"minutes of agm feb 2012 mumbai"
Tele: 022-22025629 VSF Mumbai Charter Fax: 022-22024791 Headquarters E-mail: email@example.com Western Naval Command Shahid Bhagat Singh Road Mumbai – 400 023 212/60/03/VSF 09 Mar 12 MINUTES OF 4th ANNUAL GENERAL MEETING (AGM) OF VETERAN SAILORS FORUM (VSF) MUMBAI CHARTER HELD ON 26 FEB 2012 1. The 4th Annual General Meeting (AGM) of Veteran Sailors’ Forum (VSF) was held at IN Sailors Institute ‘Sagar’ at 1130 hrs on 26 Feb 12. The meeting was chaired by Rear Admiral Satish Bajaj, VSM, CSO (P & A), President VSF Mumbai Command Charter. The ECHS Committee meeting was also conjoined with the AGM. The following were Present:- (i) Surg Rear Admiral Manisha Jaiprakash, VSM, CMO - President ECHS Committee (ii) Cmde Neeraj Joshi, COMBRAX - Stn Cdr ECHS INS Angre (iii) Cmde Sanjay Bhutani, CABS - Stn Cdr ECHS CABS (iv) Surg Cmde Pratap Tomar - ACMO/ HQWNC (v) Surg Cmde (D) T Bandopadhyaya - NIDS (vi) Surg Cmde JD Souza - SEMO ECHS (vii) Cmde Sunil Thakur, GM INCS - Invitees (viii) Cmde KS Venugopal - Vice President, VSF Cd Edu & Wel (O) Mumbai Charter (ix) Capt Sanjeev Sharma, LOIC NPO - Co-opted Member VSF Mumbai Charter (x) Surg Capt GV Venkat - OiC Medical Store INHS Asvini (xi) Capt S Rupree, Cd Canteen Officer - Invitees (xii) Cdr M Pal, OiC Sagar - Joint Secretary, VSF Mumbai Charter (xiii) Cdr Avaneesh Jain, SO (Wel) - Co-opted Member VSF Mumbai Charter (xiv) Cdr Vikram Singh, Regional Manager INCS - Co-opted Member VSF Mumbai Charter (xv) Cdr RK Bhardwaj, CRSO - Secretary, VSF Mumbai Charter (xvi) Cdr Onil Gandhi, OiC Stn HQ ECHS Angre - Co-opted Member VSF Mumbai Charter (xvii) Cdr AK Meelu, SSO (Pension) CABS - Co-opted Member VSF Mumbai Charter (xviii) Cdr A Thakur, OiC Release Centre CABS - Co-opted Member VSF Mumbai Charter (xix) Cdr S Sharma - Rep from NPO (xx) Cdr Sunil Tyagi - Rep ECHS Stn Cdr Hamla (xxi) Surg Lt Cdr S Vijay Bhaskar - SO (Health)/ HQWNC (xxii) Lt Cdr (Retd) SP Dhyani - OiC ECHS Polyclinic Mumbai (xxiii) Lt Cdr (Retd) KK Chouhan - Co-opted Member VSF OiC ECHS Polyclinic Asvini Mumbai Charter 2. A total of 242 VSF Members and 20 NF Members attended the AGM and ECHS Committee meeting respectively. PRESIDENT’S ADDRESS 3. At the outset, the Chairman, President VSF Mumbai Charter welcomed all the members and invitees for the 4th Annual General Meeting of Veteran Sailor Forum and ECHS meeting. He stated that with a view to address issues concerning ex-sailors comprehensively and to espouse their causes, Veteran Sailors Forum (VSF) was established by Naval Headquarters at Delhi on 10 Apr 08. Similar forums had been established in all the three Commands on 15 Sep 08. 4. He apprised the gathering that main aim of this meeting is to interact with each other, where the serving Navy can share experiences of the retired to improve things for both serving and retired community. He stated that the Navy’s endeavor is to provide up-to-date and value added information on policy matters, welfare schemes, rehabilitation, pension policies, health care and other associated issues to the retired naval community and widows/ dependents through quarterly VSF news letter and requested all members to give their email IDs to enable timely dissemination of information. 5. The Chairman brought out that the year 2012 has been declared ‘’Year of the Ex- Serviceman’’ by the Navy with the intent to focus alleviating the problems faced by our veterans/ widows. He further brought out that many activities such as ESM Melas, Pension Adalat and ECHS cell are being planned to be held this year to address issues related to ECHS, Pension etc. and to accord greater focus towards welfare of the Naval Veterans/ widows. He assured the gathering that ongoing efforts of Naval authorities will continue in future also. 6. The Chairman then directed Secretary VSF Mumbai Charter to commence the proceedings of the AGM. PRESENTATION Joint Secretary VSF 7. Joint Secy. VSF presented activities undertaken by VSF Mumbai Charters since last AGM. The presentation included