OFFICIAL NOMINATION FORM by r2XDMtZ2

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									                            OFFICIAL REGIONAL NOMINATION FORM
    NAME OF REGION _____________________________________ DATE______________________

              POSITION                                                            NOMINEE
    CHAIRMAN                                            Name ______________________________________________
    VICE- CHAIRMAN (2)
    SECRETARY                                           Membership No ______________________________________
    TREASURER
    NATIONAL COUNCILLOR
    OR DEPUTY NATIONAL COUNCILLOR                       Signature____________________________________________
    (Position to be inserted)

    _________________                                   Tel No _____________________________________________

                        PROPOSER                                                            SECONDER

Name ______________________________________                        Name _______________________________________

Membership No ______________________________                       Membership No _______________________________

Signature___________________________________                       Signature____________________________________

Tel No _____________________________________                       Tel No ______________________________________

                                              ENDORSEMENT BY BRANCH
Branch Name _________________________________________________ Number ______________________

Name _______________________________________________________ (Chairman/Secretary)

I confirm that this nomination is endorsed by the Branch committee

Signature____________________________________________________

                                     NOTES REGARDING COMPLETION OF THIS FORM
1     The nominee must sign above to confirm that they are willing to accept the position if elected. (See also 'CONSENT' below.)
2     All parties to the nomination paper must be registered as paid up members of the Region. Associate members and members paying
      below the minimum subscription are not eligible to stand for any of the offices referred to or be a proposer or seconder.
3     The nominee must be fully paid up member at the date of the nomination as well as the date of the AGM.
4     All spoiled or incomplete forms will be rejected. If you spoil a form, a replacement can be obtained from Lynne Hammond
      lynnehammond@btinternet.com (telephone number 01642 595499
5     This form should be sent to Lynne Hammond lynnehammond@btinternet.com or 6 Fen Moor Close, Hemlington, Middlesbrough TS8
      9RQ to be received by no later than 28th September 2012
6     Details of valid nominations received will be published with the AGM agenda..
7     Nominations from the floor will only be accepted for positions where no eligible nominations are received by the closing date.
8     Where there are no properly constituted branches within a region the nomination must be supported by the Regional Committee.
9     The forms of unsuccessful applicants will be destroyed.

ELIGIBILITY CRITERIA
Regional Officer – A member must have been a fully paid up member for 2 consecutive years, held Branch office for 1 year and served
as a member of the Regional Committee for 1 year. A properly constituted Branch must endorse the nomination.

National Councillor and Deputy National Councillor - A member must not hold a self employed service contract with the FSB and
must have been a fully paid up member of the Federation for a minimum of 2 years and a member of a Regional Committee for a
minimum of 1 year and attended at least 50% of the Region’s meetings during their last full term of office.

CONSENT
By signing this nomination form the candidate, if elected, agrees to abide by the Confidentiality Agreement, the terms of which
are shown overleaf and consents to their contact details being published by the FSB. A candidate for the position of National
Councillor or Deputy National Councillor also consents to becoming a Director of the National Federation of Self Employed and
Small Businesses Limited. All Directors are required to complete a Companies House Form APO1 and will be subject to a
check for eligibility for appointment in accordance with the Companies Acts and FSB Articles 43 and 44
Regional AGM Nomination Form
Issue 2012
         CONFIDENTIALITY AGREEMENT
         BETWEEN THE FEDERATION OF SMALL BUSINESSES AND REGION AND BRANCH OFFICERS, REGION
         AND BRANCH COMMITTEE MEMBERS, MEMBERS OF NATIONAL COUNCIL, DEPUTY NATIONAL
         COUNCILLORS, PAST NATIONAL CHAIRMEN, AREA POLICY UNIT MEMBERS, STANDING COMMITTEE
         AND SUB COMMITTEE MEMBERS.


         The Federation operates a policy with regard to confidential information. The nature of the business of
         the organisation is such that its continued success is affected by its ability to keep some information
         secure as any wrongful disclosure may be harmful to the Federation’s business.

         Confidential information includes but is not limited to

                   -    Commercially sensitive information. This is likely to include marketing, sales, pricing and
                        accounts, both policies and details,

                   -    Litigation. This embraces cases proceeding or contemplated in Courts and Tribunals
                        involving the Federation,

                   -    Personal information about members and staff.

         Accordingly:

         I agree that during my time holding one of the above offices in the Federation I will not disclose any
         confidential information of the Federation that comes into my possession, except on a “need to know”
         basis, when I will clearly identify it as confidential; or except as required by law; or except when it has
         already entered the public domain from a source other than me.

         The Federation and its members have to comply with Data Protection legislation and failure to do so
         may result in severe penalties.




Roles and Duties of Officers
Issue 2012
         THE OFFICE OF REGIONAL AND BRANCH SECRETARY

         ROLE

         The office of Regional and Branch Secretary within the Federation is an elected
         office that carries with it a number of essential tasks. These are explained in more
         detail in the Guide for Region and Branch Secretaries issued following election.


