Bid Applcation August 2011 by bvXADQR3

VIEWS: 5 PAGES: 12

									                                    One Olympic Plaza, Colorado Springs, Colorado 80909
                                    Email: usab@usabadminton.org        Web: www.usabadminton.org
                                    Phone: 719-866-4808                  Fax: 719-866-4507


                                          National Event Bid Application
Organizations interested in bidding for USA Badminton national-level championships must submit a formal bid package to USA
Badminton. This package must include:
                                                                                        The bid package should be submitted to:
1.       Bid Application.
2.       Names and address of those individuals responsible for submitting the bid      USA Badminton National Events
3.       A description of the sponsor.                                                  1 Olympic Plaza
4.       A proposal detailing the plan of the sponsor, i.e. room and board .            Colorado Springs, CO 80909
         requirements, sponsorship ideas, volunteer and community support, etc..        Attn: Peggy Savosik, Director of Programs
5.       A detailed description of the proposed venue.                                  & Financial Services
6.       Information on headquarters, hotel, airline service, local transportation,
         attractions and other facts.                                                   (719) 866-4808, ext. 3
7.       Email package preferred. If mailing the bid package, 8 copies are required.    Email: peggy@usabadminton.org




                                                         Event Description

U.S. Adult Nationals*: This event is held in April with 80-125 participants. Events include men's and women's singles, men's and
women's doubles, mixed doubles with consolation rounds in all events. This event was held in Orange County Badminton Club from
2006 through 2010. It was held in San Carlos, CA in 2011
BID DEADLINE FOR 2013: February 25, 2012                       BID DEADLINE FOR 2014: February 22, 2013


U.S. Senior Nationals*: This event is held in March with 150-200 participants. Age divisions begin at age 35, and increase in five-
year increments. There is a national rotation on this event and our goal is to build this event to at least 200+ participants. The event
has been held in Shreveport, Louisiana, Spokane, Washington, Washington D.C. at Georgetown University, and San Diego at Balboa
Park. The Senior Nationals were hosted in Westborough, Massachusetts in 2006, in Manhattan Beach, California in 2007, were held
in Shreveport, Louisiana in 2008, returned to Manhattan Beach, California in 2009, in Tucson, Arizona in 2010, and Raleigh-Durham
in 2011.
BID DEADLINE FOR 2013: January 28, 2012                       BID DEADLINE FOR 2014: January 25, 2013


U.S. Junior Nationals*: This event is held in July with 200+ participants. Events include 9 and under, 11 and under, 13 and under, 15
and under, 17 and under, 19 and under, 22 and under in boy's and girl's singles, boy's and girl's doubles, mixed doubles. The event
was held in Orange County Badminton Club in 2006 and 2007. In 2008 Junior Nationals was held in Marblehead, Massachusetts. It
returned to Orange County Badminton Club in 2009, in Burlingame, California in 2010 and at Orange County Badminton Club in 2011.
BID DEADLINE FOR 2013: May 27, 2012                            BID DEADLINE FOR 2014: May 23, 2013

National Collegiate Championships*: This event is usually held the last weekend in April. The event was held in New Haven,
Connecticut in 2006, at UC Berkeley in 2007, and at Swarthmore College in Swarthmore, Pennsylvania in 2008. Irvine Valley College,
Irvine, California was the host in 2009. In 2010 the event was held at College Park, Maryland. (No bid fees are necessary to hold this
event, however, the sanction fee applies.)
BID DEADLINE FOR 2013: April 29, 2012                         BID DEADLINE FOR 2014: April 26, 2013




                                      For Technical Support and assistance with
                          USA Badminton’s online sports management system, please email: tech@railstation.org
                                    One Olympic Plaza, Colorado Springs, Colorado 80909
                                    Email: usab@usabadminton.org        Web: www.usabadminton.org
                                    Phone: 719-866-4808                  Fax: 719-866-4507



                                                       Contact Information
Contact Person______________________________________                    Day Phone ___________________ Cell ________________
Mailing Address_____________________________________                    Email____________________________________________
City, State, Zip ______________________________________
Club Sponsor ________________________________________                    Club Website_____________________________________
Applicant’s Signature________________________________________________________________ Date ____________________



The following application is for the purpose of obtaining important information about possible sites for USA Badminton events.
The information received in this packet will be used to evaluate the location on the suitability of hosting a USA Badminton national
event. USA Badminton will only use this information in order to make these determinations.

