
■Gate 1                                                                 Solution Architecture Submission for <Project Name>




3 Basic Solution Profile

The Basic Solution Profile Section has been designed to capture only the most essential information
required for the Initial Project Approval.

3.1    High Level Business Scope of Solution

Business Context Checklist
[A]   Business Description
      <Insert Business Description>
      (Provide basic information on the purpose of the solution and what business areas the solution must cover. Clearly
      highlighting Benefits, Assumptions , Dependencies, Risks)




Solution Architecture Document                      Template Version: 4.2                                              Page 1
                                      <Confidential / Restricted / Unclassified / Public>
                       Malta Information Technology Agency - Technology and Systems Governance
                                   Telephone: (+356) 21234710 Fax: (+356) 21234701
                                                Website: www.mita.gov.mt
■Gate 1                                                                Solution Architecture Submission for <Project Name>



[B]   EU Initiative/Obligations                          Is the solution an EU initiative? <Yes/No/NA>
                                                         Which EU laws/directives/initiatives mandate the
                                                          creation of the solution? <Insert EU
                                                          laws/directives/initiatives>
[C]   Mission Criticality (in the context                Which local laws/directives mandate the creation of
      of Government’s business)                           the solution? <Insert local laws/directives>
                                                         What are the repercussions of not implementing the
                                                          solution? <Insert repercussions>
                                                          (Example: Penalties, Disruption to Government’s ICT/Business
                                                          Strategy. Clearly provide the necessary documentation to
                                                          substantiate your case)
                                                         By when does the solution need to be live / available
                                                          for use? <Insert date>
                                                         Provide reason why: <Insert reason why it requires
                                                          to be live by this date>
[D]   Monetary Value/Budget Allocated                    Capital Expenditure (CAPEX): <Insert amount> €
                                                          (Euro)
                                                          (Such as: Procurement , Deployment etc)
                                                         Operational Expenditure (OPEX): <Insert amount> €
                                                          (Euro)
                                                          (Such as: Maintenance and Support, Recurring License Costs
                                                          etc)
                                                         Specify the number of years on which OPEX was
                                                          calculated: <Insert number of years>
                                                         Kindly also highlight the Budget Sources funding the
                                                          solution: <Insert budget sources funding the
                                                          solution>

                                               (NOTE: If breakdown of the above values is available, kindly attach with the
                                               submission)

[E]   Solution Scope                                     International: <Yes/No/NA>
                                                          (Inter-governmental: Solution which will be shared or is common
                                                          amongst governments; implemented across EU member states)
                                                         Government Wide: <Yes/No/NA>
                                                          (Interdepartmental: Solution which will be shared or is common
                                                          amongst local Government departments)
                                                         Local: <Yes/No/NA>
                                                          (Departmental: Solution which will be only used by the specific
                                                          Government department)

[F]   Solution Delivery                                  Solution delivered all at once: <Yes/No/NA>
                                                         Solution delivered over time: <Yes/No/NA>
[G]   Solution Major Milestones                Specify the solution major milestones together with their
                                               respective target delivery date within the table below:


                                                Major Milestone                               Delivery Date
                                                <Insert milestone details>                    <Insert date>
                                                <Insert milestone details>                    <Insert date>


                                               (A detailed project plan can be submitted instead of the details above)



Solution Architecture Document                      Template Version: 4.2                                                Page 2
                                      <Confidential / Restricted / Unclassified / Public>
                       Malta Information Technology Agency - Technology and Systems Governance
                                   Telephone: (+356) 21234710 Fax: (+356) 21234701
                                                Website: www.mita.gov.mt
■Gate 1                                                               Solution Architecture Submission for <Project Name>



3.2    Basic Solution Checklist
Disclaimer: Any technologies listed below have been provided solely for convenience, the
information provided is not intended to be exhaustive nor does it indicate product
endorsement by TSG.


