BSF Project Completion Report of Hope Agency for Relief and by Ei7wPM6x

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									                                          Title Page




                  Basic Services Fund of the Government of Southern Sudan

                                  Project Completion Report



           BSF Intervention of Hope Agency for Relief and Development (HARD)



                                    Date: 29th July, 2010

Name of Lead Organization
   Partner 1
   Partner 2                       Hope Agency for Relief and Development (HARD)
   Etc.

Address of Lead Organization        P.O. Box 61241 – 00200
                                    NAIROBI. KENYA
Grant Contract Number               BSF – 11 - 20

Contract Amount                     GBP 655,502

Contract Start Date                 1st April, 2009

Project Location(s)                 Wau and Jur River Counties Western Bahr-El Ghazal
                                    State - South Sudan
Main Outputs/Activities             Schools construction, PTAs and Teachers Training

Responsible Person (for report)     JOSEPH GARANG DENG
including contact data (mobile      Mobile: +249 923 843 902
and email address)                          +254 721 132 247
                                    Email: joseph.garang@yahoo.com
                                                                     BSF Project Completion Report of
                                                     Hope Agency for Relief and Development (HARD)
                                                                            Version 1 - 29TH JULY, 2010



EXECUTIVE SUMMARY RECOMMENDATIONS

Primary Education

Girls Go to School Project (GGSP) aimed at contributing to the Government of South Sudan
(GoSS) and the Local Communities’ efforts to improve access to education so as to attract
all children of school going age to school. This was also to support the Government’s
strategic priorities that had been identified as well as those from State Governments’
planning framework to meet the recovery gap, with long term impact at community level.

In consultation with the Ministry of Education Science and Technology, Western Bahr-El
Ghazal State and Local Communities of Wau and Jur River Counties, HARD carried out an
analysis of education challenges in the region. The priorities had also been proved in other
assessments carried out in South Sudan e.g. GoSS Assessment report on Learning Spaces
in South Sudan.

The Ministry of Education, Science and Technology, WBGS selected two counties in the
State namely Jur River and Wau to be targeted for this project activities implementation.
This selection was done to ensure that all major ethnic groups (Luwo, Dinka and Fertit)
benefit from the project. Western Bahr-El Ghazal State (WBGS) is one of the ten (10) states
that form South Sudan and is divided into three administrative counties namely Wau, Jur
River and Raga. The project activities were carried out in Wau and Jur River Counties.

Wau County

The county is inhabited by different Bantu Ethnic groups commonly known as Fertit and are
mainly agriculturists. The county lies on the Western Plateau of South Sudan with rainfall
season commencing in May and ending in November. In Wau County, the project activities
were carried out in Bagari Payam.

In Bagari, when the construction of the new buildings was complete, this changed the look of
the school. HARD recommended that the old building be renovated so that it could be used
as a dormitory especially for girls who come from far distances. Also HARD recommended
an increase of teachers and cases of teachers coming to school drunk be addressed.

Jur River County

This County is a former SPLA/M held area and was seriously affected by the just ended civil
war. The County is inhabited by the Luwo and Dinka ethnic groups, and lives on the
Ironstone Plateau of South Sudan with thick tall grass and sparse forest trees. The rainfall

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                            Hope Agency for Relief and Development (HARD)
                                                                      BSF Project Completion Report of
                                                      Hope Agency for Relief and Development (HARD)
                                                                             Version 1 - 29TH JULY, 2010



season starts in May and ends in November. The project activities were carried out in two
payams of the county namely Udici and Kuajiena.

In Udici Payam at Atido school, it was recommended that teachers accommodation be
looked into and this has been taken care of. Also after drilling the borehole in the school, it
was discovered that it was the only one in the area. So it was recommended that another
borehole be drilled. It was also recommended that HARD raises the issue of the clinic which
was not operational with the SMOH. The SMOH promised to post staff to the clinic and
provide drugs.

In Kuajiena Payam, it was discovered that the new borehole was going to serve a large
number of pupils in Hope Mapel Basic School and the community around so it was
recommended that the old hand dug well be rehabilitated to ease the use of the new
borehole.

HARD’s main weakness is in reporting both narrative and financial. To address this, we
have recruited a field accountant to deal with most activities of BSF and the other
accountant to handle activities of other projects. The Project Officer has been instructed to
produce his reports on time to enable the narrative reports to be sent timely to BSF.




