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Mississippi
Department of Education
CONSOLIDATED
FEDERAL PROGRAMS
MONITORING INSTRUMENT
Dr. Tom Burnham, State Superintendent of Education
2010-11 Monitoring Instrument
1
Name of LEA Monitoring Visit Date
LEA Address City State Zip Code
Phone Fax E-mail
LEA Superintendent
LEA Title I Coordinator
LEA Title II-A (Teacher/Principal Quality) Coordinator
LEA Title II-D (Enhancing Education Through Technology – E2T2) Coordinator
LEA Title III (Language Instruction for Limited English Proficient and Immigrant Students) Coordinator
LEA Title IV-A (Safe and Drug - Free Schools) Coordinator
LEA Title IV-B (21st Century Community Learning Centers) Coordinator
LEA Title VI (Rural and Low-Income Schools) Coordinator
LEA Title X (Homeless Children and Youth) Coordinator
Program(s) Monitored (Check all that apply)
_____Title I _____Title II-A _____Title II-D _____Title III _____Title IV-A _____Title IV-B _____Title VI _____Title X
Signatures of MDE Staff
Site Contact _________________________________________________________________________________ Date______________________________________
Team Leader_________________________________________________________________________________ Date______________________________________
Bureau Director_______________________________________________________________________________ Date______________________________________
CONSOLIDATED FEDERAL PROGRAMS MONITORING INSTRUMENT
OFFICE OF INNOVATIVE SUPPORT
2
Desired Outcomes
1. All students have an equitable opportunity to:
a. Obtain a high-quality education;
b. Reach proficiency on challenging state academic content standards and state academic assessments.
2. The Local Educational Agency (LEA) closes the achievement gap between:
a. High and low-performing students, especially between minority and non-minority students;
b. Disadvantaged students and their more advantaged peers.
Program Elements
Each LEA program is reviewed using the following elements:
I. Administration and Finance: Policies and administration of programs meet statutory requirements. Allocation and use of funds meet statutory
requirements for allowable expenditures.
II. Involvement: Parents, staff, students and community members participate in developing and implementing federally funded programs.
III. Assessment and Accountability: Programs meet state standards, are based on the assessed needs of program participants, and meet identified
program outcomes.
IV. Employment and Professional Development: Certified staff and paraprofessionals are recruited, trained and appropriately assigned to ensure
program effectiveness.
V. Equal Educational Opportunity Access: Participants have equitable access to all programs provided by the agency, as required by law.
VI. Teaching and Learning: Promote high quality teaching standards. Provide participants appropriate program services that meet their assessed
needs, including challenging academic standards and assessments.
Note: The Mississippi Department of Education’s site monitoring engages in a process-based monitoring procedure based on a sample of
documented evidence of compliance. The LEA is responsible for operating all of its federally and state funded programs in compliance with all
applicable rules and regulations.
3
TABLE OF CONTENTS
Federal Programs No Child Left Behind (NCLB) – General Cross Cutting Fiduciary ..................................................................................................................6
A. Title I, Part A – Formula Grants Fiduciary .................................................................................................................................................................8
B. Title I, American Recovery and Reinvestment Act (ARRA) Fiduciary .................................................................................................................... 10
C. Title I, Part C – Migrant Education Program Fiduciary ............................................................................................................................................ 16
D. Title I, Part D - Education of Neglected/Delinquent Children (N/D) Fiduciary.......................................................................................................... 17
E. Title II, Part A – Teacher/Principal Quality Fiduciary ............................................................................................................................................... 18
F. Title II, Part D – Enhancing Education Through Technology (E2T2) Fiduciary........................................................................................................ 19
G. Title III, Part A – Language Instruction for Limited English Proficient and Immigrant Students Fiduciary ............................................................... 20
H. Title IV, Part A - Safe and Drug - Free Schools and Communities Fiduciary .......................................................................................................... 21
I. Title IV, Part A -21st Century Community Learning Centers (CCLC) Fiduciary ........................................................................................................ 22
J. Title V, Part A – Innovative Programs Fiduciary ...................................................................................................................................................... 23
K. Title VI, Part B, Subpart 2– Rural and Low-Income Schools (RLIS) Program Fiduciary.......................................................................................... 24
L. Title X, - McKinney-Vento Education for Homeless Children and Youth Program Fiduciary ................................................................................... 25
M. Transferability Fiscal ................................................................................................................................................................................................ 26
Federal Programs No Child Left Behind (NCLB) – Federal Equipment and General Provisions ............................................................................................... 26
A. Title I, Part A - Schoolwide Programs (ARRA) ........................................................................................................................................................ 27
B. Title I, Part A - Targeted Assistance Programs (ARRA).......................................................................................................................................... 32
C. Title I, Part A - LEA Identified for School Improvement (ARRA).............................................................................................................................. 35
D. Title I, Part A – School Improvement (ARRA) ......................................................................................................................................................... 38
E. Title I, Part A – Parental Involvement (ARRA) ........................................................................................................................................................ 48
Title I, Part A – Qualifications for Teachers and Paraprofessionals (ARRA)............................................................................................................................... 55
Title I, Part D – Education of Neglected/Delinquent Children (ARRA) ........................................................................................................................................ 57
Title I, Part A – Participation of Children Enrolled in Private Schools (ARRA) ............................................................................................................................ 61
Title II, Part A – Teacher/Principal Quality .................................................................................................................................................................................. 66
Title II, Part D – Enhancing Education Through Technology (E2T2) ......................................................................................................................................... 69
Title III, Part A –English Language Learners ............................................................................................................................................................................. 70
Title IV, Part A – Safe and Drug - Free Schools and Communities ........................................................................................................................................... 77
Title IV, Part B – 21st Century Community Learning Centers (CCLC)......................................................................................................................................... 81
Title VI, Part B, Subpart 2 – Rural and Low-Income Schools (RLIS) Program ........................................................................................................................... 87
Title X – McKinney-Vento Education for Homeless Children and Youth Program (ARRA) ......................................................................................................... 88
4
Office of Innovative Support
Consolidated Federal Programs Monitoring Instrument
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
General Cross Cutting
Fiduciary
# Compliance Indicator Evidence of Compliance Comments
1. Does the LEA have records to support whether funds were obligated Financial Documentation Yes No
and liquidated within the approved grant period?
EDGAR Section 76.707
Other _________________
2. Has the LEA submitted amendments to request changes in the scope Approved Amendment Yes No
of the Consolidated Federal Programs Application (CFPA)? Form(s)
3. Are federal and state guidelines related to equipment purchases and
inventory followed?
EDGAR Section 80.32; MS Public School Asset Management Manual
a) Does the LEA have written policies and procedures for control Policies Yes No
of all equipment purchased with federal funds?
EDGAR Section 80.32(d)(3)
Procedures
Inventory Records
b) Do the LEAs policies and procedures indicate local law Policies Yes No
enforcement is to be notified, and a police report is to be filed
when it is discovered equipment has been stolen?
Procedures
Inventory Records
MS Public School Asset Management Manual Copies of Police Reports
4. *Is there evidence that the LEA annually conducts a physical inventory Physical Inventory Yes No
and documentation including signatures and dates is on file confirming
that the physical inventory of equipment was conducted and any
Observation Documentation
Inventory Reconciliation
exceptions have been accounted for? Documents
MS Public School Asset Management Manual
* Verified at the School Level
5
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
General Cross Cutting
Fiduciary
# Compliance Indicator Evidence of Compliance Comments
5. Does the LEA maintain an inventory log/database of equipment Inventory Records Yes No
purchased with federal funds including the following identified
evidentiary requirements:
Worksheets
a. description of the item,
b. serial number and other identifying numbers (barcode or
other local identifying number),
c. acquisition cost and date,
d. percentage of Federal participation in the cost of the
property (funding source),
e. physical location of property,
f. condition,
g. disposition data (date, method of disposition, sales price if
applicable) when property is retired from service.
EDGAR Section 80.32; MS Public School Asset Management Manual
6. *After pulling a sample of items from the log/database, is there Physical Inventory of Yes No
evidence that the items sampled can be located and the location is
consistent with the location indicated in the log/database?
sampled items from
log/database
7. Does the LEA reserve an appropriate amount of Title I funds for Consolidated Application Yes No
services to homeless children and youth who do not attend Title I
schools?
Written Procedures
Budgets
Section 1113(c)(3)(A)
NOTE: Homeless children and youth must receive Title I educational
and/or support services in non-Title I schools, shelters, or other
facilities.
8. Is it evident that the LEA reserved no more than the allowable 20 Consolidated Application Yes No
percent for administrative costs?
Payroll Records
Expenditure Reports
* Verified at the School Level
6
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title I, Part A – Formula Grants
Fiduciary
# Compliance Indicator Evidence of Compliance Comments
9. *In TA schools, is it evident that Title I, Part A paid personnel are Consolidated Yes No
serving only identified eligible students?
Section 1115(a)
Application/Plan
List of students being served
Payroll Records
Teacher/Aides Schedules
10. Does the LEA ensure that Title I, Part A funds are used only to Summary of all evidence Yes No
supplement the funds that would, in the absence of such Federal
funds, be made available from non-Federal sources, and not to
Expenditure Reports
Interviews
supplant such funds? Budgets
Section 1120A(b)(1)
11. Is it evident that Title I, Part A budgets and expenditures are: a) Consolidated Application Yes No
allocable; b) reasonable and necessary; c) meets the intent and
purposes of Title I, Part A statutes and d) is aligned with the approved
Evidence of Expenditures
(purchase orders, contracts,
application on file at the SEA?
staffing, invoices, etc.)
OMB Circular A-87
Corroboration of the budget
and plans during on-site visit
12. If the LEA is in LEA Improvement, is there evidence that the LEA LEA Improvement Yes No
retains and expends 10% of their Title I, Part A funds on high-quality
professional development related to the reasons that the LEA is in
Applications/Plans
Budgets
improvement?
Section 1116(c)(7)(A)(iii) Expenditure Reports
LEA Professional
Development Plans
13. *Does the LEA ensure that each Title I school in School Improvement School Improvement Plans Yes No
under Section 1119 will spend not less than 10% of its Title I, Part A
funds, during each school year that it is identified for improvement, for
Budgets
Expenditure Reports
high-quality professional development for teachers and principals for
the expressed purpose of removing the school from improvement Professional Development
status? Plans
Note: Professional development must (1) directly meet the school’s academic
problems and (2) meet the requirements of HQT Section 1119.
Section 1116(b)(3)(A)(iii)
* Verified at the School Level
7
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title I, Part A – Formula Grants
Fiduciary
# Compliance Indicator Evidence of Compliance Comments
14. If the LEA has schools identified for School Improvement is there LEA system-wide budget
evidence that the LEA has budgeted and expended: LEA Consolidated
Application
Documentation of requests
for school choice transfers
and supplemental
educational services
Documentation of related
decisions
Documentation of
expenditures (year to date)
a) An amount equal to a minimum of 5% of its Title I, Part A LEA Yes No
allocation to support the costs for transportation related to
school choice?
Section 1116(b)(10)(A)(i)
b) An amount equal to a minimum of 5% of its Title I, Part A LEA Yes No
allocation to support the costs for supplemental education
services (SES)?
Section 1116(b)(10)(A(ii))
c) An amount equal to a minimum of 10% of its Title I, Part A LEA Yes No
allocation for a combination of choice-related transportation
and supplemental education services?
Section 1116(b)(10)(A)(iii)
UNLESS, the LEA has documentation to demonstrate that all requests
were met with a lesser amount. Section 1116(b)(10)(A)
15. Is it evident that the LEA is using school improvement funds in School Improvement Plans Yes No
accordance with the SEA approved application and budget? Evidence of expenditures
(purchase orders, contracts,
staffing, etc.)
Expenditure reports, budget
pages, invoices, etc.
* Verified at the School Level
8
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title I, Part A – Formula Grants
Fiduciary
# Compliance Indicator Evidence of Compliance Comments
16. Has the LEA ensured that set asides for transportation and Current Consolidated Yes No
Supplemental Educational Services do not result in a reduction of
more than 15% of the total Title I, Part A amount previously allocated
Application
Previous years Consolidated
to any school identified for School Improvement? Application
Section 1116(b)(10)(D)
17. *Is it evident that the LEA provides equitable services to eligible Consolidated Yes No
students attending non-public schools including equitable professional
development and parenting activities to participating non-public
Application/Plan
Evidence of Expenditures
schools? (purchase orders, contracts,
Section 1120; Section 9501 staffing, etc.)
Expenditure reports, budget
pages, invoices, etc.
Corroborations of the budget
and plans during on-site
visits
18. *Is time and effort documentation available, approved, and signed by Time and Effort Records Yes No
appropriate individuals, if applicable?
OMB Circular A-87, Attachment B.8.h.
Payroll Records
Work Schedules
19. *Is it evident that contracts and agreements for Title I, Part A products Review of purchases, leases, Yes No
and services are made in accordance with applicable federal, state
and local regulations and audit guidelines?
agreements, contracts
Review of Audit Reports
LEA Policies and Procedures
* Verified at the School Level
9
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title I, Part A – American Recovery and Reinvestment Act (ARRA)
Fiduciary
# Compliance Indicator Evidence of Compliance Comments
20. It is evident that the LEA’s internal procedures provide for the separate ARRA Application Yes No
identification and accounting required for tracking Title I, Part A ARRA
funds?
Physical location of ARRA
documents
Expenditure Reports
Interviews
LEA Policies and Procedures
21. Did the LEA use Title I, Part A ARRA funds to support activities that Summary of all Evidence Yes No
were previously supported with non-Federal funds without violating the
supplement, not supplant requirement?
Expenditure Reports
Interviews
Budgets
ARRA Application
22. Did the LEA use Title I, Part A ARRA funds consistent with ARRA Summary of all Evidence Yes No
Guiding Principles and ARRA Performance Goals identified in the
approved application/amendment?
Expenditure Reports
Budgets
ARRA Application
23. If applicable, did the LEA apply for a waiver of the following statutory Official Waiver Request filed
requirements with respect to Title I, Part A ARRA funds: with the SEA.
Interviews
ARRA
Application/Amendment
(a) If the LEA is in LEA Improvement, the LEA retains and Yes No
expends 10% of their Title I, Part A funds on high-quality professional
development related to the reasons that the LEA is in improvement?
(Section 1116(c)(7)(A)(iii)).
(b) If the LEA has schools in improvement, the LEA has ensured Yes No
that those schools in School Improvement under Section 1119 will
spend not less than 10% of its Title I, Part A funds, during each school
year that it is identified for improvement, for high-quality professional
development for teachers and principals for the expressed purpose of
removing the school from improvement status? (Section
1116(b)(3)(A)(iii))
* Verified at the School Level
10
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title I, Part A – American Recovery and Reinvestment Act (ARRA)
Fiduciary
# Compliance Indicator Evidence of Compliance Comments
(c) An LEA’s obligation to spend an amount equal to at least 20 Yes No
percent of its Title I, Part A, Subpart 2 allocation on
transportation for public school choice and on SES
(Section 1116(b)(10)).
(d) Calculation of the LEA’s per pupil amount for SES based on Yes No
the LEA’s entire FY 2010 (SY 2009-2010) Title I, Part A,
Subpart 2 allocation
(Section 1116(e)(6)).
(e) The LEA’s ability to receive a waiver of the carryover Yes No
limitation more than once every three years
(Section 1127(b)).