                                          USA Badminton event(s) interested in bidding on:
                                                 2013           2014
____ U.S. Adult Nationals
     - In bidding on U.S. Adult Nationals, accommodations (i.e. transportation, lodging, and meals) for a minimum of (one (1)
        Referee and eight (8) Umpires) (two (2) per room) are the responsibility of the bidder.

____ U.S. Junior Nationals
     - In bidding on U.S. Junior Nationals, accommodations (i.e. transportation, lodging, and meals) for a minimum of (one (1)
        Referee and ten (10) Umpires) (two (2) per room) are the responsibility of the bidder.

____ U.S. Senior Nationals
     - In bidding on U.S. Senior Nationals, accommodations (i.e. transportation, lodging, and meals) for a minimum of (one (1)
        Referee and three (3) Umpires) (two (2) per room) are the responsibility of the bidder.

____ National Collegiate Championships – No Bid Fee, however the Sanction Fee will apply.


                                 Bid Fees                               Event                                           Bid Fee
Organizations that are bidding for national level events will be
                                                                        U.S. Adult Nationals                            $1,750
required to submit the bid fee as part of the bid application and
by the application deadline. Incomplete bids (those lacking             U.S. Senior National Championships              $1,750
appropriate information or bid fees) will be notified, and will not
be considered. A decision will be made within 30 days after the         U.S Junior National Championships               $1,750
entry deadline and fees will be returned in full, within 60 days, if
the bid is not accepted. If you are interested in bidding and the       National Collegiate Championships               $ 250
bid fee is a concern, some resources to consider are: sports
commissions, convention and visitor’s bureaus, chamber of               ** Sanction Fee is included in Bid Fee.
commerce, and hotels in the area "assisting with the bid".


    Any amendments made to this Bid Application need to be discussed with and
                   approved by the USA Badminton office.

                                      For Technical Support and assistance with
                          USA Badminton’s online sports management system, please email: tech@railstation.org


.
                                              One Olympic Plaza, Colorado Springs, Colorado 80909
                                              Email: usab@usabadminton.org        Web: www.usabadminton.org
                                              Phone: 719-866-4808                  Fax: 719-866-4507


                                                             Main Sponsor’s Information
Name of Organization___________________________________________________________________________________
Address_____________________________________________                                          Years the organization has been in existence________
____________________________________________________                                          Contact Name ________________________________
Phone_________________________ Fax__________________                                          Email ________________________________________
How will the sponsor support the event (cash contributions, value in kind service and/or products, manpower
etc.)?__________________________________________________________________________________________________
_______________________________________________________________________________________________________
_______________________________________________________________________________________________________
Please list the sponsor's experiences with running similar events:
a)____________________________________________________ c)_______________________________________________
b)____________________________________________________ d)______________________________________________



                                                                       Other Sponsors


Name___________________________________________                                    Name______________________________________________
Address_________________________________________                                  Address____________________________________________
________________________________________________                                  ___________________________________________________
Contact Name____________________________________                                  Contact Name_______________________________________
Telephone_________________ Fax___________________                                 Telephone_________________ Fax______________________
E-mail___________________________________________                                 E-mail______________________________________________
Form of Advertising________________________________                               Form of Advertising___________________________________


