Windsor South Canadian Little League by 13ZgpL

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									                  Windsor South Canadian Little League
                             All Star Policy
Dear Prospective Manager / South Canadian Member:
We thank you for your interest in being an all-star manager in the upcoming season. We hope managing
an all-star team will be both a fulfilling and rewarding experience for you and the players.

Windsor South Canadian Little League (WSCLL) has an all-star policy of which we would like you to be
aware. It is rather lengthy, but it is important that the policy booklet be read and adhered to in its
entirety. Failure to do so may result in the disqualification from tournaments and the disbanding of your
team. The policy booklet has been established to ensure that wherever you go with your team, whether it
is a friendship tournament or out of town, you represent Windsor South Canadian Little League in the
most positive way possible.

Windsor South Canadian Little League and W.S.C.L.L. are registered trademarks of Little League Canada.
Any use or reproduction of said names is strictly prohibited without the expresses written permission of
the Board of Directors of the Windsor South Canadian Little League.

All managers and coaches of all star teams are required to have a police clearance and volunteer
application completed and accepted by WSCLL.

Manager Selection Process

Any manager or coach in the league may apply to manage an all-star team. To apply for a team, a
manager must fill out the standard application form stating any information that would assist the Board of
Directors in selecting a manager. This form must be returned to the All-Star Selection Committee by Apri
1. It is recommended that interested coaches also submit application forms.

The all-star committee (members selected by the Board of Directors) will review the information in the
application forms. This committee may hold interviews with all of the interested candidates. This
committee will then make recommendations for selection to the Board of Directors.

At the April Board of Directors meeting, the Board of Directors will either a) accept the recommendation
of the all-star committee or b) reject the recommendation of the all-star committee. If the Board of
Directors rejects the committee recommendation, a full disclosure of all candidates will occur, followed by
a secret ballot of all Board members.

Coaches Selection Process

WSCLL requests that any managers or coaches who are interested to coach an all-star team, also apply to
the Board of Directors.

Managers will be able to select his/her own coaches as long as they are registered with the league and
have been coaching in the present year. Please be advised that a manager / coach may only be listed on
one tournament eligibility affidavit, unless waived by the Board of Directors of WSCLL.


                                                     1                                    WSCLL All-Star Policy
                                                                                         Revised: May 16, 2012
Managers will report their coaching staff to the All-Star Selection Committee before notifying the coaches
of final approval. This should be completed before the final player selection. Coaches must also be
approved by the WSCLL Board of Directors.

Player Selection Process

All players involved in the house league program must be invited to try out for the all star teams. A letter
or flyer from the manager must be given to each player in the house league to inform them of tryout days
and times. Directors are to be made aware of the tryouts and attend as many tryouts as possible.

Players must participate in a minimum of 60% of their house league games to be eligible to play on
tournament teams.

Each team must have a minimum of two tryouts (although more are encouraged), and there must be at
least five days between the first and last tryout.

No roster shall be submitted before June 15.

A letter should be sent home prior to the team being selected, outlining the expectations of the ‘A’ team
and should be signed and returned at the next tryout.

The manager of the ‘A’ team is responsible to notify all of the players who attended the tryout to inform
them whether or not they have made the all-star team. This notification is to occur in the same time
frame

Tryouts are to last for no more than two and a half hours per tryout session.

Recommendations to Managers for Player Selection

Players should be selected based on playing abilities for the ‘A’ teams, regardless of the age of the
players. ‘B’ teams are for instructional purposes, therefore, a minimum of 2/3 first year players must be
on the ‘B’ teams, if this is possible.

Since ‘B’ teams are instructional in nature, ‘B’ teams are encouraged to take a full roster of 14 players,
when possible. If enough players are available for two ‘B’ teams, then two teams should be sought. If two
‘B’ teams are created, they should be split along the lines of the ages of the players.

