BOROUGH OF PITMAN by OL5u327d

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									                              BOROUGH OF PITMAN
                            COUNCIL MEETING MINUTES
                                OCTOBER 12, 2010
                                    8:00 P.M.


Call to Order
Time: 8:06 PM

Salute to the Flag/Invocation
Councilman Swindell

Open Public Meetings Act Statement - Pursuant to the Open Public Meetings Act, I hereby
announce that adequate notice of this meeting has been provided by adopting a schedule of
regular meetings for 2010, which was posted on the Borough Hall bulletin board, sent to the
"GLOUCESTER COUNTY TIMES" and "THE SENTINEL", and filed with the Acting
Municipal Clerk on January 2, 2010.

Roll Call
Councilwoman Higbee: Present           Council President Johnson: Present
Councilwoman Kelley: Present           Councilman Razze: Present
Councilman Sanders: Present            Councilman Swindell: Present
Mayor Batten: Present                  Borough Solicitor Brian Duffield: Present
Acting Clerk O’Donnell: Absent

Introduction of Distinguished Guests
     Senator Fred Madden presented a Proclamation to Robert J. Shirley in honor of his 50
       years of volunteer firefighting service to the Borough of Pitman.
     Assemblyman Domenick DiCicco’s Chief of Staff, Rick Rosenburg, read a letter of
       congratulations from Assemblyman DiCicco.
     Councilman Michael Razze read a letter of congratulations from Congressman Frank
       LoBiondo.
     Harold “Hap” Mitten, Chief of Highland Chemical Engine Company, thanked Mr.
       Shirley for his dedication to the Fire Company, and spoke of Mr. Shirley’s many
       contributions and participation in the activities sponsored by the fire house.
     Robert Shirley spoke briefly, and expressed his appreciation to everyone in attendance
       for honoring him.

Presentation of Proclamation
Proclamation of the Mayor and Council Honoring Pitman Firefighter Robert J. Shirley, presented
by Mayor Michael D. Batten, Jr.

Appointment
Ceremonial appointment of Patrolman/Investigator Ivan H. Moore to Detective of the Pitman
Police Department.

Acceptance of Minutes
Work Session, Formal Meeting, and Closed Meeting of September 27, 2010.
Motion: Johnson                             Second: Razze
All vote in favor to approve minutes.


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Committee Reports

Councilman Swindell – No report

Council President Johnson – Council President Johnson reported that a preconstruction meeting
took place to discuss the repaving project for Florence Avenue. The Borough Engineer, Public
Works Director, Tom Brown, Lt. Dan McAteer and a representative from Asphalt Paving
Company, the contractor, were in attendance. All notices to the affected residents have been
distributed, and the project is scheduled to start on Monday, October 18th.

The design phase currently being worked on by the Borough Engineer for anticipated sewer main
projects, is near completion.

Council President Johnson also reported that on October 4th the Borough conducted a random
drug test on all Borough employees that currently hold a commercial drivers license. There were
a total of eighteen employees that were tested that morning.

Council President Johnson thanked Public Works Director Tom Brown, for working with
representatives from Omi Recycling in obtaining a new contract for the disposal of recyclable
materials collected throughout the Borough.

Councilman Razze – Councilman Razze announced that registration for the Parks and Recreation
Basketball Program for 5th through 8th grade students will be held on October 13 and October 15
from 6:00 – 7:30 P.M., and Saturday morning, October 16 from 8:00 – 10:00 A.M. Basketball
program registration for children in grades 3 and 4, will be held in December.

The Pitman Athletic Association will play their last four games of the regular season on October
30th and 31st, and the Pitman Soccer Association will conclude their season just before
Thanksgiving. The Pitman High School soccer program will run through the end of October,
with playoffs following in November. Fall Baseball and Softball will also conclude the end of
this month.

Councilman Razze reported that the Recreation Department and the Pitman High School Hall of
Fame Committee held their joint golf event at Centerton Country Club. It was a beautiful day for
the 96 golfers in attendance. The winning group, with 13 under par, consisted of Tom Agnew,
Geoff Young and John Zahradnik.

Councilman Razze stated that vandalism involving graffiti on the storage building occurred at the
tennis courts over the past weekend. One of the Borough part-time workers came out to paint
over the extremely graphic content that had been painted there.