----------------------------------------------------------------------------------------------------------------------------------------------------------------------
Name___________________________________________                                    Name______________________________________________
Address_________________________________________                                  Address____________________________________________
________________________________________________                                  ___________________________________________________
Contact Name____________________________________                                  Contact Name_______________________________________
Telephone_________________ Fax___________________                                 Telephone_________________ Fax______________________
E-mail___________________________________________                                 E-mail______________________________________________
Form of Advertising________________________________                               Form of Advertising___________________________________




                                            For Technical Support and assistance with
                                USA Badminton’s online sports management system, please email: tech@railstation.org
                                    One Olympic Plaza, Colorado Springs, Colorado 80909
                                    Email: usab@usabadminton.org        Web: www.usabadminton.org
                                    Phone: 719-866-4808                  Fax: 719-866-4507


                                                       Criteria for Awarding the Bid
- Community and Volunteer Support            (minimum of 20 volunteers needed)
- Local Badminton Infrastructure and Support - tournament director must have run a minimum of 5 badminton tournaments
- Overall Plan and Budget
- Funding and Sponsorship Plan
- Airline and Hotel Costs
- Location
- Quality of venue - what area is being used and how will the badminton venue be set up
- Future Badminton Programs

The USA Badminton Board of Directors has voted to commence the use of rally scoring in all sanctioned tournaments effective
January 1, 2007.USA Badminton Clubs may bid on national events, however, that club must agree to sanction all tournaments
they host in order to be considered and/or selected.


                                                       Venue Requirements
Competition Area
A gymnasium/convention center with a seating capacity of up to 2,500 is preferred. It is highly recommended for the proposed
venue to have at least 150-foot candles of light on the participation surface. This is the minimum requirement for television
broadcast. If portable badminton courts are to be laid out on existing gym surfaces, the surface -wood, synthetics, etc.- must have
a degree of "springiness." This cushioning is essential. Unyielding surfaces such as concrete can result in a number of ailments.

Depending on the event, anywhere from eight (8) courts (U.S. Open) to eighteen (18) courts (U.S. Junior Nationals) could be
needed. The typical layout for four (4) badminton courts is a total of 120' x 60'. (Full court size = 20' x 44") At least six (6) feet of
space is required between courts providing ample space for line judges, umpire & referee chairs, scoreboards, etc. One umpire
chair per court is recommended. The facility should have a minimum unobstructed height clearance of at least thirty (30) feet.

Background light should be eliminated. Any source of lighting behind the ends of the courts, such as a doorway, a window or a
light fixture, can interfere with the tracking of a shuttle in flight. Windows should be fitted with dark colored shutters or curtains.

Walls should be dark colored and ideally having a texture surface. This will minimize reflection from the wall or any light.

Physician or Emergency medically trained individual must be on site during play. A portable defibrillator on premises is highly
recommended.

Hospitality Room and Player’s Lounge
Room should be set up with soft drinks, snack foods, sandwiches, etc., for the local committee and USA Badminton sponsors,
staff, and media, VIPs etc. The room should be staffed.

Training Room
Players' Only area staffed from one hour before competition until after last match. Available for taping, rubdowns, on site
medical care as needed.

Concession Area
A concession area should be close to, but not part of the playing area.




                                     For Technical Support and assistance with
                         USA Badminton’s online sports management system, please email: tech@railstation.org
                                           One Olympic Plaza, Colorado Springs, Colorado 80909
                                           Email: usab@usabadminton.org        Web: www.usabadminton.org
                                           Phone: 719-866-4808                  Fax: 719-866-4507


                                                                    Facility Information
Competition Venue Information (please submit exterior and interior photographs in addition to a facility diagram showing
floor plans, height, seating, entrances/exits, adjacent rooms and areas etc.)

