LEADERSHIP DEVELOPMENT

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LEADERSHIP DEVELOPMENT
DISTRICT N-2
2011-12

SECRETARY SCHOOL

PARTICIPANT HANDOUT

PREPARED BY:

LION CHARLES UHLMAN, PDG

“QUALITY LEADERSHIP IS THE KEY TO
OUR SUCCESS.”

LIONS SECRETARY SCHOOL 2012-11
Congratulations to all on your election as secretary of your Lions clubs. A good
secretary is a guarantee that his/her Lions Club will continue to be successful, not
only in the community, but in our district and Lions International. You are the
president's right hand person and the key to his or her success.

The club officer’s manual can be found on the LCI website. Go to www.lionsclubs.org
and click on member center and then on Managing a Club on the top toolbar. On the
left click on Club Resource Center.In the middle of the page click on club officers,
then on manuals and guides and the WMMR Reference Guide is just below the
Officer’s Manual. The manual is the fourth item listed. It can also be found under
the secretary resources. This is an excellent manual which I recommend you print for
your use. This section of the LCI website has many of the forms used by a
secretary.

During the school we will talk about filing manually, as well as filing electronically.

YOUR RESPONSIBILITIES:

[1] Working with:
A. Your club president
B. The board of directors
C. The district
D. Lions International
E. The club membership
F. Your bulletin editor

[21 Maintaining and keeping club records up to date

A. Minutes of regular and board meetings
B. Attendance records
C. Records of members
D. Membership and activities reports

[3] Correspondence

A. Incoming (home address or box # easy to get at. Pick up often and act upon
as soon as possible). Use some coding system.
B. Outgoing: Do as quickly as possible, keep a copy of each one.

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[4] Ordering and maintaining club supplies, pins and awards

A. 100% attendance, yearly and 5, 10, 15, 20, etc. (order from LCI catalogue).
B. Officer's and director's pins and badges
(Lapel pins, vest badges, order from International)
C. Monarch/Charter Chevrons (10, 15, 20, etc. years of service) order from LCI
catalogue.
D. Visitation awards (pins and bars from CST.)
E. Key awards (issued automatically from Lions International)
F. Club Excellence award (In appendix,on LCI & Hantsport websites)
G. Be knowledgeable of the awards available to the club and its members.
Eg: 100% Secretary, Club Excellence, Outstanding President, Secretary
and Rookie of Year.
(Forms in appendix on Hantsport website.
H. General club supplies (usually looked after by another Lion). Lions in
Canada will order their supplies from LCI.

[5] Completing forms
A. "M" Reports C-23-A Form in appendix (manually or electronically)
B. Membership roster (to DG & VDGS by Sept. 30)
C. PU 101 forms (electronically or form on lCI website under club resources)
Copy to DG & VDGS by May 15. Also in appendix.
D. Yearly Activities Report A-1 (This must be done electronically)
E. Global Membership Committee members to both DG and GMT Coordinator
F. Global Membership Committee reports to DG and GMT Coordinator by May and
Dec 31

[6] The secretary's role in the Zone & District

A. Attending Zone Meetings (Prepare a club report)
B. Attending Cabinet Meetings & District Conventions
C. Keeping the Governor, Vice- Governors & Zone Chairmen up to date on
club activities.

[7] Membership record keeping

A. New member (Form ME-6B) is a pocket sized form(on LCI website))
B. Transferred member (form ME-20) on LCI website & in appendix.
C. Re-instated member (include on M report)
D. Dropping a member (include on M report)
(All of the above can all be recorded electronically)
3
E. Types of membership (include on M report) SEE APPENDIX FOR DETAILS.
1. Active
2. Life
3. Member at large
4. Privileged
5. Honorary
6. Associate
7. Affiliate

Don't be afraid to ask if you are not sure of your responsibilities as secretary.

Note: Secretary should have copies of all the forms to be used throughout the Lions
year.

MONTHLY MEMBERSHIP REPORT (C- 23-A)
On LCI Website Under Forms; In Appendix

1. Must be filed by 20th of the month when mailing.
2. Types of membership
3. Members dropped and reason (D)
4. Member transactions (A, B, C and D)
5. Club identification, month and year
6. Club, secretary's name and address
7. Branch club and number of LEO members
8. New and reinstated members, change of name and address. Use transaction codes
"A", "B", "C", "E", "F"
11. Enter dropped members from box "D" with member’s number and code
12. Club president must read and sign. It is a good idea for the secretary to sign also.