24. Does the LEA reserve an appropriate amount of Title I, Part A ARRA Consolidated Application Yes No
funds for services to homeless children and youth who do not attend
Title I schools?
Written Procedures
Budgets
Section 1113(c)(3)(A)
NOTE: Homeless children and youth must receive Title I educational
and/or support services in non-Title I schools, shelters, or other
facilities.
25. Is it evident that the LEA reserved no more than the allowable 20 Consolidated Application Yes No
percent for administrative costs?
Payroll Records
Expenditure Reports
* Verified at the School Level
11
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title I, Part A – American Recovery and Reinvestment Act (ARRA)
Fiduciary
# Compliance Indicator Evidence of Compliance Comments
26. *In TA schools, is it evident that Title I, Part A paid personnel are Consolidated Yes No
serving only identified eligible students?
Section 1115(a)
Application/Plan
List of students being served
Payroll Records
Teacher/Aides Schedules
27. Does the LEA ensure that Title I, Part A ARRA funds are used only to Summary of all evidence Yes No
supplement the funds that would, in the absence of such Federal
funds, be made available from non-Federal sources, and not to
Expenditure Reports
Interviews
supplant such funds? Budgets
Section 1120A(b)(1)
28. Is it evident that Title I, Part A ARRA budgets and expenditures are: a) ARRA Application Yes No
allocable; b) reasonable and necessary; c) meets the intent and
purposes of Title I, Part A statutes and d) is aligned with the approved
Evidence of Expenditures
(purchase orders, contracts,
application on file at the SEA?
staffing, invoices, etc.)
OMB Circular A-87
Corroboration of the budget
and plans during on-site visit
Other __________________
29. Do Title I, Part A ARRA expenditures meet the federal and state ARRA Application Yes No
requirements for procurement of goods and services with Title I, Part A
ARRA funds?
Evidence of Expenditures
(purchase orders, contracts,
staffing, invoices, etc.)
Other
30. If the LEA is in LEA Improvement, is there evidence that the LEA LEA Improvement Yes No
retains and expends 10% of their Title I, Part A ARRA funds on high-
quality professional development related to the reasons that the LEA is
Applications/Plans
Budgets
in improvement?
Section 1116(c)(7)(A)(iii) Expenditure Reports
LEA Professional Dev. Plans
* Verified at the School Level
12
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title I, Part A – American Recovery and Reinvestment Act (ARRA)
Fiduciary
# Compliance Indicator Evidence of Compliance Comments
31. *Does the LEA ensure that each Title I school in School Improvement School Improvement Plans Yes No
under Section 1119 will spend not less than 10% of its Title I, Part A
funds, during each school year that it is identified for improvement, for
Budgets
Expenditure Reports
high-quality professional development for teachers and principals for
the expressed purpose of removing the school from improvement Professional Development
status? Plans
Note: Professional development must (1) directly meet the school’s
academic problems and (2) meet the requirements of HQT Section
1119.
Section 1116(b)(3)(A)(iii)
32. If the LEA has schools identified for School Improvement is there LEA system-wide budget Yes No
evidence that the LEA has budgeted and expended: LEA Consolidated
Application
Documentation of requests
for school choice transfers
and SES services.
Documentation of related
decisions
Documentation of
expenditures (year to date)
33. If the LEA has schools identified for School Improvement is there LEA system-wide budget
evidence that the LEA has budgeted and expended: LEA Consolidated
Application
Documentation of requests
for school choice transfers
and supplemental
educational services
Documentation of related
decisions
Documentation of
expenditures (year to date)
* Verified at the School Level
13
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title I, Part A – American Recovery and Reinvestment Act (ARRA)
Fiduciary
# Compliance Indicator Evidence of Compliance Comments
a) An amount equal to a minimum of 5% of its Title I, Part A LEA Yes No
allocation to support the costs for transportation related to
school choice?
Section 1116(b)(10)(A)(i)
b) An amount equal to a minimum of 5% of its Title I, Part A LEA Yes No
allocation to support the costs for supplemental education
services (SES)?
Section 1116(b)(10)(A(ii))
c) An amount equal to a minimum of 10% of its Title I, Part A LEA Yes No
allocation for a combination of choice-related transportation
and supplemental education services?
Section 1116(b)(10)(A)(iii)
UNLESS, the LEA has documentation to demonstrate that all requests
were met with a lesser amount. Section 1116(b)(10)(A)
34. Is it evident that the LEA is using school improvement funds in School Improvement Plans Yes No
accordance
with the SEA approved application and budget?
Evidence of expenditures
(purchase orders, contracts,
staffing, etc.)
Expenditure reports, budget
pages, invoices, etc.
35. Has the LEA ensured that set asides for transportation and Current Consolidated Yes No
Supplemental Educational Services do not result in a reduction of
more than 15% of the total Title I, Part A amount previously allocated
Application
Previous years Consolidated
to any school identified for School Improvement? Application
Section 1116(b)(10)(D)
* Verified at the School Level
14
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title I, Part A – American Recovery and Reinvestment Act (ARRA)
Fiduciary
# Compliance Indicator Evidence of Compliance Comments
36. *Is it evident that the LEA provides equitable services to eligible Consolidated Yes No
students attending non-public schools including equitable professional
development and parenting activities to participating non-public
Application/Plan
Evidence of Expenditures
schools? (purchase orders, contracts,
Section 1120; Section 9501 staffing, etc.)
Expenditure reports, budget
pages, invoices, etc.
Corroborations of the budget
and plans during on-site
visits
37. *Is time and effort documentation available, approved, and signed by Time and Effort Records Yes No
appropriate individuals, if applicable?
OMB Circular A-87, Attachment B.8.h.
Payroll Records
Work Schedules
38. *Is it evident that contracts and agreements for Title I, Part A ARRA Review of purchases, leases, Yes No
products and services are made in accordance with applicable federal,
state and local regulations and audit guidelines? Specifically, do
agreements, contracts
Review of Audit Reports
contracts for goods and services for ARRA-funded projects have the LEA Policies and Procedures
required addendum of federally mandated terms and conditions
pursuant to Title XV, Section 1512 of the ARRA?
* Verified at the School Level
15
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title I, Part C – Migrant Education Program
Fiduciary
# Compliance Indicator Evidence of Compliance Comments
39. Does the LEA ensure that Title I, Part C funds are used only to Summary of all evidence Yes No
supplement the funds that would, in the absence of such Federal
funds, be made available from non-Federal sources, and not to
Expenditure Reports
Interviews
supplant such funds? Budgets
Section 1306(b)(2)
40. Is it evident that Title I, Part C budgets and expenditures are: a) Migrant Applications Yes No
allocable; b) reasonable and necessary; c) meets the intent and
purposes of Title I, Part C statutes and d) is aligned with the approved
Evidence of Expenditures
(purchase orders, contracts,
application on file at the SEA? staffing, invoices, etc.)
OMB Circular A-87 Corroboration of the budget
and plans during on-site visit
Other _________________
41. *Is it evident that the LEA provides equitable services to eligible Consolidated Yes No
students attending non-public schools including equitable professional
development and parenting activities to participating non-public
Application/Plan
Evidence of Expenditures
schools? (purchase orders, contracts,
Section 9501 staffing, invoices, etc.)
Corroborations of the budget
and plans during on-site visit
42. *Is time and effort documentation available, approved, and signed by Time and Effort Records Yes No
appropriate individuals, if applicable?
OMB Circular A-87, Attachment B.8.h.
Payroll Records
Schedules
43. *Is it evident that contracts and agreements for Title I, Part C products Review of purchases, leases, Yes No
and services are made in accordance with applicable federal, state
and local regulations and audit guidelines?
agreements, contracts
Review of Audit Reports
LEA Policies and Procedures
* Verified at the School Level
16
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title I, Part D, Subpart 2 – Education of Neglected/Delinquent Children (N/D)
Fiduciary
# Compliance Indicator Evidence of Compliance Comments
44. Has the LEA entered into a formal agreement that outlines the N or D Application for funding Yes No
program and services to be provided to the population with any facility
or institution receiving assistance under Title I, Part D, Subpart 2?
Program Descriptions/Plans
Written, Board approved
Section 1423(2) formal agreements
45. *Does the LEA exercise administrative control and assume Evidence of district-level Yes No
responsibility for monitoring the funded programs to ensure
compliance with any formal agreements and applicable statutory
person assigned to monitor
the program(s)
requirements? Written records/schedules of
monitoring visits
Evaluation Reports
46. Does the LEA ensure that Title I, Part D funds are used only to Summary of all evidence Yes No
supplement the funds that would, in the absence of such Federal
funds, be made available from non-Federal sources, and not to
Expenditure Reports
Interviews
supplant such funds? Budgets
Section 1415(b)
47. Is it evident that Title I, Part D budgets and expenditures are: a) Consolidated Application Yes No
allocable; b) reasonable and necessary; c) meets the intent and
purposes of Title I, Part D statutes and d) is aligned with the approved
Evidence of Expenditures
(purchase orders, contracts,
application on file at the SEA? staffing, invoices, etc.)
OMB Circular A-87 Corroboration of the budget
and plans during on-site visit
Other _________________
48. *Is time and effort documentation available, approved, and signed by Time and Effort Records Yes No
appropriate individuals, if applicable?
OMB Circular A-87, Attachment B.8.h.
Payroll Records
Work Schedules
49. *Is it evident that contracts and agreements for Title I, Part D products Review of purchases, leases, Yes No
and services are made in accordance with applicable federal, state
and local regulations and audit guidelines?
agreements, contracts
Review of Audit Reports
LEA Policies and Procedures
* Verified at the School Level
17
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title II, Part A – Teacher/Principal Quality
Fiduciary
# Compliance Indicator Evidence of Compliance Comments
50. *Does the LEA ensure that Title II Part A funds are used only to Summary of all evidence Yes No
supplement the funds that would, in the absence of such Federal
funds, be made available from non-Federal sources, and not to
Expenditure Reports
Interviews
supplant such funds? Budgets
Section 2123(b)
51. Is it evident that Title II, Part A budgets and expenditures are: a) Consolidated Application Yes No
allocable; b) reasonable and necessary; c) meets the intent and
purposes of Title II, Part A statutes and d) is aligned with the approved
Evidence of Expenditures
(purchase orders, contracts,
application on file at the SEA? staffing, invoices, etc.)
OMB Circular A-87 Corroboration of the budget
and plans during on-site visit
Other _________________
52. *Is it evident that the LEA provides equitable services to non-public Consolidated Yes No
schools that expressed an interest to participate in the Title II, Part A
program?
Application/Plan
Evidence of Expenditures
Section 9501 (purchase orders, contracts,
staffing, invoices, etc.)
Corroborations of the budget
and plans during on-site visit
53. *Is time and effort documentation available, approved, and signed by Time and Effort Records Yes No
appropriate individuals, if applicable?
OMB Circular A-87, Attachment B.8.h.
Payroll Records
Work Schedules
54. *Is it evident that contracts and agreements for Title II, Part A products Review of purchases, leases, Yes No
and services are made in accordance with applicable federal, state
and local regulations and audit guidelines?
agreements, contracts
Review of Audit Reports
LEA Policies and Procedures
55. Is it evident that the LEA reserved no more than the allowable indirect Consolidation Application Yes No
cost rate?
Payroll Records
Expenditure Reports
* Verified at the School Level
18
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title II, Part D – Enhancing Education through Technology
Fiduciary
# Compliance Indicator Evidence of Compliance Comments
56. *Does the LEA ensure that Title II, Part D funds are used only to Summary of all evidence Yes No
supplement the funds that would, in the absence of such Federal
funds, be made available from non-Federal sources, and not to
Expenditure Reports
Interviews
supplant such funds? Budgets
Section 2413(b)(6)
57. Is it evident that Title II, Part D budgets and expenditures are: a) Application for funding Yes No
allocable; b) reasonable and necessary; c) meets the intent and
purposes of Title II, Part D statutes and d) is aligned with the approved
Evidence of Expenditures
(purchase orders, contracts,
application on file at the SEA? staffing, invoices, etc.)
OMB Circular A-87 Corroboration of the budget
and plans during on-site visit
Other _________________
58. *Is it evident that the LEA provides equitable services to non-public Consolidated Yes No
schools that expressed an interest to participate in the Title II, Part D
program?
Application/Plan
Evidence of Expenditures
Section 9501 (purchase orders, contracts,
staffing, invoices, etc.)
Corroborations of the budget
and plans during on-site visit
59. *Is time and effort documentation available, approved, and signed by Time and Effort Records Yes No
appropriate individuals, if applicable?
OMB Circular A-87, Attachment B.8.h.
Payroll Records
Work Schedules
60. *Is it evident that contracts and agreements for Title II, Part D products Review of purchases, leases, Yes No
and services are made in accordance with applicable federal, state
and local regulations and audit guidelines?
agreements, contracts
Review of Audit Reports
LEA Policies and Procedures
* Verified at the School Level
19
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title III, Part A – Language Instruction for Limited English Proficient and Immigrant Students
Fiduciary
# Compliance Indicator Evidence of Compliance Comments
61. *Does the LEA ensure that Title III Part A funds are used only to Summary of all evidence Yes No
supplement the funds that would, in the absence of such Federal
funds, be made available from non-Federal sources, and not to
Expenditure Reports
Interviews
supplant such funds? Budgets
Section 3115(g)
62. Is it evident that Title III, Part A budgets and expenditures are: a) Application for funding Yes No
allocable; b) reasonable and necessary; c) meets the intent and
purposes of Title III, Part A statutes and d) is aligned with the
Evidence of expenditures
(purchase orders, contracts,
approved application on file at the SEA? staffing, invoices, etc.)
OMB Circular A-87 Corroboration of the budget and
plans during on-site visit
Other___________________
63. *Is it evident that the LEA provides equitable services to eligible Consolidated Application/Plan Yes No
students attending non-public schools including equitable
professional development and parenting activities to participating
Evidence of Expenditures
(purchase orders, contracts,
non-public schools? staffing, invoices, etc.)
Section 9501 Corroborations of the budget
and plans during on-site visit
64. *Is time and effort documentation available, approved, and signed Time and Effort Records Yes No
by appropriate individuals, if applicable?
OMB Circular A-87, Attachment B.8.h.
Payroll Records
Work Schedules
65. *Is it evident that contracts and agreements for Title III, Part A Review of purchases, leases, Yes No
products and services are made in accordance with applicable
federal, state and local regulations and audit guidelines?
agreements, contracts
Review of Audit Reports
LEA Policies and Procedures
66. Is it evident that the LEA reserved no more than the allowable 2 Consolidation Application Yes No
percent for administrative costs?
Payroll Records
Expenditure Reports
* Verified at the School Level
20
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title IV, Part A – Safe and Drug Free Schools
Fiduciary
# Compliance Indicator Evidence of Compliance Comments
67. *Does the LEA ensure that Title IV, Part A funds are used only to Summary of all evidence Yes No
supplement the funds that would, in the absence of such Federal
funds, be made available from non-Federal sources, and not to
Expenditure Reports
Interviews
supplant such funds? Budgets
Section 4115(c)(2)
68. Is it evident that Title IV, Part A budgets and expenditures are: a) Consolidated Application Yes No
allocable; b) reasonable and necessary; c) meets the intent and
purposes of Title IV, Part B statutes and d) is aligned with the
Evidence of Expenditures
(purchase orders, contracts,
approved application on file at the SEA? staffing, invoices, etc.)