the following:- (i) Aims & Objectives of VSF (ii) VSF organization at IHQ MoD(N) (iii) VSF Command Charters in Indian Navy (iv) Schedule of GCM/AGM (v) Status of VSF Command Mumbai Charter (vi) Strength of VSF Members (vii) Setting up of Regional Charters (viii) Requirement for registering with VSF Forum (ix) Future activities of VSF AGENDA POINTS Item I. Bank Guarantee Fees of Rs. 10 Lakhs for Empanelled Hospitals 8. Empanelled hospital have expressed their unwillingness for payment of bank guarantee fees of Rs. 10 Lakhs with pending outstanding dues of medical bills. Discussions 9. The point regarding performance bank guarantee was raised by Cmde BK Ahluwalia, VSM (Retd). He stated that Hiranandani Hospital was not willing to pay the bank guarantee fee and reiterated that many of the medical bills were already outstanding in respect of the hospital. He requested the chairman that the issue be taken up with higher authorities to dispense off the clause of bank guarantee fees. The Command Medical Officer (CMO)/ HQWNC informed the gathering that the rules were promulgated by Govt. of India and the rules were applicable to entire country. Decisions 10. CMO/ HQWNC stated that a case has already been forwarded to IHQ MoD (N) which has further been referred to the Central Organisation, ECHS for considering waiving off the Performance Bank Guarantee and Liquidated Damages (LD) clause. The Chairman requested CMO/ HQWNC that the issue be taken up again with the IHQ MoD (N) and directed all Stn Cdr’s ECHS to expedite the bills in respect of all the empanelled hospitals. Action: Stn Cdrs ECHS Angre, CABS, SO (Health)/ HQWNC Item II. Present Status of Proposed New Polyclinic at Kandivali Discussions 11. Cdr V Gaonkar (Retd) projected a query with regard to present status of the proposed Polyclinic at Kandivali. CMO/HQWNC asked the rep from INS Hamla regarding the present status of the proposed Polyclinic and reiterated that the A1 defence land near ‘Sangeeta talkies’ must be examined by Stn HQ Hamla. She also stated that a suitable building in the vicinity i.e. Kandivali, Malad or Borivali can be explored and hired as an interim measure till suitable land for the new building is available. One of the Veteran stated that he may be able to find a location/ building on hire for siting the Polyclinic and will inform the authorities accordingly. Decisions 12. The Chairman directed the rep from Hamla to explore the option of siting the Polyclinic at A1 defence land at’ Sangeeta Talkies’. He further directed to find a suitable building to hire for the Polyclinic and exploring feasibility of establishing clinic at A-1 defence land in the vicinity of Hamla. Action: Stn Cdr ECHS Hamla Item III. Lab Investigations 13. Lab investigations for Blood and Urine are not available on all working days. Fasting blood samples should be accepted upto 0930 Hrs. at INHS Asvini. Test kits for Lipid and Renal profile keep running out. Discussions 14. CMO/ HQWNC intimated that the HOD Dept of Pathology had confirmed that the investigations were being undertaken on all days and there was no shortage of any kits at Lab at Asvini. ESM Veteran stated that the investigations at Polyclinic Upanagar were not available on all days and were accepted only upto 0900hrs. Decisions 15. CMO/ HQWNC directed OIC Polyclinic to increase the frequency of lab investigation days and extend the time for sample collection. Action: Stn Cdr ECHS CABS Item IV. Opening of ECHS Polyclinic at Ambernath 16. Opening of ECHS Polyclinic to be considered view large numbers of ESMs are residing in the area. ECHS Polyclinic at Ambernath would go a long way in addressing the Medicare of ESMs as most of them find it difficult to travel to Kanjurmarg (Powai) Polyclinic. Discussions 17. The ESM residing in and around Ambernath requested that a Polyclinic must be positioned at Ambernath for the Ex-servicemen population. There was another proposal from the gathering that there was a need for locating a Polyclinic at Kalyan. Decisions 18. CMO/ HQWNC