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					            SESSION DESCRIPTIONS
                     2012 TEACHING SYMPOSIUM:
                 A CONFERENCE ON COLLEGE TEACHING

Workshop and Presentation Formats
    This year’s Symposium will feature a variety of formats for learning and interacting. See below
    for details. If you have any questions regarding any of the session formats, please contact
    Melodee Lujano at melodeel@stedwards.edu or 512-416-5825.


Conference Environment
    Keep in mind is that the Symposium is a very friendly conference. It is a supportive community
    of teacher-scholars who share your passion for teaching and learning. Participants look forward
    to hearing what you have to say and to participating actively in your session. They will be
    willing to provide constructive feedback that you can use in your teaching and scholarship. So
    have fun with your session.




20-and 50-minute Concurrent Sessions
Seating Arrangements
    All concurrent session rooms are set up in theater-style seating. It is difficult to know how many
    people will attend each session, so the number of seats in each room needs to be as large as
    possible.


Timing
    Because keeping so many back-to-back sessions on schedule is challenging, please plan your
    presentation to fit into the time allowed (20 or 50 minutes). Practice to be sure your timing is
    accurate. If, as often happens, participants wish to continue discussing your topic with you at the
    end of the time allotted, invite them outside and find a convenient place to talk—out of earshot
    of the continuing sessions—so that the next session can begin on time.

    To reduce time spent on introductions, please prepare a handout or initial slide which contains
    your contact information and the title of your talk.
Audience and Presentation Tips
       Your primary audience members are college and university faculty members –both tenure-track
       and adjunct – from St. Edward’s University. Although they will respect you as the authority on
       the issue you are presenting, they will also appreciate very much the opportunity to share and
       participate. Thus, design your session to include participants through some type of dialogue or
       activity. If you use PowerPoint or other media (see Technology, below), keep the slide text to a
       minimum and use the time to elaborate on the slide. Only in very rare circumstances should you
       read your slides to participants, for instance, a powerful quotation that is key to your discussion.

       Arrive at your room at least 5 minutes before you are scheduled to begin to allow yourself time
       to check the equipment and get your materials in order.

       If you have not already built in time for discussion or interaction, plan to leave the last 10
       minutes of your session for questions. Have a watch or clock so you are sure to stop yourself in
       time to answer questions. You may wish to brainstorm possible questions that might arise during
       the question-and-answer period and practice answers to those questions. Do not be afraid to let
       the group know if you don’t know the answer to a question. It might work to ask if anyone in the
       group has a good answer to the question, or simply note it is a great question and you will need
       to look into that issue.


Technology
       Your room will have the A/V equipment standard in all SEU smart classrooms: an overhead
       projector connected to a networked computer, as well as some sort of white board or blackboard.


Attendance
       Session attendance is difficult to predict and may range from 5 to 40. Plan to bring at least 20
       copies of handouts. Take leftover handouts to the registration desk, where we will have a place
       for individuals who missed your session to pick them up.


If you have any questions regarding this session format, please let us know as soon as possible
(melodeel@stedwards.edu).




Interactive Poster Sessions
Preparing Your Session
       For the Interactive Poster session you may use a poster and/or any other materials to
       communicate your information and involve participants. In addition, you may wish to prepare a
       handout for attendees to take away for further reading.
    Here are some tips to help you when preparing an interactive/poster session:
          Keep your design simple and clean. Typically, it is best to use a light background with
           dark text. Avoid colors or designs that detract from the content.
          Use graphs, tables, and pictures to illustrate your points. They are an effective tool for
           posters if they are in a simple design with limited text.
          Minimize text. Use as few words as possible. Use a font that can be easily read from 4-6
           feet away. Letters in titles should be approximately 1 inch (approximately 72 pt.), and
           explanatory text should be approximately 1/4 to 3/8 of an inch (approximately 18-24 pt).
           This will look large to you, but keep in mind that the goal is to draw people to your poster
           and that not everyone has perfect vision.
          You do not need to professionally print your poster. Preparing it yourself is fine.