Conceptual Solution Checklist             Responses - Select all that apply

[A]   Project Type                                 New Solution: <Yes/No/NA>
                                                   Upgrade Solution: <Yes/No/NA>
[B]   Solution Interactions                        Government to Citizen (G2C): <Yes/No/NA>
                                                   (Services offered to the Public)
                                                   Government to Business (G2B): <Yes/No/NA>
                                                   (Services offered to the third party organizations which are not
                                                   controlled by the Government)
                                                   Government to Government (G2G): <Yes/No/NA>
                                                   (Services intended to be used by Ministries, Government departments
                                                   and/or entities)
                                                   Government to Other Government (G2OG):
                                                    <Yes/No/NA>
                                                   (Services that will be used by other Governments, such as Other EU
                                                   member states)

[C]   Business Domain                     What is the classification of the information which will be
      Information Classification          retained by the solution:

                                          Indicate which information is classified under the respective
                                          category including the respective key business scenarios.
                                          (The solution can have more than one applicable classification)


                                                   Confidential: <Yes/No/NA>
                                                   (Significant impact if information is disclosed to unauthorised
                                                   recipients)
                                                   <Insert which information is classified under this
                                                   category>

                                                   Restricted: <Yes/No/NA>
                                                   (Undesirable consequences if information is disclosed to unauthorized
                                                   recipients)
                                                   <Insert which information is classified under this
                                                   category>

                                                   Unclassified: <Yes/No/NA>
                                                   (Negligible impact if information is disclosed to unauthorised recipients)
                                                   <Insert which information is classified under this
                                                   category>

                                                   Public: <Yes/No/NA>
                                                   (This information is available to the general public)
                                                   <Insert which information is classified under this
                                                   category>


Solution Architecture Document                      Template Version: 4.2                                             Page 3
                                      <Confidential / Restricted / Unclassified / Public>
                       Malta Information Technology Agency - Technology and Systems Governance
                                   Telephone: (+356) 21234710 Fax: (+356) 21234701
                                                Website: www.mita.gov.mt
■Gate 1                                                                Solution Architecture Submission for <Project Name>



Conceptual Solution Checklist             Responses - Select all that apply

[D]   Verify that the solution            Highlight any deviations (providing detailed description) to the
      adheres to the ICT                  Policies/Directives found in the below URL: <Specify all
      Policies/Directives                 deviations from the ICT policies and directives>

      Such as:                            (List of ICT Policies and Directive can be found at http://ictpolicies.gov.mt/)
      o    GMICT X 0071:2010 Adopted
           Specifications
      o    CIMU S0051 Website
           Standard
      o    CIMU P 0012:2003 Third party
           Web hosting services Policy

[E]   Estimated Total Number of           Total: <Insert total number of consumers>
      Consumers that will be
      using the solution 
                                          By Audience:
                                                Citizen: <Insert total number of citizens>
                                                Businesses (Private Sector): <Insert total number of
                                                 businesses>
                                                Government Employees: <Insert total number of
                                                 Government employees>
                                                Other: <Insert total number of other consumers not
                                                 specified above>
                                                 Specify: <Specify who/which are the other consumers>

                                          (Note: For solutions were functionality will be delivered overtime specify amounts
                                          by implementation phase)

[F]   Estimated Total Number of           Total: <Insert total number of consumers>
      Concurrent Consumers that
      will be making use of the
                                          By Audience:
      solution 
                                                Citizen: <Insert total number of citizens>
                                                Businesses (Private Sector): <Insert total number of
                                                 businesses>
                                                Government Employees: <Insert total number of
                                                 Government employees>
                                                Other: <Insert total number if other consumers not
                                                 specified above>
                                                 Specify: <Specify who/which are the other consumers>

                                          (Note: For solutions were functionality will be delivered over time specify
                                          amounts by implementation phase)




Solution Architecture Document                      Template Version: 4.2                                               Page 4
                                      <Confidential / Restricted / Unclassified / Public>
                       Malta Information Technology Agency - Technology and Systems Governance
                                   Telephone: (+356) 21234710 Fax: (+356) 21234701
                                                Website: www.mita.gov.mt
■Gate 1                                                              Solution Architecture Submission for <Project Name>



Conceptual Solution Checklist             Responses - Select all that apply

[G]   Estimated Annual                    Percentage: <Insert percentage growth rate>
      Consumer Growth Rate 
                                          By Audience:
                                                Citizen: <Insert percentage growth rate of citizens>
                                                Businesses (Private Sector): <Insert percentage growth
                                                 rate of businesses>
                                                Government Employees: <Insert percentage growth rate
                                                 of Government employees>
                                                Other: <Insert percentage growth rate of other
                                                 consumers not specified above>
                                                 Specify: <Specify who/which are the other consumers>

                                          (Note: For modular delivery specify amounts by implementation phase)




