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BOARD OF COMMISSIONERS
TUESDAY, FEBRUARY 14, 2006
6:00 P.M.
The meeting was called to order at 6:00 p.m. by President Briddell with the following in
attendance:
Paul Knepper Scott DePoe
Dennis Ness Elizabeth Heathcote
Robert Steele Dennis Henry
Scott Stewart Steve Hovis
Appt. On motion of Commissioner Stewart, seconded by Commissioner Steele,
Scott DePoe was appointed interim township manager. Vote 5 yes.
On motion of Commissioner Steele, seconded by Commissioner Stewart,
Elizabeth Heathcote was appointed interim assistant township manager.
Vote 5 yes.
The Board of Commissioners accepted the resignations of Mark Derr and
Joe Robinson. We worked with staff members, Dennis Henry, Gary
Milbrand, Scott DePoe and Elizabeth Heathcote. They stepped up to the
plate and took their responsibility very seriously. We are currently
advertising for finance director. We want to acknowledge those
individuals, they have done a wonderful job. They are dedicated to the
township. It was a very trying weekend. We would not be where we are
today without their effort.
Minutes On motion of Commissioner Knepper, seconded by Commissioner
Stewart the minutes of January 3, 2006 were approved with the addition of
Resolution 2006-1 identifying the vote to appoint Teri Hollway and Jack
Wimbley to the Zoning Hearing Board. Vote 5 yes.
Payment of Bills
On motion of Commissioner Steele, seconded by Commissioner Knepper
the professional services bills for November, December and January and
the following bills for January were approved for payment:
General Fund $466,901.55
Sewer Revenue Fund 83,880.51
Inter-Municipal Sewer Fund 7,836.16
Stormwater Mgt. Fund 2,000.00
Recreation Capital Reserve 3,587.12
Capital Reserve 234,104.42
February 14, 2006
Page 2
Escrow Fund 23,268.85
Total $821,578.61
PUBLIC COMMENTS
Skip Missimer
President of the Board of Directors, Kaltreider Benfer Library. I
understand that you have received letters, calls and e-mails from the
residents regarding the reduction of your contribution to the library. 33%
of the township residents have library cards. Your rec program nourishes
the body the library nourishes the body and soul. We realize that you have
to spend the township revenue as wisely as possible. Cutting the
contribution by 50% has numerous ramifications. The library cannot
prosper without funding from the municipality. We are asking that you
reconsider your decision to restore the contribution to $27,000.
Jeff Thomas I am representing the parents and grandparents who use the library. We
have 3 grandchildren who we have been taking to the library for 2 years.
We ask that you reconsider your funding. I can see the impact on my
grandchildren.
Peggy Snyder
Principal St. Joseph School, Dallastown, Pa. We are a small Catholic
school. We have a nice library, but we don’t have what Kaltreider has.
The library plays a big part in their tasks and projects. Please reconsider
the funds being cut from the library.
Comm. Stewart: I’m not sure you aren’t in the wrong place. I don’t think
you should be at the township. I will look at any numbers that contradict
my conclusions:
2004 $27,000 York Twp.
0 in taxes from residents
2005 $1,485,000,000 assessed value
$148,000 residents to county for library
$ 27,000 York Twp.
2006 $1,830,000,000 assessed value
$183,000 residents to county for library
$13,500 York Twp.
February 14, 2006
Page 3
Revenues $268,592
79,114 state
38,728 county
13,500 township
Expenses $291,008.00
I challenge you to follow to conclusion.
Comm. Knepper: The budget cuts in October 2005 are a new concept to
make the municipality debt free. We will set aside money yearly. We set
aside $300,000 this year and $300,000 next year, we will be 2 years closer
on this end. We asked every department to sacrifice. It was either raise
taxes or pare money out of the budget.
Comm. Briddell: I would like to acknowledge the efforts of
Commissioners Knepper and Stewart on the library numbers. I fully
support the libraries. When we look at the budget we always budget for
high expenses and low revenues. Over the last 10 years we have ended up
with a surplus. I’m asking that mid year we take another look at the
budget. I strongly ask the commissioners how important is the library? It
is as important as recreation. The library does the same thing. In June can
we look at the budget and perhaps restore our contribution to the library?
Ed Beck Opposed to existing sewer customers helping to pay for new sewer project
in Reynolds Mill area.
John Turner Opposed to existing sewer customers helping to pay for new sewer
projects. Those presently on sewer do not benefit from an area getting
sewer. People are struggling to keep their homes.
