terms of reference stakeholder committee by vICa5Ok



Terms of reference

1.   Purpose

1.1 The purpose of the Care Quality Commission Stakeholder Committee (‘the Committee’)
    is to provide advice to CQC’s Board.

2.   Role

2.1 The Health and Social Care Act 2008 (Schedule 1, section 6) requires that CQC must
    appoint an advisory committee “for the purpose of giving advice or information to it
    about matters connected with its functions”.

2.2 CQC’s Board may ask the Committee for advice on specific questions of strategy and
    policy. The Board will “have regard to relevant advice and information,” given by this
    Committee in line with the Act. In addition, the Committee may choose to provide
    advice to the Board on any of the Committee’s functions (except for functions relating
    to HealthWatch England, and other functions for which other specific advisory
    committees are created).

2.3 The Committee may set up task and finish groups to look at specific matters in more
    depth, at the discretion of the Committee Chair.

3.   Membership

3.1 The Committee will be chaired by a CQC Commissioner, nominated by the CQC
    Chair and approved by the Board. Secretariat support will be provided by the
    Secretariat Team; other support and stakeholder communication and liaison will be
    provided by the Public Affairs Team.

3.2 Whilst the Act states that members of the Committee may be members of CQC and
    must, “include persons of prescribed description” there has been no legislative
    definition of this term therefore in the absence of such a definition:

3.3 Members will be chosen to represent providers and commissioners of care services
    regulated by CQC, people who use these services and their carers and advocates,
    and other organisations who influence policy development in health and social care.
    Professionals from health and social care are also represented.

3.4 Where at all possible, umbrella organisations will be chosen to ensure the greatest
    possible range of representation in the Committee.

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3.5 Membership will be reviewed annually to reflect CQC’s changing priorities. Particular
    representation may be given to representatives of sectors that are subject to new or
    changing requirements for CQC. Changes to representation of bodies will be
    approved by the CQC Board; the Committee Chair will approve any proposed
    changes to individuals representing organisations.

3.6 Standing attendees for CQC will include the Deputy Chief Executive, the Head of
    Public Affairs, and the Head of Better Regulation. The Committee Chair may invite
    other attendees to all or part of the meeting, as appropriate and as required by the

3.7 Task and finish group members may be drawn from outside the Committee at the
    discretion of the Committee Chair. They will usually be taken from CQC’s
    stakeholder register.

4.   Meetings

4.1 Meetings will be held at least twice a year, and more frequently at the discretion of
    the Committee Chair.

4.2 All agendas and minutes of Committee meetings will be published on the CQC
    website after advice from the Committee has been considered by the Board.

5.   Remuneration

5.1 Members of the Committee are not paid but expenses directly incurred as a result of
    attendance at the Committee may be reimbursed.

Standard operating procedures

a.   Proposals for membership must be via nomination by the Committee Chair. The
     Public Affairs team will provide advice to the Board on the composition of the

b.   Those chosen to represent a particular group or organisation are expected to have
     the authority to speak and decide on behalf of the body they represent.

c.   Members can nominate a named deputy to attend meetings of the Committee on
     their behalf. Other alternates will need prior approval from the Committee Chair.

d.   Membership will be for an initial period of one year, and will be subject to annual

e.   Short biographies of members of the Committee will be published on CQC’s website.
     Members will be required to maintain and update and their biography which should
     include also a full description of their interests.

f.   Members of the Committee will respect the confidentiality of advice (and related
     Committee proceedings) provided to CQC’s Board, until that advice is published.

g.   Members of the Committee will not be expected to speak on CQC’s behalf, and will
     not be authorised to do so by membership of this Committee.

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h.   Quorum for meetings of the Committee will be 50% of the membership, including the
     Committee Chair (named deputies, or approved alternates, present will be counted
     for the purpose of quorum).

i.   Draft minutes of the meeting will be shared with members to allow comment on
     factual accuracy and approved by the Committee Chair to allow them to be published
     in a timely manner.

j.   The Committee Chair may ask the CQC Board to consider the matters on which it
     would like the Committee to offer advice in a timely manner. In addition, the Board
     may ask the Committee to provide advice on specific matters. The Committee Chair
     will report back on the proceedings of the Committee to the Board.

k.   Advice produced by the Committee will be shared with Committee members for
     comment before being presented to the Board or Executive Team.

l.   The Committee Chair will give final approval to advice to the Board before it is
     presented. Committee members may formally lodge disagreement if necessary.

m.   The Committee will aim for consensus. Should a vote be required this will be via a
     show of hands, with the votes of each member noted in the minutes. If it is required,
     the Committee Chair shall have a casting vote.

n.   The Committee Chair will consider whether a member of the Committee may have a
     personal conflict of interest with regard to a piece of advice or subject area (as
     opposed to a straightforward interest – members have been selected because of their
     relevant experience and interests). In these cases, the Committee Chair will consider
     whether this conflict of interest should preclude the member from contributing to
     advice or a decision and/or have the conflict noted in advice prepared.

o.   Meetings will be arranged to avoid overnight stays. Travel is expected to be second
     class, in line with CQC policy. Claims must be submitted to public.affairs@cqc.org.uk
     using the prescribed form within one month of the meeting. CQC will publish on the
     CQC website the expenses paid to members.

January 2012

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    Name                        Organisation
1   John Harwood (Chair)        CQC Board Member
2   John Adams                  Voluntary Organisations Disability Group
3   Frances Blunden             Senior Policy Manager - NHS Confederation
4   Professor Sir Roger Boyle   Co-Director of The National Centre for Cardiovascular
                                Preventions and Outcomes (NCCPO) at the University
                                College London.
5   Dr Laurence Buckman         Chairman, General Practitioners Committee, BMA
6   Andrew Cozens CBE           Strategic Adviser - Local Government Association
7   David Congdon               Head of Campaigns & Policy - MENCAP
8   Sarah Norman                Chair of Standards and Performance - ADASS
9   Dr James Kingsland OBE      President - National Association of Primary Care
10 Michelle Mitchell            Charity Director - Age UK
11 Claire Murdoch               Chief Executive - Central and North West London NHS
                                Foundation Trust
12 Emily Holzhausen             Director of Public Affairs - Carers UK
13 Susie Sanderson              Chair of the Executive Board - British Dental Association
14 Steve Shrubb                 NHS Confederation Mental Health Network
15 Professor Janice Sigsworth   Director of Nursing - Imperial Healthcare NHS Trust
16 Sue Slipman                  Chief Executive - Foundation Trust Network
17 Sally Taber                  Director - Independent Healthcare
18 Jeremy Taylor                Chief Executive - National Voices
19 Patrick Vernon               Chief Executive - Afiya Trust
20 Arlene Wilkie                Chief Executive - Neurological Alliance
21 Martin Green                 Chair – Care Provider Alliance
22 Paul Jenkins                 Chief Executive - Rethink Mental Illness

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