Tips for standing room only Team Captain meetings

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Tips for standing room only Team Captain meetings Powered By Docstoc
					               Team Captain
                 Meetings
                 in a Box
    Ideas and inspiration to help your Relay For Life
committee produce Team Captain Meetings that are well
 attended, provide critical information, and provide the
 motivation and resources for Teams to be successful.




American Cancer Society   www.relayforlife.org   Mid-South Division
Relay For Life: Team Captain Meetings in a Box 2010                                        2



                Team Meeting Do’s & Don’ts
DO…
   1. DO have a well-thought-out AGENDA
            Make sure it is in writing and distributed to everyone in attendance.

   2. DO try to LIMIT your agenda topics so that they can be covered in
      an hour
            This rule of thumb helps you to be considerate of people’s time, AND allows
            for other topics to be covered at the next meeting… a reason for folks to
            come back!

   3. DO cover topics that are TIMELY
            Earlier meetings should focus on fundraising, the website and recruiting more
            teams, while later meetings switch to on-site logistics, on-site fundraising &
            activities, etc.

   4. DO cover a MISSION-related topic at each meeting
            You can do this by inviting an ACS speaker to talk about a specific program,
            show a brief video that highlights research or another aspect of ACS that
            people may not be familiar with, or even distribute an interesting article about
            cancer prevention or a recent discovery that brings us one step closer to a
            cure.

   5. DO follow-up
            Be sure to follow-up with teams that did not attend and bring them up to
            speed on the information that was covered at the meeting.

   6. DO use VISUALS!
            Bring props that show people examples of things you’re discussing. For
            example: a cancer fact sign, a team banner, a decorated luminary bag, a
            sample of something someone is selling for a fundraiser, etc.

   7. DO Recognize Fundraising Teams
            Make sure your Team Development Committee recognizes teams that have
            reached Fundraising Club levels at each meeting. Make sure you utilize your
            Team Fundraising Club wall chart and encourage teams to strive to next
            level. ( TFC wall chart – SSFC 7544.33)
Relay For Life: Team Captain Meetings in a Box 2010                                         3




DON’T…
   8. DON’T make the meetings LECTURE-driven!
            Give the participants opportunities to talk, share ideas & stories, and
            brainstorm.

   9. DON’T go off-TOPIC
            Keep meetings on track by sticking to the agenda. If another topic is
            addressed, put it in the “parking lot” to either be answered/discussed at the
            next meeting, or to be answered via a follow-up email to the group.

   10.      DON’T forget the FUN!
            Besides being a way to fight cancer, people do Relay because it is a fun
            event. Make sure that your agenda and presenters infuse some FUN into
            each and every meeting! (ie: monthly challenges, award prizes, recognize
            fundraising best practices, play games, do group activities, etc.)

   11. DON’T forget to THANK your teams
            You can never appreciate your teams too much, always be sure to thank
            your teams for all their hard work and dedication to the Relay!
Relay For Life: Team Captain Meetings in a Box 2010                                     4




                                    Tips for Standing Room Only
                                        Team Meetings

Just remember the four E’s…Exciting, Energetic, Enthusiastic, and Efficient!!!

Exciting
   Send out eye catching flyers and emails ahead of time; suggest to send
       communication 2-3 weeks prior to the meeting. Be sure to include small teasers to
       spark everyone’s interest.
   Have multiple mystery elements to the meeting like games, prizes, and special
       awards/rewards.
   Make the meeting room bright and inviting with decorations; ie. balloons, photo
       boards, goal thermometers, and banners, and always have a tasty treat on hand.

Energetic
   If you are pumped and energized your audience will stay alert and want to hear
     what you have to say.
   Keep your tone clear, upbeat, and full of life.
   Make sure more than one person is speaking…the same face can get boring!

Enthusiastic
    Remember enthusiasm is always contagious. Let your Team Captains know this
     meeting is a priority for you and it is important to you.
    Let them know you want to be there, enjoy meeting with them, and want to help
     them as much as possible to be the most successful they can be. You want to give
     them the information they need.

Efficient
     Be organized and efficient with your time. Be respectful of your audiences’ personal
       time. They have chosen to be with you for the next hour, make it worthwhile.
     Make sure you prepare an agenda (with estimated time allotments) for yourself and
       other presenters.
     Do not provide the Teams with a copy of your agenda; instead, provide a shell of
       the agenda topics. You want them to be focused on you, not the time that you have
       allotted for each topic. Be sure to supply detailed handouts at the end of the
       meeting as applicable or let them know where these handouts will be located on
       your event website.
     Always allow a specified time period for questions and answers, as well as sharing
       fundraising ideas/best practices during the meeting.