Name of Venue ________________________________________________________________________________________
Address of Facility__________________________________ Contact Person______________________________________
_________________________________________________ Phone________________________ Fax__________________
Square Footage___________ Type of Floor______________ Email______________________________________________
Any other court marking on floor space (Badminton, Basketball, Volleyball, etc. _____________________________________
Is facility air-conditioned? ________ Can air-conditioner be turned off? ______ Type of Lighting________________________
Direct or Indirect                 (please circle)        Number of Foot-candles______________                       Height of Ceiling________________
-----------------------------------------------------------------------------------------------------------------------------------------------------------------------
Adjacent Facilities/Rooms/Specific Areas-check if available/indicate location and size

______ Restrooms-number: ____ men _____ women
______ Private Restrooms/Confidential room: Drug Testing
______ Meeting Rooms-number: ____
______ Locker Rooms - number: ____
______ Trainer/Medical Room Provide Specific Information______________________
______ Concession Area
______ Merchandise sales area
______ Hospitality room/Players' Lounge
______ Media Room/Broadcast Area
______ Parking available for cars/vans
______ Free parking
______ Locked Storage Rooms - number: ____ (for shuttles, equipment, trophies etc.)
______ VIP/Sponsor Room
______ Sponsor Sales/Display Area (See "Sponsorship" for fees)
______ On Court Water/Fluid for athletes (Sponsor Coolers)

Equipment - check if available and indicate type, location and proximity to venue, where appropriate
______ Computer with printer
______ Internet Access Available
______ Copy Machine
______ Typewriter
______ Fax Machine
______ Public Address System
______ Overhead Speakers - number: ____

Furniture - check if available
______ Bleacher accommodations, approximately how many seats_____________
______ Elevated Platforms (for medal ceremonies)
______ Tables and chairs (minimum of 15 tables and 60 chairs)
______ Portable Bulletin Boards


                                         For Technical Support and assistance with
                             USA Badminton’s online sports management system, please email: tech@railstation.org
                                           One Olympic Plaza, Colorado Springs, Colorado 80909
                                           Email: usab@usabadminton.org        Web: www.usabadminton.org
                                           Phone: 719-866-4808                  Fax: 719-866-4507


Staging - check if available
______ Pipe and Draping
______ Background Draping 12' high
______ Carpeting
______ Signage area-indicate size and area

Services / Clean-Up Crew / Security
______Subject to Union Contracts?                         If yes, which unions? _____________________________________________
Hourly rates: Clean-Up Crew __________________ Security _____________________


Volunteers must be allowed to assemble and disassemble badminton courts and set up television cameras. Will this
infringe on existing union contracts? ____ Yes ____ No

------------------------------------------------------------------------------------------------------------------------------------------------------------------------

                                                                     Accommodations
Please submit hotel brochure information and an area map showing venue location, hotels and nearby restaurants. USA
Badminton strongly recommends Hilton properties, USA Badminton will assist in negotiations.

Headquarters Hotel Name________________________________________________________________________________
Address__________________________________________ Contact Name_______________________________________
_________________________________________________ Phone______________________ Fax____________________
Hotel capacity________ Proposed rate(s) ______________                            Email_______________________________________________
Are rates guaranteed? ______ is master billing available (including restaurant)_____________________________________
Check in/out times__________________________________________ Guest parking available Rates____________________
Number of Restaurants __________ Types of Menus_________________________ Price Range________________________
Hours of Operation_________________________ Are hours flexible? ____________ Room Service Hours _______________
Registration Area ________________ Banner/Display Area In Lobby ______________Hospitality Room__________________
Fitness Center on Property                     ____Yes                ____ No
Whirlpool/Sauna                                ____ Yes               ____ No
Swimming Pool                                  ____ Yes               ____ No
Distance from Venue__________________ Distance from Airport_________________
Shuttle Service to/from Venue___________ Shuttle to/from Airport________________
Distance from Nearest Major Retail Center____________________________________
Cultural Activities (Areas of Interest): Please list activities or sightseeing, which would be of interest during the event:
_______________________________________________________________________________________________________
_______________________________________________________________________________________________________
_______________________________________________________________________________________________________



