Computer Accounting with QuickBooks Pro 2011

							     Computer Accounting with
    QuickBooks 2011
                   Chapter 2



Donna Kay
Maryville University of Saint Louis
       CHAPTER 2 OVERVIEW

   QuickBooks Security
   QuickBooks Chart of Accounts
   Customizing QuickBooks




                     COMPUTER ACCOUNTING WITH QUICKBOOKS 2011
     QUICKBOOKS SECURITY

QuickBooks
without security
precautions...
               …is like
     leaving your front
    door unlocked and
        standing open!



                     COMPUTER ACCOUNTING WITH QUICKBOOKS 2011
    QUICKBOOKS SECURITY

Without restricted
access, an intruder has
open access
to your entire
accounting system!




                     COMPUTER ACCOUNTING WITH QUICKBOOKS 2011
       QUICKBOOKS SECURITY

To prevent unauthorized
access to your
QuickBooks accounting
system, use:
   User IDs
   Passwords
   Restricted access


                        COMPUTER ACCOUNTING WITH QUICKBOOKS 2011
USER ID AND PASSWORD




         COMPUTER ACCOUNTING WITH QUICKBOOKS 2011
RESTRICTED ACCESS




        COMPUTER ACCOUNTING WITH QUICKBOOKS 2011
    QUICKBOOKS SECURITY

Beware the Coffee break
bandit....

    …when QuickBooks
           is left open
        on unattended
           computers.



                    COMPUTER ACCOUNTING WITH QUICKBOOKS 2011
        CHART OF ACCOUNTS
   Lists accounts and account numbers
   Automatically created by QuickBooks




                      COMPUTER ACCOUNTING WITH QUICKBOOKS 2011
        CHART OF ACCOUNTS
   Balance Sheet Accounts
   Profit and Loss Accounts
   Non-posting Accounts




                      COMPUTER ACCOUNTING WITH QUICKBOOKS 2011
       ACCOUNT CATEGORIES




   Non-posting Accounts: Purchase Orders
    & Estimates

                     COMPUTER ACCOUNTING WITH QUICKBOOKS 2011
           QUICKBOOKS LISTS
Lists provide supporting detail:
Customer       List
Vendor    List
Employee       List
Item   List
Payroll   Item List
Class   List



                       COMPUTER ACCOUNTING WITH QUICKBOOKS 2011
    CUSTOMIZE THE CHART OF
          ACCOUNTS
   Add accounts
   Update accounts
   Show account numbers




                      COMPUTER ACCOUNTING WITH QUICKBOOKS 2011
     CUSTOMIZE THE CHART OF
           ACCOUNTS
   Edit accounts
   Delete accounts
   Print account listing




                        COMPUTER ACCOUNTING WITH QUICKBOOKS 2011
         CUSTOMIZE COMPANY
             SNAPSHOT
   Reminders
   To do lists
   Alerts manager




                     COMPUTER ACCOUNTING WITH QUICKBOOKS 2011
     TO LEARN MORE …
Turn to Chapter 2

Visit the Online Learning Center
www.mhhe.com/kay2011

Visit the Student Blog
www.myquickbooks.me




                    COMPUTER ACCOUNTING WITH QUICKBOOKS 2011