          If you follow the four E’s you can’t help but have great Team Meetings!
Relay For Life: Team Captain Meetings in a Box 2010                               5


Developing Your Agenda…Checklist




While creating your agenda, ask yourself: “Did I…”

      Include important information that will benefit the teams? (ie: upcoming
       deadlines, registration/team packet information,

      ONLY include topics that are timely?

      Include something mission-related? (reference the 2010 Mission and
       Advocacy calendars for monthly ideas)

      Include fundraising tips? (go to RelayForLife.org- Relay Library for
       fundraising ideas and best practices)

      Include something FUN in the agenda? (ie: game, activities, ice
       breaker, etc)

      Allow for the participants to contribute to the discussion?

      Set aside props and samples to bring with me to show the teams?

      Make copies of the agenda for folks to follow along?
Relay For Life: Team Captain Meetings in a Box 2010                              6


At the meeting…

    Make sure the room is set up in a configuration that is welcoming and
     allows people to all feel like they’re “part of the group”, also be sure that
     everyone can see the presenters from where they sit

    Snacks are always a good idea! (Doesn’t have to be anything
     elaborate… ie. bowls of snack mix or candies on each table) or have a
     team do a meal for a fundraiser- people love to eat and it is a great
     fundraiser!

    Greet people as they enter the room. If you don’t recognize them,
     introduce yourself and thank them for coming.

    Ask open-ended questions so you can get people talking and gauge
     where people are at, example include:
       o How did you hear about Relay?
       o Have you been to Relay before?
       o What do you know about the event?
       o Have you or a loved benefited from the services of the ACS?
       o Have you ever participated in a fundraiser before?

    Keep it light! Team meetings shouldn’t make you feel like you’re at a
     stuffy board meeting. It’s totally appropriate to make jokes, laugh and
     have fun!

    Cheer them on! Running a team meeting is a lot like being a
     cheerleader. Just like a cheerleader cheers when their team makes a
     good play and roots for a victory, so does the Team Development Chair
     with the team at the meetings for their fundraising or recruitment efforts.

    Recognize a volunteers in front of the group (recognition could come
     from the team that has the most people registered, the most money
     turned in so far, or an individual who’s done some outstanding
     fundraising or team/survivor/sponsor recruitment)
Relay For Life: Team Captain Meetings in a Box 2010                                         7

Here are some examples of Sample Agendas- pick the ones that best fit your
Relay

TEAM MEETING #1
FOCUS: New Team Captain 101
Who runs it? Team Development

Other Speakers: Event Chair to welcome everyone, as well as other special guests

Audience: New Team Captains (1st or 2nd year as Team Captain/Team)

What to Bring:
   Team Captain Packets including bank bags
   Sign in Sheet/ Pens
   Extra Luminaria Forms/Registration Forms/ Survivor/Caregiver Registration
      Forms/donation envelopes/Sponsorship packets
   Fundraising tools-suns, moons, fundraising tip sheets
   Handouts: Team Theme, committee positions, mission message handouts, event
      specific pieces
   Giveaways/door prizes or Spirit Points, etc.
   Small bags of Nestles Treasures candy for the Mini Celebrate Activity


                                       AGENDA:
1. Introductions
          Ask each committee member present to say their name and the number of
             years they have been with Relay; follow this by each team member

2. Icebreaker/Game

3. Overview of ACS
      1. Review 2015 goals and the Mission of the ACS
      2. Share where the Relay dollars go: 800#; web site; Research/ Education/
      Advocacy/ Service (work with your Health Initatives staff partners for ideas on what
      content to share)

4. Mini Celebrate Activity (5 minutes)
(NOTE: prepare small bags of Nestle Treasures candy for participants)

SCRIPT:
Relay For Life is a life-changing event that brings together more than 3.5 million people to:
…Celebrate the lives of those who have battled cancer. It is the strength of cancer
survivors that inspires others to continue to fight.

…Remember loved ones lost to the disease. At Relay, those who have walked alongside
those battling cancer can grieve and find healing. We Relay because we have been
touched by cancer and desperately want to put an end to the disease.
Relay For Life: Team Captain Meetings in a Box 2010                                               8

We can Fight Back by making a commitment to save a life this year.


