Cash Receipts

							           2012-2013 PTO Procedures
PTO has worked to approve a budget, based on income predictions and past
expenses. Each committee that is working with a budget is required to stay
within the limits of their respective budget amount. Any spending over a
budget limit may result in non-reimbursement.

Cash Receipts

Committees must use the Cash Collection Form (found in PTO box in
Woodland mailroom).

Two individuals must count cash and checks at Woodland and sign form as
verification. Checks must be listed on the back of the form. Money should
not leave the building to be counted.

Checks must be endorsed “For Deposit Only”. A stamp is in the cash box in
school vault.

All cash and checks collected must be maintained in a secure area (vault)
until deposit is made. PTO will work with teachers to ensure incoming funds
are collected on a daily basis for PTO sponsored programs.

Two individuals should make large cash deposits at the bank.

Deposit slips must be attached to Cash collection form for recordkeeping and
returned to the Treasurer’s folder in the PTO box.

Expenditures

All requests must be submitted on a Funds Request Form (found in PTO box
in Woodland mailroom). Completed forms should be left in a school
administrator’s “in box” in the office for approval. Once a form is signed by
an administrator, it will be forwarded to the Treasurer’s folder in the PTO
box for further processing.

A PTO tax-exempt form should be used for all purchases made by PTO.
(found in PTO box in Woodland mailroom) Any taxes paid will not be
reimbursed.

Two signatures are required on the request form to approve requests. These
can be any combination of School Principal, Asst. Principal, PTO President,
or PTO Vice President.
Teacher reimbursements should have at least one school administrator’s
signature.

All expenditures should include proper documentation to support payments.
(receipts, invoices, etc.)