Fiscal Year 2012
State and Regional
Primary Care Association (PCA) Cooperative Agreements
Alabama and Pacific Islands
PCA Technical Assistance (TA) Website:
• Eligibility Requirements
• Two-Tiered Electronic Submission Process
• Project Narrative
• Project Work Plan
• Technical Assistance Contacts
• Important Reminders
• Questions & Answers
To provide statewide/regional training and technical
assistance (T/TA) to all existing section 330 health
centers, regardless of PCA membership status.
To provide T/TA to all interested organizations seeking
section 330 resources and how they can be used to meet
community health needs.
PCA T/TA Requirements
1. State/Regional Health Center T/TA Activities
• Program Requirements: To improve compliance of
existing health centers in the state/region with Health
Center Program requirements.
• Performance Improvement: To strengthen clinical and
financial performance and enhance the operations of
existing health centers in the state/region.
2. Statewide/Regional Program Assistance
To provide T/TA to potential and existing health centers
based on statewide/regional and/or HRSA/BPHC priorities.
Note: Refer to “PCA Recipient Roles and Responsibilities” on pages 3-6 of the funding opportunity
Statewide/Regional Health Center T/TA Activities
Program Requirements Goal Performance Improvement Goals
XX% of Health Centers with No Program • XX% of Health Centers that Meet/Exceed
Conditions Healthy People 2020 Goals on One or
More Clinical Performance Measures
• XX% of Health Centers with PCMH
• XX% of Health Centers with Cost Increase
Less than National Average
• XX% of Health Centers Financially Strong
(No Going Concern Issues)
T/TA Focus Areas T/TA Focus Areas
• Need • Clinical Performance Measures
• Services – QI/QA Systems • Financial Performance Measures
• Management and Finance – Fiscal
• Management and Finance – Workforce
Recruitment and Retention
Statewide/Regional Program Assistance
T/TA Focus Areas:
• Information on Available Resources
• Annual T/TA Needs Assessment
• Special Populations
• Emergency Preparedness
• Regional/Statewide Surveillance Analysis
• Newly Funded Health Centers
• Approximately $900,000 annually
• Approximately 2 cooperative agreements
• Project period: up to 5 years
• Project period start date: September 1, 2012
Note: An organization’s budget request cannot exceed the annual level of federal section 330
funding that is currently provided in the state/region. This applies to any year of the proposed
Entities that can provide T/TA on a
statewide/regional basis to community based
– Domestic public or private, non-profit or for-profit entities
– Faith-based and community-based organizations
– Tribes and tribal organizations
Note: Applicants with no experience working with potential or existing health centers and
community-based providers with similar missions will not be competitive.
• Construction/renovation of facilities
• Activities not approved under the cooperative
• Reserve requirements for state insurance
• Lobbying/advocacy efforts
Application Deadlines & Requirements
Phase 1 - Grants.gov June 20, 2012 by 8 PM ET
Phase 2 - HRSA Electronic Handbooks (EHB) July 10, 2012 by 8 PM ET
Note: Applicants who do not complete Phase 1 by the deadline will not be able to move to
Phase 2 and will not be able to submit an application.
• Page limit: 80 pages or 10MB
• Format: Single-spaced,12 point, easily readable font
(e.g., Times New Roman, Arial, Courier) and 1-inch
Two-Tiered Submission Process
• Phase 1: Grants.gov - Due June 20, 2012
– Applicants should register early!
– Organization must register in the Central Contractor Registry
(CCR) and Data Universal Numbering System (DUNS) prior
to registering in Grants.gov.
– Applicants will receive a validation email from Grants.gov.
• Phase 2: HRSA EHB – Due July 10, 2012
– Upon successful completion of the Grants.gov submission,
applicants will receive an e-mail confirmation with a tracking
number. Email notification to begin Phase 2 will be sent on or
around 7 business days following Grants.gov validation.
Phase 1 (Grants.gov) Forms
• SF 424 Application for Federal Assistance Form
– upload Project Abstract on line 15
– upload Additional Congressional District on line 16, if
• Project/Performance Site Location Form
– include administrative site only, not where services will be
• Grants.gov Lobbying Form
• SF 424B: Assurances for Non-Construction Programs
• SF-LLL Disclosure of Lobbying Activities, if applicable
HRSA Electronic Handbooks (EHB)
• Once an application is successfully submitted through
Grants.gov and downloaded into the EHB, HRSA will
issue the applicant a tracking number.