Selection for the positions required is to be made on playing ability and availability of players for the
entire tournament schedule. It is advisable not to choose a better player over one of lesser ability if
he/she is not available for the whole tournament season.

All players wishing to play all-stars must try out for the ‘A’ team in their division. Failure to make the ‘A’
team entitles the players to try out for the ‘B’ team in their respective divisions. If a manager chooses a
player for the ‘A’ team, they cannot refuse selection and play on the ‘B’ team without approval of the
manager or Board of Directors.

Managers must become aware of the tournament rules regarding the number of players required,
pitching requirements and required innings of play.

Managers are to notify the division and league director of the players on the team before the team is
notified.



                                                        2                                      WSCLL All-Star Policy
                                                                                              Revised: May 16, 2012
As soon as the team has been selected, the manager must phone the names of players to the Player
Agent. The player agent needs to complete the tournament affidavit (including birth certificates) for the
district tournament meeting. District Five Little League will announce the date of this meeting. Please give
the player agent a minimum of one week to prepare this affidavit.

All Star Fees / Deposits

Each child on a WSCLL all-star team must pay an all-star registration fee of $175 to offset the increase in
costs of equipment and other league costs associated with tournament teams. Uniform costs will be
added to this fee as setout by the Uniform Manager for each team.

For all teams that have the opportunity to advance to provincials, a second $100 cheque is to accompany
the all-star fee. This cheque if for a travel deposit. for the provincial playoffs. If the team advances, the
cheque will be cashed to offset the costs of the travelling teams. If the team does not win the district
tournament, the cheque will be destroyed. Each team has the option of fundraising for the costs, so long
as the fee paid is equal to $100 per player on the team.

In situations where WSCLL players participate on other league’s sll-star teams (ex. District 5 Team), the
player will be required to pay the fees set out for that all-star program.

Dress Code

In accordance with the Little League Rule Book, league issue uniforms must be worn in their entirety.
Personal issue uniforms (i.e. t-shirts, pants) may be used for practices only.

As a well-established and formidable league, we as WSCLL should be proud of our league history,
performance and appearance. Not only does a well-dressed team appear confident and well co-ordinated,
but also improves the attitude and personal effectiveness of all players involved. As the managers,
coaches and umpires, we must set an example for the players by dressing appropriately and conducting
ourselves properly on the field. All coaches and managers must dress neatly in the uniforms provided by
the league for all tournaments and exhibition games. Managers and coaches must be dressed in similar
fashion and colours (navy pants or shorts). Shorts may only be worn in non-district tournament games.
Managers and coaches must keep their shirts tucked into their pants.

There is to be no smoking in the dugout or the dugout area.

Any tournament or exhibition game against teams from the United States or out of District Five Little
League must have the approval of the District Administrator or be played out of uniform.

Mandatory Play

In minors, major, juniors and seniors in District tournaments and beyond, the mandatory playing rule as
stated in the Little League rule book applies. Other tournaments have minimum playing rules for all
players.

In t-ball, all players must play a minimum of two innings in the field and have two turns at bat (except
when the mercy rule is in effect), for all District tournament games. Other tournaments have different
rules concerning the number of innings played.

The manager should select his/her team based on these playing rules, keeping in mind that the
philosophy of WSCLL is not only to be competitive, but is also to make the child’s participation a desirable
experience. Team spirit and attitude are enhanced when all players feel they are an important part of the



                                                      3                                     WSCLL All-Star Policy
                                                                                           Revised: May 16, 2012
team. If a player has the ability to make the team, then he/she deserves the opportunity to play in as
many games as possible.

During non-district, provincial, Canadian, World Series games, managers are strongly encouraged to play
all players equally.

It is also recommended that the managers make every effort to advise the parents at the time of the team
selection process of these rules, and to advise the parents during tournament time of the specific rules
which may affect the decisions of player replacement (i.e. pitching requirements and substitution rules).

Only players registered with WSCLL will be allowed to participate on all-star teams in any tournament or
exhibition games played by WSCLL teams.

