A hitchhiker�s guide to strategic plan development by SkccgV2W


									A hitchhiker’s guide to strategic
       plan development
         Doug Ballor, Ph.D.
       Bates Technical College
           Objectives of talk
• Share insights into why Strategic Plans
  aren’t integral parts of college activities.
• Present “tips” on how to make Strategic
  Plans livable documents.
• Show a scheme that works for developing a
  Strategic Plan.
• Facilitated discussion (sharing what works)
Strategic Planning
          Strategic Planning
Faculty’s Agenda                    President’s Agenda

                   Staff’s Agenda
What is a Strategic Plan?
  What should it do?
   What are some common
problems with Strategic Plans?
                                                               College Mission
                                                               (Approved annually by
                                                               Board of Trustees)

                                                            Strategic Plan &Goals
                                                            (Approved by Board in 2003 and
                                                            annually thereafter)

                                                            Annual Presidential
                                                              (Developed jointly by the
                                                              President and the Board)

      Department & Program
        Assessment Plans                                                                     (VPs monitor completion / compliance)
      (Assessment Committee approves
      and tracks plan completion)

Approved by the Bates Technical College Board of Trustees
Deliver exemplary competency-based education that meets
the diverse needs of students and the community.
 Ensure continuing education and life long learning offerings meet the
 changing needs of our customers.

                                                   Sub – Objectives

 • All continuing education and life long learning offerings in the college will have
   student assessments at the end of the learning period (initial target date June 2004,
   evaluating annually thereafter).
 • Continuing education and lifelong learning student funded and contract training
   enrollments will increase by five percent annually over the next five years (end date
   June 2010).
 • Revenues from contracted services to international clients will exceed $15,000 (target
   date June 2006).
     Key Features of Bates Plan

• Goals are specific (and testable)
• Sub-objectives are “real” tasks that will make us
  better (this is the action part of the plan)
• Each sub-objective has a measurable target, a
  completion date, and an accountable person
• A five year plan that is updated annually and
  linked with the other processes in the College
         Bates Planning Timeline
•   1998 Back to the future long range plan
•   2000 Develop College Goals
•   2001 Strategic Planning Retreat
•   2002 Strategic Planning Retreat #2
•   2003 VP’s meet and develop Strategic Plan
•   2003 Northwest “recommendation”
•   2005 January – Strategic Planning Retreat #3
•   2005 January  March - Small group develops goals
•   2005 October  Objective Critique Retreat
  Tips to a viable Strategic Plan
• Base Strategic Plan on College Goals.
• Must reflect actual practice. It’s easier to
  change a plan than a culture.
• Involve key administrators in its
  development (make them do it).
• Allow everyone to participate.
            Strategic Plan
• SMART (Specific, Measurable, Attainable,
  Realistic, Timely)
• Professional
• Understandable
• Owned by All
           Managing the process
              (Letting go while keeping control)

1.   Have a small group draft a set of college goals /
2.   Allow the entire college to critique draft at a retreat.
3.   A small representative group takes the feedback and
     further revises the goals.
4.   Put revised set of goals out for comment, revise as
     necessary, and have one last college wide retreat.
                 Retreat Outline
•   9:00 AM:    Intro from President
•   9:15 AM:    Review 1st chosen goal
•   10:15 AM:   Break
•   10:30 AM:   Review 2nd chosen goal
•   11:30 AM:   Lunch
•   12:30 PM:   Report out, discussion & feedback
•   2:00 PM:    Closing remarks by President
      Getting Everyone Involved
• Need college structure that encourages participation by all
  (Strategic Planning Council, Assessment Committee)
• People need to feel that their input is valued
• Be sensitive to power dynamics (remind administrators to
  actively listen, use faculty and staff as facilitators)
• Involve all groups in the writing of the Strategic Plan
           Tips from others
• Now it’s your turn

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