LASC CONVENTION 2013

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“Ahoy, LASC… All Leaders On Deck!”

January 19-21, 2013
Sulphur High School
100 Sycamore
Sulphur, LA 70663
Telephone: 337-217-4430 ext. 2366
Fax: 337-217-4431
E-Mail: kelly.petross@cpsb.org

________________________________________________________________________________________________

MAIL ALL REGISTRATION MATERIALS (NOT THE HOTEL REGISTRATION) TO SULPHUR HIGH SCHOOL

LASC CONVENTION
Attn: Kelly Petross
100 Sycamore
Sulphur, LA 70663

Delegate and Advisor Quota:
 10 delegates and 2 advisors per school (maximum of 12 per school)
 If running for state office: 12 delegates and 2 advisors per school (maximum 14 per school)
 If a school wishes to bring more than 2 advisors, the number of delegates must be reduced.
 No delegate can attend the convention without an advisor or school-appointed chaperone from his/her school.
 All convention delegates staying in hotels must travel on chartered buses or in an adult driven vehicle.
 Delegates not staying in hotels must follow transportation rules of their home schools.

Registration Fee
 $130.00 per delegate
 $130.00 per advisor or attending adult
 Registration fee includes a convention t-shirt and several special convention favors.
 Anyone attending convention must be registered PRIOR to arriving at the host school.

Registration Deadline
 Completed registration forms must be POSTMARKED by FRIDAY, NOVEMBER 16, 2012.
 Registrations postmarked after November 16, 2012, must include a $200.00 late fee per school.
 Schools registering after December 14, 2012, must pay the late fee and cannot be guaranteed t-shirts or convention
favors.
 Refunds will not be given after December 14, 2011, regardless of reason!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
PAGE 3

LASC CONVENTION 2013: CONVENTION INFORMATION
Ahoy, LASC… All Leaders on Deck!
HOTELS

 There are 15 hotels in the Sulphur/Lake Charles area (page 6).
 Please double check with the hotel of your choice when making your reservations regarding the availability of breakfast.
 ALL hotel registration forms must be sent directly to the hotels and NOT to Sulphur High School.
 It is advisable to reserve your rooms with a credit card to prevent school checks from being written to the incorrect hotel.
 Tax exempt forms should be mailed with the hotel registration form.
 Deadline for hotel reservations is December 7, 2012.
 Remember, the closer hotels will probably fill up first. Do not delay.
 If your school is coming on a chartered bus, try to get schools on the same bus in the same hotel.

TRANSPORTATION
 Individual schools must provide transportation to all convention events.

MEALS
 The following meals are included in the registration fee:
o Delegates: Lunch and Dinner SUNDAY
o Advisors: Lunch and Dinner SUNDAY
 There are many restaurant located near hotels for dinner Saturday night and breakfast on Sunday and Monday mornings.
Hotels providing complimentary breakfast have been indicated on the hotel list. Please double check with the hotel of your
choice when making your reservations regarding the availability of breakfast.

DRESS
 Any student going on stage at any time during convention MUST be in dress attire. This includes presidents or the ranking
officers who will present the special gifts for the Calcasieu Women’s Shelter on the opening night of Convention.
 JEANS ARE NOT TO BE WORN ON SATURDAY NIGHT. This applies to delegates and advisors.
 Sunday night will be the SHIP WRECKED LUAU dance. All are encouraged to come in their favorite Hawaiian shirts, jeans or
capris, and flip-flops. NO HIGH HEELED SHOES OR SHORTS WILL BE ALLOWED!
 On Saturday and Sunday afternoons, school attire is appropriate.
 Convention t-shirts will be the required attire for Monday morning.
 Inappropriate clothing includes the following: Jeans with holes; shorts of any kind; bare midriffs; low cut; strapless,
or spaghetti strap tops; plunging neckline tops; and t-shirts with inappropriate messages.
PAGE 4