         MAIN DUTIES AND RESPONSIBILITIES

              To ensure that Region and Branch meetings are called on a regular basis and in
               accordance with the rules.

              To liaise with the Regional or Branch Chairman in the preparation of an agenda.

              To attend and minute all meetings of the Regional or Branch committee.

              To receive and respond to correspondence in accordance with decisions of the
               Regional Committee.

              To call for nominations for election at Annual General Meeting.

              To ensure the Region and Branch Annual General Meeting is called in
               accordance with the rules.

              To ensure any returns to Head Office are made within the time specified.

              To become familiar with the Regional or Branch rules and Standing Orders and to
               ensure that copies are available at every committee meeting.




Roles and Duties of Officers
Issue 2012
         THE OFFICE OF REGIONAL AND BRANCH TREASURER

         ROLE

         The Regional and Branch Treasurer is responsible for ensuring that all financial
         transactions are: (a) within their approved budget (b) covered by clause 3 of the
         Memorandum of Association (c) within official standing Procedures and maximum
         limits (d) wherever relevant, authorised by committee concerned.

         MAIN DUTIES AND RESPONSIBILITIES

              To keep their committees fully informed of the true state of their finances using
               the monthly statement of Income & Expenditure and Reserves provided by Head
               Office.

              Prepare and deliver a written summary of income and expenditure to all members
               attending or entitled to attend Region and Branch Annual General Meetings.

              To ensure the Region or Branch financial affairs are run in accordance with the
               Financial Procedures for the Federation of Small Businesses.

              To comply with Head Office financial procedures.

              To prepare an annual budget in accordance with Treasury Committee guidelines.




Roles and Duties of Officers
Issue 2012
         NATIONAL COUNCIL

              National Council is the governing body of the FSB and exercises overall control of
               its affairs.
              It consists of the Executive and one National Councillor from each region.
              The National Chairman presides.
              The role of the Council includes:

                     Determination of FSB policy
                     Control of FSB funds
                     Receiving reports from the various bodies with delegated powers
                     Dealing with issues that are outside the jurisdiction of any other body or
                      committee

              Ruling on any issue referred to it in accordance with the Rules.
              It operates under the Memorandum, Articles and Rules supported by the Manual
               of Standard Procedures. These identify the roles and authority of all bodies
               within the FSB and define the duties and responsibilities of individuals.

         A NATIONAL COUNCILLOR:

              Is elected for one year by the members of his Region at AGM following a
               democratic nomination and voting procedure.
              Is an integral part of the regional committee and carries 1 vote.
              May also be a branch representative on the regional committee but only carries 1
               vote.

         DUTIES AND RESPONSIBILITIES:

              To attend all meetings of National Council.
              To inform the Deputy National Councillor and Regional Secretary if he is unable
               to attend a Council meeting.
              To represent the views of his Region at National Council. Subject to the
               obligation to exercise his role in what he considers to be the best interests of the
               Federation, even if this conflicts with any directions of the Regional committee.
              To present a report to each meeting of the Regional committee on the business
               transacted.
              When specifically requested to vote in the Council in accordance with a resolution
               of the regional committee, to be free to exercise his own judgement not to do so if
               it is regarded as being in the wider interests of the Federation as a whole.
              Is a director of the FSB and is registered as such at Companies House. This
               carries a responsibility for ensuring that the high reputation and good name of the
               Federation is maintained at regional level.
              If the National Councillor or Deputy National Councillor fails to attend two
               consecutive council meetings, the regional committee must appoint one of its
               number to serve for the remainder of the term of office of the original National
               Councillor.


Roles and Duties of Officers
Issue 2012
         DEPUTY NATIONAL COUNCILLORS

         ROLE AND REGISTRATION AS A DIRECTOR

              A Deputy National Councillor is effectively in the same position as an Alternate
               Director. Responsibility arises from these actions, not from registration at
               Companies House.

              A Deputy National Councillor’s duties only arise in the absence of the National
               Councillor, ie when attending and voting at National Council meeting.

              Registration as a director in the Companies Registry has no effect upon the
               position, duties, rights and obligations of a Deputy National Councillor under the
               constitution of the FSB except in so far as his actions when acting in place of the
               absent National Councillor.

              A Deputy National Councillor cannot be held responsible for business transacted
               at a meeting he was not entitled to attend and vote under the constitution.

              A Deputy National Councillor’s duties as a director of the FSB do not extend
               beyond his duties under the constitution as a Deputy National Councillor.




Roles and Duties of Officers
Issue 2012
         ROLE AND DUTIES OF REGIONAL CHAIRMAN
         The Regional Chairman is elected by members in accordance with the Regional
         Rules.

         ROLE

         The role of the Regional Chairman includes the duties shown below and such
         additional duties as may be conferred by the Executive Board, National Council or
         Regional Committee.

         DUTIES AND RESPONSIBILITES

         The Regional Chairman will fulfil the role and carry out the duties defined below:

             To attend and preside at all meetings of members at Regional level and the
              Regional committee.

             At the regional Annual General Meeting to present to the members a report
              covering his tenure as the Regional Chairman.