We have been celebrating, remembering, and fighting back with Relay for years. But we
are adding some powerful elements to our ceremonies to excite our participants, and to
make a bigger impact on communities.

(NOTE: Prepare to distribute the small bags of Treasures candy)

      Right now I invite all survivors to come to the front of the room.
      All caregivers – even if the one you cared for is no longer with us – please come to
       the front of the room.
      If you have been a Relay participant for 5 years or more, please come to the front of
       the room.
      If you have set a goal to achieve the Team Fundraising Club this year, please come
       to the front of the room.
      If you are an ACS CAN member, please come to the front of the room.
      If you are a Relay Team Captain this year, please come to the front of the room.

Thank you so much. We treasure everything you do! (applause)…please take your seats.

Wrap up the Mini Celebrate Activity by mentioning accomplishments from last year: the
number of teams, survivors, sponsors, funds raised, ACS accomplishments, etc.

Other candy/slogan to use if you cannot find Nestle Treasures:
    Any kind of mint “Thank you for your commitMINT"
    Extra Gum “Thank you for going the EXTRA mile”
    Reese’s Peanut Butter cups “There is NO WRONG WAY to Relay, thank you for
      your contributions”
    York Peppermint Patties “Thank you for GETTING the RELAY SENSTATION”

5. Team Captain Packet
      Go through every form in the team captain packet and the online component (point
      out handout in packet) Encourage registering and signing up team online.

6. Team Member Goal/ How to Build Your Team (provide handout and team
thermometer)
      1. Go over team recruitment goals (recommendation: 8-15 members per team)
                Brainstorm with group: Ideas on how to build your team- friends,
                   family, coworkers, members of church, after school activities,
                   weekend activities, book clubs, PTA members, sports teams/clubs,
                   Teachers from specific departments, etc… other suggestions?
                 How to organize a team
                 http://relay.acsevents.org/site/DocServer/how_to_organize_a_team.doc?docID=108025

                 Ideas to Promote Fundraising at Team Captain Meetings-updated
                 http://relay.acsevents.org/site/DocServer/Ideas_to_Promote_Fundraising_at_Team_Cap
             tain_Meetings-up.doc?docID=108026
Relay For Life: Team Captain Meetings in a Box 2010                                                  9
TC Recommendations
http://relay.acsevents.org/site/DocServer/TC_Recommendations.doc?docID=108031


   2. Set Team Fundraising Goals
                Provide each team with a thermometer (available through Ariba-
                 Shared Service item #7549.11)
                Be sure to address the Team Fundraising Club levels and benefits,
                 the Team Challenger Program, the Grand Club and the Cure Club
                 Programs
                The attached document may help the captain build out the team’s
                 plans
                   setting goals with teams
                   http://relay.acsevents.org/site/DocServer/setting_goals_with_teams.doc?docID=108030

                   Team Fundraising Club
                   http://relay.acsevents.org/site/DocServer/2010_Team_Fundraising_Club.
                   pdf?docID=101603

                   Team Challenger
                   http://relay.acsevents.org/site/DocServer/2010_Team_Challenger_Collegi
                   ate_Program.pdf?docID=101602

                   Grand Club
                   http://relay.acsevents.org/site/DocServer/2010_Grand_Club.pdf?docID=1
                   01597

                   Cure Club
                   http://relay.acsevents.org/site/DocServer/RFL_FY09_MS_-
                   _Cure_Club.pdf?docID=47321

Once teams submit their personal goals, add up to see what your overall new team goal
will be for new Relay For Life teams.

7. Team Name/Themes & Keeping the FUN in FUNdraising (provide handouts)
Team Themes
http://relay.acsevents.org/site/DocServer/Team_Themes.doc?docID=108070

Fundraising Best Practices
http://relay.acsevents.org/site/DocServer/Fundraising_Best_Practices-updated.doc?docID=108023




8. Address Available Committee Positions, Make the Ask to Join

9. Action Steps:

By the next meeting:
       1. Have your team members complete their participant registration form (preferably
online) and provide donation envelopes, luminaria & survivor/caregiver registration forms
       2. (insert event specific deadlines:

1st Challenge:
Relay For Life: Team Captain Meetings in a Box 2010                                  10
                  Ask a friend to start his or her own team and get them to sign up
                    online!
                  Ask a friend in another state to join your team online!
                  Talk about the Team Challenger Program – when you recruit a team
                    and that team raises $1,000 you will get a great gift!

