Constitution of the Korean Martial Arts Society of by HC121002035139


									               Constitution of the Korean Martial Arts Society of
                                Miami University
                                     Adopted April 2009

        It is recognized that there are many differences in teaching styles from one martial
arts instructor to another and that focus, technique, and philosophy vary tremendously
from school to school. In acknowledgement of such diversity, this club, known as the
Korean Martial Arts Society (“KMAS” or informally as the Red Dragons), has been
established and is constituted for the purpose of disseminating the traditional style of the
Korean martial art form of Tae Kwon Do to the student body and general staff of Miami
University and all others who wish to participate.

     Article 1: Purpose of Organization:
           a. This organization was founded in 1983 to promote an understanding of the
               Martial Arts among Miami University students, faculty, staff, and general
           b. To teach Tae Kwon Do as a discipline intended to produce a new
               sensibility in the individual, as it fosters self-confidence, leadership, and
           c. To develop awareness of the potential growth of the body, spirit, and mind
               within the formal training structure of Martial Arts,
           d. To a provide regular physical training for the sake of an active and healthy
           e. To teach practical self-defense techniques,
           f. To participate in both intramural and extramural competition;

     Article 2: Membership and Eligibility Requirements:
         a. The Korean Martial Arts Society is open to all students (both graduate and
             undergraduate), faculty, and staff. KMAS does not discriminate against
             potential members on the basis of sex, race, color, religion, national origin,
             disability, age, sexual orientation, or veterans' status, or any other
             classification under any circumstances;
         b. Membership, the following criteria are required to be met and maintained
             during the course of an academic year to be a member of the KMAS, or to
             be eligible for a position in the Executive Board:
                i.   Payment of dues in 2 weeks as stipulated by the constitution, unless
                     an alternative payment method is arranged by a member with the
                     Treasurer and approved by the Executive Council,
               ii. Any alternative payment plan that is arranged will not be discussed
                     amongst the membership without the expressed written consent of
                     the member in question,
              iii. Provide current contact information to the Secretary which includes;
                     email, and contact phone number,
              iv.    All club members are required to sign and date a liability release
                     form and emergency form (annually) before taking part in any club
               v.    Fill out the member information form and the club liability release
                     form required by the KMAS,
               vi.   Share all financial obligations equally with all other club members,
              vii.   Any member who fails to comply with the membership guidelines
                     and conduct will be subject to disciplinary action that will be decided
                     on by a majority of the Executive;
         c. Dues:
               i.  Dues shall be paid by every member of the club at the beginning of
                   each semester, or a member may pay for two full semesters at the
                   beginning of each academic year,
              ii. The only members who shall not be required to pay dues are alumni
                   instructors who volunteer their time to travel and teach for the club:
                        i. This corresponds to all ranks above brown belt,
                       ii. If any situation arises which does not directly correlate with
                            the with this rule then the requirement to be dues may be
                            waived with full approval of the Executive Council;
             iii. The cost of dues shall be set at the beginning of each academic year
                   by a majority decision of the Executive Council on advice from the
             iv.   The cost of dues may not be changed at any other time except the
                   beginning of the academic year without the unanimous consent of
                   the Executive Board;
         d. Hazing is strictly prohibited as outlined by University Policy in the Code of
            Student Conduct-Appendix C and state law;

Article 3: Practices and Code of Conduct
        a. The terms practice and meeting in this document shall refer to an official
            practice session of the club in which a rank of Green Belt or higher is present
            and the term Executive Meeting shall refer to a meeting of the Executive
            Board outside of an official practice;
        b. Attend official practices at least once a week, unless prevented by a conflict
            that has been recognized by one of the club officers,
        c. Demonstrate respect for club leadership, black belts, and work-out leaders at
            all time,
        d. Refrain from using techniques learned during practices for personal gain or as
            a form of aggression,
        e. Instruction:
                      a. Based on the hierarchy of proven experience, the two highest
                         ranking members of at least one year’s membership in the club
                         shall be given the respect and responsibility of leading class on a
                         specific day and be called Instructor,
                      b.Belt ranks of members shall follow those established by the school
                         of Sah Bah Nim (Master Fiedeldey),
                      c. In the event of a new member of advanced rank, all due respect
                         will be shown to such a member, but he/she will remain under the
                         guidance of the class’ instructor regardless of rank, as they become
                  familiar with the specific polices and philosophies of the Korean
                  Martial Arts Society,
               d.Class time instruction should closely follow the guidelines
                  published in the Instruction manual in order to maintain high
                  standards and general attitudes of the club,
               e. Practices are held four times a week for a two-hour period—and
                  kid’s classes twice a week for a one-hour period—except in cases
                  of university holidays, severe weather, or other extenuating
               f. To conduct a practice, there must be CPR/First Aid certified staff
                  available. In the case of university-approved practices when
                  facility staff are not available (ex. summer practices), there must be
                  at least two CPR/First Aid certified members in attendance at
                  every practice,
               g.Every upper belt (green or above) is to instruct the kid’s class at
                  least twice a month,