If you do not report electronically, send the top copy ONLY of your "M" Report to Lions
International. We will talk later about filing electronically.

Make other copies and, along with the supplement, send them to:
The District Governor
The Vice-District Governors
The Zone Chairman
The Editor of the Nova Scotia Lion

Of course keep a copy for your file..

4
N-2 MONTHLY SUPPLEMENT REPORT
PLEASE REFER TO APPENDIX “C” ON PAGES 12 TO 15

MONTH BY MONTH POTENTIAL POINTS
MUST BE REPORTED ON SOPPLEMENT REPORT

JULY Club officers who have attended previous officers school. [the one just held]
President and secretary plus number of Lions who attended the DGO.
Bulletin or newsletter sent to DG, two VDGS, and 3 judges
M Report, Supplement, bulletin, pictures, articles sent to Editor of N. S. Lion.
District and International activities.
President, secretary + number Lions who attended the International Convention.

AUG Bulletin or newsletter sent to District Governor, two VDGS, and 3 judges
M Report, Supplement, bulletin, pictures, articles sent to Editor N S Lion.
District and International activities.
Global Membership Team members to DG and GMT Coordinator by 31

SEPT Membership list sent to: DG, two VDGS, Z.C. by September 30.
Pres., Sect. and number of Lions attending 1st. Zone meeting. Could be Oct.
Bulletin or newsletter sent to District Governor, two VDGS and 3 judges
M Report, Supplement, bulletin, pictures, articles sent to Editor N S Lion.
District and International activities.

OCT: International dues paid by October 1.
District dues paid by October 1.
President, Secretary and the number of Lions attending the Cabinet Meeting.
Lions Information program attended by number of lions.[Report in month held]
Bulletin or newsletter sent to District Governor, two VDGS and 3 judges
M Report, Supplement, bulletin, pictures, articles sent to Editor N S Lion
District and International activities.

NOV: President, secretary plus number of Lions attending 2nd Zone Meeting.
Bulletin or newsletter sent to District Governor, two VDGS and 3 judges.
M Report, Supplement, bulletin, pictures, articles sent to Editor N S Lion.
District and International activities.

DEC: Bulletin or newsletter sent to District Governor, two VDGS and 3 judges
M Report, Supplement, bulletin, pictures, articles sent to Editor N S Lion.

5
District and International activities.
GMT Committee report to DG and GMT Coordinator by December 31

JAN: Bulletin or newsletter sent to District Governor, two VDGS and 3 judges
M Report, Supplement, bulletin, pictures, articles sent to Editor N S Lion.
District and International activities.

FEB: President, secretary, number of Lions attending 3rd Zone Meeting.
President, secretary and the number of Lions attending Winter Cabinet Meeting.
Bulletin or newsletter sent to District Governor, VDGS and 3 judges
M Report, Supplement, bulletin, pictures, articles sent to Editor NS Lion.
District and International activities.

MAR: International dues paid by March 1.
District dues paid by March 1.
Bulletin or newsletter sent to District Governor, VDS and 3 judges
M Report, Supplement, bulletin, pictures, articles sent to Editor N S Lion.
District and International activities.

APR: President, secretary plus number of Lions attending 4th zone meeting.
(optional)
Bulletin or newsletter sent to District Governor, VDGS and 3 judges.
M Report, Supplement, bulletin, pictures, articles sent to Editor N S Lion.
District and International activities. Number Lions attending NS Convention.

MAY: Bulletin or newsletter sent to District Governor, VDGS and 3 judges
M Report, Supplement, bulletin, pictures, articles sent to Editor N S Lion.
District and International activities.
Officers attending Officer School (could be in April or June)
PU 101 sent to District Governor, two VDGS and International by May 15.
GLT Committee report to DG and GMT Coordinator by May 31

JUNE Bulletin or newsletter sent to District Governor, VDGS and 3 judges.
M Report, Supplement, bulletin, pictures, articles sent to Editor NS Lion.
District and International activities.