Solution Architecture Document                      Template Version: 4.2                                        Page 5
                                      <Confidential / Restricted / Unclassified / Public>
                       Malta Information Technology Agency - Technology and Systems Governance
                                   Telephone: (+356) 21234710 Fax: (+356) 21234701
                                                Website: www.mita.gov.mt
■Gate 1                                                                Solution Architecture Submission for <Project Name>



Conceptual Solution Checklist             Responses - Select all that apply

[H]   Solution Availability               Specify the required uptime for the solution:
                                                                                Unscheduled
                                                   Availability %              Downtime over a
                                                                                non–leap Year
                                                                                                             <Yes/No/
                                           99% (Two Nines)                   3.65 Days
                                                                                                             NA>
                                                                                                             <Yes/No/
                                           99.9% (Three Nines)               8.76 Hours
                                                                                                             NA>
                                                                                                             <Yes/No/
                                           99.99% (Four Nines)               52.56 Minutes
                                                                                                             NA>
                                                                                                             <Yes/No/
                                           99.999% (Five Nines)              5.26 Minutes
                                                                                                             NA>
                                                                                                             <Yes/No/
                                           Other: <Insert other>             Other: <Insert other>
                                                                                                             NA>
                                          (Note: the specified downtime is the exact yearly period whereby the solution is
                                          allowed to be unavailable based on the respective availability percentage)
                                          You may make use of the following Service Availability Calculator for a quick
                                          calculation in terms of un-scheduled downtime and guaranteed uptime. In
                                          addition, this tool features actual availability representation when introducing
                                          scheduled downtime.



                                                                          EAU-TPL-Service
                                                                        Availability Calculator- v1.4.xls


                                          MTBF: (Mean Time Between Failure)
                                          (MTBF is the predicted elapsed time between two consecutive failures)
                                                    Hours: <Insert number of hours>
                                                    Minutes: <Insert number of minutes>



                                          What is the maximum allowed downtime in a defined stretch of
                                          time in order not to impact the business of the solution: <Insert
                                          maximum allowed downtime>
                                          (Note: It is important to identify the acceptable downtime over a specified stretch
                                          of time. For example 99.9% availability with a maximum elapsed downtime of 1
                                          hour over one month)



                                          What are the repercussions if the solution fails? <Insert
                                          repercussions>
                                          (For example the above must gauge whether the solution has financial, health,
                                          political, etc. repercussions)




                                          Highlight any peaks and troughs of the service being rendered?
                                          <Insert peaks and troughs>

                                          (Note: Please indicate how the SLA shall be monitored)

Solution Architecture Document                      Template Version: 4.2                                              Page 6
                                      <Confidential / Restricted / Unclassified / Public>
                       Malta Information Technology Agency - Technology and Systems Governance
                                   Telephone: (+356) 21234710 Fax: (+356) 21234701
                                                Website: www.mita.gov.mt
■Gate 1                                                              Solution Architecture Submission for <Project Name>



Conceptual Solution Checklist             Responses - Select all that apply

[I]   Production Hours of                 Citizens: <Yes/No/NA>
      Operation
                                                 Normal Business Hours (e.g. 8:00 am to 5:00 pm):
                                                  <Yes/No/NA>
                                                 Extended Business Hours: <Yes/No/NA>
                                                  Specify: <Insert the hours>
                                                 24 X 7: <Yes/No/NA>



                                          Government Employees: <Yes/No/NA>
                                               Normal Business Hours (e.g. 8:00 am to 5:00 pm):
                                                <Yes/No/NA>
                                               Extended Business Hours: <Yes/No/NA>
                                                Specify: <Insert the hours>
                                               24 X 7: <Yes/No/NA>



                                          Businesses (Private Sector): <Yes/No/NA>
                                                Normal Business Hours (e.g. 8:00 am to 5:00 pm):
                                                 <Yes/No/NA>
                                                Extended Business Hours: <Yes/No/NA>
                                                 Specify: <Insert the hours>
                                                24 X 7: <Yes/No/NA>



                                          Other: <Specify>
                                                 Normal Business Hours (e.g. 8:00 am to 5:00 pm):
                                                  <Yes/No/NA>
                                                 Extended Business Hours: <Yes/No/NA>
                                                  Specify: <Insert the hours>
                                                 24 X 7: <Yes/No/NA>
[J]   Solution Delivery                            Traditional: <Yes/No/NA>
      Model/Business Model                         As a Service (Subscription based): <Yes/No/NA>