                                         For Technical Support and assistance with
                             USA Badminton’s online sports management system, please email: tech@railstation.org
                                   One Olympic Plaza, Colorado Springs, Colorado 80909
                                   Email: usab@usabadminton.org        Web: www.usabadminton.org
                                   Phone: 719-866-4808                  Fax: 719-866-4507


               Tips for Choosing a Safe Facility                                     Additional Facility Information
When choosing a facility for your badminton event, we want
to make sure the space is a safe and welcoming atmosphere                   _____________________________________
for all players. Also, we would like to make sure there is a club           _____________________________________
contact person that fully understands the facility/rental                   _____________________________________
agreements. Here are a few tips to keep in mind!
                                                                            _____________________________________
                                                                            _____________________________________
       Is the facility suitable for badminton practice and
        tournament play?
                                                                            _____________________________________
       Check the floor for defects or trip and fall hazards.               _____________________________________
       Check for low-hanging lights, heating, and plumbing.                _____________________________________
       Men’s and Women’s restrooms in rood repair?                         _____________________________________
       Does this facility have locker rooms available?                     _____________________________________
       Check that there is a phone available in the event of               _____________________________________
        emergencies.                                                        _____________________________________
       Are there well-lit & monitored parking spaces?                      _____________________________________
       Is there an emergency response plan at the facility for             _____________________________________
        evacuation & medical emergencies?                                   _____________________________________
       Are lighting and electrical systems checked at facility?            _____________________________________
       Is there a rental agreement required?                               _____________________________________
                                                                            _________________________

                                            Responsibilities of USA Badminton
1. USA Badminton will be responsible for seeding and scheduling the draw of each National Tournament. All entry forms shall be
forwarded to the National Office at least three weeks prior to the event or an acceptable time period agreed upon by the National
Office.
2. USA Badminton will provide athlete and venue liability insurance. The athlete insurance will cover accidents that may occur
during the conduct of the event. USA Badminton will also provide a certificate of liability insurance to the venue and other
additional insured as approved by the insurance carrier. See attached packet for USA Badminton Sanction forms and request for
certificate of insurance.
3. USA Badminton will provide national and local publicity and promotion, to include dissemination of results to media and
coordination with sponsors.
4. USA Badminton will approve all local promotions to avoid conflicts with USA Badminton or United States Olympic Committee
sponsor.
5. USA Badminton will arrange and schedule to have the proper number of nationally qualified umpires to work at each session.
6. USA Badminton retains the right to approve all merchandise that displays or refers to USA Badminton and to approve all
vendors who will be making sales at USA Badminton events.
7. USA Badminton retains all broadcasting rights to events. If there is a rights fee paid to USA Badminton, USA Badminton will
retain it. The sponsor shall cooperate with broadcasters of events.
8. USA Badminton retains the right to solicit national-level sponsorship for its events and to service those sponsors with
complimentary fulfillment of that sponsorship, including advertising in the event program, hanging banners in designated spots at
the competition site, etc., and USA Badminton national-level sponsors will be given first opportunity to purchase title of the event
in which case the event title will be properly amended to include that sponsor.
9. USA Badminton reserves the right to sell merchandise at events upon such terms and conditions that it deems best.




                                     For Technical Support and assistance with
                         USA Badminton’s online sports management system, please email: tech@railstation.org
                                One Olympic Plaza, Colorado Springs, Colorado 80909
                                Email: usab@usabadminton.org        Web: www.usabadminton.org
                                Phone: 719-866-4808                  Fax: 719-866-4507



                            Organizational and Cost Responsibilities Sponsoring Entity
The sponsor shall be responsible for the following with regard to the venue (some items are negotiable):

1. Venue- space near courts for tournament desk, check in desk, scorer's table, scoreboards, Public Address system, seating,
CD/DVD wired into PA. Court, lighting, other needs listed elsewhere in this packet.