LASC CONVENTION 2013: SCHOOL REGISTRATION FORM
Ahoy, LASC… All Leaders on Deck!
REGISTRATION INFORMATION………….PLEASE TYPE OR PRINT ALL OF THE REQUESTED INFORMATION
NAME OF SCHOOL: ___________________________________________________________________________________
CLASSIFICATION: _____ High School _____ Middle/Junior High
SCHOOL ADDRESS: ___________________________________________________________________________________
CITY: _________________________________ ZIP: _____________ PARISH: _________________ DISTRICT #: _____
SCHOOL PHONE: ( ____ ) _________________ SCHOOL FAX: ( ____ ) _________________
NAME OF CONVENTION HOTEL: ________________________________________________
ADVISOR(S) ATTENDING:
1. Name: ____________________________ Email: ___________________________ Cell Phone: (___) ____________
2. Name: _________________________ Email: ___________________________ Cell Phone: (___) ____________
DELEGATE LIST: Please put delegates’ names in alphabetical order. Please place an * by the President or ranking officer.

LAST NAME FIRST NAME T-SHIRT SIZE
1 (
)
2 (
)
3 (
)
4 (
)
5 (
)
6 (
)
7 (
)
8 (
)
9 (
)
10 (
)

IF RUNNIG FOR OFFICE, LIST TWO ADDITIONAL STUDENTS

11
12

TOTAL NUMBER OF (ADULTS & DELEGATES) ATTENDING: _________ X $130.00 = _____________

# OF T-SHIRT SIZES (Advisors & Delegates): ____ S ____ M ____ L ____ XL ____ 2XL ____ 3XL ____ 4XL

MAKE CHECK PAYABLE TO: LASC Convention
MAIL TO: Attn: LASC CONVENTION, Kelly Petross, 100 Sycamore St., Sulphur, LA 70663
_____________________________________________________________________________________________________
CONTESTS YOUR SCHOOL PLANS TO ENTER:
ESSAY: _____ Contestant: ________________________ ORATORY: _____ Contestant: ________________________
POSTER: _____ PHOTOGRAPHY: _____ SCHOOL SPIRIT PENNANT: ______ FLOAT YOUR BOAT:______
PAGE 5

LASC CONVENTION 2013: STUDENT MEDICAL FORM
Ahoy, LASC… All Leaders on Deck!
ATTACH A COPY OF FRONT AND BACK OF YOUR INSURANCE CARD TO THIS FORM.
ADVISORS….Make sure that you have a copy of the Medical forms for each of your students with
you at all times in case of an emergency,
PLEASE PRINT OR TYPE ALL OF THE INFORMATION BELOW:
Student Name________________________________________________________ Age________ Sex_______
Advisor Name________________________________________________________________________________
Name of School______________________________________________________________________________
School Address______________________________________________________________________________
City_________________________________________________________________ Zip____________________
Parent(s)/Guardian Name______________________________________________________________________
Home Phone (____)______________ Cell Phone (____)______________ Work Phone (____)______________
Emergency Contact Person____________________________________________________________________
Home Phone (____)______________ Cell Phone (____)______________ Work Phone (____)______________
Name of Medical Insurance Company____________________________________________________________
Policy Number_______________________________________________________________________________
Address of Insurance Company_________________________________________________________________
City____________________________________________ State _____________________ Zip_____________
Pre-Admission Phone Number (_____)___________________
Name of Physician________________________________ Physician’s Phone Number (____)______________
Special Health Concerns (allergies, disabilities, recent injuries/surgeries) ____________________________
____________________________________________________________________________________________
Medical Dosages __________________________________ Time of Day ______________________________
Special Dietary Needs ________________________________________________________________________

I, the parent or legal guardian of ______________________, authorize the Louisiana Association of Student
Councils’ representatives and the above named conference advisor to obtain medical care for my child in the event
such care is necessary. I understand that, if possible, I will be contacted in the event my child needs medical
attention. I grant a licensed health care provider or accredited hospital permission to perform any medical and/or
surgical procedures that are essential for the treatment of my child and agree to be responsible for payment of
such care. I release LASC representatives, the named advisor, the host school and its representatives from any
damages, liability, or loss resulting from their securing, in good faith, medical care for my child.

_________________________________________ _________________________________________
Parent/Guardian’s Signature Date Delegate’s Signature Date

DUPLICATE THIS FORM FOR ALL OF YOUR DELEGATES
PAGE 6

LASC CONVENTION 2013: PARTICIPANT COMMITMENT FORM
Ahoy, LASC… All Leaders on Deck!

