NC Laptop Grant RFP by 7xS3ef

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									                           NC 1-2-1 Grant


                       Division of Instructional Technologies
                   North Carolina Department of Public Instruction
                             301 N. Wilmington Street
                        Raleigh, North Carolina 27601-2825
                                   (919) 807-3270
                                FAX: (919) 807-3290
                          E-mail: wsmith@dpi.state.nc.us
                          Web site: http://tps.dpi.state.nc.us


Important Dates:
Videoconference           10am – 12noon, August 10, 2004
Intent to Apply Due:      5 p.m., August 27, 2004
Final Applications Due: 5 p.m., November 1, 2004
Interviews:               December 14-16, 2004
Grants awarded:           February 2005 State Board of Education meeting
Grant implementation:     2005-2006 school year



                                                                           1
Grant Overview
The NC 1-2-1 Program is a new one-year grant program, funded through the No Child Left
Behind (NCLB) Enhancing Education Through Technology (EETT) grant. It is based on the
premise that an improved teaching and learning climate, increased student motivation, and higher
student achievement occur when each student in a classroom, grade level, student-grouping, or
school has access to a personal computer for his or her own curricular use throughout the school
day or during a specific class or course of study. Research from the Maine Laptop Initiative11,
the Henrico County Laptop Program, 2and Computer Support for Collaborative Learning3 were
used in designing this program.
The goal of the NC 1-2-1 program is to prepare students to enter the world of higher education
and work with a history of technology literacy and academic success. This goal is to be
addressed by infusing a classroom, grade-level, or school with one to one mobile computer
resources including hardware, software, security, connectivity, and professional development.
A successful application should address both selected purposes of the Enhancing Education
Through Technology (http://www.ed.gov/policy/elsec/leg/esea02/pg34.htm ) section of No Child Left
                                   st
Behind and the Key Principals of 21 Century Learning Skills (http://www.21stcenturyskills.org) listed
below.
Enhancing Education Through Technology
   (1) To provide assistance to States and localities for the implementation and support of a
        comprehensive system that effectively uses technology in elementary schools and
        secondary schools to improve student achievement.
   (4) To promote initiatives that provide school teachers, principals, and administrators with
        the capacity to integrate technology effectively into curricula and instruction that are
        aligned with challenging State academic content and student academic achievement
        standards, through such means as high-quality professional development programs.
   (8) To support local efforts using technology to promote parent and family involvement in
        education and communication among students, parents, teachers, principals, and
        administrators.

Key Principals of 21st Century Learning Skills
   1. Emphasize core subjects
   2. Emphasize learning skills
   3. Use 21st Century tools to develop learning skills
   4. Teach and learn in a 21st Century context
   5. Teach and learn 21st Century content
   6. Use 21st Century assessments that measure 21st Century skills


1
  The Impact of Maine’s One-to-One Laptop Program on Middle School Teachers and Students, Silvernail, David
L., and Dawn M. M. Lane, “The Impact of Maine’s One to One Laptop Program on Middle School Teachers and
Students. Main Education Policy Research, February 2004.
http://www.usm.maine.edu/cepare/pdf/mlti/MLTI%20Phase%20One%20Evaluation%20Report).pdf
2
  "Profiles in Success: Henrico County Public Schools." Sparking Student Achievement. Apple. 30 Apr 2004.
http://www.apple.com/education/profiles/henrico2/index2.html.
3
  “A Walk on the Wild Side” Rochelle, Jeremy and Roy Pea, SRI International, Center for Learning and
Technology, 17 December, 2001. http://newmedia.colorado.edu/cscl/79.pdf