10. Q&A

11. Door Prizes

12. Announce next meeting date & provide Team Development contact information
Relay For Life: Team Captain Meetings in a Box 2010                                      11


TEAM MEETING #2
FOCUS: Keeping the FUN in FUNdraising

What To Bring:
   Team Captain Packets
   Sign in Sheet/ Pens
   Extra Luminaria Forms/Registration Forms/ Survivor/Caregiver Registration
   Posters, flyers, brochures
   Handouts: Fundraising A-Z, etc.
   Flipchart paper; markers; tape
   Giveaways/Door Prizes


                                        AGENDA
1. Welcome

2. Icebreaker/Game

3. Mini Celebrate Activity (5 minutes)

Invite Survivors to stand
Invite Caregivers (former and current) to stand
Invite Team Captains of five or more years to stand
Invite ACS CAN members to stand
Invite Fundraising Club teams to stand
Invite Relay All Stars to stand

NOTE: As each group stands, have committee members hand out something that glows or
lights up, such as flashing Relay blinky pins. After everyone has a pin, the emcee should
say: Thank you so much for your dedication. YOU are the light of our Relay!

4. Relay Accomplishments

Ask Team D committee to provide an update of accomplishments:
Our local accomplishments:
    # of teams
    # of survivors
    dollars raised
    # of ACS CAN members

5. Mission Moment

American Cancer Society accomplishments:
   talk about research grants in the area ( work with staff partner to get this info)
   talk about educational programs, the 800 #, web site
   talk about advocacy accomplishments (for info, visit: www.acscan.org)
Relay For Life: Team Captain Meetings in a Box 2010                                         12
    talk about patient & family services in the community (ask your health intiative
      staff person for some statistics and updates)

Go over any updates on ACS mission; ask Mission Chair to come up with a “Mission
Moment”, show a video and/or do an activity.

6. Logistics/ Event Info

   1.   Review Mid-South Division Chaperone Policy
   2.   What to bring to Relay (provide handout)
   3.   Logistical info (i.e., Parking)
   4.   Entertainment & Activities Update
   5.   Announce any sponsors to date
   6.   Sign up time (teams to work concession stand; to run games/activities; etc.)
   What to Bring to Relay
   http://relay.acsevents.org/site/DocServer/What_to_Bring_to_Relay.doc?docID=108034



7. Fundraising
   1. Ask each Team Captain to introduce themselves, provide team name, team
      member goal & fundraising goal (record these on flipchart paper or Relay
      thermometer (7549.11); bring back to other Meetings)
   2. Roundtable Discussion on best practices for individual and team fundraisers
   3. Highlight good ideas from the guidebook and discuss
   4. Encourage team captains to tell fundraising success stories from past years
   5. Hand out sample ideas/letters (go to relayforlife.org for ideas, best practices and
      handouts)
   6. Promote online fundraising
   7. Promote the Team Fundraising Club


8. Challenge:
          Set a personal team goal in order to achieve a level within the Team
            Fundraising Club: Plan a team fundraiser and encourage team members to
            also try and raise $100 individually!
          Register your team online!

9. Q&A

10. Door Prizes

11. Announce next meeting date and reinforce contact information of committee
Relay For Life: Team Captain Meetings in a Box 2010                                     13

TEAM MEETING #3
FOCUS: Survivors and Volunteers
What To Bring:
   Team Captain Packet
   Survivor Reception Invitations
   Posters, flyers
   List of online teams and Team money totals
   Sign in Sheet/ Pens
   Extra Luminaria Forms/donation envelopes
   Luminaria Bags or Stars of Remembrance, and markers/stickers/etc. to decorate
     them
   Giveaways/Door Prizes
   Team Fundraising Club Signs


NOTE: As people enter the room, distribute Luminaria bags or Stars of Remembrance and
ask them to decorate it In Honor Of or In Memory Of the person they Relay for. Have
markers, stickers, etc. available at the tables for people to use to decorate their bag or
star.