Gary
Milbrand Sound Proofing: The ballast in the lights has been removed and it has
taken out a lot of the humming noise. We have been working with the
acoustic engineer and supplier on the proper placement and product. I will
be working with staff on the colors and sizes of the panels and take back
to the acoustical engineer for review.
February 14, 2006
Page 4
PRESENTATIONS
Dr. Stewart
Weinberg
Jim Morton Dallastown School District: We are 2/3 of the way through the school
year. We have excellent cooperation between the school district and the
township. On March 12, 2006 there will be a rededication ceremony at
the Dallastown Elementary School. It was built as a high school in 1912
and in 1958 turned into an elementary school.
Stop letting people build in the township. Over the last 5-7 years we have
added 1200 additional students. Looking at parameters it may be sewage.
There are no available EDU’s in Springfield, so future development is
limited. We had 298 new students 2005-06 year, that’s a 5-6% increase.
We are not getting the assistance from the state. We are still playing catch
up. We were here when you changed the zoning to encourage homes that
won’t have children. We own property on the Susquehanna Trail and plan
on building a facility to house 1800-2000 children in grades 4-6. We hope
to have opened in 2008.
We hope to have a full size gym and sites for fields. We have started
discussions with the library to see if the Jacobus library could be moved
into the building to serve the community and school.
We have a proposal on the land that the school bought to work with the
township to share the fields.
We ask that you include the school district in the review of the plans. I
hear from parents as to how come their kids can’t have the bus pick them
up on their street.
We are busting out the seams. Ore Valley has 800 students, it was
designed for 500. We are looking to pull the 6th grade off the secondary
campus.
We have been working with your staff. We hope you don’t approve any
plans for the next 2 years. I am very luck to be the superintendent of an
excellent school district.
Rod Brady Introduced Joe Myers, Stan Brown, Dwight Gladfelter and Mark Detrick,
Grantly and Jacobus Ambulance: As of the first week of February we are
no longer providing ambulance service to certain areas of the township.
We have covered this area for years. We are here to find out why the
February 14, 2006
Page 5
changes were made. We did not receive any information from the board
on the changes. This will be a 25% impact in our organization and 60%
on Jacobus. There is no reason to start another ambulance service.
Comm. Knepper: When did you hear of the possible change?
Rob Brady: I received a call after the January 3rd meeting.
Comm. Knepper: Are you opposed to the box changes?
Rob Brady: I don’t know. If we knew the reason for the change? When
we reviewed this there was no change in response time. If we were
causing a problem we would like to know.
WAIVER
Milton Burns
3035 Ironstone
Hill Rd Brad Hengst: Milton E Burns, Jr. at 3035 Ironstone Hill Road requested
the BOC to grant a waiver from the isolation distance from his existing
well to the absorption area of a replacement seepage bed for his on-lot
septic system. Chapter 73 Standards for Sewage Disposal Facilities
require a 100’ well-septic system isolation distance. The proposed well-
septic distance will decrease from 78 to 50 feet. I am prohibited from
issuing a permit, but the waiver can be approved by the municipality.
The geologist raises some concerns but also recommends approval of the
waiver.
Comm. Stewart: If there is contamination to a neighbor’s well, is that a
risk to them and not the township?
Solicitor Hovis: You could place reasonable conditions on the waiver and
the property owner could accept or not.
On motion of Commissioner Stewart, seconded by Commissioner Steele,
the board granted the waiver with the condition that the owner (Milton E
Burns, Jr.) assumes the responsibility of contamination of neighbor’s
wells. Vote 5 yes.
February 14, 2006
Page 6
ENGINEER’S AGENDA
OSS
D05-10-5 Plans presented by LSC. On motion of Commissioner Steele, seconded by
Commissioner Ness the plan was approved with the following conditions
or modifications:
1. All comments on the letter from Dennis Henry dated February 10,
2006 must be met.
2. Waiver granted for the following:
a. Section 603.C.2 allow modification of required 8” reveal for
vertical concrete to 6” reveal construction within site
development.
b. Section 603.B.2 allow modification of required wire mesh
reinforcing for concrete sidewalks to approved synthetic fiber
reinforcement, concrete additive, construction within the site
development.
3. The York Township Engineering Department shall be provided with
an electronic file of the plan prior to recording.
4. A check in an amount to be determined by the Tax Assessment office
and York County Recorder of Deeds office must be provided to the
York Township Engineering Department for recording of the plans.