             To represent, where appropriate, the Federation as head of any Regional
              delegation attending meetings with local government officials or officials of any
              official or non-official bodies.

             To represent the Federation at local functions where in his judgement it should be
              represented.

             To be available to the local media when necessary during the tenure of his office
              to issue statements or make announcements on matters of national or Federation
              issues in keeping with declared policies of the Federation.

             To be aware of and apply the constitution at Regional and Branch level.

             To ensure the smooth running of the Region.

             To liaise with the Regional Secretary over the production of meeting agenda.

             To delegate a Regional Vice-Chairman or other appropriate member to carry out
              his duties if for any reason he is unable to fulfil them.




Roles and Duties of Officers
Issue 2012
         ROLE AND DUTIES OF BRANCH CHAIRMAN

         The Branch Chairman is elected by the members in accordance with the Branch
         Rules.

         ROLE

         The role of the Branch Chairman includes the duties shown below and such
         additional duties as may be conferred by the Executive Board, National Council or
         Branch Committee.

         DUTIES AND RESPONSIBILITIES

         The Branch Chairman will fulfil the role and carry out the duties defined below:

             To attend and preside at all meetings of members at Branch level and the Branch
              committee.

             At the branch Annual General Meeting to present to the members a report
              covering his tenure as the Branch Chairman.

             To represent, where appropriate, the Federation as head of any Branch
              delegation attending meetings with local government officials or officials of any
              official or non-official bodies.

             To represent the Federation at local functions where in his judgement it should be
              represented.

             To be available to the local media when necessary during the tenure of his office
              to issue statements or make announcements on matters of national or Federation
              issues in keeping with the declared policies of the Federation.

             To be aware of and apply the constitution at Branch level.

             To ensure the smooth running of the Branch.

             To liaise with the Branch Secretary over the production of meeting agenda.

             To delegate a Branch Vice-Chairman or other appropriate member to carry out
              his duties if for any reason he is unable to fulfil them.




Roles and Duties of Officers
Issue 2012
                               Volunteer Declaration Upon Election/Appointment


This form must be completed by any volunteer not in receipt of honoraria who may claim a Consultancy
Fee or Attendance Allowance. Failure to complete this form will result in non payment.


DATED:                                                        2012

I ________________________________ Membership Number ________________
  (member’s name)

of ___________________________________________________________________
   (members home or business address)

_____________________________________________________________________

declare and confirm that in taking up a member based role in support of the National Federation of
Self Employed and Small Businesses Limited (a company registered in England & Wales No:
01263540) of Sir Frank Whittle Way, Blackpool Business Park, Blackpool, Lancashire, FY4 2FE herein
“the FSB”, by way of assisting in the post of, National Councillor, Deputy National Councillor, Regional
Officer, Branch Officer, and/or committee position that:

     1.        I provide any assistance as a self-employed person/partnership or provide assistance via a
               limited company (delete as appropriate).
               - If a partnership/limited company, please print full company name:

                  ___________________________________________________________

     2.        In the event that I receive any payment I am responsible for all taxes and national insurance,
               declaring and paying this to HMRC, and I will declare my Unique Tax Reference (UTR)
               number on all my invoices. (Not required for limited companies).
     3.        I agree that removal from office by not being re-elected or re-appointed, is a proper and fair
               reason for termination.
     4.        In the event that my circumstances change I will inform the Honorary National Secretary
               without delay and accept any changes from the FSB that may then occur.


Signed:              ……………………………………….....


Print name:         ……………………………………….....


Role undertaken:
     -    National Councillor, Deputy National Councillor, Regional Officer, Branch Officer,
          Committee Member
          (delete as appropriate)

     -    Other (please specify): ..........................................................................................


Region and/or Branch: .....................................................................................................

Volunteer Declaration Upon Election
Issue 2012
                              Volunteer Declaration Upon Election Form Explained


    1. It is necessary, in order to fulfil our statutory duties with HMRC, to ensure strict compliance with
       PAYE legislation and to have a statement from each office holder [except those in receipt of an
       honoraria with the Federation] to remove any doubt in the mind of a tax inspector that the office
       holder is genuinely receiving a fee [excluding expenses] on a self-employed basis.

    2. This declaration applies to all office-holders either self-employed persons or partnerships or
       those providing assistance via a limited company. Every non-limited entity will be issued with a
       unique taxpayer’s reference number [UTR] by HMRC and this should be quoted on any invoice
       sent by a member to the Federation for payment. Obviously, this declaration form need only be
       completed by a member who anticipates receiving either consultancy fees or attendance
       allowance after becoming an office holder.

    3. Should an office holder [other than those on an honorarium] lose their position for whatever
       reason, any attendance allowance and consultancy fees will automatically cease in respect of
       that particular position. However, if a member has several positions within the Federation then
       consultancy and attendance allowance can continue to be paid on those positions still held. An
       obvious point – but well worth mentioning.

    4. Self-explanatory. The Honorary National Secretary needs to know if a member’s circumstances
       have changed i.e. of unsound mind or of bankruptcy.




Volunteer Declaration Upon Election
Issue 2012

								
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