OMB Circular A-87 Corroboration of the budget
and plans during on-site visit
69. *Is it evident that the LEA provides equitable services to eligible Consolidated Yes No
students attending non-public schools including equitable professional
development and parenting activities to participating non-public
Application/Plan
Evidence of Expenditures
schools? (purchase orders, contracts,
Section 9501 staffing, invoices, etc.)
Corroborations of the budget
and plans during on-site visit
70. *Is time and effort documentation available, approved, and signed by Time and Effort Records Yes No
appropriate individuals, if applicable?
OMB Circular A-87, Attachment B.8.h.
Payroll Records
Work Schedules
71. *Is it evident that contracts and agreements for Title IV, Part A Review of purchases, leases, Yes No
products and services are made in accordance with applicable federal,
state and local regulations and audit guidelines?
agreements, contracts
Review of Audit Reports
LEA Policies and Procedures
72. Is it evident that the LEA reserved no more than the allowable 2 Consolidation Application Yes No
percent for administrative costs?
Section 4114(a)(2)
Payroll Records
Expenditure Reports
* Verified at the School Level
21
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title IV, Part B – 21st Century Community Learning Centers
Fiduciary
# Compliance Indicator Evidence of Compliance Comments
73. *Does the LEA ensure that Title IV, Part B funds are used only to Summary of all evidence Yes No
supplement the funds that would, in the absence of such Federal
funds, be made available from non-Federal sources, and not to
Expenditure Reports
Interviews
supplant such funds? Budgets
Section 4204(b)(2)(G)
74. Is it evident that Title IV, Part B budgets and expenditures are: a) 21st CCLC applications Yes No
allocable; b) reasonable and necessary; c) meets the intent and
purposes of Title IV, Part B statutes and d) is aligned with the
Evidence of expenditures
(purchase orders, contracts,
approved application on file at the SEA? staffing, invoices, etc.)
OMB Circular A-87 Corroboration of the budget
and plans during on-site visit
Other _________________
75. *Is it evident that the LEA provides equitable services to eligible 21st CCLC applications Yes No
students attending non-public schools including equitable professional
development and parenting activities to participating non-public
Student Lists
Corroborations of the budget
schools? and plans during on-site visit
Section 9501
76. *Is time and effort documentation available, approved, and signed by Time and Effort Records Yes No
appropriate individuals, if applicable?
OMB Circular A-87, Attachment B.8.h.
Payroll Records
Work Schedules
77. *Is it evident that contracts and agreements for Title IV, Part B Review of purchases, leases, Yes No
products and services are made in accordance with applicable federal,
state and local regulations and audit guidelines?
agreements, contracts
Review of Audit Reports
LEA Policies and Procedures
78. *Is the grantee providing daily nutritious snacks for all participants of Daily snack log Yes No
the community learning center? Other __________________
* Verified at the School Level
22
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _____________________________
School: ___________________________________ Lead Evaluator: _________________________
Title V, Part A – Innovative Programs
Fiduciary
# Compliance Indicator Evidence of Compliance Comments
79. *Does the LEA ensure that Title V, Part A funds are used only to Summary of all evidence Yes No
supplement the funds that would, in the absence of such Federal
funds, be made available from non-Federal sources, and not to
Expenditure Reports
Interviews
supplant such funds? Budgets
Section 5144
80. Is it evident that Title V, Part A budgets and expenditures are: a) Consolidated Application Yes No
allocable; b) reasonable and necessary; c) meets the intent and
purposes of TitleV, Part A statutes and d) is aligned with the approved
Evidence of Expenditures
(purchase orders, contracts,
application on file at the SEA? staffing, invoices, etc.)
OMB Circular A-87 Corroboration of the budget
and plans during on-site visit
Other _________________
81. *Is it evident that the LEA provides equitable services to non-public Consolidated Yes No
schools that expressed an interest to participate in the Title V, Part A
program?
Application/Plan
Evidence of Expenditures
Section 9501 (purchase orders, contracts,
staffing, invoices, etc.)
Corroborations of the budget
and plans during on-site visit
82. *Is time and effort documentation available, approved, and signed by Time and Effort Records Yes No
appropriate individuals, if applicable?
OMB Circular A-87, Attachment B.8.h.
Payroll Records
Work Schedules
83. *Is it evident that contracts and agreements for Title V, Part A products Review of purchases, leases, Yes No
and services are made in accordance with applicable federal, state
and local regulations and audit guidelines?
agreements, contracts
Review of Audit Reports
LEA Policies and Procedures
84. Is it evident that the LEA reserved no more than the allowable indirect Consolidation Application Yes No
cost rate?
Payroll Records
Expenditure Reports
* Verified at the School Level
23
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title VI, Part B, Subpart 2 – Rural and Low-Income Schools
Fiduciary
# Compliance Indicator Evidence of Compliance Comments
85. *Does the LEA ensure that Title VI, Part B funds are used only to Summary of all evidence Yes No
supplement the funds that would, in the absence of such Federal
funds, be made available from non-Federal sources, and not to
Expenditure Reports
Interviews
supplant such funds? Budgets
Section 6232
86. Is it evident that Title VI, Part B budgets and expenditures are: a) Application for funding Yes No
allocable; b) reasonable and necessary; c) meets the intent and
purposes of Title II, Part A statutes and d) is aligned with the approved
Evidence of Expenditures
(purchase orders, contracts,
application on file at the SEA? staffing, invoices, etc.)
OMB Circular A-87 Corroboration of the budget
and plans during on-site visit
Other _________________
87. *Is time and effort documentation available, approved, and signed by Time and Effort Records Yes No
appropriate individuals, if applicable?
OMB Circular A-87, Attachment B.8.h.
Payroll Records
Work Schedules
88. *Is it evident that contracts and agreements for Title VI, Part B Review of purchases, leases, Yes No
products and services are made in accordance with applicable federal,
state and local regulations and audit guidelines?
agreements, contracts
Review of Audit Reports
LEA Policies and Procedures
89. Is it evident that the LEA reserved no more than the allowable 5 Consolidation Application Yes No
percent for administrative costs?
Payroll Records
Expenditure Reports
* Verified at the School Level
24
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title X – McKinney-Vento Education for Homeless Children and Youth Program
Fiduciary
# Compliance Indicator Evidence of Compliance Comments
90. *Does the LEA ensure that Homeless funds are used only to Summary of all evidence Yes No
supplement the funds that would, in the absence of such Federal
funds, be made available from non-Federal sources, and not to
Expenditure Reports
Interviews
supplant such funds? Budgets
Section 723(3)
91. Is it evident that Homeless budgets and expenditures are: a) allocable; Homeless Application Yes No
b) reasonable and necessary; c) meets the intent and purposes of Title
V, Part A statutes and d) is aligned with the approved application on
Evidence of Expenditures
(purchase orders, contracts,
file at the SEA? staffing, invoices, etc.)
OMB Circular A-87 Corroboration of the budget
and plans during on-site visit
Other _________________
92. *Is time and effort documentation available, approved, and signed by Time and Effort Records Yes No
appropriate individuals, if applicable?
OMB Circular A-87, Attachment B.8.h.
Payroll Records
Work Schedules
93. *Is it evident that contracts and agreements for products and services Review of purchases, leases, Yes No
to be used in the Homeless program are made in accordance with
applicable federal, state and local regulations and audit guidelines?
agreements, contracts
Review of Audit Reports
LEA Policies and Procedures
94. Is it evident that the LEA reserved no more than the allowable 5 Consolidation Application Yes No
percent for administrative costs?
Payroll Records
Expenditure Reports
* Verified at the School Level
25
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Transferability –Fiscal
# Compliance Indicator Evidence of Compliance Comments
95. Has the LEA transferred funds between programs? Approved Transferability Form Yes No
(If “No”, skip to the next section.) District Budget Summary
96. If the LEA has transferred funds among programs, is Approved Transferability Form Yes No
documentation on file to support that the amount
transferred did not exceed the percent allowable and does
Copies of Notifications
the documenttion support that at least 30 days notification
was provided to the MDE prior to each transfer?
97. If the LEA has transferred funds among programs, is Budget Documents Yes No
documentation on file to support that all transferred
resources have been used in accordance with the
Purchase orders, receipts, etc.
Other ______________
allowable activities of the USDE Title program(s) into Sign-in sheets, agendas, minutes of
which the funds have been transferred including meetings
requirements regarding set-asides and private schools?
98. Does the LEA maintain fiscal records to track all funds Accounting/Budget Documents Yes No
transferred into program(s)? Other _____________
Federal Programs
NCLB General Provisions
# Compliance Indicator Evidence of Compliance Comments
99. Is there evidence that the CFPA has been developed in Evidence of process used to develop Yes No
consultation with teachers, principals, administrators, other
appropriate personnel, and with parents of children in
CFPA (minutes, agendas, sign-in sheets,
list of committee members, etc.)
schools served under Title I, Part A?
Section 1112(d)(1)
* Verified at the School Level
26
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Federal Programs
NCLB General Provisions (ARRA)
# Compliance Indicator Evidence of Compliance Comments
100. Is there evidence that the LEA uses state and local funds District must have at least 2 Yes No
in its schools to provide services that, taken as a whole,
are substantially comparable to services in schools that are
of the items below:
Documentation of determination of
not receiving funds under Title I, Part A? comparability through records that are
updated at least once every year
If all schools in the LEA are served under Title I, Part A, the LEA Methods and worksheets used to
must ensure that state and local funds are used to provide determine comparability
substantially comparable services in each of its schools.
Equivalency policy among school
Section 1120A(c)(1)(B)
curriculum and supplies; administrators
An LEA may exclude schools with fewer than 100 students from and staff
its comparability determinations. District-wide salary schedule
Other __________________
The LEA must have written procedures and dated records at the
time of the monitoring visit to demonstrate compliance with the
comparability requirement.
A. Title I, Part A- Schoolwide Programs (ARRA)
# Compliance Indicator Evidence of Compliance Comments
101. Does the LEA have schools operating Title I Schoolwide
Programs (SWP)?
Yes
No
If “No,” go to the next section-“B. Title I-Targeted Assistance
Programs.”
* Verified at the School Level
27
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
A. Title I, Part A- Schoolwide Programs (ARRA)
# Compliance Indicator Evidence of Compliance Comments
102. *Does each school operating an SWP have a current Copy of Board minutes with date Yes No
Schoolwide Plan on file that has been approved by the
LEA?
Schoolwide Plan was approved
Copy of MDE Title I Schoolwide Plan
Section 1114(b)(2) Review Guide Sheet with “Implement”
checked
Other formal approval process
103. *Is there evidence that each school participating in an SWP Documentation supporting school has Yes No
meets the intent and purposes of each program from which
funds are combined into the Schoolwide Plan?
met poverty eligibility requirements
104. Does the LEA ensure that the following components are
included in each Schoolwide Plan and that each
component is systematically implemented as required in
NCLB:
a. *Comprehensive Needs Assessment based on Documentation of process used to Yes No
current data?
Section 1114(b)(1)(A)
develop the comprehensive needs
assessment as it relates to the
Schoolwide Plan
Summary of information collected from
needs assessment
b. *Schoolwide reform strategies? Documentation of research used to Yes No
Section 1114(b)(1)(B) select research based program stated in
Schoolwide Plan
Summary of prioritized needs
List of reform strategies
* Verified at the School Level
28
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
A. Title I, Part A- Schoolwide Programs (ARRA)
# Compliance Indicator Evidence of Compliance Comments
c. *Instruction by highly qualified teachers (HQT)? Documentation of all teachers who teach Yes No
Section 1114(b)(1)(C) core academic subjects with class
assignments (which must include
teacher license)
Documentation of process used to
determine HQT status
Personnel records that verify review of
HQT status
d. *High-quality and ongoing professional Professional Development Plan Yes No
development for teachers, principals,
paraprofessionals, and if appropriate, pupil
Process used to determine professional
development activities listed in the
services personnel, parents, and other staff to Schoolwide Plan (which may include a
enable all children in the school to meet the State’s summary of needs assessment)
student academic achievement standards?
Section 1114(b)(1)(D)
e. *Strategies to attract high-quality, highly qualified Examples of strategies listed in Yes No
teachers (HQT) to high-needs schools?
Section 1114(b)(1)(E)
Schoolwide Plan to attract high-quality
teachers (which may include flyers from
job fairs, job vacancies announcements,
teacher incentives, etc.)
* Verified at the School Level
29
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
A. Title I, Part A- Schoolwide Programs (ARRA)
# Compliance Indicator Evidence of Compliance Comments
f. *Strategies to increase parental involvement? Strategies listed in LEA’s and school’s Yes No
Section 1114(b)(1)(F)
Parental Involvement Policies
Document of implemented strategies
listed in LEA’s and school’s Parental
Involvement Policies
Documentation of implemented family
literacy activities, (if family literacy is
identified as a need)
g. *Plans for assisting preschool children in the Documentation of activities, programs, Yes No
transition from early childhood programs such as
Head Start, Even Start, Early Reading First, or a
etc. used to assist preschool children in
transitioning from early childhood
State-run preschool program, to local elementary programs to elementary programs
programs?
Section 1114(b)(1)(G)
h. *Measures to include teachers in the decisions Documentation of district interventions Yes No
regarding the use of academic assessments
described in Section 1111(b)(3) in order to provide
used to improve student achievement
List of programs used to allow teacher
information on, and to improve, the achievement of input on student achievement and/or
individual students and the overall instructional instructional programs
program? Examples of teacher involvement with
Section 1114(b)(1)(H) improvement of student achievement
* Verified at the School Level
30
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
A. Title I, Part A- Schoolwide Programs (ARRA)
# Compliance Indicator Evidence of Compliance Comments
i. *Activities to ensure that students who experience Documentation of implemented Yes No
difficulty mastering the proficient or advanced
levels on State assessments are provided with
activities listed in SWP of students who
have not achieved proficient or higher
effective, timely additional assistance? in math and/or reading
Section 1114(b)(1)(I)
j. *Coordination and integration of federal, state, and List of contributing funding sources Yes No
local services and programs including programs
supported under this Act, violence prevention
Budget pages
Expenditure reports
programs, nutrition programs, housing programs,
Head Start, adult education, vocational and
technical education, and job training?
Section 1114(b)(1)(J)
105. *Does the plan include a comprehensive list of allowable List of combined programs in Schoolwide Yes No
state, local, and federal programs, and fund sources to be
combined in the Schoolwide Plan?
Plan
Budget pages
106. *Does the Schoolwide Plan describe how the school will Narrative of combined funding sources Yes No
use its financial and other resources to implement the
required components?
for Schoolwide program
Section 1114(b)(2)(A)(ii)
107. *Does the Schoolwide Plan describe how the school will Documentation of assessment reports Yes No
provide individual student academic achievement results
and interpretation of the results to limited English proficient
used (in other languages including
adequate yearly progress (AYP) data
parents in a language they can understand? analysis)
Section 1114(b)(2)(A)(iv) Documentation of progress used to
distribute information to limited English
proficient parents
* Verified at the School Level
31
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
A. Title I, Part A- Schoolwide Programs (ARRA)
# Compliance Indicator Evidence of Compliance Comments
108. *Is there evidence that the Schoolwide Plan was List of planning team’s Yes No
developed with the involvement of parents and other
members of the community to be served and individuals
members by position and
affiliation
who will carry out the plan, including teachers, principals, Documentation of the
and LEA-level administrators of programs combined in the process used to develop and
plan? (This group should include students from a approve the plan (which may
secondary school.) include parent surveys, etc.)
