Get documents about "Recovery Act Recipient Reporting US Department of the Interior
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U.S. Department of the Interior
Recovery Act Update and Recipient
Reporting
February 18, 2010
Washington, D.C.
Recovery Act Update & Recipient Reporting
February 2010 1
Agenda
• Recovery Act Obligation Status
• Recovery Act: the Role of Transparency
• Recovery Act Recipient Reporting
• Recovery Act Mobilization
Recovery Act Update & Recipient Reporting
February 2010 2
Recovery Act Obligation Status:
Obligations to Date & Projections
Obligations to Date Obligation Projections
# of Total % Current Current %
Bureau Total Funding % Obligated
Projects Obligations to Obligated projection for projection for Obligated
Mar 31
Date to Date Mar 31 Jun 30 Jun 30
BLM $303,475,000 651 $103,579,347 34.13% $186,244,243 61.36% $257,972,634 85.01%
FWS $947,125,000 180 $531,968,045 56.17% $614,347,056 64.86% $803,328,006 84.82%
IA $278,600,000 733 $140,465,627 50.42% $210,000,000 75.38% $266,000,000 95.48%
NPS $497,500,000 714 $172,290,697 34.63% $450,568,334 90.57% $470,065,521 94.49%
Reclamation $746,250,000 824 $253,150,774 33.92% $456,620,000 61.19% $659,785,000 88.41%
USGS $139,300,000 1,575 $36,190,764 25.98% $114,856,430 82.45% $137,600,000 98.78%
Total (includes
CUPCA, Fire and $2,990,000,000 4,700 $1,310,428,232 43.83% $2,100,116,063 70.24% $2,664,751,161 89.10%
WCF)
• The Recovery Act was enacted one year ago – Interior has obligated
43.83% of its funding in 12 months
• In the next 4.5 months, we are projecting to obligate an additional 45%
of our Recovery Act funds
Recovery Act Update & Recipient Reporting
February 2010 3
Recovery Act Obligation Status:
Award Update & Forecast
2009 Jan Feb Mar Apr May Jun Jul Aug Sep
Total
Total 2010 2010 2010 2010 2010 2010 2010 2010 2010
Month
Number of Planned
1,323 1,513 606 578 195 195 88 13 9 103 4,623
Awards
Number of Actual
1,201
Awards
• Awarding progress through 12/31/2009: 1,201 awards
• An additional 3,300 awards must be made in the next 4.5 months
Recovery Act Update & Recipient Reporting
February 2010 4
Recovery Act Obligation Status:
Outlays
Bureau Net Resources % of Net
Resources
Outlayed
BLM $ 303,475,000 5.32%
BOR $ 949,525,000 11.40%
CUPCA $ 50,000,000 48.55%
FWS $ 278,600,000 9.75%
IA $ 497,500,000 6.44%
NPS $ 746,250,000 8.29%
USGS $ 139,300,000 8.67%
FIRE $ 15,000,000 15.74%
ADMIN $ 10,350,000 8.55%
TOTAL $ 2,990,000,000 9.53%
• We have outlayed less than 10% of our Recovery Act funds
• Across the government the target for outlays is 70% by the end of FY10
• We need to find ways to accelerate outlays to the extent practicable
- Before making an award consider whether period of performance
can be compressed
- Encourage contractors to invoice on a timely basis
Recovery Act Update & Recipient Reporting
February 2010 5
Recovery Act: the Role of Transparency
Transparency is the foundation of the Recovery Act. Here’s how you
can help:
• Timely posting to FedBizOps and Grants.Gov
• Timely entry of awards into FPDS, FAADS
• Accurately and completely enter award information
Did you know?