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                             Hope Agency for Relief and Development (HARD)
                                                                      BSF Project Completion Report of
                                                      Hope Agency for Relief and Development (HARD)
                                                                             Version 1 - 29TH JULY, 2010




BACKGROUND

Hope Agency for Relief and Development (HARD) on its formation in 1995 carried out a Needs
Assessment in the then Bahr-El Ghazal Region and identified Food Security, Education and
Health as areas on which to focus its future activities. Food security received funding from
Trocaire and Intermon Oxfam from 1997 to December, 2009.

Education on the other hand received funding ranging in period of between 6 to 12 months. And
the main sponsor here was UNICEF whose funds enabled HARD to build three schools in
Mapel, Baau and Acumcum using local materials. UNICEF’s funding through the Quick Start
Project, enabled HARD to buy and distribute school materials and uniforms to pupils in the three
above mentioned schools and those neighbouring them. Also HARD was able to train a total of
96 Primary School teachers.

When the Comprehensive Peace Agreement (CPA) was signed, HARD received funding
through the Recovery Rehabilitation Programme. This was Government of South Sudan
initiative funded by the E.U and administered by UNDP. The activities of this project were
carried out in Northern Bahr-El Ghazal State over a period of three years from 2006 to 2009.
HARD was able to build three schools in Barmayen Village, Barmayen Payam, in Awoda
Village, Abul Payam and in Aroyo Village, Aroyo Payam, all in Aweil Centre County. HARD also
trained 53 Primary School teachers.

In the Policy Framework of the Government of South Sudan (GoSS) MOEST issued in 2007
indicated major challenges Basic Education is facing in South Sudan. The summary showed
then, that South Sudan had a population of 7.5 million people with over a million school age
children not accessing education. It was indicated that only 2,500 children out of the total that
attend school, complete Primary School Education each year, and of this number, 500 are girls.
And in most cases, education officers and head teachers do not have minimum academic and
professional qualifications or experience. Available learning spaces provide inadequate cover
for pupils and teachers. Learning spaces are semi-permanent and or constructed using local
materials form the largest category of learning spaces in South Sudan.

One of the most difficult challenges facing the GoSS and MOEST in particular, was how to
address the serious shortfalls mentioned hereabove. This project (Girls Go to School) was an
endevour by HARD to support the Government’s efforts through the Ministry of Education,
Science and Technology, in trying to address the mentioned shortfalls.

This project is building on the previous activities that HARD was carrying out with the
sponsorship of UNICEF and RRP by constructing permanent classrooms which are appropriate
with learning. Also training teachers, PTAs and Education Administrators according to the GoSS
syllabus. This results in the increase of enrollment of pupils into schools.


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                             Hope Agency for Relief and Development (HARD)
                                                                     BSF Project Completion Report of
                                                     Hope Agency for Relief and Development (HARD)
                                                                            Version 1 - 29TH JULY, 2010



THE BSF INTERVENTION

Hope Agency for Relief and Development (HARD) through the Basic Services Fund’s (BSF)
intervention carried out the following project activities in Western Bahr-El Ghazal State.

   1. Schools Construction

       When HARD received communication that the project activities should start on 1st April,
       2009 an advertisement was put out in the local press inviting bids for construction of
       schools in Wau and Jur River Counties. In Wau County, a school was to be built in
       Bagari village, Wau West Payam. In Jur River County, two schools would be built, one in
       Atido village, Udici Payam and the other in Mapel village Kuajiena Payam.

       Bids were received from Seven Companies namely from:

          a) AWURO Construction Company of Aweil Town.

          b) WAU Group Construction of Wau Town

          c) UNIST Construction of Wau Town

          d) Technical Association of Aweil Town.

          e) ALUR Construction from Mapel.

          f)   FREEDOM Construction from Barmayen.

          g) FRIENDSHIP Construction from Wau Town.

       Opening and evaluation of the seven bids was carried out on April, 27th 2009 in
       Acumcum by a committee consisting of:-

          a) HARD’s Executive Director

          b) Education Project Officer

          c) Finance Officer

          d) Field Accountant

          e) Education Coordinator

The opening and evaluation went on as hereunder:

   a. AWURO Construction’s bid was dated 24th March, 2009 and the amount was SDG
      345,350. It had done similar work in Aweil and would do the job with own resources.

