FY 2012 PCA HRSA-12-114 Presentation

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FY 2012 PCA HRSA-12-114 Presentation Powered By Docstoc
					                   Fiscal Year 2012
                  State and Regional
Primary Care Association (PCA) Cooperative Agreements
              Alabama and Pacific Islands
                    HRSA-12-183


       PCA Technical Assistance (TA) Website:
   http://www.hrsa.gov/grants/apply/assistance/pca
                  Agenda

•   Overview
•   Eligibility Requirements
•   Two-Tiered Electronic Submission Process
•   Project Narrative
•   Project Work Plan
•   Technical Assistance Contacts
•   Important Reminders
•   Questions & Answers


                                               2
                  PCA: Purpose

To provide statewide/regional training and technical
assistance (T/TA) to all existing section 330 health
centers, regardless of PCA membership status.

To provide T/TA to all interested organizations seeking
section 330 resources and how they can be used to meet
community health needs.




                                                          3
                    PCA T/TA Requirements

1. State/Regional Health Center T/TA Activities
     •    Program Requirements: To improve compliance of
          existing health centers in the state/region with Health
          Center Program requirements.
     •    Performance Improvement: To strengthen clinical and
          financial performance and enhance the operations of
          existing health centers in the state/region.
2. Statewide/Regional Program Assistance
     To provide T/TA to potential and existing health centers
     based on statewide/regional and/or HRSA/BPHC priorities.
Note: Refer to “PCA Recipient Roles and Responsibilities” on pages 3-6 of the funding opportunity
announcement (FOA).



                                                                                                    4
                           Requirement 1

  Statewide/Regional Health Center T/TA Activities
Program Requirements Goal               Performance Improvement Goals
XX% of Health Centers with No Program   • XX% of Health Centers that Meet/Exceed
Conditions                                Healthy People 2020 Goals on One or
                                          More Clinical Performance Measures
                                        • XX% of Health Centers with PCMH
                                          Recognition
                                        • XX% of Health Centers with Cost Increase
                                          Less than National Average
                                        • XX% of Health Centers Financially Strong
                                          (No Going Concern Issues)

T/TA Focus Areas                        T/TA Focus Areas
• Need                                  • Clinical Performance Measures
• Services – QI/QA Systems              • Financial Performance Measures
• Management and Finance – Fiscal
  Operations/Systems
• Management and Finance – Workforce
  Recruitment and Retention
• Governance
                                                                                     5
                   Requirement 2

        Statewide/Regional Program Assistance

                      T/TA Focus Areas:

•   Information on Available Resources
•   Annual T/TA Needs Assessment
•   Special Populations
•   Collaboration
•   Emergency Preparedness
•   Regional/Statewide Surveillance Analysis
•   Newly Funded Health Centers




                                                6
                          Award Information


•   Approximately $900,000 annually
•   Approximately 2 cooperative agreements
•   Project period: up to 5 years
•   Project period start date: September 1, 2012

Note: An organization’s budget request cannot exceed the annual level of federal section 330
    funding that is currently provided in the state/region. This applies to any year of the proposed
    project.




                                                                                                       7
                 Eligibility Requirements

Entities that can provide T/TA on a
statewide/regional basis to community based
organizations:

 – Domestic public or private, non-profit or for-profit entities
 – Faith-based and community-based organizations
 – Tribes and tribal organizations

Note: Applicants with no experience working with potential or existing health centers and
community-based providers with similar missions will not be competitive.




                                                                                            8
            Funding Restrictions

• Construction/renovation of facilities
• Activities not approved under the cooperative
  agreement
• Reserve requirements for state insurance
  licensure
• Lobbying/advocacy efforts




                                                  9
          Application Deadlines & Requirements

Tier                                                           Deadline
Phase 1 - Grants.gov                                           June 20, 2012 by 8 PM ET
Phase 2 - HRSA Electronic Handbooks (EHB)                      July 10, 2012 by 8 PM ET

   Note: Applicants who do not complete Phase 1 by the deadline will not be able to move to
         Phase 2 and will not be able to submit an application.


• Page limit: 80 pages or 10MB
• Format: Single-spaced,12 point, easily readable font
  (e.g., Times New Roman, Arial, Courier) and 1-inch
  margins
Resource: http://www.hrsa.gov/grants/apply/userguide.pdf



                                                                                              10
             Two-Tiered Submission Process

• Phase 1: Grants.gov - Due June 20, 2012
     – Applicants should register early!
     – Organization must register in the Central Contractor Registry
       (CCR) and Data Universal Numbering System (DUNS) prior
       to registering in Grants.gov.
     – Applicants will receive a validation email from Grants.gov.
• Phase 2: HRSA EHB – Due July 10, 2012
     – Upon successful completion of the Grants.gov submission,
       applicants will receive an e-mail confirmation with a tracking
       number. Email notification to begin Phase 2 will be sent on or
       around 7 business days following Grants.gov validation.