2. Technical Supervision- Fund one (1) pre-competition visit for up to two (2) USA Badminton Tournament Committee
members. Site surveys are required prior to approval of each bid. A per diem of $30-$60 per day is recommended for
umpires and referees. 4-8 umpires are recommended along with a local umpire coordinator. Accommodations should be
provided for all referees and umpires. A minimum of 12-24 line judges will be needed.

3. Local Transportation- provides complimentary shuttles from airport to headquarters hotel(s) and from hotel(s) to venue.
Shuttles must begin two (2) hours prior to competition each day and run on a regular (hourly) schedule up through two (2)
hours after competition each day.

4. Complimentary Tickets- provide USA Badminton with 50 tickets for each session and extra tickets at one-half (1/2) price.

5. Closing Banquet- recommend a closing banquet at rates to be determined and agreed to by USAB. Care should be taken
with regard to specific awards, honored guests, list of speakers, etc.

6. Welcome Kit- for athletes and officials including a copy of the souvenir program and gifts/coupons from event sponsors,
local Chamber of Commerce, etc. The USA Badminton National Office should be consulted for specific formats of welcoming
letters, awards, national advertisers, event schedule, etc.

7. Credentials- must be able to credential people associated with the event. The credential should be laminated and
distributed with a device to be worn around the neck.

8. Communications Equipment- provides at least four (4) hand-held radios for match control, tournament director,
transportation chair, and first aid to remain in contact.

9. Volunteer Support- expect to need twenty (20) to forty (40) volunteers for the following areas: control desk runners,
messengers, registration assistants, hospitality, ticket takers, ushers, players' lounge, first aid, athletic trainers, medical
support, etc.

10. Hospitality- have food and beverages in hospitality room and player's lounge, located adjacent to courts.

11. Promotion- coordinate with USA Badminton for local promotion of the event (information distribution, press
conferences, etc.).

12. Event Logo- USA Badminton must approve event logos and advertising.

13. Awards- provides awards for the top three finishers in each division. All awards must include the USA Badminton logo
and be approved by USA Badminton.

14. Trophies—Need to coordinate shipping (at tournament expense) and display. Insure trophies are packed properly and
returned to USA Badminton. Tournament will be billed for any damage to trophies resulting from poor security and/or
packing



                                 For Technical Support and assistance with
                     USA Badminton’s online sports management system, please email: tech@railstation.org
                               One Olympic Plaza, Colorado Springs, Colorado 80909
                               Email: usab@usabadminton.org        Web: www.usabadminton.org
                               Phone: 719-866-4808                  Fax: 719-866-4507


(Adult Nationals) Provide Ken Davidson Memorial replica trophy to winner.
(Junior Nationals) Provide Ken Davidson Memorial replica trophy to winner.
(Senior Nationals) Provide Ray Scott Memorial replica trophy to winner.

15. Athlete Registration- provide for athlete registration at the official opening of the tournament.

16. Signage- has printed signs in various locations specifying areas such as: players lounge, medical center, changing rooms,
restrooms, registration, transportation/shuttles and help desk. Location signs should be placed strategically throughout the
venue, hotel lobby area and pick-up areas.

17. Tickets- provide tickets designed in cooperation with USA Badminton

18. Volunteer Support - expect to need 12-24 volunteers for line judge duties. A coordinator will be necessary to work with
the referee on training and assignments to various badminton courts.

19. Shuttles – Yonex Corporation is the official sponsor of USA Badminton, therefore, only Yonex shuttles may be used for
    US Adult Nationals and US Junior Nationals.