informed the gathering that HQWNC had taken up the case with the IHQ MoD (N) for establishing Polyclinic at Ambernath. The same was not agreed upon by the Central Organization stating that expansion of ECHS has been recently promulgated and it wasn’t feasible to consider a new proposal till the expansion plan has been implemented. However due to repeated requests from the ESM, the HQWNC had approached IHQ MoD (N) again to reconsider the case for establishing a Polyclinic at Ambernath. The same has been forwarded to Central Organisation ECHS. Similar case has also been forwarded for Kalyan. Action: SO (Health)/ HQWNC Item V. Empanelment of Labs/ Hospitals in Thane, Central Suburbs and Navi Mumbai Discussions 19. Cdr VK Vadhera, NM (Retd) expressed his concern that there were very few hospitals empanelled with ECHS and there was an urgent need to empanel hospitals in Mumbai to avoid inconvenience to the patients. Cmde BK Ahluwalia, VSM (Retd) stated that few of the reasons for hospitals not opting for empanelment were non competitive market rates, performance bank guarantee and liquidation damage clause. Decisions 20. CMO/ HQWNC stated that there has been a concerted effort by the Stn Headquarters towards this end. The Stn Cdr ECHS Angre stated that they have approached almost 20 to 25 hospitals for the empanelment and reply is awaited from many of them. As of now only one has accepted the terms and conditions and the process of empanelment is under progress. CMO reiterated that the issue regarding bank performance has been taken up with the Joint Secretary (ECHS) during her visit to Mumbai. Action: Stn Cdrs ECHS/ SO (Health)/ HQWNC Item VII. Claiming of Medical Bill 21. The various medicines in dispensary and all group of blood in blood bank in Asvini not available at all time .Therefore these are required to be purchased by individual from market on payment of high cost. It is therefore requested that individual be authorized to claim the money against bill from ECHS. Discussions/ Decisions 22. It was brought out by OiC ECHS Polyclinic INHS Asvini that most of the drugs are available in dispensary. If any drugs are N.A., L.P form is raised and drug is procured by INHS Asvini at the earliest possible time. As regard to blood, all groups is available at INHS Asvini Blood Bank to meet the requirement. Relatives of serving /ESM are required to arrange the donor to replace the blood issued by the Blood Bank of INHS Asvini. The Chairman agreed with the OiC Polyclinic INHS Asvini. Info: All concerned Item VII. NOC for Specialist Treatment 23. NOC for specialist treatment not available in ECHS Kanjurmarg for all Powai residents, being 40 kms away & no MH is nearby except INHS Aswini Discussions 24. Cmde BK Ahluwalia, VSM (Retd) brought out that NOC must be issued for specialist treatment not available at the Polyclinic. Decisions 25. The Chairman stated that the NOC may be issued for the facilities not available at Polyclinic Upanagar and the patients may be referred to the nearest empanelled hospital as per the existing guidelines. Action: Stn Cdr ECHS CABS Item IX. NOC for Dental Treatment 26. NOC for dental treatment, all dental treatment not available in ECHS Kanjurmarg due to non availability of instruments, medicines. Discussions 27. A point was raised by Cmde BK Ahluwalia, VSM (Retd) that NOC must be issued for Dental treatment not available at the Polyclinic. Decisions 28. The Chairman stated that the NOC may be issued for the facilities not available at Polyclinic Upanagar and the patients may be referred to the nearest empanelled hospital as per the existing guidelines. The NOC is not meant for cosmetic dentistry as the same is not covered under ECHS. Action: Stn Cdr ECHS CABS Item XI. Availability of ECHS Doctor in Jalvayu Vihar 29. Availability of ECHS doctor in Jalvayu Vihar for 01 hr on daily basis to treat all patients from Jalvayu Vihar Powai. Dr Shukla comes to ECHS Kanjurmarg from JVV so it could be done easily. Discussions 30. A point was raised by Cmde BK