                                       AGENDA
1. Welcome

2. Icebreaker/Game

3. Mission Moment
      1. Show a survivor video, use the ACS RFL Survivor Stories (7523.08) or the
         CRFB Compilation DVD (7541.66)
      2. Ask a Survivor to tell their story and why they Relay (invite a Voice of Hope)
      3. Distribute Survivor Invitations – ask each Team Captain to distribute to anyone
         they know who has been touched by cancer

4. Logistics/ Event Info
      1. Volunteers needed for Relay; ask Teams to recruit anyone who can’t be part of
         their team to volunteer at the Relay (provide list of volunteer opportunities,
         including approx. times, and any notes – such as “heavy lifting required”, etc.)
      2. Logistical info/updates (parking, etc.)
      3. Entertainment & Activities Update
      4. Announce any sponsors to date

5. Fundraising
      1. Announce any Team Fundraising Club teams; provide Fundraising Club signs &
         promote the Club again- ask the teams what they did to achieve their current
         level
      2. Revisit flipcharts or thermometers from the last meeting; update team goals
      3. Announce/congratulate top Online Fundraising Teams
      4. Allow Team Captains to promote upcoming Team Fundraisers
Relay For Life: Team Captain Meetings in a Box 2010                                           14
      5. Highlight 1-2 Team Captains – ask them to share some great team and
          individual fundraisers they did last year; allow new Team Captains to ask
          questions
      6. Provide other Fundraising handouts, resources, and new ideas (see
          www.relayforlife.org for more info)

6. Mini Remember Ceremony

SCRIPT:
Relay For Life is a time to remember those we have lost to cancer. The Remember part of
Celebrate Remember Fight Back is symbolized through our Luminaria Ceremony.

Each of you has decorated a (Luminaria Bag/ Star of Remembrance) In Honor Of or In
Memory Of the person for whom you Relay.

If you are a Survivor, please celebrate by (lighting your candle/by hanging your star on the
wall/ holding your shining star up high)

If you are a Caregiver who’s loved one is still with us, please honor them by (lighting your
candle/by hanging your star on the wall/ holding your shining star up high)

If you are a Caregiver of someone lost to cancer, please remember them by (lighting your
candle/by hanging your star on the wall/ holding your shining star up high)

If you Relay for a parent, a brother or sister, or a grandparent, please (light your
candle/hang your star on the wall/ hold your shining star up high)

If you Relay for an aunt, an uncle, a cousin, or another relative, please (light your
candle/hang your star on the wall/ hold your shining star up high)

If you Relay for a friend, neighbor, or co-worker, please (light your candle/hang your star
on the wall/ hold your shining star up high)

If you have not been personally affected by cancer, but you Relay to make a difference,
please (light your candle/hang your star on the wall/ hold your shining star up high)

Please join me in a moment of silence. (pause) Thank you. While we all stand as one
united American Cancer Society community, we recognize all affected by cancer and live
each day remembering that we will keep Relaying until we find a cure.

7. Challenge
          Recruit a Survivor to be a part of your Relay Team


8. Q&A

9. Door Prizes

10. Announce next meeting date and reinforce contact information of committee
Relay For Life: Team Captain Meetings in a Box 2010                                      15

TEAM MEETING #4
FOCUS: Fundraising Club…are you IN?!
What To Bring:
   Team Captain Packet
   Survivor/Caregiver Registration Forms
   Posters, flyers
   List of online teams and Team money totals
   Sign in Sheet/ Pens
   Extra Luminaria Forms/donation envelopes
   Team Fundraising Club Signs
   Giveaways/Door prizes


                                       AGENDA
1. Welcome

2. Icebreaker/Game

3. Mini Fight Back Ceremony

Share mission information, and make a call to action. Get people excited for the Fight
Back Ceremony that’s coming up at Relay.

4. Mission Moment
       Go over any updates on ACS mission; ask Mission Chair to come up with a
“Mission Moment”, show a video and/or pick an activity featured in the 2010 Mission or
Advocacy Calendar.

5. Logistics/ Event Info
      1. Review RAIN PLAN
      2. Logistical info/updates/ needs
      3. Entertainment & Activities Update
      4. Schedule of Theme Laps
      5. Site update
      6. Recap what to bring to Relay

6. Fundraising
      1. Announce any Team Fundraising Club teams or those that have increased their
         level; provide Fundraising Club signs & promote the Club again; asking each
         team to share how they have been successful
      2. Revisit flipcharts/thermometers from the last meeting; update team goals
      3. Announce/congratulate top Online Fundraising Teams
      4. Allow Team Captains to promote upcoming Team Fundraisers
      5. What to bring & expect at Bank Night

7. Challenge
                Reach the next Fundraising Club level by Bank Night
Relay For Life: Team Captain Meetings in a Box 2010                      16