DUPLICATE THIS FORM AND GIVE TO ALL OF YOUR DELEGATES TO BE CAREFULLY READ AND COMPLETED.

Dear Parent/Guardian:

We are delighted that your child will be attending the Louisiana Association of Student Councils Convention at Sulphur High
School in Sulphur, LA, January 19 – 21, 2013. To ensure the safety of your child, the following guidelines are mandatory for
all delegates.

All delegates and advisors are expected to . . .

1. Attend all sessions at the designated times and places listed in the program.

2. Respect the rights and safety of others by not being disruptive during sessions or creating intimidating,
hostile, offensive behavior toward any student or adult. Students are expected to demonstrate respect
toward other students, advisors, presenters, and guests.

3. Refrain from the use of alcohol and illegal drugs; this behavior is strictly prohibited.
Students must also respect the no-smoking policies of public buildings.

4. Obey all curfews; students must be in rooms and remain in rooms after curfew.

5. Dress in a manner befitting the sessions. The following are NOT allowed: shorts of any kind; crop tops;
clothing advertising alcohol, tobacco, drugs; clothes with profanity or sexual pictures or inferences; tank
tops with large arms and neck holes; bare midriff or strapless tops; jeans with holes.

6. Be courteous in the hotels and respect the other hotel guests. Students must observe any reasonable requests and
rules. All students must remain with their advisors during the duration of the convention. No student is allowed to
be in the room of a member of the opposite gender for any reason.

7. Respect the property of others. Students are not to take objects from the convention areas, hotels, or any other
property visited; theft and vandalism will not be tolerated.

8. Refrain from bringing food, drink and noisemakers into all general sessions, idea exchanges, and seminars.

9. Refrain from using headphones, cell phones, and other electronic devices during any meeting, convention activity,
or general session.

10. Abstain from any form of sexual encounters or sexual harassment

11. DO NOT leave the convention site UNTIL each Session is officially adjourned; delegates are not allowed to drive
any vehicle during convention

12. Wear convention nametags to all convention activities.

A violation of any of these guidelines will result in your student being sent home at the student’s expense. We would much
prefer that everyone have an exciting and safe experience at convention. We appreciate your support of your student’s
involvement in leadership development. Your signature below indicates that you have read and discussed the above
guidelines with your student and are in agreement with these expectations.

______________________________ ______________________________ ______________________________
Parent/Guardian Signature Student Name Printed Student Signature

______________________________ ______________________________
Advisor Signature Principal Signature
PAGE 7

LASC CONVENTION 2013: HOTEL OPTIONS
Ahoy, LASC… All Leaders on Deck!
Sulphur Hotels
The tax rate for Sulphur Hotels is 13.25% All hotels have 70663 zip code
AMERICA’S BEST VALUE INN*** HAMPTON INN***
307 GARRETT ROAD 210 HENNING DRIVE
RATE: $49.99-$54.99 RATE: $89.00
DISTANCE TO SHS: 1.05 MILES DISTANCE TO SHS: 1.11 MILES
337-287-4828 337-527-0000
FAIRFIELD INN & SUITES*** LAQUINTA INN***
2615 RUTH STREET 2600 RUTH STREET
RATE: $89.00 RATE: $65.00
DISTANCE TO SHS: 1.42 MILES DISTANCE TO SHS: 1.44 MILES
337-528-2629 337-527-8303
CANDLEWOOD SUITES BAYMONT INN & SUITES***
320 ARENA ROAD 325 ARENA ROAD
RATE: $89.00 RATE: $79.99-$89.99
DISTANCE TO SHS: 1.47 MILES DISTANCE TO SHS: 1.48 MILES
337-528-5777 337-313-6018
WINGATE BY WYNDHAM*** QUALITY INN & SUITES***
300 ARENA ROAD 320 S. CITIES SERVICE ROAD
RATE: $90.00 RATE: $77.00
DISTANCE TO SHS: 1.48 MILES DISTANCE TO SHS: 3.11 MILES
337-527-5151 337-626-7000
HOLIDAY INN EXPRESS***
BEST WESTERN PLUS EXEC***
102 MALLARD STREET
1200 PINTAIL
RATE: $109.00
RATE: $99.00
DISTANCE TO SHS: 3.14 MILES
DISTANCE TO SHS: 3.15 MILES
337-625-2500
337-625-9000
COMFORT SUITES***
2505 HWY 108 SOUTH
RATE: $89.00
DISTANCE TO SHS: 3.28 MILES
337-625-6448
Lake Charles Hotels
The tax rate for Lake Charles Hotels is % All hotels have 70605 zip code.
WINGATE BY WYNDHAM*** SPRINHILL SUITES***
1731 W. PRIEN LAKE RD 1551 W. PRIEN LAKE RD
RATE: $89.99 RATE: $124.00 – SLEEPS UP TO 6
DISTANCE TO SHS: 8.08 MILES DISTANCE TO SHS: 8.24 MILES
337-502-5112 337-478-4650
LAQUINTA INN*** COMFORT INN***
1201 W. PRIEN LAKE RD 607 E. PRIEN LAKE RD
RATE: $109.00 RATE: $77.00
DISTANCE TO SHS: 8.51 MILES DISTANCE TO SHS: 9.98 MILES
337-478-9889 337-478-4650
***Indicates hotel provides complimentary breakfast
PAGE 8