                                          (Note: Prior to considering cloud based offerings it is appropriate that the
                                          following considerations are evaluated: Please refer to Cloud Considerations
                                          check list: https://www.mita.gov.mt/MediaCenter/PDFs/1_TSG-REP-Cloud-
                                          Common-Assessment-and-Considerations-v2%200.pdf)




Solution Architecture Document                      Template Version: 4.2                                          Page 7
                                      <Confidential / Restricted / Unclassified / Public>
                       Malta Information Technology Agency - Technology and Systems Governance
                                   Telephone: (+356) 21234710 Fax: (+356) 21234701
                                                Website: www.mita.gov.mt
■Gate 1                                                                Solution Architecture Submission for <Project Name>



Conceptual Solution Checklist             Responses - Select all that apply

[K]   Target Hosting Environment          Shared eGovernment Web Hosting Environment managed and
                                          supported by MITA: <Yes/No/NA>
                                          (This applies for existing solutions only i.e. solution updates/upgrades)




                                          Segregated Environment at the Government Data Centres
                                          managed by MITA: <Yes/No/NA>
                                          (This applies for existing solutions only i.e. solution updates/upgrades.
                                          Service Hosting Catalogue TYPE 2 - refer to service hosting catalogue:
                                          https://www.mita.gov.mt/MediaCenter/PDFs/1_IMS-GDL-
                                          ServiceHostingCatalogue-v3%200.pdf)




                                          Segregated Environment at the Government Data Centres
                                                      rd
                                          managed by 3 parties: <Yes/No/NA>
                                                Computing resources provided by MITA: <Yes/No/NA>
                                                    (Service Hosting Catalogue TYPE 1B - refer to service hosting
                                                    catalogue: https://www.mita.gov.mt/MediaCenter/PDFs/1_IMS-GDL-
                                                    ServiceHostingCatalogue-v3%200.pdf)
                                                   Computing resources not provided by MITA:
                                                    <Yes/No/NA>
                                                    (Service Hosting Catalogue TYPE 1A - refer to service hosting
                                                    catalogue: https://www.mita.gov.mt/MediaCenter/PDFs/1_IMS-GDL-
                                                    ServiceHostingCatalogue-v3%200.pdf)

                                                     rd                                                  rd
                                                    3 Party Supplier Organization: <Insert 3 party
                                                    organisation name>
                                                    (NOTE: This is subject to approval i.e. involving business negotiations
                                                    and appropriate discussions with the respective stakeholders)



                                                                                          rd
                                          Hosting managed and supported at 3 parties: <Yes/No/NA>
                                                Shared: <Yes/No/NA>
                                                Dedicated: <Yes/No/NA>
                                                The organization providing:
                                                   o Hosting: <Insert organisation name>
                                                   o Management and support: <Insert organisation
                                                       name>
                                                The country:
                                                   o Where the data shall be residing: <Insert country
                                                       name>
                                                   o From where the service shall be rendered: <Insert
                                                       country name>

                                          (NOTE: All options above are governed by OPM Circular No 29/2005 - 23 June
                                          2005 - Reviewing the ICT Operations of Government)


                                          (NOTE: If more than one hosting mode is selected please supply more
                                          information about the role of each hosting layer)




Solution Architecture Document                      Template Version: 4.2                                             Page 8
                                      <Confidential / Restricted / Unclassified / Public>
                       Malta Information Technology Agency - Technology and Systems Governance
                                   Telephone: (+356) 21234710 Fax: (+356) 21234701
                                                Website: www.mita.gov.mt
■Gate 1                                                               Solution Architecture Submission for <Project Name>



Conceptual Solution Checklist             Responses - Select all that apply

[L]   Solution Usage of                            myBills: <Yes/No/NA>
      Government Shared                             (Shared Service handling online government payments)
      Services
                                                   myForms: <Yes/No/NA>
                                                    (Shared Service for creating electronic forms and the respective
                                                    workflows for the delivery of citizen centric eServices)
                                                   mGov: <Yes/No/NA>
                                                    (Shared alerting services used to deliver Short Message Services
                                                    (SMS) and email notifications)
                                                   eID: <Yes/No/NA>
                                                    (A shared service which allows citizens and businesses to identify
                                                    themselves via the government’s Web portal or telephone contact
                                                    centre to securely access any number of available e-Services,
                                                    regardless of which organization provides the service)
                                                   CDR: <Yes/No/NA>
                                                    (Shared Service providing access to Corporate Data)
                                                   Corporate Identity: <Yes/No/NA>
                                                    (A Shared Service for the provision of Identity to the Public
                                                    Administration)