Team Financial Assistance

WSCLL will aid all tournament teams in the costs of entering various tournaments by paying the
“tournament entry fees” for up to a maximum of three tournaments. Should any team wish to enter
additional tournaments, the team shall be responsible for the costs. The district, provincial, Canadian,
World Series tournaments and the Windsor South Canadian tournament entry fees do not count towards
one of tournament entry fees.

District Championship Teams

Teams that win district championships in minors, majors, juniors, or seniors will attend the Ontario Little
League tournament. While these teams are away, they are to represent WSCLL and D5LL properly. The
following are rules for teams that attend provincial, Canadian or World Series tournaments.

WSCLL has set aside funds in a travel fund to assist teams attending Provincial, Canadian and World Series
tournaments.

For some tournaments, the hosting league or Little League Canada will pay for the cost of travelling.

For other tournaments, WSCLL may provide the team with some of the funds from the travel fund. The
parents and team will be responsible for any costs over and above the amount the league gives to the
team.

At no point will the travel fund be depleted.




                                                      4                                    WSCLL All-Star Policy
                                                                                          Revised: May 16, 2012
                            WSCLL Friendship (All-Star) Tournaments
Windsor South Canadian Little League supports all-star teams in playing and helping to host friendship
tournaments to provide continued training and instruction for all of our players. The friendship
tournament is a requirement of the Windsor South Canadian Little League. The responsibility and burden
of operating a friendship tournament must be equally shared by the Board of Directors and the parents
on the teams in the tournament. The burden and responsibility of hosting a tournament must not fall on a
few.

WSCLL TEAM MUST ENTER THE FRIENDSHIP TOURNAMENT WE ARE HOSTING FOR THEIR RESPECTIVE
DIVISION.

The following guidelines are to be followed by the League and teams involved when hosting a friendship
tournament:

A meeting with the tournament committee and managers must be held two weeks prior to the start of
the tournament. The tournament committee must set the volunteer schedule at this time with the
parents of the teams involved

Friendship tournaments shall be predominately for teams involved with Little League Baseball. Non-Little
League teams will be allowed, only when extra teams are needed.

District Five tournaments take precedence over any Friendship tournament and all equipment is to be
given first consideration to the District tournament.

No WSC team will be made to pay an entry fee to enter a friendship tournament hosted by the league.

No practices or games will be held at the host diamonds the day prior to the beginning of the Friendship
tournament.

Since our sponsors give us financial aid, use their services wherever possible.

Any violations of these or the following regulations may result in forfeiture or retention of entrance fees
for future tournaments.

Specific Guidelines

Friendship tournaments will be run by the WSCLL Board of Directors with the aid of the parents, managers
and coaches from the teams involved in the tournament.




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                                                                                         Revised: May 16, 2012
Dates

The tournament committee will announce the dates of the friendship tournaments. The tournaments are
the rookie bal tournament, the minor / major tournament, and the softball tournament. The dates of the
tournament should be consistent with the previous years and not conflict with other league’s
tournaments.

Information Packages / Tournament Director

The President is to send out tournament information packages to other league presidents, SOBA affiliates,
local OBA clubs, presidents of District One Little Leagues and Detroit area contacts.

The President, League Director and the Division Director will act as tournament directors for the weekend.
The tournament director is responsible for getting teams in the tournament, collecting tournament entry
fees, setting up the schedule and is responsible for the smooth operation of the tournament for the
weekend.

The tournament entry fee, payable to WSCLL is $350.

Rosters are to be set before a team’s first game. Changes may not occur to the roster after a team’s first
game has started.

Concession

The concession stand is to be organized by the President and Vice President of the Parent’s Club.

The Parent’s Club is responsible for buying the necessary food and materials for the concession stand.

The Parent’s Club is responsible for finding parent volunteers from the two participating teams to operate
the concession stand for the weekend.