This is only a month-to-month guide. It’s best to report items in the month they happen.
(i.e: The payment of dues, attendance at Zone or Cabinet meeting, etc.).
The M report and Supplement must be postmarked (or filed electronically) by the 2nd of
the following month in order for the club to get points. M Report to LCI by 20th if by mail.

6
The sponsoring of a new Lions, Lioness, Leo club to be reported in the appropriate month.
Attendance at an International Convention is for information only and depending on
location, could be held in either June or July. Secretary's 100% awards must be ordered
before July 31. Club Excellence award submitted by July 31.

NTH TO MONTH ACTIVITIES FOR A LIONS CLUB

JULY
100% secretary and club excellence forms to DG
International Convention
District Governor's organizational meeting
Bills will be received from District and International

AUGUST
Global Membership Team members to DG and GMT Coordinator by the 31st
District Golf

SEPTEMBER
1st Zone Meeting (maybe held in October)
Membership list to be sent to District Governor and two VDGS by September 30
District dues must be paid by October 1st
International dues must be paid by October 1
USA/Canada Lion's Leadership Forum

OCTOBER
Fall Cabinet Meeting
World Service Day
District Bowling

NOVEMBER
Multiple District Fall Conference (Usually held in Oct-Nov)
2nd Zone Meeting
Lions Information Schools (usually held in October-November period)
Diabetes Awareness Month

DECEMBER
Club Global Membership report to DG and GMT Coordinator
Merry Christmas

JANUARY
Founders Month

7
Bills will be received from District and International
3rd Zone Meeting (could be held in February-April period)
Appoint Nominating Committee
Club Speak-out (normally held in November-February period)

FEBRUARY
Winter Cabinet Meeting
International dues must be paid by March 1
District dues must be paid by March 1
District Curling (usually held late February to early March)
Zone Speak-Out (held in February or March)

MARCH
Nominations to District for 2nd Vice-District Governor
1st meeting report of nominating committee [information only]
2nd meeting report of nominating committee (nominations from the floor, if any)

APRIL
Elections, if needed, for next year’s officers at first meeting
Lions Awareness Month
4th Zone Meeting (optional)
Nova Scotia Convention in late April-early May
Lions Cavalcade for Diabetes

MAY
Walk for Dog Guides
Multiple District Convention (usually the long weekend in May)
PU 101 submitted to DG, VDGS and International by May 15
Lion's Recycle for Sight Month
Global Membership report to DG and GMT Coordinator by May 31

JUNE
Nominations for Lion of the Year send to the District Governor.
Nominations for the Best President, Best Secretary and Rookie of Year are to be
sent to the District Governor by June 30.They must be signed by the Zone Chairman

EACH AND EVERY MONTH
1. (Unless filing electronically) the President reads and signs the M Report and
supplement.
2. Make sure all activities are reported on the supplement which is to be postmarked (or
filed electronically) no later than the 2nd of the month. Send to DG, two VDGS, ZC,

8
Editor NS Lion.
3. District M Report is postmarked (or filed electronically) no later than 2nd of month.
4. LCI M Report by 20th if mailed, by last day of month if sent electronically.

Bulletin or newsletter sent DG, two VDS, ZC and 3 judges.
M Report, Supplement, bulletin, pictures, and articles sent to Editor N.S. Lion.

Each club should have copies of the N2 By-Laws and Policy Manual. These may
be obtained from the Hantsport and District Lions Club’s website:
http://www.hantsportlionsclub.com
There is also other valuable district information on this website, such as 100%
Secretary and Club Excellence forms.

APPENDICES
A Electronic
Filing of
Reports (M &
A Reports)

pg. 9
- 11

B Membership Categories Pg. 12

C District 41-
N2 Activities
Report

Pg.
13 - 16

D Rules For
Best Club
Contest

Pg.
17 - 19

E Activity

9
Report

Pg.
19

F Forms

pg.
20

G Global
Membership
and
Leadership
Teams
Pg.
20-21

APPENDIX “A”

ELECTRONIC FILING OF M REPORT

To access the website (WMMR) go to http://www.lionsclubs.org and on the top
toolbar click on: SUBMIT REPORTS. The Lions emblem appears and you click on
Lions Officers login here. When the window opens go to upper left side of the page
and enter your member number and password. Then click on GO. By clicking on
TRAINING AREA on the left side of the page you may practice.