Ahluwalia, VSM (Retd) that the doctor from Polyclinic Upnagar to visit for an hour to attend the patients at JVV. Stn Cdr ECHS CABS stated that it was not feasible for the doctor to visit the JVV as the workload at the Polyclinic does not permit him/ her to do so. He reiterated that the patients at Polyclinic who visit the Polyclinic would suffer by this. He also stated that as per the existing guidelines the ECHS smart card has to be swiped for the patient to register which can only be done at the Polyclinic. Decisions 31. The Chairman stated that the proposal can’t be considered as the same would affect the patient care at Upnagar Polyclinic. Info: All Item XIV. Availability of Medicines at ECHS Kanjurmarg and not only in ECHS Asvini Discussions 32. The ESM members stated that there was shortage of medicines at Polyclinic Upanagar on many occasions and medicines were not available for patients in few instances. Decisions 33. CMO/ HQWNC requested SEMO and OIC ECHS to look into the matter and ensure that adequate medical stores were available at all times in the Polyclinic. Action: Stn Cdr ECHS CABS, SEMO INHS Asvini Item XVI. Respect and Courtesy Towards Veterans for Treatment at Polyclinics and Asvini Discussions/ Decisions 34. CMO/ HQWNC reiterated that the sensitisation & training of all on soft skills would make the difference, and it is a continuous ongoing process. Action: Stn Cdr ECHS Angre CABS, SEMO INHS Asvini Item XVII. Medicines Issued by Specialists at INHS Asvini to be Issued by ECHS Polyclinic at Asvini Discussions 35. Lt Cdr USP Singh (Retd) stated that on many occasions the medicines prescribed by the specialists were not being issued at the Polyclinic at Asvini or at the dispensary at Asvini. OIC Medical stores INHS Asvini confirmed that there was no problem in issuing the medicines to the patients during their first visit for a period of 30 days. Decisions 36. CMO/ HQWNC requested SEMO to issue medicines to all ESM during their first visit to the hospital. Subsequently, the medicines are to be taken from their concerned parent Polyclinic. Action: SEMO INHS Asvini Item XVIII. Relaxations/ Concessions in Govt. Jobs and Facilities in Maharashtra 37. Mumbai city being big and lots of opportunities to settle and work, it is requested that the case be taken up with state Govt. for concessions in providing relaxation in jobs to ex-servicemen and issue of passes for travelling in Rail and BEST busses for veterans as going to be done in Chennai. It is further requested that case for waiving off house tax for ex-servicemen as done in Goa and other states also be taken up. Discussions 38. It was brought out by VSF Secy. that only 15% reservation in group ‘C’ and ‘D’ posts (Auth: Govt. of Maharashtra resolution No RTS/1079/0/482/XVI dated 03 Jul 80) and relaxation of age by year of service plus 3 years (Auth: Maharashtra resolution No RTS/1079/0/482/XVI dated 16 Apr 81) are presently available from the State Govt. Case for additional relaxation/ concession in Govt. job and facilities need to be taken up with the State Govt. Decisions 39. The Chairman stated that the issue will be taken up during next civil military liaison meeting and outcome of the meeting will be intimated. Action: FOMAG Item XIX. Property Tax Exemption in Mira -Bhayander / Mumbai Municipality 40. Property tax be waived off in Mira – Bhayander / Mumbai Municipality as it is done in Thane for Ex servicemen Discussions 41. It was brought out by Secy. Union of Ex-Servicemen Association, Ambernath that they have taken up this issue with the state Govt. and most likely their demand will be acceded to. One ESM brought out that it is not the State Govt. which gives exemption in property tax, it is respective Municipality which gives property tax exemption. Therefore this issue needs to be taken up with the Municipality and not the State Govt. Decisions 42. The Chairman stated that the issue will be taken up during next civil military liaison meeting and outcome of the meeting will be intimated. Action: