CALPADS Update Flash #56 - California Longitudinal Achievement by VEZfoS


									To:       Local Educational Agency (LEA) Representatives

From:     CALPADS Project Team

Date:     June 28, 2012

Subject: CALPADS Update FLASH #56


The EOY 1-4 certification deadline has been moved to August 22, 2012. The close of the
amendment window remains September 12, 2012.


A CALPADS update is being deployed over this weekend, June 30 – July 1, and will be in
production on Monday, July 2, 2012. CALPADS will be unavailable from Friday, June 29 at
6 p.m. until Monday, July 2 at 6 a.m. to accommodate this release. The changes included
in this release will be specified in Release Update v1.1.55, which will be available on the
Release Updates link on the CALPADS Web page at on
Monday, July 2, 2012. A listserv message will be sent when the release update has been
posted. In addition to the release update, users are encouraged to review the Known
Issues v1.2.28 also posted on the CALPADS Web page.

Release Highlights

This release will include End-of-Year (EOY) 1 functionality, updates to the CALPADS code
sets, as well as fixes to defects. The defects fixed and changes will be documented in the
Release Updates v1.1.55, as described above.

New Codes for 2012-13

Beginning July 2, 2012 the following code changes will be in CALPADS

  Code Set Name           Coded                Code Name                     Comment
 Education Program         162      Pregnant or Parenting (Formerly      Modified name
                                    CalSAFE)                             and definition
 Education Program         175      Free or Reduced-Price Meal           Retired 7/1/2012
 Education Program         181      Free Meal Program                    New 7/1/2012
June 28, 2012
Page 2 of 2

 Education Program        182       Reduced-Price Meal Program           New 7/1/2012

 Non-Classroom                      Employee on Leave – an               New 7/1/2012
 Based or Support                   employee is still employed with an   This code
 Assignment Code                    LEA but has taken a temporary        enables LEAs to
                          6018      leave of absence from all of their   not “exit” these
                                    staff assignments                    employees from
                                                                         their local


Beginning July 1, 2012, LEAs will be required to separately report in CALPADS student
level data for those students eligible for free meals separate from those students eligible
for reduced-price meals. These data are required to meet federal reporting requirements
and to determine Economic Impact Aid (EIA) entitlements. The program code 175 will be
retired and two new codes, 181 and 182, have been added to support this new reporting.
For more information refer to the letter sent to County and District Superintendents and
Charter School Administrators dated June 28, 2012, entitled, “Free and Reduced Price
Meal Data.” This letter was also sent to the CALPADS Administrators and is posted on
Communications link of the CDE CALPADS Web page at in
the “Letters to Superintendents” section.

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