For the membership web site (WMMR), your access codes may be found as follows:

 Your member number is located on your club's semi-annual per capita
statement
 The password is located at the bottom of the monthly club statement.

Your club treasurer should have both of these documents. The member number is
also on the label of your Lion Magazine.

10
Once you click on GO the following should appear.

WELCOME

Welcome to the Lions Clubs International Membership and Officer Reporting
(WMMR) web site.

Depending on what level officer you are – Club, District, or Multiple District – will
determine which of the functions, listed along the top of this page, you will be able
to access.

Club Officers will be able to use the following functions;

 Membership – add, update/review, transfer, drop and/or reinstate a
member. If there is no membership activity for the month, report such.
 Club – update Club Meeting information; Club Officers; issue and track
invoices for club activities; family units; review/update Branch contact
information; review District officer information; request various Club level
reports and/or download membership data.

When you open the (MEMBERSHIP) window you will see the following:
Select A Reporting Month { }

Please select one of these Membership options:

Add a member.
Update member’s information
Review member’s information
Transfer member
Drop a member
Reinstate a member
If no membership activity this month, CLICK HERE

When you open the (CLUB WINDOW) you will see the following options.

Please select one of these Club options:
Club Information-To review/update Club level contact information.
Club Officers -To review/update Club Officers and their terms.
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Family Units - Create/change Family Units.
Billing - To issue and track invoices for club activities.
Branches - To review/update Branch level contact information.
District Officers- To review District Officer information.
Reports - To review/print various Club level reports.

Activity Report for this month is not yet completed, click here to complete the
report

Under the REPORTS button on the toolbar in this window you will be able to
access the following reports:

Club roster with addresses
Club roster without addresses
Club attendance sheet
Club directory
Club monthly reporting history
Monthly membership report
LCI club officers reporting form (PU 101)
Family unit report
Membership data download
Membership Cards
Lions Club Activity Report

This is where you can print copies of the various reports, view the membership
data and access the activity reports.

AT THE BOTTOM YOU MAY ACCESS THE NEW MEMBER FORM (ME-6B)

Under activity Report (CLICK GO!) and you will find the following: Welcome to
the new Lions Clubs Service Activity Reporting Webpage! To add, edit, or view Club Service
Activities, select the appropriate reporting month from the left side of the page. For activity
type at the bottom of the page click on the small icon on the bottom right of the page. Once
the activity has been entered you can print the document.

APPENDIX “B”

MEMBERSHIP CATEGORIES:
12
TYPE HOLD CAN PAYS ATTENDANCE
_______________________ OFFICE VOTE DUES REQUIRED_____

ACTIVE YES YES YES YES

MEMBER-AT-LARGE NO NO YES NO

HONORARY NO NO *NO NO

PRIVILEGED NO YES YES NO

LIFE MEMBER YES YES **NO ****YES

ASSOCIATE NO CLUB ONLY ***NO NO

Affiliate NO CLUB ONLY YES NO

* CLUB PAYS DISTRICT AND INTERNATIONAL DUES.
** NO INTERNATIONAL DUES. CLUB ASSESSED DISTRICT DUES.
*** NO DISTRICT OR INTERNATIONAL DUES. CLUB MAY CHARGE DUES.
**** MUST MEET ALL OBLIGATIONS FOR PRIVILEGES OF ACTIVE MEMBER

MEMBER-AT-LARGE STATUS IS APPROVED BY THE BOARD OF DIRECTORS FOR A MAXIMUM OF 6
MONTHS TO A LION WHO HAS MOVED FROM THE COMMUNITY, OR BECAUSE OF HEALTH OR OTHER
LEGITIMATE REASONS IS UNABLE TO ATTEND REGULAR MEETINGS. TO BE REVIEWED EVERY 6
MONTHS BY THE BOARD OF DIRECTORS.

HONORARY MEMBER STATUS IS CONFERRED UPON A NON-LION COMMUNITY MEMBER WHO HAS MADE
OUTSTANDING CONTRIBUTIONS TO THE COMMUNITY. THE CLUB PAYS THE ENTRANCE FEE AND DUES.