20. Medical – Medical assistance must be provided during the tournament.

Describe any unique facility designs or facility management styles. In the world of competitive badminton there are several
surprising necessities that are placed on a venue before competition. For proper visibility of the shuttle, it is recommended
that there are at least 150-foot candles of light on the floor. This is also the minimum allowed for television broadcasts.
Background light from doors and windows should be eliminated to the extent possible. Curtains or some kind of screening is
acceptable. It is difficult to track the shuttlecock through the air, then to fight an outside light source. On the same level, the
walls of the facility should have a dark color and have a slightly textured surface that will minimize the reflection from walls
and lights. Unfortunately, in the US, most tournaments are held in high school and community gyms, which mostly have a
light background.

If the courts are to be placed on a basketball court or other surface, it is best to make sure that the surface has some spring
to it. The forgiving surface is needed to reduce the wear and tear on the athletes themselves. Due to the quick turns and
stops a basketball floor will do in a pinch, but a rolled out synthetic surface is the best way to go for a professional feel.
Finally, the ventilation system plays a huge role in badminton. Any type of air movement disturbs the flight of the shuttle
quite a bit. To combat this there are several steps that you could take. First, the air conditioning system could be shut off,
but since most badminton is played in California and Florida in the US, this isn’t really a viable option. The second is the
explanation from “Guidelines for Indoor Badminton Facilities”:

    “Because the flight of a badminton shuttle is affected by even the slightest air current, ventilation presents quite a
    challenge. Air conditioning and forced air ventilation are out of the question while the games are in progress.
    Louvered wall vents would provide a degree of ventilation but would be insufficient during intense periods of usage,
    such as a tournament. Thus, the building should be equipped with strategically located blowers and vents, which would
    quickly circulate fresh air during short breaks in the action. This system, designed by a professional ventilation
    engineer, would be able to completely replace the air in the hall in 15-20 minutes.”
These are the major concerns for a facility dealing with badminton.

* - In addition, please review sanction package at end of bid booklet for additional requirements and specifics to be
provided by bidder.


                                 For Technical Support and assistance with
                     USA Badminton’s online sports management system, please email: tech@railstation.org
                               One Olympic Plaza, Colorado Springs, Colorado 80909
                               Email: usab@usabadminton.org        Web: www.usabadminton.org
                               Phone: 719-866-4808                  Fax: 719-866-4507


                                                           CHECKLIST
The following is to be provided by the bidder:
Facility:           Appropriate number & quality of courts
                   Ceiling height
                   Lighting
                   Background (when necessary, improve with black plastic backdrop, dividers, etc.)
                   Nets
                   Court number
                   Scoring devices
                   Wastebaskets for used shuttles
                   Clothesbaskets for player's gear at courtside
                   Chairs for service judges & line judges
                   Seating for players, umpires, line judges
                   Seating for spectators (Adult Nationals-1,000, Juniors-1,000
                   Senior Nationals- 500)
                   Locker rooms
                   Player’s lounge
                   Meeting room/area for umpire briefings
                   Meeting room/area for umpire clinic, line judge training
                   Drug testing location-separated from locker rooms

Hotel/Motel:      In close proximity to venue
                  Area for registration desk evening prior to start of event
                  Hospitality room

Tournament Chairman: With appropriate experience or provided by USAB at tournament expense.

Scheduling Committee: With appropriate experience or provided by USAB at tournament expense.

Officials:         Umpires to supplement those provided by USAB (4 to 8)
                  Local umpire coordinator
                  Per Diem for umpires & referees - $30-$60 per day
                  Hotel accommodations for referees & umpires
                  Line judges- (depending on # of courts...usually minimum of 12-24)
                  Pre-tournament training for new line judges
                  Line judge t-shirts (No White)
                  Food & drink for referees, umpires & line judges while on duty

Transportation:    For players and officials
                   To & from airport to hotel/motel
                   To & from venue
                   Throughout days of tournament play
                   Day/Evening before if practice times are available
                   To & from banquet or planned social events if not held at tournament hotel

Social Events:     Banquet/dinner (Discuss Menu with Committee)
                   Hospitality room
                   Sightseeing/tours of areas of local interest


