COURSE: INLS 151, Organization of Materials - I
INSTRUCTOR: Kristina Spurgin
Topic: Course Project
Create a catalog for the documents in the project collection.
THE PROJECT COLLECTION CONSISTS OF:
- Old Penn Charter
- Study of Federal Tax Law
- Eaters of the Dead (digital book)
- The Land and People of Tanganyika
- Hardy Boys
YOUR CATALOG WILL CONSIST OF:
- cover sheet with Honor Code statement
- shelf list
- authority file (for personal/corporate names and series)
- descriptive bibliographic records for each work
- optional narrative containing rationales for your decisions
PROJECT PREPARATION BASICS:
- Prepare your project on 8.5 x 11 paper
- Do not staple your project – fasten with a paper clip or binder clip
- Your name must appear in the top right corner of each page of your project
- Arrange the parts of the project in order given above, following the more detailed instructions given in the
- If you have any questions regarding procedure, be sure to ask, preferably on the listserv, rather than
do it incorrectly.
COVER SHEET WITH HONOR CODE STATEMENT
While working on this project, students are encouraged to discuss and work with other members of the class. You
may also use any other cataloging resources at your disposal. This does not mean that the project should be
considered group work. The University of North Carolina at Chapel Hill honor system applies to the project. Each
student should ensure that the work submitted represents their own thoughts. No multiple reproduction projects of
work by a group is acceptable. As a part of the project please type the University's honor code statement given
below at the bottom of your cover page and sign the statement.
On my honor, I have neither given nor received unauthorized aid on this project.
In order to be graded, a project must include the honor code statement.
Prepare a list of works in your collection, giving the DDC call number in one column. In a column to the
right, give the title of each work.
The list should be in order of DDC call number.
INLS 151-002 – Final Project
Arrange records in alphabetical order by authorized form of name/heading.
Arrange with multiple records on each page
Follow the basic instructions for creating authority records that we used in Assignment 3. We will use the
same fields, including the 999 field.
Make an authority record for every name or name/title access point that you make in your bibliographic
Make an authority record for every series that you make decisions about
For series authority records, add a 999 field indicating your decisions regarding
o Whether to make an access point, make a note, or not mention the series
o Whether the series should be descriptively cataloged as a set, or whether each volume in the series
should be cataloged individually.
o Whether the series should be classified as a series, or whether the volumes should be classified
Follow your decisions when you catalog and classify the work!
Assume you have a book in your catalog by Jeffrey Hudson. This book’s title is “A Case of Need.”
Create an authority record for this name as well. (Do NOT create a bibliographic record for the book, “A
Case of Need.”)
Supply the MARC field numbers and subfield codes in your authority records, but do not fill in the
Do not create graphics showing reference structure.
DESCRIPTIVE BIBLIOGRAPHIC RECORDS
Print one record per page
Arrange in alphabetical order by title (as the titles would file in the catalog – skip non-filing characters)
Catalog the documents using the appropriate chapters in AACR2.
Apply the options and policies that we have been using all along in this class. These are available on the
assignments page of the course website.
Use the OCLC/MARC format to present your cataloging information.
Use all appropriate fields for your record in the 1xx to 8xx range.
Use field 020 as appropriate.
Do not supply the Fixed Field elements.
Make all appropriate access points (main entry, series, added entries), following the rules in AACR2.
Your access points should use the authorized form of heading, as established in your authority file.
Use fields 090 and 092 to record your classification numbers. More information on classification
procedures is given below.
Assign both Dewey Decimal Classification call numbers (i.e., DDC numbers and cutter numbers) and
Library of Congress classification numbers. Although classifying in both systems would not be done in a
typical library or information center, it is being done for the purposes of this project to evaluate your ability to use
both classification systems.
A rationale for your classification numbers is REQUIRED. For each number, please tell me:
o What topic you intend to express with the number
o Where you found each part of the number.
o Here is an example, based on example 22 in DDC exercises in our text:
Topic: bookbinding as a profession
686.3 = bookbinding (from schedule, v.3, p. 515)
--0023 (number of zeros based on pattern for “.300 1 - .300 9” on p. 515. –023 from
Table 1 to express “as a profession” v. 1, p. 190)
INLS 151-002 – Final Project
Dewey Decimal Classification
o Use Dewey Decimal Classification numbers obtained from the 22nd unabridged edition.
o Classify closely, assigning the most specific number possible that accurately reflects the content of
o Base your classification upon information found on the title page or equivalent, other information
supplied in the book, and consultation with reference sources for information on persons and
o Record your DDC call number in Field 092.
o Class fiction with the literature (Do not use F and author name for fiction).
o Class biography with the topic with which the person is associated. (Do not use B and subject
name for biography. Do not use the standard subdivision -092, or 921-928 for biography).
o Class all bibliographies in the bibliography classes rather than with the subject.
o You may create a reference collection if you feel that a particular document would be more useful
as a reference document.
o You may also establish juvenile and other special collections, if desired.
o You may establish your own special notation for these special collections (reference or juvenile)
but explain your actions in your essay.
o In cases where the subject is open to question, assign the classification you think is best and
defend your position in your essay.
Cutter Numbers/Book numbers
o The Cutter/book number for Dewey call numbers should be derived from the Cutter-Sanborn
Three-Figure Author Table.
o In the Cutter number, use "Y" for biography and criticism.
o Be sure your call numbers are both unique and consistent within your collection.
Library of Congress Classification
o [After we cover LC classification in class, I will give you further instructions on how to do the LC
classification for your final project.]
o Record your LC call number in field 090.
OPTIONAL NARRATIVE WITH RATIONALES
You may submit a narrative explaining cataloging, choice of access, form of heading, etc., decisions you
The length of this essay is dependent upon the amount of detail you wish to convey to the instructor for
consideration when grading.
No statements made in the essay regarding the rationale for decisions made will have a negative impact upon
This overall rationale is purely optional.
The rationale about how you constructed your classification numbers is REQUIRED.
SUBMISSION OF THE PROJECT
All projects are due December 16 by 4pm.
Turn them into the instructor’s mailbox in the SILS office, or to her SILS mail folder outside the library.
If you must submit your project electronically, you must make special arrangement with the instructor.
The 10% per day unexplained late submission penalty applied to all other course assignments also applies
to the project.
INLS 151-002 – Final Project
PROJECT EVALUATION AND REPORTING
Individual operations in your project, e.g., descriptive cataloging, form of headings, etc., will be evaluated
separately and weighted.
The weighting factor will roughly reflect the amount of time the class has spent on that topic, and the
amount of feedback on your performance that you have already received. The adjusted scores (score * weight)
for various operations will be totaled to arrived at a final score for the project.
Course projects will not be returned. A report detailing your performance on the final project will be
placed in your mailbox at the end of the term. If you wish this evaluation to be mailed to your home please
provide a stamped, self-addressed envelope with your project packet. Your project will be retained until the exam
week of next term. After that time they will be destroyed.
The report you will receive regarding your project will also include your course grade.
Feel free to make an appointment to see or discuss your project over the next term. If you wish, we can
discuss your strong and weak areas.