PRIVILEGED STATUS CAN BE GIVEN TO A LION WITH 15 YEARS, OR MORE, YEARS OF SERVICE WHO,
BECAUSE OF ILLNESS, INFIRMITIES, ADVANCED AGE, OR SOME OTHER LEGITIMATE REASONS MUST
RELINQUISH ACTIVE SERVICE

LIFE MEMBER STATUS IS FOR ANY LION WHO HAS 20, OR MORE, YEARS OF OUTSTANDING SERVICE, OR
ANY MEMBER WHO IS CRITICALLY ILL, OR ANY MEMBER WHO HAS 15, OR MORE, YEARS OF SERVICE
AND IS AT LEAST 70 YEARS OLD. THE CLUB PAYS $500(US) TO INTERNATIONAL IN LIEU OF FUTURE
INTERNATIONAL DUES. MOST CLUBS PAY THE DISTRICT DUES FORT LIFE MEMBERS. MUST BE
APPROVED BY LIONS CLUBS INTERNATIONAL

ASSOCIATE MEMBER STATUS IS FOR A LION WHO HOLDS PRIMARY MEMBERSHIP IN ANOTHER CLUB,
BUT MAINTAINS RESIDENCE, OR IS EMPLOYED, IN THE COMMUNITY SERVED BY THIS LIONS CLUB.
REVIEWED YEARLY. NOT INCLUDED ON M REPORT.

AFFILIATE A QUALITY INDIVIDUAL OF THE COMMUNITY WHO IS UNABLE TO FULLY PARTICIPATE AS AN
ACTIVE MEMBER BUT WHO DESIRES TO SUPPORT THE CLUB AND ITS SERVICE ACTIVITIES AND BE
AFFILIATED WITH THE CLUB

APPENDIX “E”
DISTRICT N-2 ACTIVITIES SUPPLEMENT-REVISED SEPT 17/2011
For District Use Only With Copies to DG, two VDGS, Zone Chair and
Editor of Nova Scotia Lion
13
MONTH:________________ CLUB__________________________________
Please complete each month:
Number active members shown on M Report ______
Number active life members (those who attend meetings
and participate in club projects and activities) ______

1. ATTENDANCE : ZONE, CABINETS, CONVENTION, INFORMATION SESSIONS:

Zone meeting Pres. ____ Sect, _____ Number others _____
Cabinet Mtg Pres. ____ Sect. _____ Number others ______
Information session : Number attended ______

2. DISTRICT & INTERNATIONAL DEADLINES: (Use X if deadline met)

Membership list to DG by Sept 30 _____
Membership list to VDGS by Sept 30 _____
International dues paid by Oct 1 _____
District dues paid by Oct 1 _____
International dues paid by March 1 _____
District dues paid by March 1 _____
PU 101 received by DG by May 15 _____
PU 101 received by VDGS by May 15 _____
Annual activities report to LCI by June 30 ____
M Report to LCI by specified date _____
M Report & Supplement to DG by 2nd of month _____
M Report & Supplement to VDGS by 2nd of month _____
Club Membership committee to DG by July 31 ____
Club membership committee to GMT by July 31 _____
Membership report to DG by Dec.31 _____
Membership report to GMT by Dec.31 _____
Membership report to DG by May 31 _____
Membership report to GMT by May 31 _____

3. SHOW ATTENDANCE PERCENTAGE FOR MONTH:________%
(Active member category and active Life Members only)

4. OFFICER SCHOOLS: (50 points each-once per year) Use X if attended

Incoming president _____
Incoming secretary _____
14
Incoming membership chair _____
Incoming membership vice-chair _____
Incoming treasurer _____