As noted previously, the Christmas Parade will be held on Saturday, November 27th at 6:00 P.M.
The deadline for applications to participate in the Christmas Parade has been extended to Friday,
November 12th. The Parade Committee website has also been updated to include application
information. The Committee is always in need of volunteers. Anyone interested in helping is
invited to the next Parade Committee meeting to be held on Wednesday, October 13 at 8:00 P.M.
in the McCowan Library.

The Borough Safety Committee met last Wednesday and discussed current claims against the
Borough to help eliminate or mitigate the circumstances that led to them. The Borough is now


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officially registered under the TULIP program (Tenant User Liability Insurance Program). This
program will allow individuals and groups to purchase relatively inexpensive insurance coverage
when using Borough facilities to satisfy the Borough’s insurance requirements. There is a supply
of brochures and website instructions in the Main Office, which may be picked up with the event
permit applications. The coverage is limited to low or moderate hazard events and can be
purchased through the website provided with a credit card.

On a personal note, Councilman Razze thanked the members of the Friends of the Grove for
allowing him and Councilman Johnson to assist them in increasing voter participation in the
Grove by helping them hand out voter registration cards and absentee ballot applications.

Councilman Sanders – Councilman Sanders extended his congratulations to Firefighter Shirley on
his recognition of service to Highland Chemical Engine Company, and to Pitman Police Officer
Ivan Moore on his promotion to Detective. He also announced that the Pitman Police Department
will receive $1,682.71 from the New Jersey State Body Armor Replacement Fund.

Ryan Pierson, Borough Fire Safety Official, put together an overview of our recent Fire
Prevention Week. Members from each of the three fire companies visited every class in our
school system and presented a fire safety presentation. Members also visited several preschool
classes. Councilman Sanders thanked Fire Marshals Austin and Penuel for their efforts in
running the annual poster contest, and also to Chief Pierpont for organizing the demonstration in
Ballard Park.

Councilwoman Higbee – Councilwoman Higbee stated that in a previous meeting of Mayor and
Council she had mentioned that the Borough had been sent a “best practices” check list from the
State of New Jersey. This document has been prepared, and was mailed on September 27, 2010.
Of a possible 80 points, Pitman scored 66 points, which earns the Borough 99% of our last
expected state aid payment for 2010.

Councilwoman Kelley – Councilwoman Kelley stated that the Historic Commission will meet on
Thursday, October 14, at 7:00 P.M. to review two applications that have been submitted. The
Planning and Zoning Board will meet on October 18th at 7:00 P.M. At this time, a committee is
in the processes of reviewing the Borough’s land use ordinance, which is in need of updates and
revisions.

Unfinished Business
Ordinance No. 14, 2010 – An Ordinance Establishing the Salaries and Wages for Employees
of the Borough of Pitman, County of Gloucester, State of New Jersey, for the Year 2010 and
Forward (Higbee)
Second Reading – Public Hearing
Motion: Higbee                                  Second: Johnson
Motion to Open to the Public: Higbee            Second: Swindell
Time: 8:46 P.M.
All vote in favor. No public comment at this time.
Motion to Close Public Portion: Johnson         Second: Razze
Time: 8:46 P.M.
Roll Call:
Councilwoman Higbee: Yes                        Council President Johnson: Yes
Councilwoman Kelley: Yes                        Councilman Razze: Yes
Councilman Sanders: Yes                         Councilman Swindell: Yes
Mayor Batten: _____


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Motion Approved
New Business
Ordinance No. 15, 2010 – An Ordinance Amending Ordinance No. 5, 2010 Amending
Chapter Entitled “Uniform Construction Code” of the Code of the Borough of Pitman
(Kelley)
First Reading
Motion: Kelley                            Second: Higbee
Roll Call:
Councilwoman Higbee: Yes                  Council President Johnson: Yes
Councilwoman Kelley: Yes                  Councilman Razze: Yes
Councilman Sanders: Yes                   Councilman Swindell: Yes
Mayor Batten: _____
Motion Approved

Resolution No. 136, 2010 – Resolution of the Mayor and Council of the Borough of Pitman,
County of Gloucester, State of New Jersey, Authorizing the Settlement of State Tax Court
Litigation Relating to 400 N. Woodbury Road Identified as Block 138, Lot 1 (Higbee)
Motion: Higbee                                Second: Kelley
Roll Call:
Councilwoman Higbee: Yes                      Council President Johnson: Yes
Councilwoman Kelley: Yes                      Councilman Razze: Yes
Councilman Sanders: Yes                       Councilman Swindell: Yes
Mayor Batten: _____
Motion Approved