LASC CONVENTION 2013: HOTEL REGISTRATION FORM
Ahoy, LASC… All Leaders on Deck!
PLEASE PRINT OR TYPE
School Name :_________________________________________________________________________
Advisor: _______________________________________________ Cell Phone:( ) ________________
School Address: ______________________________________________________________________
City:____________________________________________________ Zip:_________________________
To reserve your room, provide the credit card information requested or enclose a check for the amount of your
rooms. If you are mailing a check, first call the hotel of your choice to see if rooms are available. It is suggested
that you reserve your rooms with a credit card and bring your check made payable to the correct hotel of your
choice.
Payment Type (Choose One):
______ Credit Card
Type (Circle One): Visa MasterCard Discover American Express
Name on card: __________________________________________________________
Card #: _________________________________ Expiration Date: ______________

______ Check
Check #: _________
Amount of Check: __________
Tax Forms (Check One): ___ I have enclosed a tax-exempt form. ___ I will pay the tax as stated
(13.25% for SULPHUR)
(13% for LAKE CHARLES)

Room Information:

Check-in date: ________________ # of singles needed: ____________
Check-out date: ________________ # of doubles needed: ____________

Room 1: ___ Advisor(s) ___ Delegate(s) Room 3: ___ Advisor(s) ___ Delegate(s)
1. ______________________________ 1. ______________________________
2. ______________________________ 2. ______________________________
3. ______________________________ 3. ______________________________
4. ______________________________ 4. ______________________________
Room 2: ___ Advisor(s) ___ Delegate(s) Room 4: ___ Advisor(s) ___ Delegate(s)
1. ______________________________ 1. ______________________________
2. ______________________________ 2. ______________________________
3. ______________________________ 3. ______________________________
4. ______________________________ 4. ______________________________

***MAIL TO THE HOTEL OF YOUR CHOICE LISTED ON PAGE 6***
HOTEL DEADLINE: DECEMBER 7, 2012
DO NOT MAIL THIS FORM TO SULPHUR HIGH SCHOOL
LASC CONVENTION 2013: CONTESTS
PAGE 9
Ahoy, LASC… All Leaders on Deck!
ALL CONTESTS ARE DIVIDED INTO JUNIOR HIGH/MIDDLE LEVEL AND SENIOR HIGH.
ORATORY
1. The speech is to be a 3-5 minute, MEMORIZED speech on the following theme: Ahoy LASC… All Leaders on Deck!
2. Only ONE contestant per school is allowed.
3. Judging is based on presentation, information, and delivery.
4. Note cards, prompts, visual aids, props, and/or costumes are NOT allowed.
5. A time for the speech will be assigned to each contestant and will be sent to the advisor with the registration confirmation.
6. Speeches will begin at 2:00 on Saturday, January 19.
7. The top contestants will be called back for a second round.
8. The winner of each division will present the speech to the entire delegation on Sunday, January 20 in the third general session.
ESSAY
1. Each contestant should bring notebook paper, pen, and a thesaurus or dictionary… cell phone use for help is NOT allowed.
2. Only one contestant per school is allowed in the impromptu writing.
3. Contest begins promptly at 3:00 p.m. and ends at 4:00 p.m., January 19.
4. The topic will be given after the students enter the assigned rooms.
5. Judging will be based on interpretation of topic, content, writing style, and grammar/spelling.
POSTER
1. Poster should reflect the theme: LIFE LESSONS THROUGH OUR LEADERSHIP PORTHOLE
2. Poster should be cut from poster, “22x28”only, in either colored or white board, no foam core type posters.
3. Poster should be cut in the shape of a CIRCLE…. aka a PORTHOLE SHAPE
4. Decorate as desired, making sure all three dimensional items, if used, are securely attached.
5. Only one poster per school may be entered.
6. The artist’s name and school MUST be printed on the back of the poster.
7. Judging will be based on originality of theme (30%); creativity (30%); neatness (15%); visual appeal (25%).
PHOTOGRAPHY
1. Photographs should be on the theme: ONSHORE LEADERSHIP ADVENTURESS. Only one photograph is allowed per
school.
2. Photographs should be 8 x 10.
3. Photograph must be matted, but not put in any type of frame!
16 inches 
4. Photograph may be in color or black and white.
5. Photograph MUST be the student’s original work.