                                For Technical Support and assistance with
                    USA Badminton’s online sports management system, please email: tech@railstation.org
                              One Olympic Plaza, Colorado Springs, Colorado 80909
                              Email: usab@usabadminton.org        Web: www.usabadminton.org
                              Phone: 719-866-4808                  Fax: 719-866-4507


Trophies:        Awards &/or prize money for main draw winners
                 Awards &/or prize money for consolation flight winners
                 Awards for 1st through 5th place for juniors
                 Shipping to & from event of perpetual trophies (Adults & Seniors)
                 Display of trophies during the event
                 Careful packing for return shipping
                 Awards ceremony & presentation plan
                 Platforms or other appropriate area for photos

Drug Testing:    Area separated from main locker rooms, Toilet facilities, Table & chairs, Escorts (minimum of 3)

Food/Drink:      Available at venue for purchase
                 Complimentary drinks for players (water, sport drinks, etc.)
                 Complimentary food for players (fruit, power bars, etc.)
                 Provided for officials while on duty

Tournament Operations:
                Registration desk- at hotel/motel day/evening before start
                At venue during first rounds of play
                Match Control/tournament desk/referee table in a position where courts can be observed with PA System
                Shuttle Control-purchase & humidify shuttles
                Provide warm up shuttles
                Dispense shuttles for matches
                Court Cleaning-equipment & personnel available to clean courts during and after play
                Draw Boards-draw & times for matches in each event posted for viewing with results updated as matches
                         Progress
Player Packet: Given to each player at registration, Program and/or copy of draw, Transportation information-restaurants,
                attractions, etc., T-Shirt, "Freebees"

Stringer:        Available at venue

First Aid:       Physician or physical therapist, First aid supplies, Ice & plastic bags

Media:           Press releases before, during and after event, Media coverage at event, TV coverage

Sponsorship:     Secure sponsors for the event (Note: USA Badminton has an existing joint marketing agreement with the
                 USOC. All potential sponsors must be cleared through the USAB office.)

Tournament Report: Submitted promptly to USAB office at the conclusion of the event
              Tournament report
              Match results
              Write up
              Photos
              Memberships

To be provided by USAB:
                Entry forms, Seedings & Draw, Transportation for referee & umpires assigned to the event
                Line judge training and template for tournament report.



                               For Technical Support and assistance with
                   USA Badminton’s online sports management system, please email: tech@railstation.org
                           One Olympic Plaza, Colorado Springs, Colorado 80909
                           Email: usab@usabadminton.org        Web: www.usabadminton.org
                           Phone: 719-866-4808                  Fax: 719-866-4507



                                             PRELIMINARY BUDGET

Income:
Admissions                                                 ____________
Program Sales                                              ____________
Concession Sales                                           ____________
Program Advertising                                        ____________
Souvenir Sales                                             ____________
Sponsors (please detail)                                   ____________
Trade Shows                                                ____________
Miscellaneous                                              ____________
TOTAL INCOME                                               ____________

Expense:
Bid Fee                                                    ____________
Venue Rental                                               ____________
Site Visit                                                 ____________
        Trophy (shipping)                                        ____________
        Printing Costs                                           ____________
        Brochures                                                ____________
        Posters                                                  ____________
        Tickets                                                  ____________
        Program                                                  ____________
        Advertising                                              ____________
        Direct Mail                                              ____________
        Creative/Logo Development                                ____________
        Welcome Kits                                             ____________
        Supplies                                                 ____________
        Transportation                                           ____________
        Medical                                                  ____________
        Insurance
        TOTAL EXPENSES                                              ____________

       NET INCOME (INCOME LESS EXPENSES)                            ____________


                              Display Sales / Official Representatives
    Any and all manufacturer / representative of equipment / clothing /stringing display must be
                                   approved by USA Badminton.


                             For Technical Support and assistance with
                 USA Badminton’s online sports management system, please email: tech@railstation.org

								
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