                                                                                                              2
Completing and Submitting the Proposal
Carefully read this entire application package before beginning to prepare a NC 1-2-1
application. This package clearly identifies who is eligible to apply for this grant, what must be
contained in the application, and the criteria that will be used to evaluate applications.
Application format
The application must use 12-point type and have 1-inch top, bottom, and side margins. Program
narrative must be limited to no more than 20 double-spaced pages. Failure to follow these
guidelines will result in automatic elimination of your proposal
Submitting an application
A Letter Of Intent to submit an NC 1-2-1 application must be submitted by 5 p.m., Friday,
August 27, 2004 and should include the following information:
1. Name of the designated school
2. Letter of commitment from LEA superintendent and principal of designated school
3. List of the Media and Technology Advisory Committee/School Improvement Team members
   who will be assisting in the writing of the grant
4. One-page description of vision for making designated school/grade level/classroom a
   NC 1-2-1 school
The following versions of your application must be submitted by 5 p.m., November 1, 2004:
        1 electronic copy (MSWord or RTF format or Web URL
        1 original paper copy
        3 paper copies
All applications must be received in the Division of Instructional Technology offices by this
time. This closing date and procedures for guaranteeing timely submission will be strictly
observed. No supplemental or revised information from applicants will be accepted after the
closing date, or after an application has been submitted. Applications delivered by hand before
the deadline date will be accepted daily except Saturdays, Sundays, and holidays between the
hours of 8 a.m. and 4 p.m., with the exception of Monday, November 1, 2004, when the time will
be from 8 a.m. to 5 p.m.
Use the following address when mailing the paper versions of your application:
       NC 2-1-2 Grant
       Attn.: Division of Instructional Technology
       North Carolina Department of Public Instruction
       6364 Mail Service Center
       Raleigh, NC 27699-6364
Applications delivered by hand must be taken to the 5th floor office of the Division of
Instructional Technology at NCDPI between the hours of 8am and 4pm, with the exception of
Monday, November 1, 2004, when the time will be 8am to 5pm. The building address is 301 N.
Wilmington St. in Raleigh.




                                                                                                     3
Application Review
A team selected by the North Carolina Department of Public Instruction will review the materials
to ensure that they meet state and federal criteria and standards. Reviewers will recommend
proposals as either (1) Approved for funding; (2) Approved requiring modifications or
clarifications as identified by the reviewers; or (3) Not recommended for funding.
Finalists for the grant will meet at NCDPI in December for an interview with project reviewers.
Final decision on grant recipients will be based on this interview in conjunction with the grant
application itself. The decision of project reviewers is final.
Applicants selected for funding will be required to participate in a one day Evaluation Seminar in
February 2005 at DPI and agree to continue the evaluation for two years past the funding year.
Grant Information Video Conference
A grant information session will be conducted via the NCIH to answer questions regarding the
purpose of these grants and the application process. The meeting will be held from 10am –
12noon, Tuesday, August 10, 2004.
Additional Technical Assistance
Staff from the North Carolina Department of Public Instruction will be available to give
assistance to LEAs in the design and implementation of their grants. Appointments for grant
writing consultation can be scheduled with Instructional Technology Regional Consultants.
LEAS should contact their regional technology consultant as follows:

       Western Region                                       North Central Region
       Mary Lou Daily                                       Annemarie Timmerman
       828 251-6626                                         919 807-3267
       mdaily@dpi.state.nc.us                               atimmerm@dpi.state.nc.us

       South Central Region                                 Eastern Region
       Camp Price                                           Acacia Dixon
       919 807-3268                                         919 270-3458
       cprice@dpi.state.nc.us                               adixon@dpi.state.nc.us

Throughout the NC 1-2-1 grant review, implementation, and evaluation, staff from the NCDPI
Instructional Technology Division will be working closely with LEAs to provide technical
assistance as evidenced and requested. Instructional Technology Director, Frances Bradburn,
and Section Chief for Technology Planning and Support, Wynn Smith, are responsible for grant
implementation and evaluation.
Amount of Awards
Awards will be based on the quality of the grant proposal as determined by outside reviewers and
NCDPI, with a minimum award of $50,000 and a maximum award of $300,000 per school.
Seventy-five percent of the funds may be spent on mobile computers, connectivity, security
packages, and/or software; the remaining funds (25%) must be spent on professional
development unless the school has had a full-time technology facilitator for two or more years.
Length of Funding
These grants are one-year grants with funding beginning at the time of grant approval. NC 1-2-
1 grant funds must be encumbered by September 30, 2005, and expended by December 31,
2005. Personal service contracts cannot be encumbered past September 30, 2005.




