New CACFP Requirements, Updates and Important Reminders

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New CACFP Requirements, Updates and Important Reminders Powered By Docstoc
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Renewing Your Agency’s Contract




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  FY 2013 CACFP Application
 Late August an email will be sent to the Authorized
  Representative regarding FY2013 contract
    MAKE SURE YOUR CONTRACT IS CURRENT WITH
     THE CORRECT AUTHORIZED REPRESENTATIVE’S
     CONTACT INFORMATION
 Contract Due Date: September 17
   Download 2013 Application Manual
       http://www.dpi.wi.gov/fns/cacfpapps.html
 FY2013 contract is not available until the email is
  sent
 Until then you are accessing FY2012 contract
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FY 2013 CACFP Application
Changes
 General Information Page:
   Adds a box for the Executive Director’s information;
   if applicable

      Executive Director is defined as the Chief Executive
      Officer or managing director of an organization,
      company, or corporation. The role of the Executive
      Director is to design, develop and implement strategic
      plans for the organization. The Executive Director is also
      responsible for the day-to-day operation of the
      organization, including managing committees and staff
      and developing business plans in collaboration with the
      board for the future of the organization. The Executive
      Director is accountable to the Chairman of the Board and
      reports to the board on a regular basis.                 5
FY 2013 CACFP Application
Changes
 Estimated Enrollment Information
   Clarifies that reported estimated monthly enrollment is for
    ALL sites participating in the CACFP




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FY 2013 CACFP Application
Changes
 Board-Official Relationship and Meetings
 Information
   All Non-profit agencies and those for-profit
   agencies required to have a board of directors

      For-profit agencies will be asked “Is your for-profit
       organization required to have a governing board?” If yes,
       you will be required to complete information on board
       members

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Board of Directors – Additional Board Members and
Financial Interest Questions


                                  A majority (>50%) of
                                  board members
                                  cannot have a
                                  financial interest in
                                  agency




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          Transfer of Information in Contract from
                 “Old” to “New” Questions




Information previously entered into first two boxes of FY2012 contract on Board-
Official Relationship and Meeting Information page will be pre-populated into
first two boxes of FY2013 contract; information from third box will be deleted.

Check what is in boxes and change to correct responses because chances are the
information in the box will not pertain to the new question asked.                 9
FY 2013 CACFP Application
Changes
   Board members cannot be family related to any agency
    personnel performing CACFP duties as listed on
    Staffing Personnel page of contract
   Board members cannot be family related to each other
   Executive Director or Authorized Representative
    cannot be family related to a board member

       Family related members are defined as an individual’s spouse,
        domestic partner or similar designation, and the individual’s or
        spouse’s (or domestic partner’s) children, grandchildren, great
        grandchildren, siblings (whether by whole or half blood), and the
        spouses/partners of the children, grandchildren, great
        grandchildren and siblings
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Board of Directors – Family
Relation Questions




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FY 2013 CACFP Application
Changes
    The Executive Director or Authorized Representative
     can be a member of board provided a resolution is in
     place

        Resolution - Bylaws, articles of incorporation or board polices
         and procedures include a resolution that the Executive Director
         or Authorized Representative is not eligible to vote on items
         related to the board’s decision regarding their salary or other
         human resource issues that affect them, such as hiring and
         firing.

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Board of Directors – A.R. or E.D.
Member of Board Questions




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Board of Directors – Board
Members Employed by Agency
Question
 Enter the number of board members employed by
 agency
   Agency is allowed to have one member of board be
    employed by agency
   Board member cannot be listed in application as
    performing any CACFP duties




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FY 2013 CACFP Application
Changes
 Publicly Funded Program Information
    Only list NEW publicly funded programs the agency or
     principals have participated in during the past year
    Do not delete existing records
    Examples of publicly funded programs include W2
     Shares, CACFP, Head Start

"Publicly-funded program" means any program funded whole or in
  part by federal, state or local government.
"Principal" means any individual who holds a CACFP related
  management or supervisory position within, or is an officer of,
  an institution or a sponsored center, including the executive
  director, all members of the institution's governing board of
  directors or similar body, or a sponsored center's governing
  board of directors or similar body.
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FY 2013 CACFP Application Changes
   Controls C Page (Sponsoring Organizations)
     Clarifies the question about monitoring policy
      (Monitoring sites 3 times/year is required per
      GM5)
         Detail your policies and/or procedures for supervising
          agency staff that monitor sites participating in the
          CACFP. These policies and/or procedures must ensure
          effective management and monitoring of all CACFP
          activities at all sites
            How will your agency assure sites receive monitoring
             visits and within the required time frame?
            Who will oversee staff completing monitoring visits?

            Who will assure that any follow-up is completed?

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FY 2013 CACFP Application
Changes
 Budget Summary Information
   Independent budget will be simplified
      Food, non-food, labor, other costs (specify, i.e.
       vendor)

   Sponsoring Organizations must submit a new
   Attachment G this year
      http://www.dpi.wi.gov/fns/cacfpapps.html find under
       New Sponsoring Organizations Only
          Submit to Cari Muggenburg cari.muggenburg@dpi.wi.gov
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FY 2013 CACFP Application
Changes
 Additional information you may need to
 send DPI
   Updated license obtained since last fall
   Vendor Agreement for Fiscal Year 2013
   Any updates related to PI-6070 (Sponsoring
    Organizations)
   Health and Safety Standards documentation
    (At-Risk, OSHCC, or Emergency Shelters)
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 Amending Your CACFP Contract
Notify DPI immediately when any of the following changes occur
     throughout the year...
   License changes
             For site location, days and hours of operation, and license
              capacity
             Fax or send revised licenses immediately upon receiving them
              from DCF
   Staff Changes
             Authorized Representative of the contract
             Staff responsible for CACFP duties
   Contact Information
                 Address, email, phone
                   When changing contact information do so on General Page,
                    not on page requesting contract preparer’s information
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 LOGOUT!!!
 When renewing contract or making changes
   Click on "I agree and accept the certification" and
    "Submit" buttons
   Click Log-out before you close out of the screen
   Email your Consultant




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Questions?
 Contact DPI at 608-267-9129
          OR
 Contact your assigned Consultant
   Region map: http://dpi.wi.gov/fns/cacfpmap.html
   Directory : http://dpi.wi.gov/fns/directory.html




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