Undergraduate Research, Scholarship &
Creative Activities Conference
INFORMATION FOR STUDENT POSTER PRESENTERS
Friday, April 27, 2012
3:00 p.m. – 5:30 p.m.
Below are suggestions that will assist you in the preparation of your research presentation. Read this information carefully, and
please contact us (firstname.lastname@example.org) or your faculty sponsor if you have questions. The Conference is intended to be an interesting,
educational and enjoyable experience for all.
1) CONFERENCE AGENDA - POSTER SESSIONS:
Registration 2:00 – 3:00 p.m. Freeborn Hall Lobby
Session A 3:00 – 4:10 p.m. Freeborn Hall
Session B 4:20 – 5:30 p.m. Freeborn Hall
2) TIMING: The Poster Sessions in Freeborn Hall are 1 hour and 10 minutes each. At a later time, you will find out if you are
assigned to Poster Session A or B.
3) POSTER SET-UP: If you are a presenter assigned to Session A, please set up your poster immediately after checking in. You
must be standing by your poster ready to go by 3:00 p.m. Session B presenters should use the first session time as an opportunity to
visit the posters of their colleagues and to locate their assigned poster board. At 4:10 p.m. an announcement will be made for
Session A poster presenters to take their posters down and for Session B presenters to put theirs up. Ten minutes has been allotted for
this switch over, so please be courteous to the presenters that follow by getting your posters down on time and help Session B
presenters get their posters hung up in this short turn-around period. Session B starts promptly at 4:20 p.m.
4) GETTING STARTED: Check out the URC website, http://urc.ucdavis.edu, under the heading,
“2012 Presenter Information” and click on “PowerPoint Poster Tall Template” (portrait) or “PowerPoint Poster Wide Template”
(landscape). You are not required to use these templates, so feel free to use any style, colors or format of your choice. The
Undergraduate Research Center will print your poster for free if you upload your poster to SmartSite, in an electronic copy (PPT or
PDF), no later than Monday, April 16, 2012 by 11:55 p.m. Please note that only one poster per person will be printed. Be sure to
carefully proof your poster before you upload it to SmartSite. If you have questions about your poster, contact Raynell Hamilton,
Program Coordinator, Undergraduate Research Center, email@example.com.
At the Conference, the poster session is “college fair” style. In other words, you will be standing next to your poster talking to
conference participants one-on-one. Your poster should be eye catching and easy to read from a distance of approximately 6 feet.
5) EFFECTIVE POSTERS: Try to make your poster as effective as possible. Some ideas:
• Place the title of the project prominently at the top of the poster.
• Posters may not be larger than 36” x 48” (3’ by 4’).
• Avoid excessive detail: you may have handouts available with backup information.
• Highlight important points with color.
• Use large type. Title should be readable from 6 feet away. See example poster template for
recommended font sizes.
• Organize the presentation in a logical sequence.
• Consult with your faculty sponsor for further assistance.
6) COMMITMENT: On the afternoon of the Conference, please report to Freeborn Hall at 2:00 p.m.
Plan to stay for both poster sessions. We hold the expectation that you support your fellow conference presenters by attending the Art
Exhibit and Oral presentations just as you would like for them to attend your Poster session. The Art Exhibit takes place on Friday,
April 27th, 5:30 – 7:00 p.m. in the MU II and the Oral Sessions take place on Saturday, April 28th, 9:00 a.m. – 12:30 p.m. in
Wellman Hall. Please treat your colleagues as you would like to be treated: be on time, be attentive, ask questions, be polite and