Only e- invoices - please
Case: State of Finland
•State Treasury Who?
•Invoices electronically by the end of 2010 Why?
•Scope and scale of the project What?
•How do we make it possible How?
- drivers and activities
•70 % of purchase invoices electronically Where?
State Treasury Who?
The State Treasury is a service Administrative Management serves the
State corporation as the financial and
bureau that is run on quality personnel administration expert by
management principles. It generating Group-level information on a
centralized basis, guiding the production of
operates in three divisions administrative information and the use of
under the Ministry of Finance. procedures in administration, and by
directing the use of purchased services.
The Finance division administers the central The Insurance division is the State’s
government’s debt, cash funds, most of the loans insurance institution. It promotes risk
and interest-rate subsidies granted from central management in the entire central
government funds, and some of the State government.
•Ministry of Finance:
•Responsible for strategic quidelines
•TIEKE, the Finnish Information Society Development
•Promotes eBusiness in Finland and internationally.
It provides expertise and services both to
companies and individuals. The aim is to provide
standards for ex. For e-invoicing
•FK, Federation of Finnish Financial Services
•Provides standards and promotes e-invocing
Hansel, The central procurement unit of the Finnish
•Requires e-invoices when undersigning
framework agreements with suppliers
•Promote e-invocing among small comanies and
Local Accounting agencies
•Promote e-invocing among their own suppliers
•Is responsible for acknowledgement services,
system availability and helpdesk functions
•Makes possible to receive and handle
electronically all known e-invoice standards in
•Enables one to many – business transactions
•Promote e-invoicing among our own suppliers
The whole E-Procurement process
in electronic form
Cost savings 20 €/ Purchase invoice Why?
I Saving area II Saving area III Saving area
Handling Paying Archiving
Handling process is most important
Planned E-Procurement model in Finland Why?
Efficiency Through Automated Procurement
Electronic Order Management: automated workflow
electronic invoice processing
Sourcing Ordering Invoice
(Strategic buying) (Transactional buying) processing
Case ”Television fees”
Case ”Automobile tax”
No penalty interest
E-Invoice is the ”roll-in product” to E-
Business and E-Government in general.
Key figures in Finnish What?
B2G 2,7 million
G2B 1,5 million
G2C 11,7 million
B2G 50 %
89 % of invoices are
sent to Consumers
64 Accounting offices
Governments Strategy How?
No selfmade solutions:
Only Off-the-self software solutions
and services used
Aim to be the Market Leader
Active cooperation to enhance the use of e-
No mandatory legislation:
Legislation has supporting role
Network for transporting How?
Service providers Large
Governments Business Model How?
1 Service provider (Itella)
G2B, G2C, B2G
Both inhouse and ”standard” formats
Separated contracts with banks, G2C
Actions to raise the How?
share of e-invoices
First 100 biggest suppliers
Automated process to change the suppliers sending paper invoices
to send e-invoices (ITELLA)
Banks and accountancy offices contacting suppliers
Paragraph in framework agreements which presume e-invoce
Introducing own e-invoicing software to small suppliers
Common campaign with Itella, other big invoicers and banks to
activate consumers to receive e-invoices
The Activation of governments own personnel (86.000)
All Invoices are received electronically
- Scanning service and E-Invoices (ITELLA)
Share of E-Invoices received is over 70 %
in best accountancy offices
Average share of E-Invoices is 50 %
Whole Purchase process For taxpayers good!
Supplier After purchase decision, whole Government
purchase process shall be
Market place system
Confirmation of Acceptance
order Product catalogues of incl. posting
different suppliers Order
acceptance system Transfer of order
(Rondo) information to Rondo
Personal Ledger of
account payable feedback
“One way to put For our common
SAVING POTENTIAL OVER 3500 TREES
Thank You !