Overview of UVU Policies Regarding Grant Solicitation
Grants are contracts between the grantee and the grantor; any grant funds received by UVU places
the institution under contract to fulfill certain obligations. As such, those seeking funds must
adhere to the policies established by UVU, through the Office of Sponsored Programs (OSP).
Policy on Contacting Private/Corporate Foundations: UVU prohibits personal contact with
private or corporate foundations without prior consent from the Office of Sponsored Programs
(OSP). (A private foundation is a legal entity set up by an individual, family, or group of people,
for the purpose of charitable donations. A corporate foundation receives regular funding from a
parent company or business.) Local private and corporate foundations have asked UVU to
designate one contact person to be the liaison between UVU faculty and the foundation. Private
and corporate foundations may not be contacted directly in any form – including email. After
you have read a foundation’s guidelines for eligibility, if you would like to apply, please submit
a Notice of Intent (below) to OSP; we will inform you if the foundation is approachable. (UVU
has established relationships with most local private foundations and has annual plans to solicit
their funding; therefore, many foundations are unapproachable for faculty requests.)
Policy on Applications to Government Agencies: All grants from public funds, whether state
or federal, must be applied to through the Office of Sponsored Programs. Federal funds are
generally made available through competitive grant programs such as those sponsored by the
National Science Foundation, the Department of Education, etc. (see Grants.gov & CFDA on
opposing page). Awards are generally made to the University on behalf of the PI (principal
investigator), who is primarily responsible for carrying out the requirements of the award. Grant
funds are highly restrictive, based on governmental and contractual requirements or limitations.
OSP works to ensure that proposals are accurate and complete in articulating UVU’s contractual
responsibilities. OSP also helps bring to the table all institutional offices or departments who
should be involved and who will be affected by the proposed project. UVU generally requires
that the costs of facilities and administrative costs be included as part of the award budget.
Protocol for Approval: If you know you would like to pursue any foundation or government
funding, please fill out the Notification of Intent to Submit a Grant Proposal (or NOI) located at:
1. You will need to obtain a signature from your Dean and Chair.
2. Put the name of the federal organization or foundation(s) you would like to pursue in the
Sponsoring Agency/Organization field. (Private foundations do not have to be selected
prior to submission of NOI. Leave the Sponsoring Agency field blank if undetermined or
unknown. We can help you search for options.)
3. Deliver or email the signed NOI to our office.
4. Once we have received the NOI, we will determine whether or not a foundation is
approachable or a government source is available (not being solicited by another PI).
If the funding source is available for your solicitation, we will notify you.
Proposal Submission: You are primarily responsible for writing your own proposals. OSP staff
will review the document, give suggestions, and edit as necessary. OSP staff will assist with
budgets, accompanying paper work, and institutional signatures. Please allow sufficient time for
this review and assistance. If the final copy needs a signature from the Vice President of
Academic Affairs or the President, it will take a minimum of two weeks. Please take this into
consideration when calculating deadlines. All proposals are to be submitted by OSP.
Utah Valley University, Office of Sponsored Programs 11/2011