                                                                                                 4
Applicants Responsibilities and Commitments
Superintendents of participating LEAs must agree to all assurances on the Cover Sheet and
provide the necessary signatures. Superintendents must agree that financial resources provided
under the Enhancing Education Through Technology grant will supplement, not supplant, state
and local funds and be used only for the purposes of this grant. Equipment purchased through
this grant should remain at the location for which it was purchased.
Required Program Activities
Full implementation of a student mobile computer program at the classroom, grade, group, or
school level is the focus of this North Carolina EETT competitive grant. Overall implementation
of the grant is based on recommendations found in the Revised 2000-2005 North Carolina
Educational Technology Plan (http://tps.dpi.state.nc.us/Tech2000rev/techplan.html) and should
be based on concepts put forward in IMPACT: Guidelines for Media and Technology Programs
(http://www.ncwiseowl.org/impact.htm). The grant should specifically address each of the
following components.
Required Components
 Access to mobile computer throughout the day or targeted class period by each student in the       Formatted: Indent: Left: 0", Bulleted +
                                                                                                     Level: 1 + Aligned at: 0.25" + Tab after: 0.5"
   designated classroom, grade, grouping, or school.                                                 + Indent at: 0.5", Tab stops: 0.25", List tab +
 Creation/Adoption of policies and procedures, i.e. home use, insurance and replacement,            Not at 0.5"
   maintenance.
 Training for parents of students in the NC 1-2-1 program that addresses student activities and
   addresses the local Acceptable Use Policy, copyright, and fair use.
 Assignment of a personal mobile computer to each teacher for his or her sole use in teaching
   and lesson preparation. This computer can be used in the instruction of other classes or
   groups if appropriate.
 Connectivity (based on partnership with E-rate if school/LEA is eligible), as determined by
   LEA documentation and the Revised 2000-2005 North Carolina Educational Technology
   Plan (http://tps.dpi.state.nc.us/Tech2000rev/techplan.html)
 Inclusion of Media and Technology Advisory Committee (MTAC) in the development of all
   budget, program, and resources decision-making for grant implementation.
 Collaboration of School Improvement Team and the MTAC in the design and
   implementation of this grant. Both the media coordinator and the instructional technology
   facilitator should sit on the applicant’s School Improvement Team. It is not a requirement
   that applicants have a technology facilitator to apply for this grant.
 Agreement to participate in a 2-3 day workshop(s) for the development of an Evaluation Plan
 Agreement to participate in the grant/project evaluation an additional two years after the
   grant is implemented.
 Development of a professional development plan designed to assist in implementing the
   mobile technology model. This professional development plan must account for 25% of
   grant funding. This requirement can be waived if school has had a full-time, certified
   Instructional Technology Facilitator in place for two or more years. Documentation of
   certification and employment must be submitted with waiver request. NC’s in-kind
   professional development formula does not apply to this EETT grant.
    Professional development must include:
                                                                                                     Formatted: Indent: Left: 0.5", Bulleted +
        Integration of technology resources into core curriculum content areas.                     Level: 1 + Aligned at: 0.25" + Tab after: 0.5"
                                                                                                     + Indent at: 0.5", Tab stops: Not at 0.5"


                                                                                                 5
          Information literacy (this includes the Information and Computer Skills curricula).
          The collaboration process between the classroom teachers and media and technology
           professionals as outlined in IMPACT: Guidelines for Media and Technology
           Programs (http://www.ncwiseowl.org/impact.htm).
          At least one online learning initiative for students and/or teachers. Online learning
           initiatives may qualify as collaborative partners or be school-initiated only.
          Description of how the mobile computer model will impact the retention rate of
           highly qualified teachers.