                                          (Additional information can be found at the following URL:
                                          https://www.mita.gov.mt/page.aspx?pageid=230.
                                          Kindly highlight any usage peaks of the service/s being consumed)

[M]   Solution Usage of 3rd Party         Identify and specify any interactions required with external
      Services                            services:


                                           Service Name                           Service Provider
                                           <Insert service name>                  <Insert service provider>
                                           <Insert service name >                 <Insert service provider>


                                          (NOTE: For Gate 2 approval the respective service contract that includes the
                                          respective service consumption mechanism must be included. (Service Contract
                                          Template Appendix A))



3.3    Functional Solution Description

Provide a diagram (or diagrams) with corresponding narrative that depicts the functional aspects of
the solution. Corresponding narrative that describes each major functional area of the application
must also be supplied. Describe how the solution will be used and operated. Describe both the type of
users of the solution as well as any business interfaces that may be necessary.

Note: The diagram below has been provided for illustrative purposes only. PSOs should delete
the diagram provided and supply information specific to the solution requesting approval.




Solution Architecture Document                      Template Version: 4.2                                              Page 9
                                      <Confidential / Restricted / Unclassified / Public>
                       Malta Information Technology Agency - Technology and Systems Governance
                                   Telephone: (+356) 21234710 Fax: (+356) 21234701
                                                Website: www.mita.gov.mt
■Gate 1                                                                Solution Architecture Submission for <Project Name>



                                        Financial Management Application
                                                (Functional Design)


      Employees            Purchasing         Accounts          Accounts              Fixed               Internal
                                              Payable          Receivable             Assets              Agency
                                                                                                        Interfaces
                                                                                                       (E.g. Payroll,
                                                                                                         And HR)
                                                    General Ledger


                                                                                                         External
       Business                           Direct                        Bank                              Agency
                                         Deposits                    Reconciliation                     Interfaces
                                                                                                         (Specify)

                                          Billing                      Shipping




        Citizens                                         Reporting
                                                                                                  SAMPLE

Note: Narrative describing the functional design of the solution must be provided immediately
following the diagram(s).


3.4    Conceptual Solution Design Description

Provide a diagram (or diagrams) with corresponding narrative that depicts an accurate description of
the conceptual design for the entire solution. The design must document how each of the
requirements specified in the functional design will be conceptually accomplished. The conceptual
design must align with the Principles, Practices, and Standards that are published in the
http://ictpolicies.gov.mt and https://www.mita.gov.mt/edev portals respectively.

Note: The diagram below has been provided for illustrative purposes only. PSOs should delete
the diagram provided and supply information specific to the solution requesting approval.




Solution Architecture Document                      Template Version: 4.2                                         Page 10
                                      <Confidential / Restricted / Unclassified / Public>
                       Malta Information Technology Agency - Technology and Systems Governance
                                   Telephone: (+356) 21234710 Fax: (+356) 21234701
                                                Website: www.mita.gov.mt
■Gate 1                                                                         Solution Architecture Submission for <Project Name>




                                   Financial Management Application – Conceptual Design

                                                                                                           Hardened Internal
          Internet                      DMZ                          Internal Network
                                                                                                               Network




                                                        Firewall 2
                      Firewall 1




                                                                                            Firewall 3
                                        Web                                                              Application    Database
          Citizen                                                       Employee                           Server        Server
                                       Server



                                                          Firewall 3

                                             Single                                                               Credit Card
                                                                                        Messaging
                                         (or Reduced)                   EDI                                       Processing
                                                                                        Middleware
                                            Sign-on                                                                Service
                                            Service
                                                                     External            External
                                                                     Business            Agency                  SAMPLE
                                                                      Partner           Application


Note: Narrative describing the conceptual design of the solution must be provided
immediately following the diagram(s).




Solution Architecture Document                      Template Version: 4.2                                                       Page 11
                                      <Confidential / Restricted / Unclassified / Public>
                       Malta Information Technology Agency - Technology and Systems Governance
                                   Telephone: (+356) 21234710 Fax: (+356) 21234701
                                                Website: www.mita.gov.mt

				
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