20 inches 
6. Creativity is a MUST…photograph must not be computer enhanced or altered.
7. Judging: creativity of theme (40%); visual appeal (40%); photographic effects (20%).
8. Permission must be obtained from parents of any child included in photograph.
SCHOOL SPIRIT PENNANT
1. Make and decorate one pennant to represent your SCHOOL’S SPIRIT.
2. Decorate your pennant with your school Colors, Mascot, Sports, Student Council, etc.
3. Pennants should be made from a study and light weight material (foam, felt, fabric)
4. Pennants should be made in the shape of an isosceles triangle with the base measuring no more than 16 inches and the height
measuring no more than 20 inches. The base of the triangle will be the top of the pennant when they are displayed.
5. Pennants will be hung from the ceiling. Please make sure your decorations are placed accordingly and securely and that your
pennant remains light weight.
FLOAT YOUR BOAT!
1. Construct and decorate a sail boat to race on Saturday, January 19.
2. Boats must be constructed from a ½ gallon milk/juice carton. Decorate as desired and make sure all items are securely attached.
3. Each boat will need a sail. One student will blow air through a straw to race the boat during the registration period on Saturday.
4. All boats must be brought to convention ready to set sail! NO ON-SITE CONSTRUCTION ALLOWED!
PAGE 12

LASC CONVENTION 2013: CONVENTION SCHEDULE
Ahoy, LASC… All Leaders on Deck!
SATURDAY, JANUARY 19, 2013
10:30 – 11:30 am SBESE Interviews Room 2105, 2107
11:30 – 12:00 pm Candidate Schools Meeting Room 1107
12:00 – 2:00 pm Campaign Skit Previews Auditorium
2:00 – 5:00 pm Registration Room 4111
2:00 – 5:00 pm Meet the Candidates Covered Courtyard
2:00 – 4:00 pm Craft Fair/Demonstrations Boys’ Gym
2:00 – 5:00 pm Oratory Contest Senior High Room 1207
Junior High Room 1204
2:30 – 3:00 pm Student-Led Exchange Facilitators Room 2112
3:00 – 3:30 pm New Advisors’ Orientation Library Conference Room
3:00 – 3:30 pm Float Your Boat Contest Courtyard
3:00 – 4:00 pm Essay Contest Senior High Room 1214, 1216
Junior High Room 1215
7:00 pm First General Session Doors Open Auditorium
7:30 pm SHOW TIME….Everyone Must be Seated Auditorium
_____________________________________________________________________________________________________________________________ _____________________________________________________

