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					    Electronic Port Clearance

           Presented by

         Stian Ruud/DNV

FARGIS Conference 26. February 2002
       Electronic Port Clearance

Request in 2000 from Maritime and Port Authorities of Singapore (MPA):
    Automatic Transfer of Certificate Status Data from DNV to
                                       Port Clearance System -‘MARINET’

                Description          Expiry Date   Status
         Classification Cert.        2005-03-31
         Load Line Certificate       2005-03-31
         Safety Construction Cert.   2005-03-31
         IOPP Certificate            2005-03-31
         Safety Equipment Cert.      2001-12-07
         GMDSS Radio Certificate     2000-12-13     Due
         Sewage Certificate          2005-03-31
         IMO Dangerous Goods Cert.   2005-03-31
         Tonnage Certificate
         Safety Management Cert.     2005-08-10
         Grain Loading Declaration
       Electronic Port Clearance
FARGIS User Conference 2000 :
Lars Nedland, Capt. DFDS Tor Line stated:
• The number of reports required in shipping are too many!!!
• Different Reports
• Different Receivers
• Different Transmissions
• Different Forms
• Different Languages
• Different Time Schedules
• etc. etc.
MOU between Singapore and Norway

In March 6, 2000 the Maritime and Port Authority and the
Research Council of Norway (MPA) signed a Memorandum of
Understanding for research, development, education and
training activities

(c) Development of Electronic Data Transfer & Exchange
 Examples:
...
(i)  Ships’ notifications of arrival to port authorities;
(ii) Information on ship classification, such as classification
     certificates (for first time port visit) and re-validation
     certificates for port clearance;
      Electronic Port Clearance

EPC should contribute to
•   Reduce total amount of messages (both written and oral)
•   Automatic/electronic handling of information
•   Reduce number of forms
•   Increase the information access
•   Reduce access time
•   Increase transparency
•   Increase information quality
•   International standardisation of procedures and
    electronic exchange
       Electronic Port Clearance

Principles to be used to obtain the above:
•   Information based on standardised EXPRESS models
                                          ISO TC184/SC4
    messages
•   Information is issued by it's source
    on request
                                         XML-messages
•   Electronic exchange of information
•   Information should be quality
    assured and properly verified
  EPC project organisation
Norwegian project                   Singaporean project


   DNV Oslo                         DNV Singapore


      Norwegian                             MPA
    Coast Directorate   MARINTEK



                                            NOL
     VTM Products         IUM



                          DFDS/          Singapore
    EPM Technology       Tor Line        Polytechnic
Electronic Port Clearance demonstration
                                Coastal Directorate                             Maritime Directorate

                                                                                                            NOR/NIS
                                                                                                            SIRENAC
                                                                                                            EQUASIS
                                    Vessel Traffic Management Central           Port Clearance Officer      SIRE


                                                                   4) Request/
                                                                   information
3) Certificate status email
                                                                   5) Port                               Inspection
2) Imo number email                                                   Clearance                          Office
                                                                      Number

 1) Notification                                     Pilot request/scheduling
 message
                        6) Port
                        clearance
                                                        7) Pilot
                        number
                                                        enters
                        (GDV)
                                                        ship
Notification Message from ship (NOTMSG)

 •   IMO No
 •   Last Port of Departure
 •   Port of Arrival
 •   Next Port of Arrival
 •   ETA (date and Time)
 •   Position in port
 •   Actual draught
 •   Total Cargo
 •   No of Crew
 •   No of Passengers
Advance Port Clearance procedure proposed in Norway
Request for certificate status
Certificate status from DNV
Ship data from DNV
 IMO Number:               9152507
 Call Sign :               LJKL
 Vessel name:              STENA ALEXITA
 Previous Names:
 Classification Society:DNV
 Main Class:            +1A1
 Class Idno:            19644
                        Tanker for Oil ESP BOW LOADING DYNPOS AUTR CSA-2(25) E0
 Class Notation:
                        HELDK VCS-2
 Ship Type:             Tanker for Oil
 Date of Build:         8/1/98
 Date of Class Reentry: 8/1/98
 National Gross
                        0
 Tonnage:
 Gross Tonnage
                        76847
 IMO69:
 National Net Tonnage: 0
 Net Tonnage IMO69: 34046
 Deadweight Summer: 127466
 FLAG:                  NOR
 Dual Class:
Certificate status data from DNV

 Description                                Expiry Date   Status
 Cargo Ship Safety Construction
                                                          unknown
 Certificate
 Cargo Ship Safety Equipment Certificate                  unknown
 Classification Certificate                 8/31/03
 Safety Radio Certificate GMDSS                           unknown
 International Oil Pollution Prevention
                                            8/31/03
 Certificate
 ISM Safety Management Certificate          2/28/04
 International Load Line Certificate        8/31/03
 Personnel Lift Certificate                               unknown
 International Tonnage certificate (1969)                 unknown
 Oxygen/Acetylene Welding Equipment
                                                          unknown
 Certificate
ISO TC184/SC4 Ship Common Model -> XML tags



                           EXPRESS data model      XML messages
ISO TC184/SC4
                           Ship particulars data   XML tags
EXPRESS
ShipCommonModel

ENTITY Ship_particulars;   S EXPRESS               S XML
  IMO_number:...
END;
Part of C-message in XML with STEP tags

- <ship_information>
        <IMO_number>9152507</IMO_number>
        <call_sign>LJKL</call_sign>
        <vessel_name>STENA ALEXITA</vessel_name>
        <classification_society>DNV</classification_society>
        ...
        <net_nonnage_IMO_69>34046</net_nonnage_IMO_69>
        <deadweight_summer>127466</deadweight_summer>
        <FLAG>NOR</FLAG>
</ship_information>
What has been achieved in EPC?

• An electronic notification e-mail/XML message
  system has been developed and tested
  successfully
• Near real time checking by authorities of
  certificate status has been tested
• The Ship Application protocols EXPRESS
  models (ISO TC184/SC4) and UN-EDIFACT
  models have been successfully used for
  preparation of XML messages.
 Future work
• Extended test period including improvements
• The EPC demonstrator should also work for other
  class societies
• A common international procedure for electronic
  notification message and electronic port clearance
  procedure will probably be required
• An international standardisation body for ship to
  shore electronic messages should be selected by
  the industry (ISO TC184/SC4 is a candidate)
• Information exchange security to be handled

				
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