Section 1114(b)(2)(B)(ii)
109. *Does the plan describe how it will be reviewed and Description of how the plan Yes No
revised as necessary?
Section 1114(b)(2)(B)(iii)
will be reviewed and revised
B. Title I, Part A – Targeted Assistance (ARRA)
# Compliance Indicator Evidence of Compliance Comments
110. Does the LEA have any schools that operate as Title I
Targeted Assistance Schools?
Yes
No
If “No,” go to the next section-“C. LEAs Identified for
Improvement.”
111. *Does each identified Targeted Assistance School conduct Summary of survey Yes No
a needs assessment to determine which eligible children
have the greatest need?
Identified needs
Priority of needs
Section 1115(a) Cut-off Scores
Rank order listing
112. *Is there evidence that the LEA uses Title I, Part A funds Interviews with staff Yes No
only for Targeted Assistance (TA) Programs that provide
services to eligible children identified as having the
Review of Title I expenditures
greatest need for special academic assistance?
Section 1115(b)(B)
* Verified at the School Level
32
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
B. Title I, Part A- Targeted Assistance (ARRA)
# Compliance Indicator Evidence of Compliance Comments
113. Has the LEA established objective, multi-criteria for the Multi-criterion procedural Yes No
identification of eligible students?
Section 1115(b)(B)
guidelines
Copies of worksheets for
determining eligibility and
selecting students
114. Is there documentation to support parental refusal of LEA procedural guidelines Yes No
student’s participation of services? Evidence of parent
notification
Documentation of refusal for
any student identified and
selected, but not receiving
services
115. Does the LEA ensure that the following eight components Documentation including Yes No
are included in each Targeted Assistance (TA) Plan and
that each component is systematically implemented as
Targeted Assistance Plan
using a comprehensive
required in NCLB: needs assessment
Section 1115(c)
a. *Program resources used only to help participating Interviews with school and Yes No
children meet such State’s challenging student
academic achievement standards?
LEA staff
Review of Targeted
Section 1115(c)(1)(A) Assistance Plan, school
budget, and reports of
expenditures
b. *Incorporation of the Targeted Assistance Plan into Interviews with school and Yes No
existing school planning?
Section 1115(c)(1)(B)
LEA staff
Review of Targeted
Assistance Plan, school
budget, and reports of
expenditures
* Verified at the School Level
33
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
B. Title I, Part A – Targeted Assistance (ARRA)
# Compliance Indicator Evidence of Compliance Comments
c. *Effective methods and instructional strategies that Documentation of process Yes No
are based on scientifically-based research that
strengthens the core academic program of the
used to review and analyze
programs and strategies
school and: based on research
i. provides extended learning Documentation of alignment
opportunities; of programs and strategies
with academic needs of
ii. provides accelerated curriculum; and,
students
iii. minimizes removing students from the
regular classroom during regular school
hours?
Section 1115(c)(1)(C)
d. *Coordinates with the regular classroom program TA budgets Yes No
including transitional strategies, which may include
services to assist preschool children in the transition
Review of expenditures
Interview with school and
from early childhood programs to elementary school LEA instructional leaders
programs?
Section 1115(c) (1) (D)
e. *Provides instruction by highly qualified teachers? Teacher certification records Yes No
Section 1115(c)(1)(E) Verification of review of all
teachers’ highly qualified
status
* Verified at the School Level
34
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
B. Title I, Part A – Targeted Assistance (ARRA)
# Compliance Indicator Evidence of Compliance Comments
f. *Provides opportunities for high-quality ongoing Review of LEA Professional Yes No
professional development for teachers and other
staff who work with participating children in the Title I
Development Plan
Documentation of
program or in the regular education program? professional development
Section 1115(c)(1)(F); Section 1115(d) & Section provided in relation to student
1115(e)(3) and staff academic needs,
and scientifically –based
research instructional
program/practices
g. *Provides strategies to increase parental Strategies listed in LEA Yes No
involvement?
Section 1115(c)(1)(G)
Parental Involvement Plan
Strategies listed in School
Parental Involvement Plan
h. *Coordinates and integrates federal, state, and local Review of budget and other Yes No
services and programs including violence prevention
programs, nutrition programs, housing programs,
documentation of planning
and program implementation
Head Start, adult education, vocational and technical that provides evidence of
education and job training? coordination and integration
Section 1115(c)(1)(H)
C. Title I, Part A – LEA Identified for School Improvement (ARRA)
# Compliance Indicator Evidence of Compliance Comments
116. Has the LEA been identified for Improvement?
Yes
No
If “No,” go to the next section-“D. School Improvement”
* Verified at the School Level
35
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
C. Title I, Part A – LEA’s Identified for School Improvement (ARRA)
# Compliance Indicator Evidence of Compliance Comments
117. Has the LEA developed an LEA Improvement Plan (LIP) LEA Improvement Plan Yes No
that contains the following components and is there
evidence that each component is being systematically
implemented as required in NCLB?
Section 1116(c)(7)(A)
118. Does the LEA incorporate scientifically-based research Evidence of research-based Yes No
strategies that will strengthen the core academic
programs in schools served by the LEA?
strategies
Process for determining and
Section 1116(c)(7)(A)(i) ensuring strategies are
research-based
119. Does the LEA identify actions that have the greatest Resources used to determine Yes No
likelihood of improving the achievement of participating
children in meeting the State’s student academic
actions most likely to improve
students’ achievement and
achievement standards? what identification process
Section 1116(c)((7)(A)(ii) entails
Description of actions
Process for making
determinations
120. Does the LEA address the professional development Description of Yes No
needs of the instructional staff serving the agency by
committing to spend, on professional development, not
information/data that helped
the LEA determine
less than 10% of the Title I funds received by the LEA for professional development
each year in which the agency is identified for needs
improvement? Meeting agendas, sign-in
Section 1116(c)(7)(A)(iii) sheets from advisory panels
and school level planning
committees
Documentation of topics and
materials/handouts used
during meeting
* Verified at the School Level
36
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
C. Title I, Part A – LEA’s Identified for School Improvement (ARRA)
# Compliance Indicator Evidence of Compliance Comments
121. Does the LEA address specific measurable achievement LEA Improvement Plan Yes No
goals and targets for each of the groups of students
identified in the disaggregated data that caused the failure
School Improvement Plan
to obtain AYP?
Section (1116)(c)(7)(iv)
122. Does the LEA address the fundamental teaching and Description of how a Yes No
learning needs in the school of the LEA and specific
academic problems of low-achieving students, including a
comprehensive needs
assessment was conducted
determination of why the LEA failed to bring about Identification of how parents
increased student achievement? of low achieving students
Section 1116(c)(7)(A)(v) can attend offered student
support training sessions
Meeting agendas, sign-in
sheets, copies of surveys
from teachers and principals
123. Does the LEA incorporate, as appropriate, activities LEA Improvement Plan Yes No
before school, after school, during the summer, and
during an extension of the school year?
Section 1116(c)(7)(A)(vi)
124. Does the plan specify the responsibilities of the SEA and LEA Improvement Plan Yes No
LEA including how technical assistance will be provided
by the SDE and the LEA responsibilies as required under
section 1120A?
Section 1116(c)(7)(A)(vii)
125. Does the plan include strategies to promote effective Yes No
parental involvement in the schools?
Section 1116(c)(7)(A)(viii)
* Verified at the School Level
37
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
D. Title I, Part A – School Improvement (ARRA)
# Compliance Indicator Evidence of Compliance Comments
126. Does the LEA have Title I schools that have been
identified for school improvement?
Yes
No
If “No,” go to the next section-“E. Title I, Part A-Parental
Involvement”
127. *Is there evidence that no later than 14 days prior to the Documentation of MDE Yes No
start of the school year following initial identification and
succeeding years of identification for improvement, that the
notification
Documentation of LEA
LEA notified parents of all students enrolled in the notification to each school
identified Title I schools of their option to transfer their Copies of written and dated
child/children to another public school served by the LEA notification to parents
that was not identified for school improvement?
Section 1116(b)(1)(E)(i) Note: Documentation must be maintained
to demonstrate that the LEA notified
parents of all students in a manner that
was likely to be received and understood.
128. Does the LEA have procedures to identify public choice Current documentation that Yes No
options that are made available to parents? Do public
school options include only schools in the district?
describes the LEAs process
and timelines for receiving,
Section 116(b)(1)(E)-(F); Section1116 (b)(11); 34 CFR processing, and
Section 200.44) implementing transfer options
Posting of the public school
choice information on LEAs
Website as follows:
Beginning with data from the
2007-2008 school year, and
for each subsequent school
year, the number of students
who were eligible for and who
* Verified at the School Level
38
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
D. Title I, Part A – School Improvement (ARRA)
# Compliance Indicator Evidence of Compliance Comments
participated in the public
school choice option
For the current school year, a
list of available schools to
which students eligible to
participate in public school
choice may transfer.
129. Does the LEA have timelines and procedures for parents to Current documentation that Yes No
follow in selecting a different school for their child and
communicating their selection to the LEA?
describes the LEAs process
and timelines for receiving,
Section 1116(b)(1)(E)(ii); 34.CFR Section 200.44(a)(1)-(6) processing, and
implementing transfer options
Posting of the public school
choice information on LEAs
website as follows:
Beginning with data from the
2007-2008 school year, and
for each subsequent school
year, the number of students
who were eligible for and who
participated in the public
school choice option, and
For the current school year, a
list of available schools to
which students eligible to
participate in public school
choice may transfer
130. *If all requests for transfers could not be accommodated, is LEA School Choice process Yes No
there evidence that priority for transfers was given to the
lowest achieving children from low-income families?
Criteria to determine eligibility
and to establish priority for
Section 1116(b)(1)(E)(ii) service
Choice Option Forms
39
* Verified at the School Level
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
D. Title I, Part A – School Improvement (ARRA)
# Compliance Indicator Evidence of Compliance Comments
131. Has the LEA met the requirement to post information about Current documentation that Yes No
public school choice on its Website? 34 C.F.R. Section
200.39(c)(1)(i); Section 200.39(c)(1)(iv); 200.42(b)(5);
describes the LEAs process
and timelines for receiving,
200.43(b)(5); 200.43(c)(1)(iii) processing, and
implementing transfer options
Posting of the public school
choice information on LEAs
website as follows:
Beginning with data from the
2007-2008 school year, and
for each subsequent school
year, the number of students
who were eligible for and who
participated in the public
school choice option, and
For the current school year, a
list of available schools to
which students eligible to
participate in public school
choice may transfer.
132. Does each school identified by the MDE under Title I for School Improvement Plan Yes No
school improvement have a School Improvement Plan
(SIP) that includes and ensures implementation of each
required component:
Section 1116(b)(3)(A)
* Verified at the School Level
40
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
D. Title I, Part A – School Improvement (ARRA)
# Compliance Indicator Evidence of Compliance Comments
a. *Evidence that the school incorporates scientifically- School Improvement Plan Yes No
based research strategies and effective practices
that specifically address the academic issues that
Documentation of plan
development and analysis of
caused the school to be identified for improvement? student assessment data
Section 1116(b)(3)(A)(i) Documentation of review of
programs and strategies
Alignment of programs,
strategies, and practices with
academic needs in the school
b. *A description of the policies and practices School Improvement Plan Yes No
concerning the school’s core academic subjects that
have the greatest likelihood of ensuring that all
Policies and Procedures
groups of students specified in section
1111(b)(2)(C)(v) and enrolled in the school will meet
the state’s proficient level of achievement on the
State academic assessment described in section
1111(b)(3) not later than 12 years after the end of
the 2001-2002 school year?
Section 1116(b)(3)(A)(ii)
c. *Does the plan contain an assurance that the school Budgets Yes No
will spend no less than 10% of Title I, Part A funds
for providing high quality professional development?
Expenditure reports
Section 1116(b)(3)(A)(iii)
d. *Does the plan specify how funds will be used to Budgets Yes No
remove the school from school improvement status?
Section 1116(b)(3)(A)(iv)
Expenditure reports
e. *Does the plan specify annual, measurable Documentation of plan Yes No
objectives for continuous and substantial progress
by each group of students specified in section
development and analysis of
student assessment data
1111(b)(2)(C)(v)?
Section 1116(b)(3)(A)(v)
* Verified at the School Level
41
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
D. Title I, Part A – School Improvement (ARRA)
# Compliance Indicator Evidence of Compliance Comments
f. *Does the plan describe how the school will provide Policies and procedures for Yes No
written notice about the identification to parents of
each student enrolled in the school in a format, and
notifying parents
Copies of notices
to the extent practicable, in a language that the
parents can understand?
Section 1116(b)(3)(A)(vi)
g. *Does the plan specify the responsibilities of the Sign-in sheets of LEA Yes No
school, the LEA, and the SDE including the technical
assistance that will be provided by the LEA?
personnel providing
assistance
Section 1116(b)(3)(A)(vii) Interviews with schools
h. *Does the plan include strategies to promote Parental Involvement Plan Yes No
effective parental involvement in the school?
Section 1116(b)(3)(A)(viii)
i. *Does the plan incorporate, as appropriate, activities Budgets Yes No
before school, after school, during the summer and
during any extension of the school year?
Expenditure reports
Interviews with school
Section 1116(b)(3)(A)(ix) personnel
j. *Does the plan incorporate a teacher mentoring Mentoring Plan Yes No
program?
Section 1116(b)(3)(A)(x)
Interviews with school
personnel
133. Has the LEA/school designed/provided teacher District’s process for Yes No
professional development to ensure that teacher learning
opportunities are sustained, job-embedded, collaborative,
determining professional
development needs
data-driven, and focused on student instructional needs. Copies of the districts
Section 1116(b)((3)(A)(iii); Section 1116(c)(7)(c); Section professional development
9101(34) plan
Copies of the districts
professional development
calendar
* Verified at the School Level
42
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
D. Title I, Part A – School Improvement (ARRA)
# Compliance Indicator Evidence of Compliance Comments
134. Do the LEA and schools use school level data to make Current documentation that Yes No
decisions about the use of 1003(a) funds for school
improvement?
describes the LEA’s process
and timelines for notifying
Section 1003(a) parents about SES options
and for receiving and
processing SES enrollment
forms
135. *Is there evidence that the SIP was developed in Signatures with positions of Yes No
consultation with parents, school staff, and outside experts,
as applicable?
committee members
Interviews with participants
Section1116(b)(3)(A)
136. Is there evidence that the SIP was approved by the LEA Date plans were submitted Yes No
and submitted to the MDE no later than 3 months after the
LEA was identified of their school improvement status?
and approved
137. What is the LEA’s process for monitoring or reviewing how Copy of the LEA’s current Yes No
schools are using section 1003(a) funds to ensure the on-
going quality of school improvement activities?
approved section 1003(a)
application
Section 9306(a)(1) Current list of schools
receiving section 1003(a)
funds and the amount
awarded per school
Description of the LEA’s
process for reviewing school-
level implementation of
section 1003(a) funds and
any assistance the LEA has
provided to schools as a
result of that review
* Verified at the School Level
43
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
D. Title I, Part A – School Improvement (ARRA)
# Compliance Indicator Evidence of Compliance Comments
138. *Is there evidence that the applicable LEA promptly Documentation of dated Yes No
provided notification of academic status to parents of each
child enrolled in a school identified for improvement and
notification to parents
the notices contained the following information: Note: Notification must be made in at
a. the school’s status; least a minimum of two ways to parents of
b. reasons for the identification; all students. Such notification must include
c. what the school will do to address the academic each of the seven components listed in the
compliance question.
problems;
d. what the LEA will do to address the problems;
e. how the parents can help;
f. options to transfer to another school; and
g. if applicable, how students may obtain Supplemental
Educational Services?