5. MEMBERSHI P CHANGES (new, dropped, transfer, reinstated, etc.):

6. BULLETINS/NEWSLETTERS sent to the following (use X when sent)

DG _____
1st VDG _____
2nd VDG _____
Three judges _____

7. FUND RAISING PROJECTS:
Project $ Raised # Lions %club

8. SPONSORSHIP OF NEW LIONS, BRANCH, LEO OR LIONESS CLUB:

9. DISTRICT AND/INTERNATIONAL ACTIVITIES:

a) 25 POINTS-List district and international activities not included in b) below
(Eg: Collecting postage stamps, eyeglasses, ink cartridges, etc.):
___________________________________________________________________
___________________________________________________________________
_______________________________________________________

b) FOR THE FOLLOWING 14 ACTIVITIES 50 POINTS ONE TIME ONLY (Please
use an X if activity completed during reporting month)

Adopt-A-Highway _____
15
Environmental Photo Contest _____
Drug Awareness Poster Contest _____
Peace Poster Contest _____
Club Level Speak-Out Contest _____
Lions Quest _____
Organ & Tissue Transplant Information Session _____
C.N.I.B _____
Donation to LCIF _____
Donation to Lions Foundation of Canada _____
Donation to Nova Scotia Foundation _____
Calvacade for Diabetes _____
Lions Awareness month activity(April) _____
Eyeglass recycling activity(May) _____

10. PUBLICITY & PR (ATTACH PICTURES AND ARTICLES):

11. MATERIAL TO NOVA SCOTIA LION (use x if materials sent))

M Report & N 2 Activities Supplement _____
Bulletin/Newsletter _____
Pictures _____
News stories _____

12. SERVICE PROJECTS (Hands on activities carried out by Lions in the
name of Lionism) INCLUDE EVERYTHING HERE YOU WANT CONSIDERED
FOR POINTS.

13. VISITATIONS:

CLUB REGULAR MEETINGS (For best club contest) Calculations based upon
active members on M Report plus active Life Members (those who attend
meetings and take part in club activities).

Date Club Visited #Lions Km. one way

16
CLUB, ZONE, DISTRICT, MD, SPORTING ACTIVITIES (for visitation trophy only)
Calculations based upon active members on M Report plus active Life Members
(those who attend meetings and take part in club activities).

Date Activity # Lions % membership Km.
See above one way

14. MEMBERSHIP GROWTH AND RETENTION BONUS:(END OF JUNE)

A club with 30 members on July 1st has 35 members on June 30th is awarded 100
points for a net membership increase and 100 points for retaining its
membership(Maximum 200). A club with 20 members on July 1st and 20 members
on June 30th is awarded 100 points for retention, but no points for membership
growth. A club with 26 members on July 1st and 24 members on June 30th
receives no membership growth or retention points. Calculated by Governor.

15. DISPLAY OF BANNER AT CABINET MEETINGS/CONVENTION (use X)
Report one time only

DGO ____
Fall ____
Winter ____
N2 Convention ____

DATE__________________ SIGNATURE_____________________________

A COPY OF THIS COMPLETED FORM, ALONG WITH THE MEMBERSHIP REPORT,
IS TO BE SENT, or E-MAILED, TO THE DISTRICT GOVERNOR. VICE
GOVERNORS, ZONE CHAIRMAN AND EDITOR OF NS LION

APPENDIX “D”

RULES FOR BEST CLUB CONTEST
JULY 1ST, 2011 TO JUNE 30TH, 2012

In order to receive full credit for the points outlined in the following rules, all of the required
information must be reported on the “ M “ Report and/or Supplement.

1. Pres & Sect attendance at own Zone/Cabinet Meeting 50 pts. each
Additional Lions 10 pts. each to maximuml of 50 pts.
Attendance at Information session 50 pts./Lion max. 250 pts. Max
Once only per Lions year
17
2. Membership list to DG by Sept. 30 mail or e-mail 25 pts.
Membership list to VDGs by Sept. 30…nail or e-mail…… ……25 pts.
International dues paid by Oct 1 & March 1 50 pts. each
District dues paid by Oct 1 & March 1 50 pts. each
PU 101 received by DG by May 15 mail or electronic 100 pts.
PU 101 received by VDGs by May 15…mail or electronic…… . 50 pts.
Annual activities report filed electronically by June 30 100 pts.
M report & supplement to DG, or filed electronically,
by 2nd of each month 50 pts. per month
M report & supplement to VDG’s, or filed electronically,
by 2nd of each month 50 pts. per month
th
M Report to LCI by 20 if mailed-last day WMMR 50 pts per.months