• FPDS/FAADS is used as source information for Recovery Act award
information (USASpending)
• FPDS/FAADS data is used to determine if Recovery Act Recipients
reported correctly
Recovery Act Update & Recipient Reporting
February 2010 6
Recovery Act Recipient Reporting:
Quarterly Recipient Reporting Cycle
Recipient Recipient Report
Recipient Reporting Agency Review
Registration Review
Days 1 – 10 Day 22 – 29
Prior to end of Day 11 – 21
Reporting Quarter (4/1/2010– (4/22/2010–
(4/11/2010–
4/10/2010) 4/29/2010)
(Prior to 3/31/2010) 4/21/2010
Recipients must have Prime recipients enter No new reports may be Agencies formally review
DUNS to register reporting information into entered at this time reports submitted by recipients
FederalReporting.gov
Recipients must be 3 Methods for entering data: Prime recipients may make Identified errors are
registered in CCR prior to online, Excel template upload, changes to most reporting communicated via a comment
reporting in XML upload elements feature in
FederalReporting.gov FederalReporting.gov
Recipients should be Automatic validation is Agencies begin informal data Prime recipients make
registered in performed on key data validation with recipients corrections to reports, but only
FederalReporting.gov prior elements at time of submission if agency has provided a
the end of the quarter comment
Recovery Act Update & Recipient Reporting
February 2010 7
Recovery Act Recipient Reporting:
Who is required to report?
Current FAR Guidance:
• Prime contractors who have invoiced, regardless of award dollar
amount
Expected Final FAR Guidance:
• Prime contractors who have received an award of $25,000 or greater
• Prime contractors will have to report regardless if they have invoiced
Recovery Act Update & Recipient Reporting
February 2010 8
Recovery Act Recipient Reporting: What are
awarding officials expected to provide recipients?
What – Key Award Information:
• Award Type • Awarding Agency Code
• Award Number • Government Contracting Office Code
• Order Number • Award Date
• Funding Agency Code • Award Amount
• Activity Code • Program Source (TAS) Code
What – Additional Information:
• Recipients must have a DUNS number and be registered in CCR
• Encourage early registration / FRPIN approval in FederalReporting.gov
• Penalties of non-compliance with recipient reporting obligation
When:
• At the time of award
Recovery Act Update & Recipient Reporting
February 2010 9
Recovery Act Recipient Reporting:
What are the penalties for non-compliance?
Timely, complete and effective reporting under Section 1512 of the Recovery
is a term and condition of receiving Recovery Act funding.
What is non-compliance?
• Recipients that demonstrate systematic or chronic reporting problems and/or otherwise
fail to correct such problems identified by Federal agencies
• Problems may include failure to report or failure to report accurately (preponderance of
significant errors)
What are the penalties?
• Termination of Federal funding
• Civil and/or criminal penalties
What are the DOI non-compliance actions?
• 1st missed report: Awarding official sends a cure notice or other strong letter to remind
the recipient that reporting is mandatory and failure will result in the withholding of
payments, award termination for default or suspension or debarment.
• 2nd missed report: Award official will initiate termination action or other strong sanction,
including suspension or debarment.
Recovery Act Update & Recipient Reporting
February 2010 10
Recovery Act Recipient Reporting:
How do recipient report jobs?
Simply stated, the “Number of Jobs” data element may be calculated as:
Total Number of Hours Worked and Funded by ARRA within the Reporting Quarter
Quarterly Hours in a Full-time Schedule (520 hours)
• Number of jobs should be reported if hours have been worked, even if an
invoice has not been submitted
• Recipients should describe how they calculated Number of Jobs in the Jobs
Description field. A best practice is to include how many hours were worked in
the quarter in the description.
Recovery Act Update & Recipient Reporting
February 2010 11
Recovery Act Recipient Reporting:
What resources are available?
• FederalReporting.gov
• Registration Guidance
• Reporting Guidance
• Data element look-ups (including congressional district, NAICS codes)
• Current reporting cycle timeline
• Office of Management and Budget Recovery Act Web Page
• Federally Awarded Contracts FAQs
• U.S. Department of the Interior Clarifying Guidance on American Recovery and
Reinvestment Act Section 1512 Quarterly Reporting for Federal Contract
Recipients
Recovery Act Update & Recipient Reporting
February 2010 12
Recovery Act - The Next 4.5 Months
• Nearly all of our Recovery Act projects are expected to be mobilized
(e.g. work on the ground) by June 30th
• It is critical that all projected award dates are achieved
• Report any barriers or other obstacles to awards to your bureau
acquisition leads or Recovery Act coordinators
Thank you for your efforts to implement the Recovery Act!
Recovery Act Update & Recipient Reporting
February 2010 13
Questions
Recovery Act Update & Recipient Reporting
February 2010 14