Section 1116(b)(6)
139. Has the LEA entered into an agreement to provide Copy of agreement Yes No
Supplemental Educational Services?
Section 1116(e)(3)(A-E)
Process used to enter into
the agreement
Documentation of
communications between the
LEA and service providers
140. Does the LEA have timelines and procedures that parents Current documentation that Yes No
must follow in selecting an SES option for their child and
communicating that selection to the LEA?
describes the LEA’s process
and timelines for notifying
Section1116(b)(1)(E)(ii); 34 CFR Section200.46(a)(1)-(6) parents about SES options
and for receiving and
processing SES enrollment
forms
141. Is there evidence that the LEA provided assistance upon Documentation of requests Yes No
request to parents in choosing a Supplemental Educational
Services Provider from the state-approved list?
for assistance
Documentation of assistance
Section 1116(e)(2)(B) provided
* Verified at the School Level
44
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
D. Title I, Part A – School Improvement (ARRA)
# Compliance Indicator Evidence of Compliance Comments
142. If all requests for Supplemental Educational Services could Documentation of requests Yes No
not be accommodated, is there evidence that such
services are provided at least to the lowest achieving
for Supplemental Educational
Services
students from low-income families? Identification and selection
Section 1116(e)(2)(C) criteria
143. *Does the LEA ensure that eligible students with disabilities Procedures for ensuring Yes No
and students covered under Section 504 receive
appropriate Supplemental Educational Services and
students with disabilities and
students covered under
accommodations in the provision of those services? Section 504 receive
Section 1116(e)(3)(A), Public Law 200.47(a)(5) appropriate SES
Documentation of SES
provided to students with
disabilities and students
covered under Section 504
144. *Does the LEA ensure that eligible students who are Procedures for ensuring that Yes No
English language learners receive appropriate
Supplemental Educational Services and language
English language learners
(ELL) receive appropriate
assistance in the provision of those services? Supplemental Educational
Services
145. Does the LEA have procedures in place to ensure that it LEA written plans and Yes No
will not disclose to the public the identity of any student
who is eligible for or receiving, Supplemental Educational
procedures
Documentation of systematic
Services under this subsection without written permission communication of procedures
from the parent of the students?
Section 1116(e)(2)(D)
* Verified at the School Level
45
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
D. Title I, Part A – School Improvement (ARRA)
# Compliance Indicator Evidence of Compliance Comments
146. If the LEA has not implemented public school choice, and Documentation of related Yes No
appropriate staff at the MDE concurs that the LEA cannot
implement choice, has the LEA implemented Supplemental
communications between the
LEA and the MDE
Educational Services for eligible students without regard to Documentation of notification
the number of years a school has been identified for and communication with
improvement? parents
147. Is there evidence that the LEA provides systematic Documentation of site visits Yes No
oversight and monitors all activities required under Section
1116?
Documentation of monitoring
148. Is there evidence that the LEA has posted on its website Yes No
beginning with data from the 2007-2008 school year, and
for each subsequent school year, the number of students
who were eligible for and the number of students who
participated in SES?
34 C.F.R. Section 200.39(c)(1)(ii); 200.42(b)(5); Website documentation
200.43(b)(5); 200.43(c)(1)(iii)
149. Is there evidence that the LEA has posted on its website Yes No
for the current school year, a list of SES providers
approved by the State to serve the LEA and the locations
where services are provided?
[34 C.F.R. §§200.39(c)(1)(iii); 200.42(b)(5); 200.43(b)(5);
200.43(c)(1)(iii)].
150. Has the LEA prominently displayed information on student Yes No
eligibility and participation in public school choice, and the
list of available transfer options?
[34 C.F.R. §200.39(c)(2)].
* Verified at the School
46
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
D. Title I, Part A – School Improvement (ARRA)
# Compliance Indicator Evidence of Compliance Comments
151. What strategies is the LEA using with section 1003(g) Copy of the LEA’s current Yes No
funds to improve the lowest-achieving schools to meet
goals under LEA and school improvement, corrective
approved Section 1003(g)
application
action, and restructuring plans to schools? Current list of schools
Section 1003(g)(9) receiving section 1003(g)
funds and the amount
awarded per school
Current written
documentation that describes
the LEA’s process for
reviewing how schools use
section 1003(g) funds and
any assistance the LEA has
provided schools as a result
of that review
152. What is the LEA’s process for reviewing or evaluating how Copy of the LEA’s current Yes No
schools are using section 1003(g) funds to ensure the on-
going quality of school improvement activities and that the
approved section 1003(g)
application
1003(g) funded interventions drive improved results for Current list of schools
students, including students in poverty, students with receiving section 1003(g)
disabilities, and English language learners? funds and the amount
Section1003(g)(9); Section 9306(a)(1) awarded per school
Current written
documentation that describes
the LEA’s process for
reviewing how schools use
section 1003(g) funds and
any assistance the LEA has
provided schools as a result
of that review
* Verified at the School
47
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
D. Title I, Part A – School Improvement (ARRA)
# Compliance Indicator Evidence of Compliance Comments
153. What is the process used for reviewing school level data Copy of the LEA’s current Yes No
and determining priorities to support improved student
achievement (or program improvement)?
approved Section 1003(g)
application
Current list of schools
receiving section 1003(g)
funds and the amount
awarded per school
Current written
documentation that describes
the LEA’s process for
reviewing how schools use
section 1003(g) funds and
any assistance the LEA has
provided schools as a result
of that review
E. Title I, Part A – Parental Involvement (ARRA)
# Compliance Indicator Evidence of Compliance Comments
154. Is there evidence that each LEA Title I participating school Copy of dated Parents Right- Yes No
distributed to parents the Parents Right-to-Know letters
that included all components as required in Section
to-Know letter
1111(h)(6) and implemented the Parents Right-to-Know
requirements in Section 1111(h)(6) as follows:
a. Has the LEA notified parents of each student Dated documentation of Yes No
attending any school that received Title I,
Part A funds that parents may request, and
annual notifications to
parents of all students in Title
the LEA must provide in a timely manner, I schools
information regarding the professional Note: Documentation must describe (1)
qualifications of the student’s classroom the information parents can request, (2)
teachers? the process by which parents can make
Section 1111(h)(6)(A) requests of the LEA and (3) the process
followed to provide the information.
* Verified at the School Level
48
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
E. Title I, Part A – Parental Involvement (ARRA)
# Compliance Indicator Evidence of Compliance Comments
b. Has the LEA informed each individual parent Documentation that score Yes No
of the level of achievement of the parent’s
child in each statewide academic
reports have been
disseminated to parents
assessment?
Section 1111(h)(6)(B)(i)
c. Has the LEA provided notification to parents Documentation of the Yes No
of children taught for 4 or more consecutive
weeks by a teacher who is not highly
process to be followed
Documented notification or
qualified? sample notification
Section 1111(h)(6)(B)(ii)
d. Does the LEA present notices and Procedures for providing Yes No
information under the Parents Right-to-Know
in an understandable and uniform format, and
notices, documentation of
how information is
to the extent practicable, in a language that communicated
parents can understand? Parents Right-to-Know letters
Section 1111(h)(6)(C) in other languages
e. Has the LEA informed each individual parent Documentation that score Yes No
of the level of achievement of the parent’s
child in each statewide academic
reports have been
disseminated to parents
assessment?
Section 1111(h)(6)(B)(i)
155. *Does the LEA and each Title I school ensure that parents Documentation of process Yes No
have been informed and participate in the decisions how
the 1% reservation set-a-side amount for parental
used to inform Title I Parents
(which may be flyers, web
involvement activities is used? notices, newsletters,
Section 1118(a)(3)(B) and 1118(e)(12) agendas, meeting minutes,
sign-in sheets, etc)
* Verified at the School Level
49
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
E. Title I, Part A – Parental Involvement (ARRA)
# Compliance Indicator Evidence of Compliance Comments
156. *Does each Title I school conduct an annual parent Documentation of annual Yes No
meeting?
Section 1118(c)(1)
Title I Parent Meeting (which
may be flyers, web notices,
newsletters, agendas,
meeting minutes, sign-in
sheets, etc)
157. *Has each Title I school developed and distributed to Highlight description in Yes No
parents a parent-student-school compact which describes
the partnership needed for children to achieve the state’s
compact of “partnership
needed for children to
high academic standards? Have the compacts been achieve the state’s high
reviewed and discussed with parents at parent/teacher academic standards”
parent meetings? Documentation of process
Section 1118(d) used to distribute compacts
to parents
Describe process used to
review and discuss compacts
with parents
158. Does the LEA have a written Parental Involvement Policy
that describes the following components, and is there
evidence that each component is being implemented?
a. Does the policy describe how the LEA will involve Highlight description in Yes No
parents in the joint development of the LEA Title I
plan and the process of school review and
Parental Involvement Policy
List of LEA Planning
improvement under section 1116? Committee
Section 11189A0(2)(A) Documentation of meetings
as it relates to the CFPA
* Verified at the School Level
50
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: _____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
E. Title I, Part A – Parental Involvement (ARRA)
# Compliance Indicator Evidence of Compliance Comments
b. Does the policy describe how the LEA will provide Highlight technical assistance Yes No
coordination and technical assistance and any other
support necessary to assist Title I schools in
activities listed in Parental
Involvement Policy
planning and implementing effective parent Documentation of activities
involvement activities to improve student academic implemented which may
achievement and school performance? include topics, materials,
Section 1118(a)(2)(B) handouts, e-mails, etc.
c. Does the policy describe how the LEA will assist Highlight description of Yes No
schools in building capacity for strong parental
involvement?
activities listed in Parental
Involvement Policy
Section 1118(a)(2)(C) Documentation of materials
and handouts used during
meetings and/or handouts
related to building capacity
for strong parental
involvement
d. Does the policy describe how the LEA will Highlight description of Yes No
coordinate and integrate parental involvement
strategies with parental involvement strategies under
coordination efforts listed in
Parental Involvement Policy
other programs such as Head Start, Reading First, Documentation of materials
Early Reading First, Even Start, Parents as and handouts used during
Teachers program, Home Instruction Program for meetings and/or workshops
Preschool Youngsters, and State-run preschool related to coordinating and
programs? integrating parental
Section 1118(a)(2)(D) involvement strategies
* Verified at the School Level
51
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: _____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
E. Title I, Part A – Parental Involvement (ARRA)
# Compliance Indicator Evidence of Compliance Comments
e. Does the policy describe how the LEA will conduct, Highlight description of Yes No
with the involvement of parents, an annual
evaluation of the content and effectiveness of the
process used to conduct
evaluation in Parental
parental involvement policy and use the findings to Involvement Policy
design strategies for more effective parental Results of the evaluation
involvement and to revise the Parental Involvement Description of how the Policy
Plan as necessary? will be revised as a result of
Section 1118(a)(2)(E) findings
f. Does the policy describe how the LEA will assist Highlight description of the Yes No
Title I schools in developing strategies to involve
parents in the activities at the schools?
activities listed in the Parental
Involvement Policy
Section 1118(a)(F) Materials/handouts used
during meetings and/or
workshops
159. *Is there evidence that each Title I school has a Parental Documentation of method Yes No
Involvement Policy that was developed jointly with, agreed
on with, and distributed to parents of Title I participating
used to develop, distribute,
review and discuss policy to
students? parents which may include
Section 1118(b)(1) agendas, minutes of
meetings, and sign-in sheets
List of Parent Advisory
Members
Highlight Parental
Involvement Plan located in
Parent Handbook
NOTE: The parental involvement section
of the SW or TA Plan can be used as
evidence if it includes all of the required
components for the plan and is available
in a distributable format.
* Verified at the School Level
52
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: _____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
E. Title I, Part A – Parental Involvement (ARRA)
# Compliance Indicator Evidence of Compliance Comments
160. Does each Title I participating school ensure that the Description in each Yes No
following required components are described in its
Parental Involvement Plan and that each component is
components (a-h)
highlighted in school’s
implemented: Parental Involvement Policy
a. *Does the policy provide an assurance that the Documentation of an annual Yes No
school will convene an annual meeting of all parents
of participating children, at a convenient time, to
meeting (which can include
flyers, newspaper
inform parents of Title I participation, its announcement, newsletters,
requirements and their right to be involved? meeting agendas, sign-in-
Section 1118(c)(1) sheets, minutes, etc.)
b. *Does the school offer a flexible schedule of Schedule of meetings (which Yes No
meetings, such as meetings in the morning or
evening?
may include flyers,
newspaper announcements,
Section 1118(c)(2) newsletters, meeting
agendas, sign-in-sheets,
minutes, etc.)
c. *Does the school involve parents in an organized List of committees, with Yes No
ongoing, and timely way in the planning, review and
improvement of Title I programs including planning,
identification of parent
participants
review and improvement of the School Parental Meeting’s, agendas, sign-in-
Involvement Policy? sheets
Section 1118(c)(3)
d. *Does the school provide parents of participating Parent packets that include Yes No
children timely information about programs under
Title I, a description and explanation of the
information and forms
concerning parent
curriculum in use, forms of academic assessment participation opportunities
used, and if requested by parents, opportunities for under Title I
regular meetings to formulate suggestions and Documentation of parent-
participate as appropriate, in decisions relating to teacher conferences with list
the education of their children? of topics discussed
Section 1118(c)(4)
* Verified at the School Level
53
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: _____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
E. Title I, Part A – Parental Involvement (ARRA)
# Compliance Indicator Evidence of Compliance Comments
e. *Does the school submit comments/concerns to the Copy of complaint process Yes No
LEA if the Schoolwide Plan is not satisfactory to
parents?
Copies of complaint letters
from parents and
Section 1118(c)(5) resolutions, if applicable
f. *Is the parent-student-school compact jointly Documentation of annual Yes No
developed with parents of participating students;
how it is used, reviewed, and updated?
review of Title I Programs
which include review of the
Section 1118(d) parent-student-school
compacts
NOTE: Compacts must be reviewed and
signed annually and should be available
in each teacher’s classroom.
g. *Does the school build teachers’ and parents’ Documentation of capacity- Yes No
capacity for strong parental involvement?
Section 1118(e)
building training for
teachers, parents, and other
school staff
Documentation of
communications with
parents of migrant students,
ELL students and students
with disabilities that relates
to building capacity for
strong parental involvement
161. *Does the school, to the extent practical, provide Description in each school’s Yes No
opportunities for the participation of parents with limited
English proficiency, parents with disabilities, and parents
Parental Involvement Policy
Copies of communications to
of migratory children? parents in other languages
Section 1118(f)
* Verified at the School Level
54
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title I, Part A – Qualifications for Teachers and Paraprofessionals (ARRA)
# Compliance Indicator Evidence of Compliance Comments
162. Is there evidence that the LEA has ensured that all core Yes No
academic subject teachers who were hired after the first
day of the 2002-2003 school year and who teach in a Title
I Schoolwide Program or are paid from Title I funds in a
Targeted Assistance Program were “highly qualified” at the Documentation of credentials,
time they were hired? qualifications, and date-of-hire
Section 1119 (a)(1) LEA’s Highly qualified plan
163. Is there evidence that the LEA has ensured that all Yes No
paraprofessionals who were hired after January 8, 2002,
and who work in an instructional capacity in a Title I
Schoolwide Program or are paid from Title I funds in a
Targeted Assistance Program were highly qualified at the
time they were hired?