Eligibility Criteria
 LEAs eligible to apply for the NC 1-2-1 program will be notified by Instructional
    Technology Division personnel in July 2004.
 Eligibility is based on federal guidelines of High Poverty LEA (based on 2000 Census data)
    plus EITHER a school in corrective action (based on Title I identification) OR that has a high
    technology need based on information provided NCDPI in the school’s/LEA’s 2003 Annual
    Media and Technology Report (http://tps.dpi.state.nc.us/amtr2002)
 Based on USAC rural/urban designations of eligible LEAs, funding will be awarded:
     25% urban LEAs
     75% rural LEAs
 LEAs must have a current SBE approved educational technology plan that is aligned with the
    North Carolina Educational Technology Plan.
 LEAs/schools must have submitted all AMTR and TCO reports on time.
 Only one NC 1-2-1 proposal per LEA will be accepted. LEAs that have received an
    IMPACT model school grant are ineligible. LEAs are encouraged to select the strongest
    proposal if more than one school wishes to participate.
 CIPA certification as outlined in NCLB/EETT Guidance. “Subpart 4 of the Ed Tech                      Formatted: Bulleted + Level: 1 + Aligned at:
                                                                                                       0" + Tab after: 0.25" + Indent at: 0.25", Tab
    legislation incorporates into the ESEA the requirements of the Children’s Internet Protection      stops: 0", List tab + Not at 0.25" + 0.5"
    Act (CIPA). These provisions require LEAs to certify, under certain circumstances, that
    schools have adopted and are enforcing Internet safety policies. As a condition of
    participating in the Ed Tech program, LEAs must submit a CIPA certification form to their
    SEA. The CIPA requirements in the ESEA apply with respect to elementary or secondary
    schools that do not receive e-rate discounts and for which Ed Tech funds are used to purchase
    computers used to access the Internet, or to pay the direct costs associated with accessing the
    Internet. The CIPA requirements in the ESEA do not apply to schools that receive e-rate
    discounts. (These schools are governed by other CIPA provisions and must submit their
    CIPA certifications to the Federal Communications Commission.)
Competitive Priorities
  Competitive Priority 1: Eligible schools/LEAs that did not receive adequate technology
     formula funding, based on the North Carolina Total Cost of Ownership formula, adequate
     technology formula funding of $114/student for the designated NC 1-2-1 school.
  Competitive Priority 2: Grants that involve two or more partnerships




                                                                                                   6
Collaborative Partners
It is recommended that eligible LEAs form two “eligible local partnerships.” The partnership
may include other LEAs, educational service agencies, libraries, or other educational entities
appropriate to provide local programs. Extra points will be awarded applications that include a
partnership formed with an ineligible LEA. Collaborative partners should provide consultation,
staff development, instruction, access, and/or resources that support the unique needs and vision
of the school program as specified in the grant proposal.
While DPI recommends at least two partnerships, it also requires that eligible LEAs provide
primary leadership in the design and implementation of the grant based on their unique needs
and vision. An “eligible local partnership” is a partnership that includes at least one-high-need
LEA and at least one of the following
    (1)        An LEA that can demonstrate that teachers in its schools are effectively                Formatted: Indent: Left: 0.25", Numbered +
                                                                                                        Level: 1 + Numbering Style: 1, 2, 3, … + Start
        integrating technology and proven teaching practices into instruction, based on a review        at: 1 + Alignment: Left + Aligned at: 0.5" +
        of relevant research, and that the integration results in improvement in classroom              Tab after: 0.75" + Indent at: 0.75", Tab
        instruction and in helping students meet challenging academic standards.                        stops: 0.25", List tab + Not at 0.75"

    (2)        An institution of higher education that is in full compliance with the reporting
        requirements of section 207(f) of the Higher Education Act of 1965, as amended, and that
        has not been identified by the State as low-performing under that act.
    (3)        A for-profit business or organization that develops, designs, manufactures, or
        produces technology products or services or has substantial expertise in the application of
        technology in instruction.
    (4)        A public or private nonprofit organization with demonstrated expertise in the
        application of educational technology in instruction.
Selection Criteria for Grant Applications
NCDPI will use four (4) criteria to evaluate applications for funding. The relative weights for
each criterion are indicated in parentheses.
   1. Need for project (20 points)                                                                      Formatted: Numbered + Level: 1 +
                                                                                                        Numbering Style: 1, 2, 3, … + Start at: 1 +
   2. Quality of Project Design (20 points)                                                             Alignment: Left + Aligned at: 0.25" + Tab
   3. Quality of the Professional Development Plan (20 points)                                          after: 0.5" + Indent at: 0.5", Tab stops:
   4. Adequacy of resources (20 points)                                                                 0.25", List tab + Not at 0.5"