Article 4: The Executive Board:
 a. The President, whose duties will include:
                i. Coordinating with the other members of the Executive Board at the
                   beginning of each semester to plan activities for that semester,
               ii. Having final authority in how practices and work-outs are
                   conducted except in the presence of a Black Belt instructor,
             iii. Carrying out all executive duties that are required for the KMAS to
                   run effectively and efficiently,
              iv. Acting as the main liaison between the KMAS and the University,
                   other Martial Arts Schools, the Black Belt instructors, and all other
                   institutions and individuals outside of the club,
               v. Organizing at least two Executive Meetings per month of the
                   Executive Board to discuss club business,
              vi. Attending all required functions for the President of a student
                   organization and Miami University and designated by the black
                   belt instructors,
             vii. Maintaining communication with the upper-belts to ensure that at
                   least one will be present at all club practices,
            viii. Being continually responsible for accountability and transparency
                   of the entirety of the Executive Board, voting procedures, and
              ix. Nominating chairs of special projects to be approved by a majority
                   of the Executive Board;

 b. The Vice-President, whose duties shall include:
           i. Assisting the President with all aforementioned duties,
          ii. Maintaining University relations including:
                  1. The registration of KMAS with Rec. Sports and the Student
                      Affairs Office,
                   2. Making all reservations for the usage of University
          iii. Procuring hotel reservations for club events and activities and
               ensuring adequate transportation to and from these events and
          iv. Being continually responsible for accountability and transparency
               of the entirety of the Executive Board,
           v. Executing the duties of the President in the absence of the
               President or in the case of the President’s resignation, removal
               from office, or otherwise permanent departure;

c. The Treasurer, whose duties shall include:
            i. Requesting and filing the appropriate fiscal and financial forms,
               including any and all pertaining to University funding,
           ii. Collecting member dues and equipment payments and maintaining
               them in KMAS account ledger,
         iii. Managing all assets in the KMAS account ledger,
          iv. Updating the KMAS account ledger within one week of an event
               or transaction,
           v. Copying and recording all receipts and transactions and submitting
               a monthly report to the Executive Board,
          vi. Appropriating and paying the correct amounts for appropriations to
               tournaments and other KMAS sponsored activity,
         vii. Synthesizing, in concert with the President, an expenditure report
               of projected club activities and events,
        viii. Being continually responsible for all fiscal responsibilities and
               maximizing revenue generation for KMAS;

d. The Secretary, whose duties shall include:
           i. Cataloguing all current members, based on membership
              requirements, of KMAS,
          ii. Organizing and maintaining a written and electronic database of all
              members of KMAS —complete with; names, contact information,
              major, and academic-class-status, and weekly meeting attendance,
         iii. Maintaining records of all forms required to be filled out by the
              membership of KMAS at the behest of the University and Black
              Belt Instructors,
         iv. Guaranteeing that all members fill out all required forms necessary
              to meet membership requirements,
          v. Providing an attendance sheet at all club practices and ensuring
              that it remains accurate and up to date,
         vi. Maintaining the blackboard page and general website of KMAS;

e. Public Relations Director, whose duties shall include:
           i. Being continually responsible for the recruitment and addition to
              the membership for the Korean Martial Arts Society,
             ii. Advertising the club and club functions in order to maximize
                 visibility and awareness of KMAS on campus,
            iii. Organizing all recruitment activities at the beginning of each
                 semester on concert with the other members of the Executive
            iv. Seeking out and creating fundraising opportunities for KMAS;