Section 1119(c)(1)(A-C)
164. *Does the LEA ensure that any paraprofessional working Samples of guidance, Yes No
in a Title I school does not provide any instructional
services to a student unless the paraprofessional is
memoranda, training materials
and/or agenda of meetings for
working under the direct supervision of a teacher who is principals and teachers in Title I
highly qualified? schools regarding the duties
Section 1119(g)(3)(A) and assignment of
paraprofessionals
165. Does the LEA use not less than 5% or more than 10% of Documentation of number of Yes No
its total allocation of Title I, Part A funds to ensure that
teachers and paraprofessionals who are not highly
teachers and paraprofessionals
who are not highly qualified and
qualified become highly qualified? the LEA ‘s Highly Qualified
Section 1119(1) Plan for them is approved
Documentation to show that not
less than 5% or more than 10%
is used for professional
development for teachers and
paraprofessionals who are not
highly qualified
* Verified at the School Level
55
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title I, Part A – Qualifications for Teachers and Paraprofessionals (ARRA)
# Compliance Indicator Evidence of Compliance Comments
166. *Is there evidence that each teacher’s actual teaching Master schedule
assignment matches with the teacher’s assignment Review of MSIS
reported to the MDE? Observations
167. Is there evidence that the LEA has ensured the following:
a. The principal of each school operating a Schoolwide Signed copies of attestation Yes No
or Targeted Assistance Program attests annually in
writing to whether such school is in compliance with
letters
the Highly Qualified Requirements?
Section 1119(h)(l)
b. *Copies of attestations shall be maintained at each Signed copies of attestations at Yes No
school of the LEA? Section 1119(i)(2)(A) the central office and at each
school
c. Copies of attestation letters shall be available to any Yes No
member of the general public on request?
Section 1119(i)(2)(B)
* Verified at the School Level
56
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title I, Part D, Subpart 2 – Education of Neglected/Delinquent Children (N/D) (ARRA)
# Compliance Indicator Evidence of Compliance Comments
168. *If appropriate, is there evidence that participating schools Written N/D program description Yes No
are coordinating with facilities that work with delinquent
children and youth to ensure that such children and youth
Written agreement(s)
On-site visits
are participating in an education program comparable to
one operated in the local school such youth would attend?
Section 1423(3)
169. *Is there evidence that participating schools operate Written N/D program description Yes No
programs for children and youth returning from correctional
facilities?
On-site visits
Section 1423(4)
170. *If appropriate, is there evidence that schools coordinate Written N/D program description Yes No
with existing social, health and other services to meet the
needs of students returning from correctional facilities, at-
Written agreement(s) of
coordination
risk children and youth, or other participating youth? On-site visits at N/D sites.
Section 1423(6)
171. If appropriate, does the LEA have any partnerships with Written N/D program description Yes No
local businesses to develop training, curriculum-based
youth entrepreneurship education and mentoring services
Written agreement(s) with N/D
service providers
to participating students?
Section 1423(7)
172. If appropriate, is there evidence that the program will Written N/D program description Yes No
involve parents in efforts to improve the educational
achievement of their children, assist in dropout prevention
Written agreement(s)
On-site visits at N/D sites
activities, and prevent the involvement of their children in
delinquent activities?
Section 1423(8)
173. Is there evidence that the program coordinates with other Written N/D program description Yes No
federal, state, and local programs?
Section 1423(9)
* Verified at the School Level
57
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title I, Part D, Subpart 2 – Education of Neglected/Delinquent Children (N/D) (ARRA)
# Compliance Indicator Evidence of Compliance Comments
174. Is there evidence that the program coordinates with Written N/D program description Yes No
programs operated under the Juvenile Justice and
Delinquency Prevention Act of 1974 and other comparable
programs?
Section 1423(10)
175. If appropriate, is there evidence that schools work with Written N/D program description Yes No
probation officers to assist in meeting the needs of the
children and youth returning from correctional facilities?
Written agreement(s)
On-site visits
Section 1423(11)
176. *Is there evidence of the efforts participating schools Written N/D program description Yes No
make to ensure correctional facilities working with children
and youth are aware of a student’s existing Individualized
Written agreement(s)
On-site visits of service providers
Education Program (IEP)? for N/D
Section 1423(12)
177. *If appropriate, do participating schools take steps to find Written N/D program description Yes No
alternative placements for children and youth interested in
continuing their education but unable to participate in a
Written agreement(s) with N/D
service providers
regular public school program? On-site visits
Section 1423(13)
178. Are funds used to operate at least one of the following: Written N/D program description Yes No
Section 1424 Written agreement(s) with N/D
service providers
An LEA that serves a school operated by a correctional facility is On-site visits
not required to provide a program of support if more than 30% of
the students will reside outside the boundaries of the LEA after
leaving the facility.
Section 1422(b)
* Verified at the School Level
58
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title I, Part D, Subpart 2 – Education of Neglected/Delinquent Children (N/D) (ARRA)
# Compliance Indicator Evidence of Compliance Comments
a. *Programs that serve children and youth returning
to local schools from correctional facilities to assist
in the transition of children and youth to the school
environment and help them remain in school in
order to complete their education?
□ Yes
□ No
Section 1424(1)
b. *A dropout prevention program that targets at-risk
children and youth?
□ Yes
□ No
Section 1424(2)
c. *The coordination of health and social services for
children and youth that will improve the likelihood
that such individuals will complete their education?
□ Yes
□ No
Section 1424(3)
d. *Special programs to meet the unique academic
needs of participating children and youth?
□ Yes
□ No
Section 1424(4)
e. *Programs providing mentoring and peer
mediation?
□ Yes
□ No
Section 1424(5)
* Verified at the School Level
59
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title I, Part D, Subpart 2 – Education of Neglected/Delinquent Children (N/D) (ARRA)
# Compliance Indicator Evidence of Compliance Comments
179. Is there evidence to support student counts submitted for Working notes for selecting Yes No
the annual survey?
schools and/or students
Recalculate student counts
reported to the MDE to ensure
accuracy
Annual survey
Other __________________
180. Is there evidence that the LEA has made a substantial Working notes and other written Yes No
effort to serve all facilities, particularly those with the
highest number of delinquent children?
documentation with N/D
providers
181. Does the LEA use multiple and appropriate measures of Review of data sources and data Yes No
student progress?
Section 1431(c)
used to measure and report
student progress
182. Does the LEA use the results of evaluations to plan and Evidence of use of evaluation Yes No
improve subsequent programs for participating children
and youth?
results
On-site visits
Section 1431(d)(2)
* Verified at the School Level
60
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Participation of Children Enrolled in Private Schools (ARRA)
# Compliance Indicator Evidence of Compliance Comments
NOTE: The following section applies to all federal fund sources regarding services to students and teachers in private schools:
Title I, Part A – Participation of Children Enrolled in Private Schools
Title I, Part B, Subpart 3 – Even Start Family Literacy Programs
Title I, Part C – Education of Migratory Children
Title II, Part A – Teacher/Principal Quality
Title III, Part A – English Language Acquisition, Language Enhancement, and Academic Achievement Act
Title IV, Part A – Safe and Drug-Free Schools and Communities
Title IV, Part B – 21st Century Community Learning Centers
183. *Does the LEA provide timely and meaningful consultation Written notification detailing Yes No
with non-public school officials on the availability of funds
to provide services to eligible private school students (as
information regarding each fund
source applicable for the LEA
appropriate)? Working notes of follow-up verbal
Section 1120(b)(1)(A-H)(2); 9501(c) 5142 notification and/or attempts to
notify
Private/Non-Public School
participation form signed by
Private/non-public school
administrator
Documentation of consultation
meeting(s)
184. If non-public schools do not choose to participate in Written notification and/or notes to Yes No
federal services, is documentation available to reflect that
schools were notified and that they elected not to
reflect that an appropriate private
school official declined to
participate? participate
Section 1120(b)(4) Private/non-public school
participation form signed by
private/non-public school
administrator
* Verified at the School Level
61
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Participation of Children Enrolled in Private Schools (ARRA)
# Compliance Indicator Evidence of Compliance Comments
185. *Does the LEA make private school officials aware of the Documentation of notification of Yes No
procedures to file a complaint to the MDE regarding timely
and meaningful consultation provided by the LEA?
procedure
LEA complaint policy posted on
(All applicable fund sources) web or in school handbook
Section 1120(b)(5) Correspondence to private/non-
public school administrator
Interviews with private school
officials
186. Does the LEA maintain written affirmation(s) of the timely Documentation of written Yes No
and meaningful consultation provided to private school
officials?
affirmation of consultation(s)
signed by each appropriate
(All applicable fund sources) private school official
Section 1120(b)(4); 9501(c)(1) Agendas/sign-in sheets of
consultation meetings
187. *As appropriate, does the LEA ensure that participating LEA CFPA Yes No
students and teachers in non-public schools are provided
equitable services?
Worksheet/related
documentation
(All applicable fund sources) Review of services provided to
Section 9501 public
Sign-in sheets/documentation of
professional development (Title
I, Title II, etc.)
Sign-in sheets/documentation of
parenting activities (Title I, Title
II, etc.)
188. *Has each participating school established the multiple Procedural guidelines Yes No
criteria by which students may exit the program? List of exited students
* Verified at the School Level
62
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Participation of Children Enrolled in Private Schools (ARRA)
# Compliance Indicator Evidence of Compliance Comments
189. Is there evidence that the LEA and each non-public Interviews with non-public school Yes No
school, through timely and meaningful consultation, have
jointly developed a written Title I Plan, designed to serve
officials
LEA implementation program for
students in non-public schools? services to eligible non-public
(All applicable fund sources) school students
Written documentation
190. Does the LEA provide timely and meaningful consultation Written documentation of Yes No
during the design, development, and implementation for
Title services, of the following:
collaboration and consultation
Section 9501(c)(1)(A-F)
a. Identification of students’ needs? LEA’s comprehensive needs Yes No
assessment
Minutes/notes and sign-in sheets
b. Services to be offered? of meetings/consultations which Yes No
reflect participation of non-public
school officials
c. How, where, and by whom the services will be Yes No
Written documentation of
provided? inclusion of non-public
schools/students in student
d. Assessment of the services provided and how the Yes No
achievement data
assessment results will be used to improve services
provided? Working notes from program
e. Equitable services to be provided and proportion of planning Yes No
funds to be allocated?
* Verified at the School Level
63
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Participation of Children Enrolled in Private Schools (ARRA)
# Compliance Indicator Evidence of Compliance Comments
191. Is there evidence that the LEA, in conjunction with non- Comprehensive needs Yes No
public school officials, has established criteria to identify
eligible non-public school students that have the greatest
assessment or AYP data
List of students and rank ordered
need for special academic assistance, and is there eligibility list
evidence that students with the greatest need are Cut-off scores
receiving such services? Other applicable documents
Alternate assessment tool
192. *Are Title services provided to participating non-public Review of services provided to Yes No
school students in secular, neutral, and non-
ideological/theological settings?
non-public school students
On-site visits
Section 1120(a)(3) Interviews
193. Does the Non-Public Plan provide services to eligible Title Approved CFPA Yes No
I students that include and ensure implementation of all
the following components:
Section 1120(a)
a. Effective methods and instructional strategies that LEA implementation plans for Yes No
are based on scientifically-based research? services to private school
students
Documentation of scientifically-
based research strategies
Documentation of pre/post test
analysis
* Verified at the School Level
64
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Participation of Children Enrolled in Private Schools (ARRA)
# Compliance Indicator Evidence of Compliance Comments
b. Coordinates with the regular classroom program? LEA implementation plans for Yes No
services to private school
students
Written documentation of
coordination of regular programs
Teacher interviews
c. Instruction by highly qualified teachers? Documentation of credentials of Yes No
LEA personnel providing
services
d. High-quality ongoing professional development for LEA implementation plans for Yes No
teachers and other staff who work with participating
children in accordance with Section 1119?
services to private school
students
Review of submission of
professional development
requests
Sign-in sheets/agendas
* Verified at the School Level
65
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Participation of Children Enrolled in Private Schools (ARRA)
# Compliance Indicator Evidence of Compliance Comments
e. Strategies to increase parental involvement with LEA implementation plans for Yes No
parents of participating children in accordance with
Section 1118.
services to private school
students
Documentation of parental
involvement for parents of
participating private school
students
Sign-in sheets/ agendas/
invitations/ flyers
f. A description of the annual assessment used to LEA implementation plans for Yes No
determine the progress of the program toward
enabling private school participants to meet the
services to private school
students
agreed-upon standards. Documentation/analysis of
assessment results
Title II, Part A – Teacher/Principal Quality
# Compliance Indicator Evidence of Compliance Comments
194. Does the LEA use Title II, Part A funds according to the Compare CFPA with actual Yes No
approved CFPA and the results of the Comprehensive
Needs Assessment.
activities evidenced by trainings,
classes, personnel, etc.
Section 2122(c) Compare Comprehensive Needs
Assessment with actual activities
evidenced by trainings, classes,
personnel, etc.
Other __________________
* Verified at the School Level
66
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title II, Part A – Teacher/Principal Quality
# Compliance Indicator Evidence of Compliance Comments
195. Does the LEA assure that funds are targeted to schools Comprehensive Needs Yes No
that have the lowest proportion of highly qualified teachers,
the largest class size, or are identified for school
Assessment
LEA Improvement Plan
improvement? List of teacher assignments
Section 2122(b)(3) Other __________________
196. Does the LEA assure coordination of professional LEA Professional Development Yes No
development activities authorized under Title II, Part A with
professional development activities provided through other
Plan
School Professional Development
federal, state, and local programs? Plan
Section 2122(b)(4) Other __________________
197. *Does the LEA ensure that all class size reduction teachers List of CSR teachers paid with Yes No
paid by Title II, Part A funds are identified as highly
qualified for the courses they are teaching and are
Title II, Part A funds, their
teaching assignments, and their
supplemental in nature? highly qualified documentation
Section 2122(b)(10) Other __________________
198. Does the LEA ensure that funds integrated under Part A Evidence of trainings, invoices, Yes No
with funds received under Part D t used for professional
development to train teachers to integrate technology into
sign-in sheets, agendas, training
materials
the curricula and instruction to improve teaching, learning, Other __________________
and technology literacy?
Section 2122(b)(6)
* Verified at the School Level
67
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title II, Part A – Teacher/Principal Quality
# Compliance Indicator Evidence of Compliance Comments
199. Does the LEA collaborate with teachers, paraprofessionals, Sign-in sheets Yes No
principals and other relevant school personnel, and
parents on planning of activities carried out in the CFPA?
Agendas
Minutes/notes from planning
Section 2122(b)(7) meetings
Other __________________
200. Does the LEA meet the requirements of Section 1119 – Review copies of teacher licenses Yes No
Qualifications for Teachers and Paraprofessionals?
Section 2122(b)(10)
List of teachers hired after the
NCLB Reauthorization and
teaching assignments
Copy of individual teacher plans
for non-HQ teachers
Other __________________
201. Does the LEA comply with Section 9501 regarding the Letters/guidance issued to private Yes No
equitable participation by private school teachers?
Section 2122(b)(11)
schools
Agendas
Sign-in sheets
Minutes/notes from planning
meeting
LEA Professional Development
Plan
Other __________________
* Verified at the School Level
68
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title II, Part D - Enhancing Education Through Technology (E2T2)
# Compliance Indicator Evidence of Compliance Comments
202. Does the LEA have records to support whether funds were Financial records Yes No
obligated and liquidated within the approved E2T2 grant
period?