   5. Quality of the Management Plan (20 points)
Additional Points
Range of 1-5 points for each category, based on reviewers’ evaluation of quality of overall
proposal
    Grants that align formula grant to competitive grant initiatives, OR that align competitive        Formatted: Indent: Left: 0.25", Bulleted +
                                                                                                        Level: 1 + Aligned at: 0" + Tab after: 0.25" +
       grant to Title I and/or Title II initiatives.                                                    Indent at: 0.25", Tab stops: 0.5", List tab +
    Applications that form a collaborative partnership with one or more ineligible LEAs.               Not at 0.25"
    Schools that have a technology facilitator on staff.




                                                                                                    7
Application Information
Completed applications must be submitted by 5 pm, Monday, November 1, 2004, and include
the following information, using the sections and in the order listed below.
   Cover Page
   Signed Assurances Page (Form A)
   CIPA Certification (Form B)
   Program Summary/Abstract
   Single page Table of Contents
   Program Narrative
     Applicants must include all required components and limit their program narrative to no          Formatted: Indent: Left: 0.25", Bulleted +
                                                                                                       Level: 1 + Aligned at: 0" + Tab after: 0.25" +
        more than 20 double-spaced pages. Applications that fail to follow this guideline will be      Indent at: 0.25"
        eliminated automatically.
     While writing the program narrative, applicants should address each item of the selection
        criteria that will be used to evaluate applications.
         Need for project (20 points)                                                                 Formatted: Indent: Left: 0.5", Bulleted +
                                                                                                       Level: 1 + Aligned at: 0" + Tab after: 0.25" +
         Quality of Project Design (20 points)                                                        Indent at: 0.25", Tab stops: 0.5", List tab +
         Quality of Professional Development Program (20 points)                                      Not at 0.25" + 1"

         Adequacy of resources (20 points)
         Quality of the Management Plan (20 points).
 Budget Form (Form C) and Budget Narrative                                                            Formatted: Bulleted + Level: 1 + Aligned at:
                                                                                                       0" + Tab after: 0.25" + Indent at: 0.25", Tab
     Use the enclosed form to provide a complete budget summary for the project.                      stops: 0", List tab + Not at 0.25" + 1.25"
    1. Provide a brief budget narrative that explains:                                                Formatted: Indent: Left: 0.25", Bulleted +
         The basis for estimating the costs of professional personnel salaries, benefits, project     Level: 1 + Aligned at: 0" + Tab after: 0.25" +
                                                                                                       Indent at: 0.25"
             staff travel, materials and supplies, consultants and subcontracts, indirect costs, and
             any projected expenditures.                                                               Formatted: Indent: Left: 0.25", Bulleted +
                                                                                                       Level: 1 + Aligned at: 0" + Tab after: 0.25" +
         How the major cost items relate to the proposed activities.                                  Indent at: 0.25"
         The cost of evaluation.                                                                      Formatted: Indent: Left: 0.5", Bulleted +
         A detailed description explaining in-kind support or funding provided by partners in         Level: 1 + Aligned at: 0" + Tab after: 0.25" +
                                                                                                       Indent at: 0.25", Tab stops: 0.5", List tab +
             the project.                                                                              Not at 0.25" + 0.75"
1. Appendix: Each application may be accompanied by an appendix, which should be limited              Formatted: Bulleted + Level: 1 + Aligned at:
    to letters of commitment from partners delineating their roles in the project.                     0" + Tab after: 0.25" + Indent at: 0.25", Tab
                                                                                                       stops: 0", List tab + Not at 0.25" + 0.5"




