2012 Cal Ripken 11 Year Old Southwest Regional Invitational Tournament July 19-24 Gulfport MS PO Box 1513 Gulfport, Ms 39502 2012 Cal Ripken 11 Year Old Southwest Regional Invitational Tournament Welcome participants! The Gulfport Youth Sports Association, aka GYSA, is very proud to act as your host for the 2012 Cal Ripken 11 Year Old Regional Tournament and GYSA welcomes you to Gulfport MS. Congratulations on your accomplishments this season. We hope you enjoy your visit to our hometown of Gulfport, Mississippi. We wish your team the best of luck in the tournament and we also hope that you find time to enjoy a few of the other things the Mississippi Gulf Coast has to offer. At any time during your stay, please feel free to talk with any of our tournament host officials for more information on any aspect of your stay here with us. We hope you have a great tournament and we also hope you have a memorable and enjoyable experience here on the coast! Scott Barnes GYSA President Important Information: All tournament games and practices will be held at the Bayou View Sports Complex located on Hewes Avenue in Gulfport. The physical address of the ball fields is 4300 Hewes Avenue, Gulfport, MS 39507. This address can be used as a mapping point for traveling purposes. Team Pictures: The inclusion of your team picture in the program for the regional is also a requirement. Please forward a copy of your team picture in an pdf, eps, or jpeg format as soon as possible to Stuart Huffman at firstname.lastname@example.org. Stuart can also be reached at 228-697-6797 for additional specifications. Program advertising: GYSA has a limited amount of program advertising space available for “Good Luck” ads for your team. Please use the contact information above for Stuart Huffman for details, pricing and availability. Opening banquet: This mandatory attendance event will take place at Gulfport High School, 100 Perry Street, Gulfport, MS 39507 (SEE ATTACHED MAP) at 6PM on Thursday, July 19. Again, all team members and coaches are required to attend. Attire for players and coaches will be jeans or khakis and their uniform jerseys. Official’s breakfast: This is a mandatory attendance event for coaches, umpires, tournament officials, Cal Ripken officials, invited local dignitaries and representatives from the host league. This event will begin sharply at 7AM on Friday July 20 and last approximately 90 minutes. This event will be held at Cowan Rd Baptist Church, 425 Cowan Rd, Gulfport, MS 39507 (SEE ATTACHED MAP) Opening ceremonies will be attended by all coaches and players in full uniform and begin at 10AM on Friday, July 20. We will raise state flags, introduce players, coaches, officials and guests immediately proceeding the first pitch of the tournament. The first tournament game will begin immediately following the conclusion of opening ceremonies. Host Hotel: (SEE ATTACHED MAP) Our host hotel for the tournament will be the Hilton Garden inn, 228-863-4996, in Gulfport located at 14108 Airport Road in Gulfport, right across the street from the airport and just blocks from the ballfields. We have a block of rooms reserved at $109 per night and reservations must be made by July 10 to get the negotiated room rate on any of the blocked rooms. There will also be a limited number of rooms blocked at the Hilton’s sister property, the Marriot Residence Inn just across the parking lot from the Hilton. Because the Residence Inn is an “all suite” hotel, those room rates will be slightly higher. Because this tournament is being held during the high season for coast hotels, reservations must be made by July 10 or earlier if possible. Check In/ Credentials: There will be a mandatory check in and short meeting done by individual team beginning at 11AM and going till 3PM, Thursday, July 19 at the Board Room at the Hilton Garden Inn in Gulfport (SEE ATTACHED MAP). Each team manager shall be responsible for providing credentials (proper letters from commissioners, state officers, insurance forms, rosters & certificates) upon check-in. Teams will not be allowed to participate if their credential packet is not complete In the event the host hotel is unavailable for any reason, here is some additional hotel information: Holiday Inn Airport 228-679-1700 Fairfield Inn 228-822-9000 Days Inn 228-864-5135 Comfort Suites 228-678-9001 All four of these hotels are 5 minutes from the ballfields. Again, please book as early as possible as hotel space will be limited during this busy tourist time on the Gulf Coast.) You may also visit www.visitmscoast.org or www.gulfcoast.org for more information on hotels and the Mississippi Gulf Coast. Games begin: Friday July 20 with championship play ending on Sunday, July 22. We will post any breaking news or other pertinent information on our website at www.gulfportyouthsports.com . Tournament Officials: Regional Tourn. Director: Pete Mcgoey 228-669-2601 GYSA tournament chair: Scott Barnes email@example.com 228-323-5536 Banquet chairperson: Jason Streetman firstname.lastname@example.org 228-324-2277 Other information: Entry /gate fees: Tournament pass $15 Daily pass ages 13 and up $5 Daily pass ages 7 to 12 $3 Age 6 and under FREE All players and up to three coaches per team free NO OUTSIDE COOLERS WILL BE ALLOWED IN THE PARK. Each team will be allowed one TEAM cooler in the dugout. Once the bracket is received from the tournament director, it will be posted on our website, www.gulfportyouthsports.com. GAME CONDUCT All games will be played under rules and regulations covered in the