8. Q&A

9. Door Prizes

10. Announce Bank Night and reinforce contact information of committee
Relay For Life: Team Captain Meetings in a Box 2010                                    17


A Mentor’s Guide:
Suggested Questions to Ask Team Captains
   How are your fund-raising efforts going?
   Do you need any pointers on ways to fund-raise?
   Have you paid your registration fee?
   Do you have all of your team members recruited?
   Do you have a team goal?
   Are you on task with your goal?
   Is your team working together to accomplish this goal?
   Have you encouraged your team to make a list of potential givers and ask them first?
   Are team members aware of the incentive prizes for individual and online fundraising?
   Is there any information you did not understand from the previous team captain
    meeting that I may be able to clarify?
   Are you clearly communicating with your team members the information you receive at
    the team captain meetings?
   What is your mode of communication to your team members (regularly scheduled
    meetings, e-mails, phone calls, etc.)?
   Do you need any information to help familiarize your team about the American Cancer
    Society or Relay For Life?
   Any questions concerning the American Cancer Society’s mission?
   Do you feel the team captain meetings thus far have met your expectations as a leader
    of your team?
   Is there any information you believe we need to cover?
   Do you know the date of the next team captain meeting? Will I see you there? If not,
    who should I expect to see as your team representative?
   Do you know how to contact me if you have any questions? Please call me at
    ______________.
   Have I thanked you lately for your time and for being a team captain for the American
    Cancer Society’s Relay For Life?
Relay For Life: Team Captain Meetings in a Box 2010                                      18

Icebreakers and Games

Bingo Games
Team Fundraising BINGO
http://relay.acsevents.org/site/DocServer/Team_Fundraising_BINGO.doc?docID=108032

Team Mtg or Kick Off Bingo
http://relay.acsevents.org/site/DocServer/Team_Mtg_or_Kick_Off_Bingo.doc?docID=108069



Icebreakers

Bumper Collision
Purpose: Getting to Know You
Estimated time- 5- 8 minutes
Props: Music ( Participants will get to know each other as they move around and bump
into each other while music plays, then introduces themselves to the nearest "Cars"
whenever a whistle blows.

Instructions:
1. Ask for a show of hands of people who have ever ridden a bumper car
2. Invite participants to imagine that they are bumper cars. Describe the scenario of them
moving around the floor "bumping into" one another. Give them the analogy we often use
when we say: "Guess who I bumped into today?"
3. Explain the following rules:
• When the music begins everyone should begin "driving" around
• When they hear a whistle, they should move into collision; the number of drivers in
    each group will be determined by the number of whistles toots. For instance, if they
    hear three whistle toots, three drivers should collide together: four toots equals for
    drivers and so on
• Begin the music
• After thirty seconds, blow the whistle three times, stop the music and give them about
    thirty seconds to exchange information with each other in groups of three before turning
    the music again.
• After about twenty seconds of people "bumping" around, blow the whistle four times
    and invite participants to share info
Continue the process through about five whistle blowings- each time blowing a d different
number of toots

DOUBLE DARE 2015 (30 minutes, 6 players per team)

Contestants: Teams of 6 – Mission Team and Money Team

Object of the game: Teams will compete against each other answering trivia questions.
The teams will be awarded points for each correct answer. If the teams do not know the
correct answer, they can take a physical challenge to be awarded double the points. The
Relay For Life: Team Captain Meetings in a Box 2010                                           19
game is played for 30 minutes and at the end of the 30 minutes, whichever team is
ahead in points, wins the game.

How the game is played: For a correct answer teams are given points. (10 points for
each correct answer) If the team doesn’t know the answer it goes to the other team to
answer if that team doesn’t know the answer then it goes back to the original team for a
“Physical Challenge”. If they succeed at the “physical challenge” they are awarded double
the points. If they do not complete the “physical challenge” in time, then the opponent
receives the points. First team to reach 100 points WINS!!!!

Volunteers needed: Someone to keep score, someone to time the physical challenges,
and prop volunteers to help with physical challenges.