3. Attendance percentage shown on M report 25 pts. per month

4. Officers School: Pres., Sect., Treas., Membership
Chairman/Vice-Chairman present(one school/yr. only) 50 pts. each

5. New members, including transfers 100 pts. each
Reinstated members 100 pts. each
Dropped members(except death & transfers) -100 pts. each
Global Membership Committee members to DG ………………. 100 pts.
Global Membership Committee members to GMT coordinator . 100 pts.
Written Club GMT report to DG & GMT Coordinator by May31…. 50 pts. each
Written Club GMT report to DG & GMT Coordinator by Dec 31…..50 pts. each
Global Membership reports by mail or e-mail

6. Bulletin received by Dist. Gov. 50 pts per month
Bulletin received by VDG’s 25 pts per month
Bulletin received by Bulletin judges 25 pts each month

7. At least one fund-raiser per month 25 pts. per month

8. Sponsoring new Lions Club 300 pts.
Sponsoring new LEO Club 300 pts.
Sponsoring new LEO, Lioness or Lionette Club 100 pts.
Sponsor a Branch Club 150 pts.
If a Branch Club becomes a Lions Club the 300 points for sponsoring a new club are awaredd to
the Branch Club.

9. Participating in District and/or International activities 25 pts. per month
FOR THE FOLLOWING ACTIVITIES 50 POINTS ONE TIME ONLY
Adopt-A-Highway/or Green Team project 50 pts. once only
Environment Photo Contest 50 pts. Once only
Drug Awareness Poster Contest 50 pts. once only
Peace Poster Contest 50 pts. once only
Club Level Speak-Out Contest 50 pts. “
Lions Quest Core 4 Project 50 pts. Once only.
Organ & Tissue Transplant Information Session 50 pts. “ “
C.N.I.B 50 pts. “ “
Donation to LCIF 50 pts. “ “
Donation to Lions Foundation of Canada 50 pts. “ “
Donation to Nova Scotia Foundation 50 pts. “ “
Calvacade for Diabetes 50 pts. “ “

18
Lions Awareness Month Activity (April) 50 pts. “ “
Eyeglass Recycling Month Activity(May) 50 pts. “ “
Diabetes Awareness Month activity 50 pts. “ “

10. Publicity, press clippings, pictures, etc. up to 50 pts. per month

11. M report, pictures, article, etc to NS Lion up to 40 pts. per month

12. Service projects & Hands on Activities
The Governor may award up to 300 points each month based upon the following:

(a) Overall Benefit to the community.
(b) Age cross section ( youth to seniors )
(c) Degree of participation in relation to club size.
(d) Number and type of project in relation to club size.
(e) Included should be any service project, fund raiser or activity carried out by Lions in the
name of Lionism.

13) For each visitation (at least 4 members or 15% of club membership ) to a REGULAR
meeting of another club:

(a) Any club with a membership total of fewer than 36 will receive 10 points per
visit to a REGULAR meeting of another club.

(b) Any club with a membership total of 36 or over will receive 5 points per visit to a
REGULAR meeting of another club.

For the purpose of Rule # 13, the use of the terms CLUB MEMBERSHIP shall mean
members shown in the ACTIVE member category of the M Report, plus those members
shown in the LIFE MEMBER category of the M Report who regularly attend meetings and
participate in club activities and projects.

14. GROWTH BONUS: Net increase in membership
between July 1st and June 30th each year 100 pts maximum

Retention of membership total on June 30th compared
to previous July 1st membership 100 pts maximum

15. Displaying banner at Convention/Cabinet /DGO 200 pts. max
50 pts. for each meeting to maximum of four.

To receive credit for items, they must be reported on the “M” REPORT and SUPPLEMENT, which
must be postmarked, or filed electronically, NO LATER than the 2nd of the month following.

Points will be awarded for alternates when presidents & secretaries can’t attend Zone & Cabinet
Meetings as long as writen notice is given to the CST. NO NOTIFICATION-NO POINTS. Include as
much information as possible on your M Report and Supplement about your club projects and activities
as possible. LESS INFORMATION-FEWER POINTS.

APPENDIX “E”

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Lions Clubs International Activity Report
Welcome to the new Lions Clubs Service Activity Reporting Webpage.