Resolution No. 137, 2010 – Resolution of the Mayor and Council of the Borough of Pitman,
County of Gloucester, State of New Jersey, Authorizing and Providing for the Incurrence of
Indebtedness for the Purpose of Providing a Portion of the Cost of Acquiring,
Constructing, Enlarging, Extending, Improving It’s Facility to Serve an Area Lawfully
Within Its’ Jurisdiction (Johnson)
Motion: Johnson                               Second: Sanders
Roll Call:
Councilwoman Higbee: Yes                      Council President Johnson: Yes
Councilwoman Kelley: Yes                      Councilman Razze: Yes
Councilman Sanders: Yes                       Councilman Swindell: Yes
Mayor Batten: _____
Motion Approved

Resolution No. 138, 2010 – Resolution of the Mayor and Council of the Borough of Pitman,
County of Gloucester, State of New Jersey, Accepting the Proposal From OMNI Recycling,
LLC for the Processing of Single Stream Recyclable Materials (Johnson)
Motion: Johnson                               Second: Sanders
Roll Call:
Councilwoman Higbee: Yes                      Council President Johnson: Yes
Councilwoman Kelley: Yes                      Councilman Razze: Yes
Councilman Sanders: Yes                       Councilman Swindell: Yes
Mayor Batten: _____
Motion Approved

Resolution No. 139, 2010 – Resolution of the Mayor and Council of the Borough of Pitman,
County of Gloucester, State of New Jersey, Authorizing a Closed Meeting for Personnel


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Matters Relating to a Public Works Employee (Johnson)
Motion: Johnson                            Second: Kelley
Roll Call:
Councilwoman Higbee: Yes                   Council President Johnson: Yes
Councilwoman Kelley: Yes                   Councilman Razze: Yes
Councilman Sanders: Yes                    Councilman Swindell: Yes
Mayor Batten: _____
Motion Approved

Payment of Bills (Higbee)
Motion: Higbee                                    Second: Sanders
Roll Call:
Councilwoman Higbee: Yes                          Council President Johnson: Yes
Councilwoman Kelley: Yes                          Councilman Razze: Yes
Councilman Sanders: Yes                           Councilman Swindell: Yes
Mayor Batten: _____
Motion Approved

Public Portion
Motion to Open to the Public: Johnson             Second: Razze
Time: 9:00 P.M.

Howard Hausmann, 57 Colonial Ave – Mr. Hausmann presented Mayor Batten with the results
of his research into the military service and death of the war-time casualties from the Borough of
Pitman. This research was done at the request of the County of Gloucester.

Motion to Close the Public Portion: Razze         Second: Johnson
Time: 9:07 P.M.

Closed Session
Motion to Enter Closed Session: Johnson
Second: Sanders
Time: 9:12 P.M.
Motion to Return to Open Session: Swindell
Second: Kelley
Time: 10:08 P.M.

As a result of the discussion in Closed Session relating to two Public Works employees testing
positive for the use of illegal drugs, discovered in the course of a random drug test of all Borough
employees in possession of a Commercial Driver’s License, conducted on October 4, 2010.

Motion was made by Councilman Swindell to terminate Public Works employee William
Scheetz in accordance to the zero tolerance policy for illegal drug use as set by Addendum II of
the Employee Handbook of the Borough of Pitman. Termination to be effective immediately.
Second: Razze
Roll Call:
Councilwoman Higbee: No                          Council President Johnson: No
Councilwoman Kelley: Yes                         Councilman Razze: Yes
Councilman Sanders: Yes                          Councilman Swindell: Yes
Mayor Batten: _____
Motion Approved


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A Motion was made by Councilman Sanders to terminate Public Works employee Joshua
Downham in accordance with the zero tolerance policy for illegal drug use as set by Addendum II
of the Employee Handbook of the Borough of Pitman. Termination to be effective immediately.
Second: Kelley
Roll Call:
Councilwoman Higbee: Yes                      Council President Johnson: Yes
Councilwoman Kelley: Yes                      Councilman Razze: Yes
Councilman Sanders: Yes                       Councilman Swindell: Yes
Mayor Batten: _____
Motion Approved


Adjournment
Motion: Sanders                                Second: Razze
All vote in favor to adjourn
Time: 10:15 PM


Respectfully Submitted,


Judith O’Donnell
Acting Municipal Clerk




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