Professional Baseball Rule Book, Rules and Regulations of Babe Ruth Baseball. Brackets for Regional Tournament are preset at the Regional meeting each year. Bottom of bracket will be Home Team. The on deck circle closest to your dugout will be the one used by your team. Games will be kept moving at all times. No unnecessary delays or mound conferences, etc., will be permitted. Have a backup catcher to warm up pitcher between innings if catcher is not ready. Anyone ~ players, managers or coaches acting in an unsportsmanlike manner shall be removed from the playing field or the ballpark immediately and disqualified from the tournament. If a player is ejected from the game he must leave the ball park accompanied by an adult. If his parents are not present he will be accompanied by his manager or coach. Managers, coaches, and players shall wear full uniforms according to baseball rules. While in uniform, neatness is a must. When you are at the ball park your shirt tail must be tucked in and your cap worn properly with the bill in the front. When taking the field for your games no warm up or hitting shirts allowed. Protective headgear must be worn at bat and on the bases. Equipment-bats, gloves, helmets, etc.- shall be stacked neatly in their proper places at all times ( inside the dugout). Only players, coaches, managers, and batboys shall be in the dugouts. Players and coaches must stay inside the dugouts. Offensively, two coaches are allowed to be in coaches boxes. Masks w/throat protector will be required at all times when warming up the pitchers whether on the field or in the bullpen. No team will be allowed to kneel or stand along baseline and watch other team warm up. No tobacco products will be permitted on or near the playing field, dugout, bleachers, walkways or restrooms. Smoking and other tobacco use is only allowed in the parking areas well away from the fields. SPECIAL INSTRUCTIONS The Southwest Regional commissioner shall have the authority to remove any player, coach, or manager for actions detrimental to Babe Ruth Baseball. Any misbehavior or misconduct on or off the field could cause the disqualification of a manager, coach, player or the entire team from the tournament. The tournament is under the jurisdiction of the Assistant Southwest Regional Commissioner and the Tournament Directors. The protest committee shall have the final authority in all protest. A rules violation is the only thing that can be protested (judgment calls are not to be protested). The protest committee shall be appointed by the Tournament Directors in accord with the Southwest Regional Commissioner or his Assistant. Players must be in uniform and at the field one (1) hour before their scheduled game time. All players will be required to attend the opening ceremony in uniform. Each team will be allowed ten (10) minutes fielding practice. The home team will start thirty (30) minutes prior to game time. The visiting team shall practice next for ten (10) minutes. The last ten (10) minutes prior to the start of the game shall be used for the introduction of players and for the ground crew to prepare the field for play. There are 6 batting cages near the fields that can be used prior to each game. Thirty (30) minutes will be allowed between games for ground crews, warm-up and introduction of players. Practice field schedules will be available at the tournament. Teams using a bus or other outside transportation should make arrangements for the transportation to be available upon elimination from the tournament. Check with your State Commissioner to ensure that he mailed one 5x7 or 8x10 glossy photograph and one copy of your consent for treatment forms to the Regional Tournament site and to Babe Ruth Headquarters. You are responsible for bringing your State Flag with your credentials to the Regional Tournament check-in. REQUIRED CREDENTIALS FOR REGIONAL TOURNAMENT _____ State Commissioner’s Letter for Eligibility _____ Any Letter of Waiver received by the League _____ Copy of District Tournament Champion Letter of Eligibility _____ Copy of State Tournament Champion Letter of Eligibility _____ Copy of League Accident Insurance Policy _____ Copy of League Liability Insurance Policy _____ Tournament Team Roster Certified by League President _____ Birth documents of all players (Babe Ruth ID card, original birth documents or a notarized copy of the original with a raised seal.) _____ Complete set of Consent for Treatment forms (4 sets of originals) for all players on Tournament Roster. One copy will be mailed to the Regional Tournament site and one copy will be mailed to headquarters. These are to be mailed by the State Official running your State Tournament. _____ Three (3) black and white or three (3) colored photographs (5x7 or 8x10) of the team with names of players, manager and coaches listed on a separate sheet of paper (front row left to right, back row left to right, with team name at top). One copy of the photo will be mailed to the Regional site and one copy mailed to Headquarters. These are to be mailed by the State Official running your State Tournament. _____ Team information packet (several copies). Your state Official running your State Tournament will mail one copy to the Regional site and one copy to Headquarters. _____ State Flag to be turned in with your credentials at check-in at the Regional tournament site (3x5). _____ Proper dress for the Banquet will be long pants (slacks or nice jeans) with your uniform shirt and hat.
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