                                                                                                   8
                                             Form A
                                        NC 1-2-1 Grant
                                           Assurances

Please read carefully. Your signature is testimony that the following assurances are implemented
in your school/district as a condition of accepting funds through the NC 1-2-1 Grant program.
I confirm that:
   A planning committee was involved in the development of this application. The committee
    should involve members of the Media and Technology Advisory Committee for the school,
    the School Improvement Team, the Director of Media, and the Director of Technology.
   A current State Board of Education-approved LEA Technology Plan that aligns with the
    North Carolina Educational Technology Plan is on file with the Instructional Technology
    Division of NCDPI.
   Assurance that the funds will be used to supplement, not supplant, the level of services that
    would have been provided in the absence of monies received from this grant.
   Guarantee that the system/school will be accountable for the evaluation of all activities
    outlined in the application.
   Assurance that representatives of eligible private schools within the school attendance area
    have engaged in meaningful consultation with the district in the development of this
    application and in determining the allocation of funds that support services to eligible private
    school students. All private schools have been given an invitation to participate in programs
    for which they are eligible.
   Guarantee that the LEA will submit all required annual performance reports and data
    submissions as required by NCDPI and the federal government.
   Assurance that sufficient information will be provided by the LEA to NCDPI to enable the
    state to comply with the provisions of the No Child Left Behind Act of 2001.
   Guarantee that 25% of grant monies will be used to for staff development opportunities.
   Guarantee that up to, but not more than, 10% of grants monies will be used to pay for a state-
    identified outside evaluator.
   Guarantee that the school will participate in the grant/project evaluation an additional
    two years after the grant is implemented.
   Guarantee that equipment purchased with NC 1-2-1 funds will remain in the school for the
    intent it was originally purchased. Note: Any deviation requires a signed signature by Wynn
    Smith and your instructional technology consultant.

Signature of LEA Superintendent                                      Dates

Signature of Director of Instructional Technology                    Date

Signature of Director of Media                                       Date

Signature of Principal                                               Date

                                                                                                   9
                                          Form B

                                    CIPA Certification
An LEA seeking Ed Tech funds must certify to its SEA that one of the following conditions
exists
        Every “applicable school” has complied with the CIPA requirements in subpart 4 of Part
D of Title II of the ESEA. (An “applicable school” is an elementary or secondary school that
does not receive e-rate discounts and for which Ed Tech funds are used to purchase computers
used to access the Internet or to pay the direct costs associated with accessing the Internet.)
        Not all “applicable schools" have yet complied with the requirements in subpart 4 of Part
D of Title II of the ESEA. However, the LEA has received a one-year waiver from the U.S.
Secretary of Education under section 2441(b) (2) (C) of the ESEA for those applicable schools
not yet in compliance.
        The CIPA requirements in the ESEA do not apply because no funds made available under
the program are being used to purchase computers to access the Internet, or to pay for direct
costs associated with accessing the Internet, for elementary and secondary schools that do not
receive e-rate services under the Communications Act of 1934, as amended.

        Schools that receive eRate are governed by other CIPA provisions and have submitted
their CIPA certifications to the Federal Communications Commission.




                                                                                               10
                                                    Form C
                                           NC 1-2-1 Model Grant
                                          Application Budget Form
Make additional copies of this form, as needed. All comments should be included in your Budget Narrative.
                                                                                  Allocation from
    Line Item                                                Approved EETT
                   Total Projected Cost   EETT Allocation                         Other Sources             Notes
   (or Activity)                                              Budget Code
                                                                                    (Non-EETT)




                                                                                                                    11
                                            Form C Revised
                                           NC 1-2-1 Model Grant
                                          Application Budget Form
Make additional copies of this form, as needed. All comments should be included in your Budget Narrative.
                                                                                  Allocation from
    Line Item                                                Approved EETT
                   Total Projected Cost   EETT Allocation                         Other Sources             Notes
   (or Activity)                                              Budget Code
                                                                                    (Non-EETT)




                                                                                                                    12

								
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