The Parent’s Club is responsible for submitting a financial statement at the conclusion of the tournament.
This includes all fund raising activities associated with the tournament. This financial report is to be made
available to the Board of Directors and the parents involved in the tournament.

All players in the tournament will receive a free hot dog and pop.

All volunteers are to arrive well before the first game to set up the concession.

All concession proceeds are to go to WSCLL.

Groundskeeper Responsibility

The groundskeeper should establish a crew of volunteers to help with his duties before the tournament.
These volunteers should be parents, managers and coaches of the teams involved in the tournament.

The diamonds are to be groomed as often as possible, but must be groomed after two games have been
played on one diamond.

The groundskeeper is responsible for ensuring the park is clean and attractive for the guests and the
neighbourhood. They should empty garbage cans when needed and be sure the washroom facilities are
clean.



                                                      6                                    WSCLL All-Star Policy
                                                                                          Revised: May 16, 2012
The grounds keeping crew should set up the speaker systems early in the day and remove them at the
end of the day.

The grounds keeping crew is responsible for trying to alleviate any parking difficulties that may occur over
the course of the weekend.

Medals / Awards

The uniform manager is to have two sets of gold/silver medals. (1 for the ‘A’ division, 1 for the ‘B’ division)

The uniform manager must have participation awards for the rest of the players.

Umpires

The umpire in chief will set the umpiring schedule for the tournament. The umpire in chief should use the
best available umpires for the tournaments.

The umpire in chief is to meet with the umpires before the start of the tournament to familiarize them
with tournament rules.

The umpire in chief will handle any protests or questions of rules infractions that may occur in the
tournament.

Scorekeepers/Announcers

Scorekeepers/announcers will be provided by the teams playing in the games. The tournament director is
to ensure that each team has a scorekeeper/announcer for the game.

50/50 tickets

An adult volunteer (parent’s club) is to sell 50/50 tickets during the games. Tickets should be sold at least
every other game. The cost is $1/ticet, $2 / 3tickets, $5 / arm length.

All 50/50 proceeds are to go to WSCLL.

Team Finances and Fund Raising

The Windsor South Canadian Little League policy on fund raising was designed to benefit all of the players
in the league, not just a select few.

The parents of the teams involved may decide to raise revenue for their teams. The fund raising methods
will be operated co-operatively by the teams participating in the tournament. Options include: programs,
silent auctions, etc. No fund raising is to be conducted outside that which takes place at the friendship
tournament. The form of fund raising that the team wishes to conduct MUST be approved by the WSCLL
Board of Directors. This is to be placed in the tournament financial statements.

The proceeds from the fund raising efforts activities will be split as follows: The teams will receive 80% of
the revenue and the League will receive 20% of the revenue on up to $2000. Any additional funds after
$2000 has been reached will be split 50% for the teams, 50% for the League.

The proceeds from the fund raising effort for the teams will be divided equally among all participating
Windsor South Canadian teams in the tournament. The teams should work together.



                                                       7                                     WSCLL All-Star Policy
                                                                                            Revised: May 16, 2012
The managers of the teams will be given this fundraising option as soon as they are selected as a
manager. The parents will be given this fundraising option as soon as their child is selected for the team.
This is the only funding the team will receive for jackets, etc.

Format

The tournament committee will determine the format of the friendship tournament. The format is
dependent of the number and quality of the teams in the tournament.

Final Thoughts,

Above all, be a good sport at all times. To the children we are a role model, and what we do, they copy.
Accept tournament officials, umpire decisions and parental concerns with grace, and if you must
protest, do it in a professional manner. You must set the tone for your parents’ behaviour by your own.
Windsor South Canadian Little League has always been a respected organization – let’s keep it that
way.

Good luck to you!
The Board of Directors
Windsor South Canadian Little League




                                                    8                                    WSCLL All-Star Policy
                                                                                        Revised: May 16, 2012

								
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