SUNDAY, JANUARY 20, 2013
7:30 am Catholic Mass Boys’ Gym
8:00 am Non-Denominational Service Cafeteria
8:30 am Second General Session Doors Open Auditorium
9:00 am SHOW TIME…Everyone Must be Seated Auditorium
Advisors
10:45 – 11:30 am Advisors’ Seminar “Russ Peak Speaks” Cafeteria
11:30 – 12:15 pm Business Meeting Cafeteria
12:20 – 2:00 pm Advisors’ Luncheon Cafeteria
Delegates
10:45 – 11:45 am Student-Led Exchange See room on name tag
10:45 – 11:45 am Presidential Seminar – All Presidents Auditorium
11:50 – 1:00 pm Delegates Lunch Matt Walker Stadium/Boys’ Gym
1:15 – 2:15 pm Expert Led Seminars Round One See room on name tag
2:20 – 3:20 pm Expert Led Seminars Round Two See room on name tag
2:20 – 3:20 District Meeting See Map in Program
All District Advisors, District Presidents,
Advisor, and Ranking Officer from each school
3:30 pm Third General Session Doors Open Auditorium
3:45 pm SHOW TIME Everyone Must be Seated Auditorium
7:30 – 10:00 pm Dance/Advisor Dinner SHS 9th Grade Campus Gym
_____________________________________________________________________________________________________________________________ _______________________________________________________

MONDAY, JANUARY 21, 2013
8:00 am Fourth General Session Doors Open Auditorium
8:30 am VOTING SESSION Everyone Must be Seated Auditorium
**House of Delegates will NOT be seated after 8:30 AM**
12:00 pm Adjournment of the 2013 LASC Convention
Meeting of Previous State Officers and Newly State Officers & Elected District Presidents
will be immediately after the conclusion of the convention in Library.
PAGE 10
PAGE 14
LASC CONVENTION 2013: ADDITIONAL INFORMATION
Ahoy, LASC… All Leaders on Deck!
 Medical Forms, Commitment forms, and Copies of Insurance Cards MUST BE MAILED WITH REGISTRATION
FORMS AND FEES

 SBESE Interviews
o Saturday, January 19, 2013
o 10:30 am – 11:30 am
o Rooms 2105 and 2107

 School’s Candidate Meeting
o Saturday, January 19, 2013
o 11:30 am – 12:00 pm
o Room 1107

 Skit Previews
o Immediately following Candidate School’s Meeting
o Auditorium

 New Advisors’ Welcome and Orientation
o Saturday, January 19, 2013
o 3:00 pm
o Conference room inside Library

 Catholic Mass
o Sunday, January 20, 2013
o 7:30 am
o Boys’ Gym

 Non-Denominational Service
o Sunday, January 20, 2013
o 8:00 am
o Cafeteria
PAGE 15

LASC
Proudly announces the 2012 State Charity!

Ronald McDonald House
(and we're lovin' it!)
Many families travel far from home to get treatment for their seriously ill or injured
children.
Often, it can be a long time to be away from home or to divide a family.
And, for children facing a serious medical crisis, nothing seems scarier than not
having Mom and Dad close by for love and support.
The Ronald McDonald House program provides a “home-away-from-home”
for families so they can stay close to their hospitalized child at little or no cost.
The Houses are built on the simple idea that nothing else
should matter when a family is focused on healing their child –
not where they can afford to stay, where they will get their next meal,
or where they will lay their head at night to rest.
LASC truly believes that when a child is hospitalized,
the love and support of family is as powerful as the strongest medicine prescribed.

With these thoughts in mind,
LASC
IS ASKING ALL OF OUR MEMBER SCHOOLS
to raise much needed funds for our
2012 STATE CHARITY.
PAGE 16

LASC CONVENTION 2013: ADVISOR CHECKLIST FOR SCHOOL REGISTRATION
Ahoy, LASC… All Leaders on Deck!
PLEASE PLACE THIS SHEET ON TOP OF RETURNED REGISTRATION MATERIALS

NAME OF SCHOOL: ___________________________________________________________________

PLEASE INITIAL EACH BLANK:

______ Completed School Registration Form
______ Listed Names of ALL Delegates and Advisors
______ Listed ALL T-Shirt sizes

______ Included check for $__________, payable to LASC

______ Completed Medical Forms for ALL delegates, properly signed

______ Included copies of insurance cards attached to medical forms

______ Completed Student Commitment Forms with EACH AND EVERY Required Signature

______ Complete contest entries at the bottom of the School Registration Form

______ Listed Advisor(s) number of years

______ Addressed the envelope as follows:

LASC CONVENTION
Attn: Kelly Petross
100 Sycamore
Sulphur, LA 70663

______ Postmark date is Friday, November 16, 2012