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                            Hope Agency for Relief and Development (HARD)
                                                                      BSF Project Completion Report of
                                                      Hope Agency for Relief and Development (HARD)
                                                                             Version 1 - 29TH JULY, 2010



   b. WAU Group Construction had their bid dated 19th March, 2009 amounting to USD
      244,000. No evidence of having carried out similar works and ability to use own
      resources to start off the job.

   c. UNIST construction’s bid was dated 10th March, 2009 and amounting to USD 257,641.
      No evidence of having carried out similar works and ability to use own resources to start
      off the job.

   d. TECHNICAL ASSOCIATION’s bid was dated 17th March, 2009and amounting to SDG
      100,000. There was no evidence of previous work of similar nature and ability to use
      own resources to have the job take off.

   e. ALUR Construction submitted a bid amounting to SDG 353,300 dated 19th April, 2009.
      Alur had done similar work in Wau and was in a position to start off the work using own
      resources.

   f.   FREEDOM Construction sent a bid amounting to USD 300,000 dated 20th April, 2009.
        There was no evidence of having undertaken similar work previously and ability to start
        off the work with own resources.

   g. FRIENDSHIP Construction forwarded a bid dated 1st April, 2009 amounting to SDG
      335,929. FRIENDSHIP had undertaken similar works in Wau Town and surrounding
      areas. Had the manpower and ability to start off the job with own resources.

The committee after going through the seven bids received, was unanimous that WAU Group,
UNIST, Technical Association and Freedom Companies could not successfully undertake to do
the job due to lack of experience, manpower and ability to start off the work using own
resources. The Committee then awarded AWURO Construction, a contract to build a school in
Atido Village, ALUR Construction, a contract to build a school in Mapel village and
FRIENDSHIP Construction, a contract to build a school in Bagari village.

The construction of the schools started simultaneously in July and were completed in October,
2009. Keys were given Contractors to HARD thus handing over the schools in November.
HARD in turn handed over the schools to the State Ministry of Education, Science and
Technology in February, 2010 in readiness for use by the pupils when the schools reopen in
April, 2010. The construction done were of 6 classrooms, Headteacher’s office and staff room,
kitchen and store , separate toilets for teachers, boys and girls in each school.

   2. PTAs and School Administration Training

        Given the Scope of the Challenges surrounding the teaching and learning in the selected
        areas for the project, Teachers, Education Administrators and PTAs Training was the
        focus to enable them deliver quality basic education. PTAs which are Community-based

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                             Hope Agency for Relief and Development (HARD)
                                                                      BSF Project Completion Report of
                                                      Hope Agency for Relief and Development (HARD)
                                                                             Version 1 - 29TH JULY, 2010



      structures in the schools and whose members are selected by the school’s community
      act as a link between HARD and the concerned community.

      The PTAs role in this project was to mobilize the community to send children to school
      especially girl children. PTAs were also to participate in disseminating basic education
      information to the communities and to assist in monitoring project activities together with
      other stakeholders. To make them effective, HARD through this project trained PTA
      Committee members of the three schools during the month of October, 2009.

      A PTA training for the committee members of Bagari Basic School was conducted at the
      school from Monday 12th, to Friday, 16th October, 2009. The SMOEST provided the
      trainers/facilitators by the names Ms Mary Tarbanga and Mr. Mario Guma Gessi. The
      underlisted PTA Members and Education Administrators were trained.

               NAME

      1. James Mandili Abdalla                         7.       Sebit Belal

      2. Anthony Ulam Bagari                           8.       Zacharia Nicola Mvolo

      3. Angelo Bagari                                 9.       Mary Wai (Mrs)

      4. Teresa Udo (Mrs)                              10.      Sabino Jovi

      5. William Francis Uveto                         11.      Gabriel Udo

      6. Arkangelo Uchir

The topics covered were from a GoSS Book titled “Trainers Guide for Parent Teacher
Associations and School Management Committees and from the GoSS and UNICEF” Child
Friendly Schools Framework Checklist. The following topics were covered.

   A. PTA – Parents Teachers Association

         i.    Functions of the Committees or Association

        ii.    Composition of the Committees

        iii.   Culture and Climate of the Education of a School

       iv.     Quality of an effective school

        v.     The School




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                             Hope Agency for Relief and Development (HARD)
                                                                       BSF Project Completion Report of
                                                         Hope Agency for Relief and Development (HARD)
                                                                             Version 1 - 29TH JULY, 2010



   B. A Child Friendly School

          i.   What is a Child Friendly School?

         ii.   Six Characteristics of a Child Friendly School

               a. A rights based school

               b. An effective school

               c. A school that promotes equity and equality

               d. A school with a protective environment

               e. A school that is health-seeking and health-promoting

               f.   A school with active community partnership

The trainers wrote notes on the blackboard which the trainees in turn copied into their
notebooks that were provided to them.