FOMAG Item XXI. Domicile Status for Ex Servicemen in Maharashtra 43. Ex servicemen must be given domicile status in Maharashtra Discussions 44. It was brought out by the Chairman that as per rule position, Ex-Servicemen should either be domiciled by birth or by virtue of 15 years of continuous stay in Maharashtra State prior to joining Armed Forces or after his retirement from Services. Decisions 45. The Chairman stated that the issue will be taken up during next civil military liaison meeting and outcome of the meeting will be intimated. Action: FOMAG Item XXI. Waiving off House Tax 46. Case for waiving off house tax for Ex-Serviceman as done in Goa and other states need to be taken up with the state Government. Discussions/ Decisions 47. The Chairman brought out that as per his knowledge Goa is the only state in India where house tax had been waived off. Whether it is still continuing or not is not known. However, the issue will be taken up during next civil military liaison meeting. Action: FOMAG Item XXII. Bar Facilities in Sailors Institute ‘Sagar’ 48. Bar facilities be allowed in Sailors Institute ‘Sagar’ for ex-servicemen. Discussions 49. The Secy. VSF Mumbai Command Charter stated that the Ex-Servicemen were availing bar facilities till July 2008. The serving sailor always found bar resources not being available due to area fully occupied by Ex-Serviceman. This situation used to be on all weekends and holidays. It was therefore decided to stop bar facilities for Ex-Serviceman and WENGO 17/2008 was amended accordingly. The Chairman’s decisions in this regard, enumerated at para 50 below, were agreed upon by the majority of Ex-Servicemen present at the meeting. Decisions 50. After detailed deliberations, the Chairman agreed to extend bar facilities on experimental basis for a period of three months, subject to the following condition:- (a) The bar facilities will be permitted only in earmarked area for Ex-Serviceman in dining hall. (b) Facilities will be extended three days in a week from Tuesday to Thursday only to avoid heavy rush on weekends. (c) A sum of Rs. 25/- will be levied per person per visit for bar facilities along the lines of club outside. (d) Use of bar facilities will be restricted to Ex-Serviceman only, Dependents and guest will not be allowed. Action: COMBRAX/ Oi/C Sagar Item XXIII. Entry for Car Driver of Veteran Sailors 51. When Veteran Sailors visit INCS, Mumbai in a car with civilian driver, the security staff do not allow civilian driver to enter. It is requested that same be permitted. Discussions/ Decisions 52. The Chairman stated that civilian car drivers are not permitted to enter Naval premises due to security reasons. However, the staff of INCS has been instructed to assist old and infirm veterans. Action: FOMAG Item XXIV. Opening of Extension Counter of INCS at Mira-Bhayander Localities 53. Opening of INCS Counter be considered as large number of ESMs are residing in the area. Discussions/ Decisions 54. The Chairman brought out that already INCS canteen is functioning at INS Hamla. However, survey will be undertaken to establish suitability of opening the outlet at Mira Road-Bhayander taking into consideration number of ESMs residing in the area, availability of premises and economical viability. Action: Cd Canteen Officer GM INCS Item XXV. Opening of Extension Counter of INCS at Ambernath/ Kalyan 55. Opening of INCS Counter be considered as large number of ESMs are residing in the area. Discussions 56. Secy. Union of Ex-Servicemen Association, Ambernath stated that around 5000 ESMs are residing in and around Ambernath. He requested the Chairman that taking into consideration ESMs population in the area opening of INCS outlet at Ambernath be given priority. The Regional Manager INCS brought out that the survey of Central Suburbs and Ambernath was undertaken by the HQWNC and INCS to see the feasibility of opening outlet at these places. The team recommended opening outlet at Kalyan due to following:- (i) The strength of Ex-Servicemen