Article 5: General Executive Board Procedures
      a. All officers may enlist other members of the club to assist them in their
          duties with the approval of that member and a majority of the Executive
      b. All members of the Executive Board are required to assist their elected
          successors with understanding the duties of their positions and how to
          fulfill them from the conclusion of elections to the end of the incumbent’s
          term in office;
      c. All members of the Korean Martial Arts Society are eligible to hold a
          position on the Executive Board provided that they have met all
          membership requirements for KMAS for at least one year;
      d. At the final meeting of the academic year, in May, the incumbent officers
          shall formally hand over power to their elected successors or renew their
          terms of office if they have been reelected;

Article 6: Elections and Voting Procedures:
 a. If a vote is required by the membership of KMAS, the President shall notify
      all members of the club of the date of that vote at least two weeks prior to its
 b. All voting done by KMAS outside of Executive Board decisions requires
      quorum of a half-plus-one majority of the total number of official members,
      and a majority of the Executive Board,
 c. Elections will be held on a date three weeks prior to finals week of the Spring
      Semester for all positions on the Executive Board and take place via secret
 d. Members may announce their candidacy up until the end of practice on the
      date designated for elections,
 e. Members of the club may nominate others for a particular position at which
      point the President shall verify whether or not the nominee wishes to stand for
 f. No member may be forcibly nominated for any position on the Executive
      Board and may refuse a nomination without fear of any negative
 g. If a nomination cannot be verified by election day the nominee may not be
      considered for election,
 h. It shall be the President’s duty to ensure that the majority of the Executive
      Board is present on election day to count the ballots and certify the results,
 i. A candidate must obtain a half-plus one majority of the submitted votes in
    order to win outright, and failure to do so will require an immediate run-off
    election between the top two vote getters,
 j. Election Day procedures shall be as follows:
              i. At then end of the practice on the date designated for elections, the
                 President shall hand out a ballot listing all positions on the
                 Executive Board where members may write their candidate
                 selections them,
             ii. All candidates for an Executive Board position shall deliver a brief
                 and constructive statement to the present members about their
                 plans for the club and why they are qualified for the position in
           iii. The order for issuing statements shall be as follows, President,
                 Vice-President, Treasurer, Secretary, and Public Relations
            iv. At the conclusion of a statement the candidates may field questions
                 for a maximum two minute period,
             v. Following the conclusion of all statements and questions, members
                 shall select their choices for each positions and turn their ballot
                 into the Vice-President,
            vi. When all ballots have been submitted, the President shall collect
                 and silently count them away from the rest of the membership with
                 the rest of the Executive Board,
           vii. Upon completion of counting the ballots, the President shall
                 announce the winners of each positions without announcing the
                 margins, but a losing candidate may request a verbal reading of the
                 votes if they desire,
          viii. If a run-off election is required then the President shall instruct all
                 members of the club to write their choice between the two
                 candidates on the back of a ballot to be counted and announced in
                 the same manner that was previously mentioned,

Article 7: Removal of an Executive Board Member:
 a. If a member of the club believes that an officer is in violation of KMAS’s
      Policies or is derelict in their duties they may submit a complaint to the
      President who shall bring it to the attention of the Officer in question and the
      club as a whole,
 b. If the President is the subject of a complaint then the Vice-President shall be
      responsible for the receiving and notifying the President and the club as a
 c. The member who issued the complaint shall not be revealed under any
      circumstances unless they wish to reveal themselves and must be the one to
      formally do so,
 d. Within one week of the complaint having been received, the official members
      of the club shall vote on whether or not to remove the officer from their
      position via secret ballot,
 e. On the date when removal is to be voted upon, the President, or Vice-
    President if the President is the subject of the complaint, shall read the
    complaint aloud and the accused shall be allowed to defend themselves
    against the charges,
 f. Voting Procedures for removing an officer shall be as follows:
             i. The President shall distribute and collect ballots asking whether or
                 not to remove the officer in question from their position,
            ii. The Executive Board shall count and announce the ballots in the
                 same manner as directed in Article XIII;
 g. If the officer is removed from office then they are immediately relieved of all
    the duties and responsibilities of that position;