The next PTA Training was conducted for the PTA Committee Member of Atido Basic School
and done at the school by the same trainers. The training took place from Monday 19th to Friday
23rd October, 2009. The topics covered were the same ones covered in Bagari. The following
were trained in Atido:-

       NAME

   1. Gabriel Ujieth Abal                      7.         Angelo Mario Majok

   2. Santino Akol Deng                        8.         Andrew Madong Mabong

   3. Nyiyang Tong Mawien                      9.         Kur Ujieth Mayen

   4. Angelina Lau Akwar (Mrs)                 10.        Uchan Bor Boula

   5. Dut Liay Majok                           11.        Agula Akec Madut (Mrs)

   6. Andrew Bol Ukanda                        12.        Daniel Uguak Dumo

The number trained here was one above those trained in Bagari Basic School.

The third PTA and Education Administrators training was done in Hope Mapel Basic School
from Monday 26th and 30th October, 2009 and was facilitated by the same trainers. The topics
were the same as those in Bagari and Atido. The following were trained in Mapel:


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                             Hope Agency for Relief and Development (HARD)
                                                                      BSF Project Completion Report of
                                                        Hope Agency for Relief and Development (HARD)
                                                                            Version 1 - 29TH JULY, 2010



       NAME

   1. Albino Dimo Aleu                        6.         Awa Pasquale Andrea (Mrs)

   2. Awa Kule Dimo (Mrs)                     7.         Uchan Kon Ngor

   3. John Godo                               8.         Buor Uguak Uchu

   4. Santino Utho                            9.         Rosa Luate (Mrs)

   5. Kon Majok                               10.        Pinyi Kon

The number here was less than those at Bagari and Atido but had better women representation.

The PTA Training has enabled the members to manage the schools effectively. They consult
the SMOEST on issues concerning the schools and participate in managing the food brought to
the schools. They also decide on the fee to be levied. In all there were 10 Education
Administrators and 23 PTA Committee Members trained.

   3. Teachers Training

       The project was to train 60 teachers initially for three months and HARD in consultation
       with SMOEST, Western Bahr-El Ghazal State Scheduled the training to commence from
       18th January, 2010. This did not however, happen as the earmarked training venue
       (Mayo Girls Basic) School in Wau Town was found to be unsuitable as such the
       SMOEST identified Wau “A” Girls Basic School as an alternative venue but could only
       be available after 18th January, 2010 as it was being used as an Examination Centre for
       National Examination. The training took off from 25th January and was to end on 17th
       April, 2010.

       The National Elections were to take place on 11th April and the schools were to reopen
       immediately thereafter, therefore, the training was closed on Wednesday 7th April, 2010
       earlier than planned. The syllabus had however, been covered and the trainees given an
       examination. The closing ceremony on 7th April, was presided over by the Director
       General, State Ministry of Education, Science and Technology, WBGS. The training took
       a total of 73 days out of the planned 90 days. It was attended by 102 trainees (15
       women and 87 men) facilitated by 5 trainers.

       The teachers that were trained are now in schools teaching, having been taught
       Methodology and English Language. The majority are now able to count in English and
       read the alphabets.




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                            Hope Agency for Relief and Development (HARD)
                                                                  BSF Project Completion Report of
                                                  Hope Agency for Relief and Development (HARD)
                                                                         Version 1 - 29TH JULY, 2010



4. Teachers Accomodation

   This was constructed in Atido Basic School, Udici Payam, Jur River County and is being
   used by 9 teachers and this was when BSF provided additional funds. The teachers now
   reside in the compound and do not release pupils to go home early as it used to be
   previously.

5. Renovation of the Old School Building in Bagari Basic School, Bagari Payam, Wau
   County has been done through additional funds that were given by BSF.

6. Building of walls around girls toilets and provision of washing materials to the three
   schools has been done through additional funds given by BSF.

7. HARD has taken up the issue of text books with SMOEST and a request to this effect
   has also been sent to BSF.

8. Lessons Learnt

       1. Visits by the BSF secretariat offered meaningful and helpful support during
          project implementation.

       2. Participation of the SMOEST and the community enabled us to achieve the main
          goal of the project.




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                         Hope Agency for Relief and Development (HARD)

								
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