Other __________________
203. Has the LEA submitted amendments to request changes in MDE approved budget request on Yes No
the categories of the approved grant? file with original grant
204. Does the E2T2 Grant Coordinator have an MDE approved Copy of Evaluation and Yes No
copy of the Evaluation and Implementation Plan
(competitive funds only)?
Implementation Plan
205. Does the E2T2 Grant Coordinator have a copy of the Final Copy of Final Closeout Form Yes No
Close-out Form (competitive funds only)?
206. Does the district have a professional development plan on Each school site and Central Yes No
file and accessible to staff members at the Central Office
and all school sites?
Office has a copy of district
professional development plan.
207. Does equipment and instructional software purchases Requisitions for hardware Yes No
correlate with expenditures as outlined in the E2T2
approved grant?
purchases
Requisitions for software
purchases
208. Does the professional development plan correlate with Professional Development Plan Yes No
expenditures as outlined in the E2T2 approved grant? includes training as outlined in
E2T2 approved grants
Requisitions for professional
development training
Sign-in sheets of participants
Agenda
* Verified at the School Level
69
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title III, Part A English Language Learners - LEA Policy and Procedures
# Compliance Indicator Evidence of Compliance Comments
209. Does the LEA have a policy of admitting students LEA Board approved policy Yes No
regardless of immigrant status or English-speaking status?
Plyler v. Doe , 457 U.S. 202 (1982, Title VI of the Civil
Approved Local Plan
Right Act(1964)
210. Is there evidence that the applicable LEA policy and Written communication and dated Yes No
supporting procedures for ELL services are communicated
systematically to all school and LEA personnel?
documentation of dissemination of
ELL/LEP policies and procedures
Section 3116 Interviews with school personnel
including principals and clerical
staff
211. Does the LEA have and communicate systematically to Yes No
appropriate personnel:
a. a system of assigning a student number if an enrolling Written communications and Yes No
student does not have a Social Security number?
Section 3116
dated documentation of
dissemination
b. a procedure for enrolling a student pending receipt of Yes No
the required record of immunizations?
Section 3116
212. Does the LEA have an approved Home Language Survey Copy of Home Language Survey Yes No
that is completed and filed in the permanent records for
each student enrolled in the LEA?
Procedural Guidelines for
completing and retaining the
Section Office of Civil Rights Memorandum, September survey
1991, Lau v. Nichols
213. Does the LEA provide high-quality ELL-related professional Written documentation with dates, Yes No
development opportunities to all school personnel
(teachers, ELL teachers, principals, administrators)?
topics of PD sessions, and
attendance rosters
Section 3231
* Verified at the School Level
70
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title III, Part A English Language Learners - LEA Policy and Procedures
# Compliance Indicator Evidence of Compliance Comments
214. *Does the LEA have procedures and demonstrated LEP/ELL Plan Yes No
practices that ensure:
Section 3116; Section 3213(a)(2)(g);Office of Civil Rights
Documentation of ELL students
equitable opportunities for Title I
Memorandum September 1991, Lau v. Nichols criteria for services academically
gifted services or other
specialized activities or services
1. ELL students are not excluded from special Yes No
opportunity programs such as: programs for the
academically gifted or other specialized activities
based on English language proficiency?
2. English language learners are allowed to participate Yes No
in Title I services on the same basis as all students
in Title I participating schools
215. Is there documentation to show that the LEA has assessed Procedures/records for Yes No
all language minority students, including immigrant children
and youth, to determine LEP status using the WIDA W-
assessment
Interview with person responsible
APT? for LEP assessment
Section 3116 Copies of W-APT on file with
accurate and appropriate testing
dates
216. Has the test administrator been trained to administer the Certificate or documentation of Yes No
WIDA W-APT and access?
Section 3116
the WIDA access training to give
the English Language Proficiency
Test
* Verified at the School Level
71
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title III, Part A English Language Learners - LEA Policy and Procedures
# Compliance Indicator Evidence of Compliance Comments
217. Does the LEA offer to consult with private schools about Evidence of letters sent to private Yes No
services for their ELL students.
NCLB, Title IX, Part E, Sections 9501-9506
schools
218. Does the LEA have effective and timely procedures to Policies and procedural guidelines Yes No
identify and assess language minority students who have a
primary/home language other than English?
File copy of home language
survey
Section 3113(b)(3)(D)
219. Is there documentation to show that the LEA has Procedures/records for Yes No
assessed, using the W-APT and/or ACCESS, all language
minority students to determine LEP status?
assessment
Interview with person responsible
Section 3113(b)(3)(D) for LEP assessment
220. Does the LEA ensure that parents of LEP students are Procedures/records of notification Yes No
notified, in accordance with Section 3302, of their child’s
placement in ELL services?
letters
Dated documentation of
Section 3302(a) dissemination
221. Is there evidence that the LEA gives parents an Evidence of communications and Yes No
opportunity to express ideas and concerns regarding the
ELL programs in which their children participate?
dissemination of information to
parents
Section 3302(e)(1) Procedural guidelines
* Verified at the School Level
72
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title III, Part A English Language Learners - LEA Policy and Procedures
# Compliance Indicator Evidence of Compliance Comments
222. Does the LEA have a procedure that allows Procedural guidelines Yes No
parents/guardians to waive English language instruction
educational services for a child after they have been
Copies of waiver form and/or
approved waivers
informed of the educational implications of such a
decision?
Section 3302(a)(8)(A)
223. Does the LEA place LEP students in special opportunity Documentation of LEP student Yes No
programs like academically gifted and other specialized
programs and allow them to participate in all school
schedules
Numbers of LEP students in G/T,
activities without regard to their English proficiency? special education, and
Section 3115(d)(5) extracurricular activities
224. Does the LEA implement English language services by a Documentation of certification Yes No
certified teacher who has received appropriate, approved
training for working with LEP students?
and/or additional training
Section 3115(c)(2)(D)
225. Are the ELL teachers fluent in written and oral English? Signed assurances statement Yes No
Section 3116(c) from superintendent or letter from
human resources
226. Are paraprofessionals working with ELLs supervised by Evidence of this supervision to Yes No
certified teachers?
Section 3231(a)
include shared planning time,
push-in/pull-out schedules, etc.
* Verified at the School Level
73
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
A. Title III, Part A English Language Learners - LEA Policy and Procedures
# Compliance Indicator Evidence of Compliance Comments
227. Does the LEA ensure coordination between the ELL Teacher schedules Yes No
instructors and mainstream teachers?
Section 3231(a)
Modified and coordinated lesson
plans
228. Has the LEA developed high-quality, age appropriate Program design information Yes No
English language instruction educational programs
designed to meet the needs of LEP children?
Program descriptions
Schoolwide plans
Section 3115(c) Interview school personnel
229. Does the LEA provide a description of the programs and Title III grant application Yes No
activities conducted by the LEA with Title III funds?
Section 3115(c)
Title III, Part A English Language Learners - Parental Involvement
# Compliance Indicator Evidence of Compliance Comments
230. Is there evidence that the LEA:
a. Provides reasonable, meaningful, and sufficient efforts Documentation of parent Yes No
to involve parents/guardians of students who are
English language learners in the educational
communications
program?
Section 3302(e)(1)
* Verified at the School Level
74
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title III, Part A. English Language Learners - Parental Involvement
# Compliance Indicator Evidence of Compliance Comments
b. Provides for effective communications with parents of Copies of parent communications Yes No
language minority and LEP students?
Section 3302(e)(1)
c. Notifies LEP parents about important school Copies of parental Yes No
information in a format and language they can
understand?
communications in a language
easily understood to non-native
Section 3302 speakers of English
Examples of dated and written
notification
231. Has the LEA provided notices to the parents of LEP Copies of parent communication Yes No
children participating in a Title III language instruction
educational program of any failure of the program to
Documentation of program failure
make progress on the Annual Measurable
Achievement Objectives (AMAOs)?
Section 3122
Title III, Part A English Language Learners - Assessment/Evaluation Components
# Compliance Indicator Evidence of Compliance Comments
232. Does the LEA annually administer assessments of all four Reports of state-approved Yes No
English language proficiency skills to all LEP students?
Section 1111(b)(1)
assessment results
233. Does the LEA ensure that no fewer than all LEP students State-approved assessment Yes No
in each school and in the LEA participate in required
statewide tests for accountability purpose?
reports
Enrollment verifications
Section 1111(b)(1)
* Verified at the School Level
75
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title III, Part A English Language Learners - Assessment/Evaluation Components
# Compliance Indicator Evidence of Compliance Comments
234. Have LEP students demonstrated annual increases in Core academic subject results on Yes No
core academic content knowledge?
Section 3116(d)(4)
MCT2, SATP and/or other
academic assessments
235. Does the LEA follow student exiting criteria as outlined in Student records Yes No
the MS Guidelines for English Language Learners?
Mississippi Guidelines for English Language Learners
Procedures and guidelines for
exiting students
236. Does the LEA monitor, for a minimum of two years, the Copies of records on LEP Yes No
academic progress of students that are exited from ELL
services?
students
Procedures in LEA plan
Section 3121(a)(4) Documentation of monitoring of
students
Minutes from review meetings
237. Does the LEA provide:
a. a description of LEP student progress toward learning English learner program Yes No
English, including the number and percentage of LEP
children who
assessment
Other data analysis evidence
1. are making progress in attaining English proficiency ACCESS making progress AMAO
based on ACCESS scores (AMAO 1); and target met/not met
2. have met AMAO 2 – proficient target? ACCESS attaining proficiency
Section 3122
* Verified at the School Level
76
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title III, Part A English Language Learners - Assessment/Evaluation Components
# Compliance Indicator Evidence of Compliance Comments
b. a description of LEP student progress in meeting core- AYP for the LEP subgroup Yes No
area standards including the number and percentage
of LEP students making AYP in core content area
measured at the LEA level
standards on MCT2/SATP/CPAS?
Section 1111(b)(7), Section 3122
c. a description of exited LEP student progress toward List of exited students Yes No
meeting core-area AYP for each of two years after exit
from services?
Documentation of monitoring
Progress reports
Section 3121
238. Is there evidence that the LEA conducts an annual Program evaluations Yes No
evaluation of the effectiveness of its English language
instruction educational program and that program
Documentation of program
revisions
modifications are made as needed based on the Minutes/notes from review
evaluation? meetings
Section 3121 Assessment results
Title IV, Part A – Safe and Drug - Free Schools and Communities
# Compliance Indicator Evidence of Compliance Comments
239. No more than 25% of Title IV, Part A funds have been Waiver request letter and Yes No
carried over from the previous year without verification of
carryover and a written waiver of approval from MDE
approval
Verification of carryover letter
240. *Are Title IV, Part A funds used to address needs that Smart Track Survey Report Yes No
have been identified through a needs assessment survey
by requiring a minimum of one of the MDE approved
PRIDE Survey District Summary
Report
needs assessment instruments, such as Smart Track or Other/additional needs
PRIDE Surveys as a measurement? assessment (can include MSIS
Section 4114(a)(1)(A) reports, ADA reports, district
surveys, national surveys)
* Verified at the School Level
77
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title IV, Part A – Safe and Drug - Free Schools and Communities
# Compliance Indicator Evidence of Compliance Comments
241. *Are schools that receive Title IV, Part A funds using Name of product selection Yes No
scientifically research-based curriculum selected from at
least one on the approved list on the MDE/USDE
Sample of products
MDE waiver approval using non-
website? evidenced based/scientifically
Section 4114(a)(1)(C) researched curriculum/programs
242. Does the LEA conduct an annual evaluation that Needs assessment summary Yes No
measures the effectiveness of the Title IV, Part A funds?
Section 4114(a)(2)(A)
Summary of dosage/activities
Statistical data
Notebooks/scrapbooks/products
Student work samples
Pre-test/pro-test
Intervention delivery
Case records
243. Are needs assessment survey results made available to Website print-out Yes No
parents and to the public?
Section 4114(a)(2)(B)
Meeting agenda/sign-in sheets
Copy of PowerPoint presentations
Brochures/publications/report cards
244. Are Title IV, Part A funds used to support programs that Copy of application with goals and Yes No
have specific performance measures with clearly stated
goals and objectives addressing risk and protective
objectives stated
factors for preventing violence and drug use?
Section 4114(d)(2)
245. *Do the LEA and all schools have established effective Student handbook Yes No
disciplinary policies that prohibit disorderly conduct, the
illegal possession of weapons, and the illegal use,
Code of the district and school
policy
possession, distribution, and sale of tobacco, alcohol, and
other drugs by students and staff?
Section 4114(d)(7)(A)
* Verified at the School Level
78
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title IV, Part A – Safe and Drug - Free Schools and Communities
# Compliance Indicator Evidence of Compliance Comments
246. *Does the LEA and all schools develop security Comprehensive School Safety Yes No
procedures for students while at school and on the way to
and from school?
Plan/Manual
Campus security measures
Section 4114(d)(7)(B) Record of drills with results
247. *Are prevention activities designed to create and maintain Parent Advisory Committee Meeting Yes No
safe, healthy, disciplined, and drug-free environment (with
the involvement of parents and community stakeholders)
agenda, minutes, sign-in sheets
and are they being implemented as approved and
described in the CFPA?
Section 4114(d)(7)(C)
248. *Has the LEA developed a crisis management plan for Crisis Management Plan of a Yes No
responding to violent or traumatic incident on school
grounds, and has it been implemented and drilled in
randomly selected school
conjunction with appropriate public safety officials, school
officials, and with guidance from the school safety manual
provided by the MDE?
Section 4114(d)(&)(D)
249. *Have all students and parents received a copy of the Code of Conduct posted in schools Yes No
code of conduct and disciplinary policies?
Section 4114(d)(7)(E)
250. *Are schedules for implementing prevention, curriculum, Monthly/weekly schedules Yes No
program, and activities ongoing and available for review?
Lesson plans/calendar of events
Implementation plans/schedule from
product vendor
251. *Are staff members funded with Title IV funds certified in Needs Assessment Survey Yes No
the area in which the duties are performed as indicated in
the needs assessment?
Copy of license/certification for
position funded
* Verified at the School Level
79
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title IV, Part A – Safe and Drug - Free Schools and Communities
# Compliance Indicator Evidence of Compliance Comments
252. *Has the LEA implemented a policy that is in compliance LEA policy Yes No
with the federal Gun-Free Schools Act? Other __________________
253. *Do participating non-public schools understand the Title Letter of Agreement to Participate in Yes No
IV NCLB requirements are the same for non-public and
public schools and agree to meet the requirements and
Title IV
Sign-in sheets/attendance at federal
the principles of effectiveness? program meetings/trainings for non-
public schools
Monitoring records of public schools
254. Has the LEA implemented an Unsafe School Choice ALL REQUIRED: Yes No
Option Policy (USCP) and has the LEA insured that all
staff, parents and students are aware of their rights and
Copy of the District’s Board
approved policy (JGF-1)
responsibilities under the policy? Parent notification requirement
provided to parents, usually in the
student handbook
Minutes, handouts, and memos that
document building principals are
aware of their responsibilities under
USCP
If a student was identified as a
victim of a violent crime,
documentation of school choice
offered to student and family and
copy of report submitted to the MDE
Other __________________
* Verified at the School Level
80
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title IV, Part A – Safe and Drug - Free Schools and Communities
# Compliance Indicator Evidence of Compliance Comments
255. *Does the LEA ensure it is In compliance with the federal ALL REQUIRED: Yes No
Pro-Children Act of 2001 and that smoking is prohibited
on any public or private school property, including
“No Smoking” signs or the
international “No Smoking” symbol
restrooms and bleachers at sporting events? shall be prominently posted on each
main building entrance and
displayed throughout the building
A sign stating, “Smoking is
prohibited by law in seating areas
and in restrooms” shall be
prominently posted (including each
ticket booth) for elementary or
secondary sporting events
Title IV, Part B – 21st Century Community Learning Centers (CCLC)
# Compliance Indicator Evidence of Compliance Comments
256. *Does the grantee maintain a copy of the approved ALL REQUIRED: Yes No
application, amendments, revised budgets, and needs
assessment results?