Presenting Your Session
    Be ready to go by 10 minutes before your assigned time slot, with your materials set up and
    handouts laid out. When participants express interest in your topic, present the main points of
    your paper. Practice a short (2-3 minute) presentation that highlights these points. If you give the
    3-minute presentation and viewers desire more detail, they can ask at that point. If you run out of
    handouts, be sure to have a tablet and pen for attendees to write down their names and e-mail
    addresses so that you can send them a copy after the conference.


Technology
    We cannot supply you with any additional equipment. If you wish to use a laptop, bring a
    charged battery, since we may not be able to supply you with ready access to an electrical outlet.


Attendance
    Because this session is an entire-conference event, you could potentially see many attendees at
    your table. Plan to bring at least 30 copies of handouts. Take leftover handouts to the registration
    desk, where we will have a place for individuals who missed your session to pick them up.
Lunchtime Roundtable Sessions

Roundtable Session Format
    The lunchtime roundtable session is a format in which you facilitate a discussion during
    lunchtime at a round table with a group of participants who are interested in your topic and
    choose to eat lunch at your table. This is an ideal format for informing faculty of campus wide
    development or service opportunities. You may eat while you lead the session.

    It will get a bit noisy in the room because there will be multiple other simultaneous sessions, so
    you will need to speak loudly and slowly enough for participants to hear you.

    Roundtable sessions are, ideally, conversations among participants, rather than formal
    presentations. Plan to facilitate conversation and provide a minimal amount of information,
    rather than expecting your participants to silently listen as you speak.


Timing
    Participants may choose to move between tables, so do not be surprised if some of your
    attendees only attend a part of your discussion. As a result, your roundtable discussion should be
    loosely timed and structured, and should allow attendees to participate even if they were not
    present for the beginning or the end. If, as often happens, participants wish to continue
    discussing your topic with you after lunch, invite them outside and find a convenient place to
    talk so that the next session can begin on time without noisy interruptions, or collect emails from
    all who wish to continue the discussion.


Participants and Facilitation Tips
    Your participants will be SEU faculty—both adjuncts and tenure-track faculty. Although they
    will respect you as the authority on the issue you are presenting, they will also appreciate very
    much the opportunity to share and participate. Be sure to allow plenty of time for faculty
    questions and discussion of the topic.

    Arrive at your table at least 5 minutes before you are scheduled to begin to allow yourself time to
    get your materials in order.

    Plan to leave plenty of time in your session for questions. Do not be afraid to let the group know
    if you don’t know the answer to a question. It might work to ask if anyone in the group has a
    good answer to the question.


Technology
    Because of the format, technology use for this session is limited. You may bring a laptop (it must
    run on battery power; there may be no A/C access) and handouts. Presenters must supply their
    own laptops.


Attendance
    Lunch session attendance is on a first-come, first-served basis, and seating at any given table will
    be limited. You may wish to bring extra handouts for those who are unable to attend your
    session. Take leftover handouts to the registration desk, where we will have a place for
    individuals who missed your session to pick them up.




Resource Fair
Preparing Your Display
    For the Resource Fair, you may have copies of your book or product, handouts, and any other
    materials to communicate your information and involve participants. We will provide you with
    table space and a chair.




Presenting Your Resources
    Be ready to go by 10 minutes before your assigned time slot, with your materials set up and
    handouts laid out. If you run out of handouts, be sure to have a tablet and pen for attendees to
    write down their names and e-mail addresses so that you can send them a copy after the
    conference.


Technology
    We cannot supply you with any additional equipment. If you wish to use a laptop, bring a
    charged battery, since we may not be able to supply you with ready access to an electrical outlet.


Attendance
    Because it is an entire-conference event, you could potentially see many attendees at your table.
    Plan to bring about 20 copies of handouts. Take leftover handouts to the registration desk, where
    we will have a place for attendees to pick them up.

				
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