ERP Phase II.pps

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					    School Board Workshop
ERP Update and Phase II Contract
           July 26, 2006
Agenda

         The School Board of Palm Beach County, Florida
                    SPECIAL MEETING - ERP
           Fulton-Holland Educational Services Center
                          Board Room
                          July 26, 2006
                        4:00 – 4:45 p.m.


   I. Call to Order
   II. Opening Remarks
   III. ERP Update
   IV.Phase II
   V. Public Comments
   VI.Adjournment
Phase I

                 Phase I Modules
 Financials                  Human Capital Management
 • Accounts Payable          • Benefits Administration
 • Accounts Receivable       • Candidate Gateway
 • Asset Management          • Talent Acquisition Manager
 • Billing                   • Human Resources
 • eProcurement/Purchasing   • Payroll
 • General Ledger            • Time & Labor
 • Inventory
 • Projects
 • Enterprise Portal
Phase I Statistics

•   45,000 active employees, retirees, or substitutes
•   78,000 separate jobs
•   125,000 assets converted
•   4100 purchase orders converted
•   150 vendor interfaces consolidated into 40
•   8,100,000 balances calculated and recorded
•   400 people trained in 11 subject areas
•   7000 meetings (estimated)
•   475 opinions from active participants
Who Has Contributed?

•   Human Resources – 50+ participants
•   Financials - 50+ participants
•   Information Technology - 40+ participants
•   School Sites - 300+ participants
•   Committees - 20+ participants
•   ERP Team – 15 participants
Phase I Status

• Financials Modules
• HCM Modules
  – Recruiting Status
  – Payroll Status
  – Time Collection Devices
• Support Through August 31
Phase II Modules and Initiatives


                      Phase II Modules
 •   ePay                       • Allowing Teachers Directly Enter
                                  Requisitions
 •   eProfile
                                • Out of Field
 •   eBenefits
                                • Year-end Payroll Processing
 •   Expenses
                                • Phase I Production Support
 •   Strategic Sourcing
                                • PO Rollover Support
 •   eSupplier Connection
                                • Enterprise Performance
 •   Deal Management
                                  Management (EPM)
 •   Cash Management
                                • ePerformance
 •   Internal Accounts Rework
                                • Budget Preparation
 •   Minority/Women and Small
                                • Request for Leave
     Business Initiative
Phase II – Cost
       Project Management                   329,868.00
       ePay                                  46,704.00
       eProfile                              25,830.00
       eBenefits                            314,580.00
       Expenses                             243,600.00
       Strategic Sourcing                   299,670.00
       eSupplier                            161,700.00
       PO Rollover                           53,505.00
       EPM                                  619,920.00
       Deal Management                      180,810.00
       Cash Management                      180,810.00
       Modifications/Interfaces/Reports     130,872.00
       Support                              540,708.00
       Internal Accounts                    415,632.00
       MWBE/SBE                             241,080.00
       Budget Prep                          461,160.00
       Year End Processing Payroll           34,440.00
       Out of Field                          99,876.00
       Teachers Entering Requisitions        34,440.00
       ePerformance                         396,480.00
       Request for Leave Redesign           163,590.00
       Total                              4,975,275.00
Phase II – Cost


Phase II Cost:             $4,975,275
Phase II Contingency:        $840,000
   (rolled from Phase I)


Total:                     $5,815,275
Questions?




ERP Website:

http://www.palmbeach.k12.fl.us/ERP/

				
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