5. All engineering bills to be paid prior to recording.
Vote 5 yes.
Walter Gill
Kirch Road Mr. Gill made a presentation (attached) outlining his concerns with the
addition of the 2nd building on the OSS campus.
Fiber
Reinforcement
Comm. Knepper investigated the difference between synthetic fiber
reinforcement, concrete additive vs wire mesh. He provided the board
with both of the products. I’m from the old school and would continue
using the wire mesh.
February 14, 2006
Page 7
AAA Development (Dunkin Donuts/Baskin Robbins)
LD05-12-1
On motion of Commissioner Steele, seconded by Commissioner Ness the
plan was approved with the following conditions or modifications:
1. All comments on the letter from Dennis Henry dated February 10,
2006 must be met.
2. Waivers granted for the following:
a. Section 609.A.3.b requires no parking space within 10’ of
proposed building
b. Section 602.J.4 requires 50’ entrance radii
c. Section 609.A.3.d. requires 10% of parking area to be
landscaped
d. Section 603.A.4 requires no parking compound within 10’ of
side property line
3. The York Township Engineering Department shall be provided with
an electronic file of the plan prior to recording.
4. A check in an amount to be determined by the Tax Assessment Office
and York County Recorder of Deeds office must be provided to the
York Township Engineering Department for recording of the plan.
5. All engineering bills to be paid prior to recording.
Vote 5 yes.
Heritage Hills Pavilion
LD05-12-2
On motion of Commissioner Steele, seconded by Commissioner Ness the
plan was approved with the following conditions or modifications:
1. All comments on the letter from Dennis Henry dated February 9, 2006
must be met.
2. The York Township engineering Department shall be provided with an
electronic file of the plan prior to recording.
February 14, 2006
Page 8
3. A check in an amount to be determined by the Tax Assessment office
and York County Recorder of Deeds office must be provided to the
York Township Engineering Department for recording of the plan.
4. All engineering bills to be paid prior to recording.
Vote 5 yes.
Reapprovals
On motion of Commissioner Steele, seconded by Commissioner Ness the
following plans were reapproved:
1. P2005-2-2 The Paddock at Equine Meadows
2. P2005-1-2 Southfield
3. P2005-6-3 Cauchon Comfort Care
4. LD2005-9-1 Triboro Construction
5. LD2005-3-1 Ivy Greens
6. LD2004-6-3 TTMT (Tyler Ness)
7. P2001-8-2 Chestnut Ridge Phase 1 revised
Vote 5 yes.
Locust Hill Road realignment
On motion of Commissioner Steele seconded by Commissioner Knepper
the board approved a professional service contract with Site Design
Concepts for the realignment design of Locust Hill Road (pending
approval from the solicitor) at the intersection with South Queen Street
along the north side of South Queen Street. Vote 5 yes.
ZONING HEARING BOARD
Ken
Silberstein Presented the annual report for 2005. We believe the ZHB made
significant strides in not approving variances during the year. We
implemented an expedited hearing. No one was denied a fair hearing. We
have someone taking minutes and will be posted on the website. We want
to thank the board for their cooperation on the TND ordinance.
February 14, 2006
Page 9
COMMISSIONER’S AGENDA
Comm.
Ness Good job plowing snow.
Comm.
Stewart Glad to see no changes to agenda from the time we received it.
Comm.
Knepper The codes department reviewed and issued permits on $97,440,000 during
2005.
Maintenance building has a heating system that uses gas and recycled oil.
How is that working?
Scott DePoe: We use our own oil and solicit from service stations. We
have very limited storage capacity.
Comm.
Steele Received a brochure on a seminar on Ethics.
Received a copy of a letter to Scott DePoe regarding York City Sewer
Authority Financing and Construction project. This will have a significant
impact on the citizens of the township. Will someone be attending the
meeting on February 21 at 8:00 a.m.?
Scott answered that he would.
Sewer meeting: Our first meeting was held January 30th and we are
holding the 2nd meeting, Wed. February 15th at 1:30 at the township.
Comm.
Briddell Commend the public works department on the snow plowing.
In January I had a meeting with 5 of the various chairmen of the boards on
the TND. In March I would like to have a meeting with all of the
members of the boards with a couple of speakers, someone who
administers the ordinance, someone who does the design work. An
evening meeting in March.