Resource: http://www.hrsa.gov/grants/apply/userguide.pdf


                                                                        11
            Phase 1 (Grants.gov) Forms

                     http://www.grants.gov

• SF 424 Application for Federal Assistance Form
   – upload Project Abstract on line 15
    – upload Additional Congressional District on line 16, if
      applicable
• Project/Performance Site Location Form
   – include administrative site only, not where services will be
     provided
• Grants.gov Lobbying Form
• SF 424B: Assurances for Non-Construction Programs
• SF-LLL Disclosure of Lobbying Activities, if applicable

                                                                    12
    HRSA Electronic Handbooks (EHB)

• Once an application is successfully submitted through
  Grants.gov and downloaded into the EHB, HRSA will
  issue the applicant a tracking number.
• The Project Director and Authorizing Official must
  register in EHB.
• The Registered User will need:
   – Grant Announcement Number (HRSA-12-183)
   – Grants.Gov Tracking Number
   – HRSA EHB Tracking Number



                                                          13
         Phase 2: EHB Required Forms

     https://grants.hrsa.gov/webexternal/home.asp

• Project Narrative Form (upload project narrative)
• SF- 424A : Budget Information - Non-Construction
  Programs
• Form 1A: General Information Worksheet
• Project Work Plan Form




                                                      14
             Phase 2: EHB Attachments

REQUIRED:
•   Attachment 1: Staffing Plan
•   Attachment 2: Position Descriptions for Key Personnel
•   Attachment 3: Biographical Sketches for Key Personnel
•   Attachment 4: Letters of Support


IF APPLICABLE:
• Attachment 5: Summary of Contracts and Agreements
• Attachments 6-10: Other Relevant Documents




                                                            15
      Program Narrative & Review Criteria

•   Introduction
•   Need (15 points)
•   Response (25 points)
•   Collaboration (10 points)
•   Evaluative Measures/Impact (15 points)
•   Resources/Capabilities (25 points)
•   Support Requested (10 points)



                                             16
               Project Work Plan – 4 Sections

Requirement 1: Statewide/Regional Health Center T/TA Activities
Section A – T/TA in Fiscal and Program Management (Program Requirements)
Section B1 – T/TA in Performance Improvement (Clinical)
Section B2 – T/TA in Performance Improvement (Financial)
Requirement 2: Statewide/Regional Program Assistance
Section C – Statewide/Regional Program Assistance
  The 12-month work plan should address:
  • ONLY the activities to be supported under the cooperative agreement.
  • PCA recipient roles and responsibilities on pages 3-6 of FOA.
  • Short-term and long-term T/TA needs of potential and existing health
     centers in the state/region.
  • Projected target goals for the end of the 5-year project period.

  Resource: HRSA EHB PCA Cooperative Agreement User Guide

                                                                           17
           Project Work Plan: Performance Goals

Goal: Health Center Program Requirements
        XX% of Health Center Program grantees with no program conditions on
A1
        their Notice of Awards (NoAs).
Goals: Performance Improvement (Clinical)
     XX% of Health Center Program grantees in the state/region that meet or
B1.a exceed performance on one or more Healthy People 2020 performance
     measure goal(s).
        XX% of Health Center Program grantees with Patient-Centered Medical
B1.b
        Home (PCMH) recognition.
Goals: Performance Improvement (Financial)
        XX% of Health Center Program grantees with cost increase less than
B2.a
        National average.
B2.b XX% of Health Center Program grantees without going concern issues.

Note: Applicant organizations will establish percentage goals for the end of the project period.
                                                                                                   18
      Project Work Plan: Key Components

•   Projected Goal Percentages
•   Key Factors
•   T/TA Focus Areas
•   Activities
•   Person(s)/Area(s) Responsible
•   Time Frames
•   Expected Outcomes
•   Comments (optional)


                                          19
              Project Work Plan: Requirements

Key Components    Section A        Section B        Section B        Section C         Character
                                   (Clinical)      (Financial)                           Limit
                  Min     Max      Min     Max      Min     Max      Min      Max

Goal                1       1       2        2       2        2      N/A      N/A         N/A

Key Factor          3       5       3        5       3        5      N/A      N/A         500

T/TA Focus Area     3       5       1        3       1        3       7        9          200

Activity            2       5       2        5       2        5       2        5          200

Person/Area
                    1       5       1        5       1        5       1        5          200
Responsible
Time Frame          1       5       1        5       1        5       1        5          200

Expected
                    1       5       1        5       1        5       1        5          200
Outcome
                  This is the only optional field on the form. Indicate supplemental
Comments          information related to entries in the project work plan.
                                                                                          500

                                                                                                20
                     Resources

• PCA TA Website
  http://www.hrsa.gov/grants/apply/assistance/pca
• HRSA Electronic Submission User Guide
  http://www.hrsa.gov/grants/apply/userguide.pdf
• Health Center Program
  http://www.bphc.hrsa.gov/
• Healthy People 2020
  http://www.healthypeople.gov/2020/topicsobjectives2020/default.
  aspx
• National Health Expenditure
  http://www.cms.gov/NationalHealthExpendData/02_NationalHealt
  hAccountsHistorial.asp#TopOfPage
                                                                    21
          Technical Assistance Contacts

Program related questions
   • Denise Nguyen: BPHCPCA@hrsa.gov or 301.594.4300
Budget related questions
   • Angela Wade: awade@hrsa.gov or 301.443.3190
Grants.gov related questions
   • support@grants.gov or 1.800.518.4726
EHB accounts and access questions
   • HRSA Contact Center: CallCenter@hrsa.gov or 877.464.4772
Electronic submission questions
   • BPHC Helpline: BPHCHelpline@hrsa.gov or 877.974.2742



                                                            22
              Important Reminders

• Grants.gov deadline is June 20, 2012 by 8 PM ET.
• HRSA EHB deadline is July 10, 2012 by 8 PM ET.
• Applications may not exceed 80 pages or 10MB.
• Applicants will enter information directly into EHB for
  the Project Work Plan.
• Failure to include all required documents may result in
  your application being deemed incomplete or non-
  compliant.




                                                            23
Questions & Answers




                      24

				
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