Materials needed: Stop watch, white duck tape, dry erase board (big enough to keep two
scores), 1 bucket, 20 sponges (for example: 1 sponge would read Track Signs, PSA’s,
Survivorship activities, Advocacy etc., 1 small bag of balloons, 6 plastic spoons, 2 pairs of
panty hose, 2 rubber balls, bag of plastic fruit and vegetables, 2 large match box cars, 5 lb.
bag of green M&M’s, 24 x 36 foam cord board, purple paint, 2 - small 1” PVC pipe (2 ft
max), 1 butterfly net, 1 deep bowl, 2-3 bags of dry beans, set of poker chips, 1 golden
pillowcase, 8-10 piece plain puzzle from Michael’s, 10-12 pieces of 1” PVC pipe, golden
pillowcase (Rhonda to get).

What we need to do: Words laminated for fiber challenge, spray paint poker chips,
bucket, pvc pipe.


List of Physical Challenges

These physical challenges are named after Best Practices for Mission Integration.
Before the physical challenge begins, a short synopsis will appear on the overhead
screen to tie the mission integration to the physical challenge.

-Brain Storming Session – (The person holding the bucket is the Mission Integration
Chair at Relay and the sponges represent activities at Relay).
One person holds a bucket on top of their head and another person tries to throw sponges
into the bucket. They need to capture 5 sponges in their bucket in 30 seconds.

- A Survivors Journey - The whole team participates in this one. 3 people on each end
and run this like a relay. First person that starts the relay will put the balloon (represents a
survivor) on a spoon (represents the caregiver) and walks the survivor balloon and passes
it to their partner at the opposite end and then it goes back to the finish line.

-Healthier Lifestyle Changes – (When you make that ultimate healthy lifestyle change to
fill your Relay engine with fruits and vegetables, you are better prepared to reach the finish
line, because we all know, “There Is No Finish Line Until We Find A Cure”). This will
involve 2 people from the team. The team members who are at opposite ends of each
other, tie the panty hose(represents how the community comes together) with the rubber
ball (fruits and vegetables) in one of the legs hanging down in front of them around their
waist. There will be a large match box car (represents staying on course, mission driven)
in front of them on the ground and they have to swing their panty hose and roll the car to
Relay For Life: Team Captain Meetings in a Box 2010                                     20
their partner and the partner needs to bring it back to the finish line. (Finish line
represents that your relay was successful and made their goal). They need to do this in 2
minutes.

-Show Me The Money$$ – This will involve 4 team members. One person will blow a
green m & m (representing money) and try to blow it through the target – (making a bank
deposit). They need to get 10 marshmallows through the circle in 60 seconds. (10
marshmallows = $10.00/each. If you blow 10 marshmallows through the target then it
represents your $100 to receive your free Relay t-shirt). Team members involved: one to
hand M & M’s to person blowing the M&M, and 2 people holding the bank board.

- CRM– This will involve all 6 team members. One person will blow 15 M&M’s(which
represent 15 members on a Relay team) at one time into the air. Their team mates will try
to catch as many as they can in their butterfly nets. (butterfly nets represent Siebel). They
need to catch at least 8 M&M’s to win the physical challenge.


-The Fiber Challenge – This will involve the entire team. One team member will reach
into the bean bowl and pull out poker chips with messages on them to make a phrase.
The other team members are putting these words together to form the sentence. They will
have to do this in 60 seconds.

-Where Does The Money Go? – This will involve the entire team. One team member will
reach into the golden pillow case (represents spending all 24 hours at Relay) and pull out
puzzle pieces with sayings on them. The other team members will take these pieces and
form the puzzle with the entire message. (The puzzle represents all teams coming
together, raising money for the American Cancer Society mission). This needs to be done
in 60 seconds. The puzzle pieces will indicate Research, Education, Advocacy and
Services (examples of some of our services)
-Committee Structure – This will involve the entire team. You will have 60 seconds to take
each piece of the PVC pipe and connect all without any pieces being left over. Each piece
of PVC will indicate a committee position and they must all link together to form the
committee.

Games and Icebreakers
http://relay.acsevents.org/site/DocServer/Games_and_Icebreakers.pdf?docID=108024

Party Mix Icebreaker
http://relay.acsevents.org/site/DocServer/Party_Mix_Icebreaker.pdf?docID=108027

Chex cards
http://relay.acsevents.org/site/DocServer/Chex_cards.doc?docID=108022

Peanut cards
http://relay.acsevents.org/site/DocServer/Peanut_cards.doc?docID=108028

Pretzel cards
http://relay.acsevents.org/site/DocServer/Pretzel_cards.doc?docID=108029
Relay For Life: Team Captain Meetings in a Box 2010   21

				
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