Article 7: Filling an Executive Board Vacancy:
              a. In the event of a vacancy on the Executive Board the other
                  members of the board shall fulfill those duties until a replacement
                  has been appointed,
              b. Within two weeks of a vacancy being created the Executive Board
                  shall appoint a replacement to fill that vacancy until the next
              c. An appointment may be made by a two thirds majority of the
                  remaining members of the Executive Board;

Article 8: Financial Management: Typical Income Percentages
              a. Fundraising: 10%
              b. Miami Funding: 40%
              c. Club Dues: 50%
              d. Donations: 0%
              e. Sponsors: 0%

Article 9: Advisors
             a. Considerations for Selecting Club Advisor
                      i. A faculty member of Miami University,
                     ii. A person who has attained an advanced rank in the
                         Traditional Korean Martial Arts Society,
                    iii. The Executive Board must approve candidate by a
                         unanimous vote;
             b. Responsibilities and Evaluation of Advisor
                    iv. Advisor should be able to attend at least one club practice a
                     v. Advisor must have the leadership experience required to
                         lead practice if necessary (either proven in practice or by
                    vi. Advisor must be available to aid in filling out university
                         forms and club-specific paperwork,
                    vii. If a member of the Executive Board finds the Advisor is
                         failing to fulfill his duties, that member may bring the
                         matter to the Executive Board for consideration;
             c. Advisor Removal Process
                   viii. In the event of an Executive Board member finding the
                         advisor unable to fulfill their duties, the Executive Board
                         may bring the continued status of the advisor to a vote,
                     ix. A simple majority will be required to remove an advisor;
Article 10: Safety and Risk Management
             a. High Risk
                      x. Hazard 1: The nature of training in Judo
                              1. Countermeasures: Instructors will teach proper
                                  throwing techniques and proper falling techniques
                                  in order to prevent the chance of injury, and at least
                                  two CPR/First Aid certified members must be in
                                  attendance at all times if trained facility staff are not
                                  available. All judo will be practiced on mats or
                                  pads in order to reduce the impact and the chance of
                     xi. Hazard 2: The nature of tae kwon do sparring
                              1. Countermeasures: In no-contact sparring, pads and
                                  other equipment are highly recommended, and in
                                  actual sparring matches, all are required.
                                  Instructors will also teach proper sparring technique
                                  and control in order to prevent injury,
             b. Medium Risk
                    xii. Hazard 1: Injury due to improper wood/concrete-breaking
                              1. Countermeasures: Instructors will teach proper
                                  breaking techniques, and no actual breaking will be
                                  allowed without a proper amount of practice on
                                  pads or bags (as determined by an instructing
                                  member or advisor). An upper rank must then
                                  approve the attempted break technique,
                   xiii. Hazard 2: Injury due to travel
                              1. Countermeasures: Only members who have
                                  attended a travel safety meeting are eligible to drive
                                  or lead a trip, (pending)
             c. Low Risk
                   xiv. Hazard 1: Risk of disease and wear and tear of feet
                         because we train barefoot
                              1. Countermeasures: Floors will be regularly swept
                                  and cleared of debris, and first aid will be used in
                                  the case of injury. In the case of bodily fluids
                                  coming into contact with equipment or the floor, the
                                  area of contact will immediately be disinfected,
                   xv. Hazard 2: Working on punching bags/training mitts
                          1. Countermeasures: Instructors will teach proper
                             punching and kicking technique. When the
                             technique allows for the risk of bruising or bloody
                             knuckles, pads or punching gloves will be used to
                             prevent this;

Article 11: Amending the Constitution:
             a. Any member of the club may submit an amendment to the
             b. One week after its submission, the President shall read the
                amendment to the club who will vote on whether or not to adopt it
                after a period of debate,
             c. An amendment must have the support of two-thirds of the present
                Executive Board to be adopted into the constitution;

Article 12: This document shall require the approval of a three-fourths majority of
the Executive Board in order to be placed into effect;

Article 13: This document shall remain the sole governing document of the Korean
Martial Arts Society until such time that it is amended or replaced.

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