The Lions Club Activity Report application has been redesigned to provide clubs with more tools
to monitor service activities and share information with others. Clubs can now search for
activities, set service goals and objectives, and designate signature activities. To learn more, see
answers to frequently asked questions or view a video presentation of the new
features.

Getting Started
To add, edit, or view Club Service Activities, select the appropriate reporting month from the left
side of the screen. For detailed instructions, please refer to the Club Activity Report section of the
WMMR Instructional Guide.

Global Service Action Campaigns
The focal point of this year’s Presidential Theme “A Beacon of Hope” is service. To show the
strength of our worldwide network and to shine our light even brighter, Lions have the
opportunity to participate in four Global Service Action Campaignsduring the 2010-2011
fiscal year.

Awards
Clubs that report on activities related to the Global Service Action campaigns via the Club Service
Activity Report will be automatically entered for the Beacon Awards, and help their district
qualify for the Light Keeper Award.To be considered, please be sure to check the appropriate
Global Service Action Campaign box when adding a new activity.

Contact Us
If you need assistance with the service activity report, please contact the WMMR Support Center
at: (630) 468-6900 or wmmr@lionsclubs.org.

APPENDIX “F”
Forms to be used in District N 2 (ATTACHED)
1) 100% Secretary-July 31
2) Club Excellence Award-July 31
3) MD Outstanding President-To ZC by June 15-ZC to DG by June 30
4) MD Outstanding Secretary-To ZC by June 15;ZC to DG by June 30
5) MD Rookie of the Year-To ZC by June 15-ZC to DG by June 30
6) LCI Membership Report-by 20th of month to LCI
7) LCI PU 101-May 15th
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GLOBAL LEADERSHIP TEAM

Members of the GMT and GLT work together to identify, develop and encourage opportunities for present
and future Lions leaders, and to develop membership through service and engagement.

The Global Leadership Team (GLT) provides for an enhanced focus on leadership development, which is
critical to the future vitality of our association. The GLT directs its efforts toward identifying and cultivating
effective leaders through active training and leadership development initiatives, while providing necessary
information, guidance and motivation.

Structure
The GLT structure encompasses representation at the international, multiple district, single district and
district levels and includes district governor teams, providing a comprehensive global platform for developing
more qualified leaders from the club level up, while encouraging regional training and development approaches
to address local needs.

Operating as an action-oriented, parallel, mutually supportive team with the GMT, the GLT was developed to
augment the local efforts of our DG Teams. By integrating the efforts of the GLT, the GMT and our DG
Teams, we will be better able to address regional growth and development needs, while building our
membership base, improving club health, and enhancing the quality of our leadership at all levels of the
association

GLOBAL MEMBERSHIP TEAM

The Global Membership Team (GMT) provides a global structure for membership development which is
continuous, focused, and integrated. Effective July 1, 2011, a Global Leadership Team counterpart was
established. Additionally, newly expanded GMT-MD/District/Single District teams and GLT MD/District and
Single District teams were established to replace the MERL program.

This new structure was created to work in a highly interdependent manner from the international level, to the
constitutional area level, the multiple district level, and to the district level for the benefit and success of the
club.

Members of the GMT and GLT work together to develop membership through service and engagement and also
to support present Lions leaders and identify future leaders. The two teams operate as parallel structures and
are connected and coordinated at the international level by an executive council The GMT/GLT executive
council is led by the LCI international president, with the international first and second vice presidents
overseeing and providing guidance to the GMT and GLT respectively. Both the GMT and GLT are further
supported by two international coordinators and a joint operations committee composed of the chairpersons of
the Membership Development Committee, the Leadership Committee and the District and Club Service
Committee, as well as a team of appointed constitutional area leaders.

GMT & GLT MEMBERS

GLOBAL MEMBERSHIP TEAM GLOBAL LEADERSHIP TEAM

Coordinator; Lion Peter Jeffrey Coordinator: PDG Bobby Dean
Growth: Lions Gary Langille Members: PCC Bob Lyle;
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Lion Debbie McGinley PDG Earl Einarson
Club Success: Lion Wayne Sears Advisor: PDG Charles Uhlman