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					Only e- invoices - please
    Case: State of Finland

          Keijo Kettunen
          State Treasury
    Agenda
•State Treasury                               Who?


•Invoices electronically by the end of 2010   Why?


•Scope and scale of the project               What?


•How do we make it possible                   How?
     - drivers and activities


•Encouraging results:
•70 % of purchase invoices electronically     Where?
•
             State Treasury                                                            Who?



The State Treasury is a service                    Administrative Management serves the
                                                   State corporation as the financial and
bureau that is run on quality                      personnel administration expert by
management principles. It                          generating Group-level information on a
                                                   centralized basis, guiding the production of
operates in three divisions                        administrative information and the use of
under the Ministry of Finance.                     procedures in administration, and by
                                                   directing the use of purchased services.


The Finance division administers the central       The Insurance division is the State’s
government’s debt, cash funds, most of the loans   insurance institution. It promotes risk
and interest-rate subsidies granted from central   management in the entire central
government funds, and some of the State            government.
guarantees.
          Participants                                    Who?



•Ministry of Finance:

    •Responsible for strategic quidelines

•TIEKE, the Finnish Information Society Development
Center

    •Promotes eBusiness in Finland and internationally.
    It provides expertise and services both to
    companies and individuals. The aim is to provide
    standards for ex. For e-invoicing

•FK, Federation of Finnish Financial Services

    •Provides standards and promotes e-invocing
          Participants                                Who?



Hansel, The central procurement unit of the Finnish
Government

   •Requires e-invoices when undersigning
   framework agreements with suppliers

Banks

   •Promote e-invocing among small comanies and
   consumers

Local Accounting agencies

•Promote e-invocing among their own suppliers
            Participants                                  Who?



Itella,

    •Service provider

          •Is responsible for acknowledgement services,
          system availability and helpdesk functions

    •Makes possible to receive and handle
    electronically all known e-invoice standards in
    Finland

    •Enables one to many – business transactions

    •Promote e-invoicing among our own suppliers
 Benefits                    Why?

Cost savings


Commitment


The whole E-Procurement process
in electronic form
             Cost savings 20 €/ Purchase invoice    Why?


 I Saving area           II Saving area       III Saving area
                         A                B



E-Invoices

                      Handling       Paying      Archiving

Paper invoices


                 Handling process is most important
Planned E-Procurement model in Finland                               Why?
                Efficiency Through Automated Procurement

               Strategic E-Procurement

        Electronic Order Management: automated workflow

                                         electronic invoice processing

  Sourcing                    Ordering                       Invoice
  (Strategic buying)          (Transactional buying)         processing
                                           Why?
Commitment

       Direct debit

       Case ”Television fees”
       Case ”Automobile tax”

       No penalty interest
E-Invoice is the ”roll-in product” to E-
Business and E-Government in general.
        Key figures in Finnish   What?
        Government
Invoices
B2G     2,7 million
G2B     1,5 million
G2C     11,7 million

e-invoices
B2G     50 %
G2B     3%
G2C     3%

89 % of invoices are
sent to Consumers


64 Accounting offices
         Governments Strategy                 How?


No selfmade solutions:

Only Off-the-self software solutions
and services used

Aim to be the Market Leader

Active cooperation to enhance the use of e-
invoice

No mandatory legislation:

Legislation has supporting role
               Network for transporting         How?
               business documents
Suppliers                               Customers

                    Service providers   Large
Large                                   companies
2%
                                        Medium-sized
                                        companies

Medium-sized
1,6 %
                                        Small
                                        companies




Small
96,4 %
                                          Private
                                          persons

                          Banks
      Governments Business Model      How?




1 Service provider (Itella)

G2B, G2C, B2G

Both inhouse and ”standard” formats

Separated contracts with banks, G2C
               Actions to raise the                         How?
               share of e-invoices
RECEIVING
First 100 biggest suppliers
Automated process to change the suppliers sending paper invoices
to send e-invoices (ITELLA)
Banks and accountancy offices contacting suppliers
Paragraph in framework agreements which presume e-invoce
Introducing own e-invoicing software to small suppliers



SENDING
Common campaign with Itella, other big invoicers and banks to
activate consumers to receive e-invoices

The Activation of governments own personnel (86.000)
      Statistics                                Where?



All Invoices are received electronically
   - Scanning service and E-Invoices (ITELLA)


Share of E-Invoices received is over 70 %
  in best accountancy offices


Average share of E-Invoices is 50 %
                Whole Purchase process                          For taxpayers good!
                             Vision:

Supplier                After purchase decision, whole                              Government
                          purchase process shall be
                                                                                   Order by
                                  automated                                        purchase
                                                                                   management
                                     Market place                                  system


           Confirmation of                                                         Acceptance
                order            Product catalogues of                             incl. posting
                                   different suppliers          Order


             Delivery
                                                                                   acceptance
                                                                                   inspection
                                     Electronic invoice
                                     acceptance system      Transfer of order
            Einvoice
                                          (Rondo)           information to Rondo
                         Automatic
                         balancing                  Automatic
                                                     transfer         Bank
             Operator
              /Itella
                                     Personal Ledger of
                                      account payable               feedback
  HO                                                                                          17
     “One way to put     For our common
     it”                 good!




SAVING POTENTIAL OVER 3500 TREES
              Doubts?
              Questions?




Thank You !

				
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posted:10/1/2012
language:English
pages:19