at Kalyan and Dombivali is almost three times as compared to Ambernath. (ii) Kalyan is centrally located and easily accessible from all directions. (iii) Local railway track bifurcates at Kalyan. One goes towards Kasara and other to Karjat. Person staying on Kasara route will have to get down at Kalyan, change the train and proceed towards Ambernath. Also Kalyan being major junction, it will be convenient in terms of logistics support. (iv) The Municipal Commissioner, Kalyan has agreed to provide 4000 sq. ft. place in Government owned building on rental basis at Government rate. Decisions 57. The Chairman stated that INCS outlet will be opened at one place only. However ESMs population in the area and all other factors will be taken into consideration before deciding whether to open outlet at Kalyan or at Ambernath. Action: Cd Canteen Officer GM INCS Item XXVI. No Entry of Personal Vehicle When Visiting INS Hamla 58. Ex servicemen visiting INS Hamla (for purchasing canteen items) are presently not allowed carrying their personal vehicle inside. This makes visiting canteen an unpleasant experience especially for older person as individual has to carry their grocery items from canteen to outer gate. It is requested that at least vehicles are to be allowed to enter INS Hamla on Saturday and Sunday so parking of vehicle will not be an issue. Discussions/ Decisions 59. It was brought out by rep of INS Hamla that the decision for not allowing ex-servicemen to bring their vehicles inside INS Hamla was taken one year back since there is very limited parking inside the base, and it was observed that the vehicles were being parked in a very haphazard manner. This at times hindered movement of vehicles. Further, due to frequent heightening of security state and the prevailing security scenario, the unit was forced to take this step. 60. However, to ameliorate the problems being faced by the veterans, it has been decided to permit chauffer driven cars to drop the veterans near the canteen and park outside, and return to pick up on completion of canteen transactions. Some limited parking spaces are being earmarked near the canteen to allow veterans driving the vehicles themselves. It is re-iterated that these facilities would be provided only to the senior citizens. The Chairman agreed with the suggestion made by the rep of INS Hamla. Info: All concerned Item XXVII. Admission in NCS 61. Vacancies for the children of retired Naval personnel are not being intimated in time. It should be intimated well in time so that other option remains available. Discussions/ Decisions 62. Cd Edu & Wel Officer stated that for admission in NCS, children of retired naval personnel (under category III for admission) with minimum of 15 years of active service will be eligible. There are no fixed vacancies for any category including children of retired Naval personnel. Further, admission in NCS is considered on case to case basis and as per the information available no one has been denied admission so far. The Chairman agreed with Cd Edu & Wel Officer. Info: All Concerned 63. Prior to adjourning the AGM, the Chairman stated that the AGM was very fruitful and lots of points have emerged and assured that all issues brought up will be persued. Further, all bilateral issues raised during the meeting will be addressed separately on receipt of written communication from the concerned. He then thanked committee members, co-opted members and all VSF members for sparing valuable time to attend the AGM. He requested all VSF members to encourage others to join VSF so that more veterans are benefited from this forum. He once again insisted on updating of email ID and correspondence address of VSF members for timely dissemination of valuable information. 64. There being no further points, the meeting was adjourned with the permission of the chair. 65. These minutes have the approval of the Chairman. **sd*** (RKBhardwaj) Commander CRSO/ Secy. VSF Mumbai Charter for Flag Officer Commanding-in-Chief Distribution: Normal