Grant application
Grant sheets
Section 4204(2)(n) Approved amendment(s) (If
applicable)
Other __________________
257. *Did the grantee expend project funds, in their entirety, Financial summary Yes No
within allotted timeframes?
Section 4204(2)(n)
Monthly draw down of funds
Other __________________
258. *Does the grantee maintain a list of project-related travel Expense voucher/report Yes No
taken during the past year along with records of who
participated in the travel?
Training materials
Other____________________
Section 4204(2)(n)
* Verified at the School Level
81
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title IV, Part B – 21st Century Community Learning Centers (CCLC)
# Compliance Indicator Evidence of Compliance Comments
259. *Has the grantee identified and is serving students and Participant listing Yes No
families of students as approved in the original grant
application or amendment?
Participant eligibility data
Approved amendment
Section 4204(2)(f) Correspondence
Other __________________
260. *Is it evident that the grantee works to reach all eligible Announcements Yes No
participants as approved in original grant or approved
amendments?
School newsletters
Parent notifications
Section 4204(2)(f) Student academic data
Other __________________
261. *Does the grantee maintain an organizational chart listing Organizational chart Yes No
all personnel and a written job description for each
employee for the afterschool program?
Job descriptions
Other __________________
Section 4204(2)(g)
262. *Is there evidence of a system of accountability and Periodic evaluation report Yes No
continuous evaluation in place to support program
improvement, ensure parent and participants’ satisfaction,
Program modifications
Amendment request (If applicable)
and identify necessary changes? Evaluation report
Section 4205(b)(2)(A) Other __________________
263. *Is there evidence that informational materials were Program handbook Yes No
produced by the project and evidence that community was
notified of the center in an understandable language?
Correspondence/flyers
Press release, exhibits
Section 4204(b)(A)(iii) Other __________________
* Verified at the School Level
82
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title IV, Part B – 21st Century Community Learning Centers (CCLC)
# Compliance Indicator Evidence of Compliance Comments
264. *Has the grantee established linkages with other state, Correspondence Yes No
federal and local agencies who currently provide services
to the target population?
Meeting agenda/minutes
Other __________________
Section 4204(b)(2)(H)
265. *Does the grantee have certifications and qualifications for Background checks Yes No
all key staff and evidence that the eligible entity has
experience or promise of success in providing educational
Teacher license
Resumé
activities? Other __________________
Section 4204(b)(2)(J)
266. *Is there evidence of efforts to sustain the program once Sustainability Plan Yes No
funding ends, and have efforts been made to gain other
sources of funding or in-kind resources to maintain the
Description of resources (e.g.
grants, leveraged funds, and
same level of program services as grant support documented in-kind donations)
decreases? Other __________________
Section 4204(b)(2)(K)
267. *Is professional development, specific to after school, Description of training/trainers Yes No
ongoing and provided to all staff?
Section 4204 (2)(n)
Agenda/minutes
Calendar (professional
development)
Other __________________
268. *Are volunteers recruited, screened, and trained Volunteer job descriptions Yes No
effectively to work in the afterschool program?
Section 4204 (2)(n)
Volunteer training materials
Agenda, minutes, etc.
Other __________________
269. *Has the grantee developed written policies and Policies/procedures Yes No
procedures to promote effective management?
Section 4204 (2)(n)
Program handbook
Trainings, etc.
Other __________________
* Verified at the School Level
83
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title IV, Part B – 21st Century Community Learning Centers (CCLC)
# Compliance Indicator Evidence of Compliance Comments
270. *Is there evidence that program staff communicate Homework logs Yes No
regularly and effectively with school day staff to
supplement regular school educational activities and to
Teacher class schedules
Correspondence
inform and receive information from in-school teachers on Professional development
students’ academic and behavioral progress? Classroom observations
Section 4204 (2)(n) Other __________________
271. *Are there written agreements between grantee, schools, Contracts and subcontracts Yes No
and collaborating partners?
Section 4204 (2)(n)
Documentation for services/activities
Letters of agreement
272. *Is it evident that partners and/or collaborators provided Description of services Yes No
programs and/or services in accordance with the
approved grant?
Written agreements
Other __________________
Section 4204 (2)(n)
273. *Is there evidence of any form of alliance with non-profit Recruitment tools Yes No
agencies, city or county government agencies, faith-based
organizations, institutions of higher education, and for-
Letters of partnerships
Contracts or agreements
profit corporations to ensure long-term commitments of Other __________________
resources?
Section 4202 (i)(B)
274. *Does the program maintain a 21st CCLC Advisory Board Agenda, minutes Yes No
that meets at least two times per year and includes
parents, students, and public and private community
Sign-in sheets
Correspondence
members? Other __________________
Section 4204 (2)(n)
275. *Is there evidence that the grantee has evaluated the Evaluation reports Yes No
effectiveness of the program?
Section 4205 (2)(A)(B)
Surveys and results
Recommendations as a result of
surveys
Other __________________
* Verified at the School Level
84
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title IV, Part B – 21st Century Community Learning Centers (CCLC)
# Compliance Indicator Evidence of Compliance Comments
276. *Is feedback from key stakeholders, including parents, Recommendations as a result of Yes No
students, and collaborators/partners collected?
surveys
Surveys
Correspondence
Other __________________
277. *Are evaluation findings regularly and effectively Evaluation report Yes No
communicated to staff, collaborators, partners, parents,
students, and other key stakeholders?
Agenda/minutes
Executive summary
Newsletters/press releases
Other __________________
278. *Are the program’s hours, activity schedules, and Schedule of activities Yes No
locations available and accessible? Do they meet the
needs of the target population?
Registration information, flyers
Other __________________
279. *Does the program maintain written plans for activities Program schedule Yes No
and forms to track student participation in activities?
Description of services/activities
Other __________________
280. *Is there evidence that the program has adopted clear Student behavior contracts Yes No
standards for student behavior, and are they applied
consistently by staff? What positive techniques are used
Incident reports
Classroom discipline rules
to guide the behavior of students? Other __________________
281. *Does the grantee offer a variety of academic enrichment Curriculum materials Yes No
activities and character education activities on a daily
basis to all students?
Registration information
Activity logs/descriptions
Other __________________
282. *Is there evidence to support the implementation of a Activity schedule Yes No
dropout prevention activity (for 2010 grantees forward) in
the program?
Copy of district dropout plan
Incorporation of activity
Other __________________
* Verified at the School Level
85
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title IV, Part B – 21st Century Community Learning Centers (CCLC)
# Compliance Indicator Evidence of Compliance Comments
283. *Is there evidence that there is a system for signing Written policies and procedures Yes No
children in and out of the after school program, for
locating children at all times, or other evidence to indicate
Student tracking system
Daily attendance sign/in log
the safety of the students is being addressed? Other __________________
284. *Is there evidence to support parent participation in the Parent meetings Yes No
decision-making and planning of the programs operation?
Surveys
Agenda, sign-in sheets
Other __________________
285. *Is there evidence that families of students served by the Parent event records Yes No
community learning center are provided opportunities for
literacy and related educational development?
Correspondence
Activities/schedules
Other __________________
286. *Does the grantee have registration forms for all Registration forms Yes No
participants that include student demographics
(race/ethnicity, limited English proficiency, free/reduced-
PPIC data
Other __________________
price lunch, new to school), and attendance records
broken down to 30 days or more or fewer than 30 days?
287. *Is there evidence that the center provides safe travel to Sign-in/out logs Yes No
activities and back home?
Method of transportation
Other __________________
288. *Is there evidence that the program has established an Written policy Yes No
attendance policy to encourage attendance and reduce
absenteeism for participants?
Program handbook
Attendance policy
Other __________________
* Verified at the School Level
86
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title IV, Part B – 21st Century Community Learning Centers (CCLC)
# Compliance Indicator Evidence of Compliance Comments
289. *Is the grantee providing services in a safe and easily Adhere to MDE Safe School Yes No
accessible environment?
Standards
Emergency drill records
Other __________________
290. *Is there evidence the program has adequate security in Written security policies Yes No
place?
Security officer
Other __________________
Title VI, Part B, Subpart 2 – Rural and Low-Income Schools (RLIS) Program
# Compliance Indicator Evidence of Compliance Comments
291. *Are Title VI funds used to address needs that have been Evidence of the process and results Yes No
identified through a comprehensive needs assessment? of the needs assessment reported in
the NCLB CFPA related to Title VI
292. *Are the grant funds used to support programs that have Title VI application Yes No
specific measurable goals and objectives to be achieved
that increase student academic achievement and/or
Evidence that ties the use of the
Title VI funds to specific measurable
decrease student dropout rates? goals and objectives determined by
Title VI Section 6223(b) the LEA
293. If the LEA has not made adequate yearly progress (AYP) Evidence of AYP Improvement Plan Yes No
for the past three years, does the LEA use all of its funds
for School Improvement?
and Implementation Plan
Title VI Section 6224(e)
294. *Are all teachers funded with Title VI certified and highly List of teachers funded with Title VI Yes No
qualified for the subject/area in which they teach?
Credentials of each teacher
Highly qualified worksheet for each
teacher
* Verified at the School Level
87
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title VI, Part B, Subpart 2 – Rural and Low-Income Schools (RLIS) Program
# Compliance Indicator Evidence of Compliance Comments
295. *Does the LEA ensure that Title VI, Part B funds are used Summary of all evidence Yes No
only to supplement the funds that would, in the absence
of such federal funds, be made available from non-federal
Expenditure reports
Interviews
sources, and not to supplant such funds? Budgets
Section 6232
296. *Is time and effort documentation available, approved, Time and effort records Yes No
and signed by appropriate individuals, if applicable?
OMB Circular A-87, Attachment B.8.h.
Payroll records
Work schedules
297. *Is it evident that contracts and agreements for Title VI, Review of purchases, leases, Yes No
Part B products and services are made in accordance
with applicable federal, state, and local regulations and
agreements, contracts
Review of audit reports
audit guidelines?
Title X – McKinney-Vento Education for Homeless Children and Youth Program (ARRA)
# Compliance Indicator Evidence of Compliance Comments
298. Does the LEA maintain a list of students served, and if so, Sign in sheets Yes No
how many homeless students receive services?
Section 724(h)(1)(A)
Student enrollment list
Other __________________
299. How does the district identify homeless students? If Parent interview sheet Yes No
identification is conducted by survey, what instrument is
used, and who completes the survey?
Enrollment form
Other __________________
300. Has the LEA designated a homeless liaison? Name of liaison Yes No
Section 722(J)(ii)
* Verified at the School Level
88
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title X – McKinney-Vento Education for Homeless Children and Youth Program (ARRA)
# Compliance Indicator Evidence of Compliance Comments
301. Is there evidence that the LEA ensures homeless pre- Parent interview sheet Yes No
school age children have equal access to the same public
preschool programs (Head Start, Even Start, Title I
Other __________________
Preschool, Pre-K, etc.) as provided for non-homeless
children?
Section 721(1)
302. Is there evidence that the LEA provides the same services Services offered Yes No
to homeless students as is offered to non-homeless
students including transportation services?
Documentation of homeless
students receiving services
Section 721(4) Other __________________
303. Is there evidence that the LEA reviews and revises Board Copy of policies Yes No
policies, procedures and/or practices that may act as
barriers to the enrollment, retention, and success of
Copy of procedures
Dates of revisions
homeless students?
Section 721(2)
304. Does the LEA have a procedure for resolving disputes Copy of dispute process Yes No
regarding the enrollment and educational services of
homeless children and youth?
Other __________________
Section 722(g)(3)(E)
305. *Does the LEA have a procedure for communicating Post information in shelters, Yes No
information regarding enrollment in public schools for
homeless families, and are schools knowledgeable of the
community/service agencies used
by homeless families
policies and procedures? Mass media (i.e. newspaper, radio,
TV, billboards)
PTA/PTSA Meetings
School or district newsletters
Interviews with school personnel
Other __________________
* Verified at the School Level
89
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title X – McKinney-Vento Education for Homeless Children and Youth Program (ARRA)
# Compliance Indicator Evidence of Compliance Comments
306. Does the LEA coordinate with state and local social Contracts and agreements Yes No
service agencies and other agencies or programs
providing services to homeless children and their families
Documentation of meetings
Other __________________
(i.e., clothes, medical, dental, shelter, etc.)?
Section 722(f)(4)(5)
307. Does the LEA maintain separate accounting records of Copy of accounting records Yes No
funds made available under the McKinney-Vento grant
(these procedures will be reviewed and observed)?
Copy of accounting procedures
Other __________________
308. Has the district complied with monthly reporting Copy of reimbursement request Yes No
requirements and monthly funds reimbursement
requests?
Other __________________
309. Does the LEA provide specific in-service training/staff Meeting agenda Yes No
development for district and school personnel in meeting
the needs of homeless students?
Educational materials/handouts
Interview
Section 723(d)(3) Sign-in sheets
Training/staff development plan
310. Does the LEA have a procedure for assisting homeless Copy of procedures Yes No
unaccompanied youth?
Section 722(g)(4)
Other __________________
311. Are procedures in place to ensure students have access Copy of procedures Yes No
to Title I services such as: free/reduced lunch and a
service academic services?
Other __________________
Section 722(g)(4)(B)
312. Does the LEA ensure that homeless students are not Classroom rosters Yes No
separated from the mainstream school environment?
Section 722(e)(3)
Other __________________
* Verified at the School Level
90
Mississippi Department of Education
Offices of Innovative Support & Federal Financial Management
School District: ____________________________ Date: _________________________________
School: ___________________________________ Lead Evaluator: _________________________
Title X – McKinney-Vento Education for Homeless Children and Youth Program (ARRA)
# Compliance Indicator Evidence of Compliance Comments
313. Does the LEA collect and track academic achievement State assessments results Yes No
data for homeless students?
Section 722
Progress Reports
Other _________
314. Does the LEA provide written notification to parents and Copy of written notifications Yes No
youth about placement decisions?
Section 722(g)(3)(B)(ii)
Other __________________
Note: A sample letter should exist even if no
decisions about placement have been made.
315. Is there evidence that the LEA Title I office collaborates Services offered Yes No
with the homeless liaison on the uses of the Title I
reservation?
Meeting minutes
Agendas
Sign-in sheets
Emails
Letters
Other __________________
316. Did the amounts expended during the grant period agree Expenditure reports Yes No
with the approved budget narrative? Purchase orders, invoices, checks,
etc.
Other __________________
317. Is there evidence that the LEA, with a subgrant, is Documentation to assess the needs Yes No
operating within the scope of its homeless program as
described in its approved Request for Proposal?
of homeless students
Documentation that addresses the
needs of homeless students
Interview
Other __________________
* Verified at the School Level
91
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