COTSWOLD ARCHAEOLOGICAL TRUST LIMITED
Additional Information for Potential New Trustees
Cotswold Archaeological Trust was established in 1989. It is a limited company and registered charity
which adopted the trading name Cotswold Archaeology in 2002. We are a top five supplier of
professional archaeological services in the UK with a turnover in excess of £3 million and a staff of
around 70. We undertake archaeological fieldwork and consultancy across England and Wales, and
are currently seeking to expand our operations into Europe. Our head office is in Kemble, near
Cirencester in Gloucestershire, and we will be opening a regional office in the South Midlands later
this year. Cotswold Archaeology has a reputation for quality and the high academic standard of our
publications is often remarked upon. Our commitment to the highest professional standards is shown
by our status as a Registered Organisation with the Institute for Archaeologists (our professional trade
Cotswold Archaeology receives no core funding. All our income is derived from fees charged for
projects undertaken on behalf of a wide variety of clients (government bodies, utilities, private
developers etc). There is a competitive market for archaeological services and we have to operate on
strict business principles. As a charity any surpluses made on these primary trading activities are
reinvested to build up our reserves and fund future activities.
A Charitable Trust
Cotswold Archaeology was established as an educational charity to advance the education of the
public in the subject of archaeology. As a charity we must deliver a public benefit which is widely
available to all interested persons. We meet this objective by disseminating the results of our
investigations at little or no cost. These reports are mostly designed for the research end of the
educational spectrum, but we believe it important that we communicate our work to a wide range of
non-specialists as well, including people with a general interest in history and archaeology. To this
end we undertake numerous talks and other activities connected to our projects.
Governance and Management
As a charity and limited company, charity Trustees also serve as non-executive Company Directors.
The Board of Directors currently consists of nine individuals drawn from a variety of backgrounds,
including academic archaeological/heritage experience, business management, human resources,
and generic attributes, skills and experience appropriate to a corporate/business environment.
Trustees have ultimate responsibility for directing the affairs of the charity, ensuring that it is well run,
and delivering the charitable outcomes for the benefit of the public for which it was set up. Day to day
management of the company is undertaken by salaried staff under the leadership of the Chief
Executive, currently Neil Holbrook, who leads the Senior Management Group, which also attends
Following retirements, we currently have up to three vacancies on the Board. It is essential that all
Trustees possess the ability to think strategically; are financially literate; have experience in the
process of governance, and are willing to engage with our aims. However, following the completion of
Trustee Recruitment April 2011: Further Information
a Trustees’ skills audit, people with the following skills and/or experience are specifically sought to
broaden and consolidate the range of skills available to the Board:
Financial oversight, including strategic management, forecasting and investments
Broad ranging commercial experience in a competitive contracting business environment,
possibly in the construction sector
Planning and development of land
Communications/marketing and business development
Mergers and acquisitions
In particular the Board has recognised that the Chief Executive would benefit from the expertise and
support of a Trustee with considerable experience of corporate finance.
Further opportunities for people with experience in archaeology and/or heritage are expected to
become available in the medium term.
A Job Description is attached.
Trustees normally meet twice a year as a Board.
Most Trustees will be invited to serve on a Board Committee, either Finance and General
Purposes or Archaeology, depending on his/her skills/experience. These Committees meet
two/three times a year, as required.
Trustees are collectively responsible for the governance and strategic direction of the
company and for oversight of the delivery of the strategic plan and financial objectives.
The Chief Executive and Senior Management Group report on a regular basis to the Trustees
and those issues reserved to the Board for approval are clearly defined in the Code of
A clear distinction is maintained between the role of Trustees and management: Trustees are
not involved in the delivery of projects but are expected to be engaged at a strategic level with
the objectives of the company and to bring their skills and experience to bear on challenges
faced by the organisation.
Trustees are elected to serve for a three-year term. There is no limit on the number of terms
that can be served.
Board meetings take place in Kemble and occur during the working day so that staff and, as
necessary, other professional advisors can attend. Trustees typically contribute 4-8 days annually to
the affairs of the Trust. Outside of Board meetings liaison is conducted by email and telephone.
No remuneration is offered for performing the duties of a Trustee, although all reasonable expenses
will be reimbursed. In certain cases if a Trustee performs other specific services for Cotswold
Archaeology it is possible for these to be remunerated. However the charges must be reasonable,
expedient, and in the Charity’s best interests. Any such arrangement will be subject to Board approval
and recorded in the Annual Accounts.
Trustee Recruitment April 2011: Further Information
General information about Cotswold Archaeology, our projects and short biographies of our current
Trustees are available on our website www.cotswoldarchaeology.co.uk
Financial information, including audited accounts for the last five years along with additional
information contained in the Supplementary Information Return (SIR) is available from the Charity
Commission website at
In considering their application candidates are welcome to talk to Neil Holbrook on 01285 771022 or
Application and Selection Process
Potential Trustees are requested to submit a CV and an accompanying letter/supporting statement
explaining why you are interested in this position and what you feel you can contribute to Cotswold
Archaeology by 5 pm on Monday 30 May 2011 to the address below. Shortlisted candidates will be
requested to attend an informal interview with the Chairman and selected Trustees at the company
offices in Kemble in week commencing 4 July. The names of the selected candidates will go forward
for election by the Full Board in the autumn. In advance of the meeting candidates will receive an
induction into the governance and workings of the company from the Chief Executive and, if
appropriate, be invited to attend meetings of the Finance and General Purposes Committee in late
July and September. Prior to election candidates will be required to give an undertaking that they are
eligible to serve as a Company Director and Trustee, and provide a Declaration of Interests.
CA is an equal opportunities employer and applications reflecting this policy will be welcomed.
Applications should be submitted to
Kemble Enterprise Park
Glos GL7 6BQ
T: 01285 771022