SAFETY INSPECTION CHECK LIST

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					SAFETY INSPECTION CHECK LIST
GENERAL
Departmental Safety Policy
        Available, circulated to all staff
        Up-to-date
Risk Assessment
        Available for high risk activities
        Appropriate control measures implemented
Accident and incident reporting
        All accidents reported & investigated
First Aid
        First Aid boxes adequately stocked, recorded checks of contents
        Adequate numbers of First Aiders and training up-to-date
Hygiene
        Washing facilities in clean condition
        Toilet facilities in clean condition
Statutory notices/signage
        Correctly positioned, unobstructed, comprehensible
Personal Protective Equipment
        Suitable for the task
        Used as it should be
        Routinely examined for defective, cleanliness
        Suitable storage facilities
Rest room facilities
        Clean and adequate, no eating/drinking in labs/workshops

PREMISES : are the following adequate, working and safe?
Lighting
Heating
General Ventilation
Housekeeping
        Cleanliness
        Storage of materials
        Removal of rubbish
Access/Egress - clear of obstruction/spillages/ in safe condition/ maintained, etc
        Floors
        Passengers/Corridors
        Stairways
        Ladders
        Doors
        Windows
Maintenance


FIRE PRECAUTIONS
        Alarm test carried out weekly
        Means of escape unobstructed and available
        Extinguishers in correct position, full, unobstructed
        Date of last fire drill
        Storage of highly flammable liquids                                          PTO
HEALTH
Display Screen Equipment
        ‘Users’ identified
        ‘Users’ workstations assessed, record of assessments available
        Workstations set up as per regulations
Manual Handling
        Staff trained
        Assessments of regular manual handling tasks available
        Mechanical aids provided and being used
COSHH (chemical and biological hazards)
        Assessments up-to-date
        Relevant staff aware (training and information)
        All containers adequately labelled with contents
        Use of control measures
        Use of personal protective equipment
        Correct storage of hazardous substances
        Disposal of surplus/waste substances
        Extraction (fume cupboards) tested and maintained
        Correct and sufficient warning notices
        Gas cylinders restrained and checked
Noise
        Noisy processes assessed
        Where relevant, staff wearing hearing protection
Vibration
        Assessment of energetic processes
Dust, fumes, gases
        Assessed
        Control measures in place and operating correctly e.g. extraction, PPE
Ionising radiation protection
        Training of staff
        Work taking place safely
        Local rules available
        Records in order
Lasers
        Control measures in place to minimise risk of injury
        Users trained and had eye test at occupational health
        Local rules available


MACHINERY, PLANT, EQUIPMENT
Electrical equipment
        Inspected and tested
        Records available
Pressure Systems
        Registered with Estates
        Written operating procedures
Lifting machines, tackle
        Maintenance checks
Guarding of dangerous parts
        Guards in place and in sound condition
        Regular recorded checks for high risk machines
School Safety Inspections and Audits
Background
- Guidance from the Education Services Advisory Committee of the Health and Safety Commission concerning safety inspections and audits was first
issued in 1985. The aim of the guidance was to promote a fresh look at existing policies and strengthen those areas where monitoring revealed
weakness. The guidance stated “it is not sufficient merely to write a safety
policy. The commitment to health and safety must be translated into effective action”.
- Health and Safety Executive Inspectors have made it very clear that they expect regular safety inspections to take place and that the University would
receive severe criticism if these are not undertaken. All Departments should therefore ensure that arrangements for regular safety inspections
are in place.

Safety Audits
- The phrase “safety audit” is intended to cover examination both of the safety arrangements within the School and of the way these arrangements are
currently being carried out.
- A school safety policy audit should consider:
       Have all hazards in the School been assessed?
       Has the departmental safety policy been up-dated to cover any new equipment or procedures within the School?
       Has the School Safety policy been modified to take account of all central policy changes including new University Codes of Practice and new
        legislation?

School Inspections
School inspections seek to ensure that what is thought to be happening actually is!
- The aim should be to inspect all areas at least annually. It may be desirable for example, to inspect one third of the areas each term or it may be
thought preferable to adjust the frequency of inspection in accordance with the hazard.
- In all cases, in order to be consistent, it is likely that the use of a check-list drawn up in accordance with the relevant section of the School Safety
Policy will be of assistance. Such a check list is useful as an aide-memoire but it should be remembered that it will not necessarily be all-embracing
and should only be used as a guide during inspections.
- The Education Services Advisory Committee guidance (Health & Safety Management in higher and further education : guidance on inspection,
monitoring and auditing) included a comprehensive safety inspection checklist (reproduced in Circular 11/85A). A model check-list is attached and
schools may alter this to suit their activities.
Subsequent Action
The object of an inspection is to ensure that all the safe systems of work are being operated as the safety policy requires. Hence, following the
inspection a report should be compiled listing any deficiencies which have been found, together with action recommended to be taken by the school.
Such action may include a revision of a system of work which is not providing adequate safety. A record should be made of all actions eventually
taken.

Statutory Inspections
Schools are reminded that in addition to safety inspections carried out by the management, Trade Union Safety Representatives have a statutory right
under the Safety Representatives and Safety Committees Regulations 1977 to conduct their own inspections.

				
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posted:10/1/2012
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