SAFETY INSPECTION CHECK LIST
Departmental Safety Policy
Available, circulated to all staff
Available for high risk activities
Appropriate control measures implemented
Accident and incident reporting
All accidents reported & investigated
First Aid boxes adequately stocked, recorded checks of contents
Adequate numbers of First Aiders and training up-to-date
Washing facilities in clean condition
Toilet facilities in clean condition
Correctly positioned, unobstructed, comprehensible
Personal Protective Equipment
Suitable for the task
Used as it should be
Routinely examined for defective, cleanliness
Suitable storage facilities
Rest room facilities
Clean and adequate, no eating/drinking in labs/workshops
PREMISES : are the following adequate, working and safe?
Storage of materials
Removal of rubbish
Access/Egress - clear of obstruction/spillages/ in safe condition/ maintained, etc
Alarm test carried out weekly
Means of escape unobstructed and available
Extinguishers in correct position, full, unobstructed
Date of last fire drill
Storage of highly flammable liquids PTO
Display Screen Equipment
‘Users’ workstations assessed, record of assessments available
Workstations set up as per regulations
Assessments of regular manual handling tasks available
Mechanical aids provided and being used
COSHH (chemical and biological hazards)
Relevant staff aware (training and information)
All containers adequately labelled with contents
Use of control measures
Use of personal protective equipment
Correct storage of hazardous substances
Disposal of surplus/waste substances
Extraction (fume cupboards) tested and maintained
Correct and sufficient warning notices
Gas cylinders restrained and checked
Noisy processes assessed
Where relevant, staff wearing hearing protection
Assessment of energetic processes
Dust, fumes, gases
Control measures in place and operating correctly e.g. extraction, PPE
Ionising radiation protection
Training of staff
Work taking place safely
Local rules available
Records in order
Control measures in place to minimise risk of injury
Users trained and had eye test at occupational health
Local rules available
MACHINERY, PLANT, EQUIPMENT
Inspected and tested
Registered with Estates
Written operating procedures
Lifting machines, tackle
Guarding of dangerous parts
Guards in place and in sound condition
Regular recorded checks for high risk machines
School Safety Inspections and Audits
- Guidance from the Education Services Advisory Committee of the Health and Safety Commission concerning safety inspections and audits was first
issued in 1985. The aim of the guidance was to promote a fresh look at existing policies and strengthen those areas where monitoring revealed
weakness. The guidance stated “it is not sufficient merely to write a safety
policy. The commitment to health and safety must be translated into effective action”.
- Health and Safety Executive Inspectors have made it very clear that they expect regular safety inspections to take place and that the University would
receive severe criticism if these are not undertaken. All Departments should therefore ensure that arrangements for regular safety inspections
are in place.
- The phrase “safety audit” is intended to cover examination both of the safety arrangements within the School and of the way these arrangements are
currently being carried out.
- A school safety policy audit should consider:
Have all hazards in the School been assessed?
Has the departmental safety policy been up-dated to cover any new equipment or procedures within the School?
Has the School Safety policy been modified to take account of all central policy changes including new University Codes of Practice and new
School inspections seek to ensure that what is thought to be happening actually is!
- The aim should be to inspect all areas at least annually. It may be desirable for example, to inspect one third of the areas each term or it may be
thought preferable to adjust the frequency of inspection in accordance with the hazard.
- In all cases, in order to be consistent, it is likely that the use of a check-list drawn up in accordance with the relevant section of the School Safety
Policy will be of assistance. Such a check list is useful as an aide-memoire but it should be remembered that it will not necessarily be all-embracing
and should only be used as a guide during inspections.
- The Education Services Advisory Committee guidance (Health & Safety Management in higher and further education : guidance on inspection,
monitoring and auditing) included a comprehensive safety inspection checklist (reproduced in Circular 11/85A). A model check-list is attached and
schools may alter this to suit their activities.
The object of an inspection is to ensure that all the safe systems of work are being operated as the safety policy requires. Hence, following the
inspection a report should be compiled listing any deficiencies which have been found, together with action recommended to be taken by the school.
Such action may include a revision of a system of work which is not providing adequate safety. A record should be made of all actions eventually
Schools are reminded that in addition to safety inspections carried out by the management, Trade Union Safety Representatives have a statutory right
under the Safety Representatives and Safety Committees Regulations 1977 to conduct their own inspections.