• The Project Director and Authorizing Official must
register in EHB.
• The Registered User will need:
– Grant Announcement Number (HRSA-12-183)
– Grants.Gov Tracking Number
– HRSA EHB Tracking Number
Phase 2: EHB Required Forms
• Project Narrative Form (upload project narrative)
• SF- 424A : Budget Information - Non-Construction
• Form 1A: General Information Worksheet
• Project Work Plan Form
Phase 2: EHB Attachments
• Attachment 1: Staffing Plan
• Attachment 2: Position Descriptions for Key Personnel
• Attachment 3: Biographical Sketches for Key Personnel
• Attachment 4: Letters of Support
• Attachment 5: Summary of Contracts and Agreements
• Attachments 6-10: Other Relevant Documents
Program Narrative & Review Criteria
• Need (15 points)
• Response (25 points)
• Collaboration (10 points)
• Evaluative Measures/Impact (15 points)
• Resources/Capabilities (25 points)
• Support Requested (10 points)
Project Work Plan – 4 Sections
Requirement 1: Statewide/Regional Health Center T/TA Activities
Section A – T/TA in Fiscal and Program Management (Program Requirements)
Section B1 – T/TA in Performance Improvement (Clinical)
Section B2 – T/TA in Performance Improvement (Financial)
Requirement 2: Statewide/Regional Program Assistance
Section C – Statewide/Regional Program Assistance
The 12-month work plan should address:
• ONLY the activities to be supported under the cooperative agreement.
• PCA recipient roles and responsibilities on pages 3-6 of FOA.
• Short-term and long-term T/TA needs of potential and existing health
centers in the state/region.
• Projected target goals for the end of the 5-year project period.
Resource: HRSA EHB PCA Cooperative Agreement User Guide
Project Work Plan: Performance Goals
Goal: Health Center Program Requirements
XX% of Health Center Program grantees with no program conditions on
their Notice of Awards (NoAs).
Goals: Performance Improvement (Clinical)
XX% of Health Center Program grantees in the state/region that meet or
B1.a exceed performance on one or more Healthy People 2020 performance
XX% of Health Center Program grantees with Patient-Centered Medical
Home (PCMH) recognition.
Goals: Performance Improvement (Financial)
XX% of Health Center Program grantees with cost increase less than
B2.b XX% of Health Center Program grantees without going concern issues.
Note: Applicant organizations will establish percentage goals for the end of the project period.
Project Work Plan: Key Components
• Projected Goal Percentages
• Key Factors
• T/TA Focus Areas
• Person(s)/Area(s) Responsible
• Time Frames
• Expected Outcomes
• Comments (optional)
Project Work Plan: Requirements
Key Components Section A Section B Section B Section C Character
(Clinical) (Financial) Limit
Min Max Min Max Min Max Min Max
Goal 1 1 2 2 2 2 N/A N/A N/A
Key Factor 3 5 3 5 3 5 N/A N/A 500
T/TA Focus Area 3 5 1 3 1 3 7 9 200
Activity 2 5 2 5 2 5 2 5 200
1 5 1 5 1 5 1 5 200
Time Frame 1 5 1 5 1 5 1 5 200
1 5 1 5 1 5 1 5 200
This is the only optional field on the form. Indicate supplemental
Comments information related to entries in the project work plan.
• PCA TA Website
• HRSA Electronic Submission User Guide
• Health Center Program
• Healthy People 2020
• National Health Expenditure
Technical Assistance Contacts
Program related questions
• Denise Nguyen: BPHCPCA@hrsa.gov or 301.594.4300
Budget related questions
• Angela Wade: firstname.lastname@example.org or 301.443.3190
Grants.gov related questions
• email@example.com or 1.800.518.4726
EHB accounts and access questions
• HRSA Contact Center: CallCenter@hrsa.gov or 877.464.4772
Electronic submission questions
• BPHC Helpline: BPHCHelpline@hrsa.gov or 877.974.2742
• Grants.gov deadline is June 20, 2012 by 8 PM ET.
• HRSA EHB deadline is July 10, 2012 by 8 PM ET.
• Applications may not exceed 80 pages or 10MB.
• Applicants will enter information directly into EHB for
the Project Work Plan.
• Failure to include all required documents may result in
your application being deemed incomplete or non-
Questions & Answers