February 14, 2006
Page 10
TOWNSHIP MANAGER’S AGENDA
Fireman
Volunteer
Money On motion of Commissioner Briddell, seconded by Commissioner
Knepper the board agreed to release the funds associated with the
volunteer recruitment and retention plan program to Goodwill, Jacobus,
Dallastown and Yoe. Vote 5 yes. (No information received from Red
Lion)
Res. 2006-2
Fees
Septic On motion of Commissioner Steele, seconded by Commissioner Knepper,
Resolution 2006-2 establishing fees for individual sewage systems was
approved. Vote 5 yes.
Res. 2006-3
Fee
Schedule Commissioner Ness questioned the fee schedule and believed that we may
be losing some revenue. We only charge $100 for commercial plan
review. The CVS, Sheetz and Walgreen were constructed in 2005 and the
plan reviews were $300 total. That is a very low price. In looking over
the fees, I did not see review/inspections for fire protection, fire alarms,
sprinklers, or mechanical. The state calls for a plan review for demolition,
showing out the buildings will be torn down. Who checks to see if the
utilities are shut off properly? The state fees for administration/plan
review for a commercial building is $100 plus 20 cents per square foot so
a 70’ x 65’ building would cost around $1000 for review. We are only
collecting 4/10’s of 1 % in review fees for commercial.
The state allows for an accelerated plan review, the developer could pay
for overtime to have his plan reviewed quickly. There are some items
missing and it should be a little higher.
On motion of Commissioner Steele, seconded by Commissioner Knepper,
Resolution 2006-3 was approved with the understanding that the fee
schedule may come back again in March for revisions. Vote 5 yes.
February 14, 2006
Page 11
Res. 2006-4
Deed of Dedication
Clark/Leader Hts.
On motion of Commissioner Stewart, seconded by Commissioner Ness,
Resolution 2006-4 accepting the deed of dedication of land from Dale A
and Sheila Clark, Leader Hts. Road was approved. Vote 5 yes.
Res. 2006-5,6,7
Deed of Dedication
Buck
On motion of Commissioner Stewart, seconded by Commissioner Steele,
Resolutions 2006-5, 6, 7 accepting deeds of dedication of land from Ethel
Buck were approved. Vote 5 yes.
LGAC On motion of Commissioner Stewart, seconded by Commissioner Steele,
Dennis Ness was appointed alternate to the LGAC. Commissioner
Briddell will remain the representative. Vote 5 yes.
YACOG Comm. Stewart: What have we gained? What have we bought in surplus
as a group? Commissioner Briddell volunteered to be the representative
and asked that the board give him a year to determine what benefits there
are for the township. On motion of Commissioner Stewart, seconded by
Commissioner Steele, Commissioner Briddell was appointed
representative to the COG, and Commissioner Ness was appointed
alternate. Vote 5 yes.
Professional Service
Contracts
In the past the professional service contracts were not brought to the board
for your approval. The board agreed that they wanted to see all of the
contracts.
Finance Director
Scott advised that he had received several resumes and would forward
copies to the board for their review, and hoped to begin interviews later
next week.
Organizational Chart
Commissioner Steele complimented the work that was put into the chart.
When he looked at it in December it didn’t look right, this shows a much
better way to run the railroad.
February 14, 2006
Page 12
Scott advised that we hoped to have pictures of the employees to match
the chart.
Professional Service
Invoices Scott advised that a couple of the professional services bills have been
held since November for the board to review.
Comm. Stewart: Isn’t the board supposed to approve all bills prior to
being paid? We are approving the payment after the checks are out the
door.
Scott DePoe: If it is an approved budget expenditure, it should be okay
for the manager to approve to pay that vendor. Does this include all
professional services?
Solicitor Hovis: The manager is the purchasing officer of the township.
All capital expenditures have received prior approval by the board. I don’t
see any inconsistencies that the professional services get approval prior to
payment.
Comm. Briddell: We receive a list of paid bills. I feel that we hired the
township manager to watch the budget. With the professional services
that should be given special consideration that they don’t go over the
budget category.
Comm. Stewart: Look at the Regional Police payment of bills. It is very
easy to follow.
RECREATION
Dallastown
Joint
Property Comm. Stewart: What does it cost to put in a field? I would rather
purchase land and build a field. I heard Dr Weinberg’s spirit of working
together. We are taking $150,000 of township money for a time share,
with certain restrictions on the hours we can use it. I would rather take the
same money and build and control the place 365 days of the year. We
don’t have an unlimited amount of money. If I was looking at a vacation
time share I would buy smaller and be able to buy and control.
Comm. Briddell: It’s a one time cost of $150,000 for 25 years. All
maintenance is done by Dallastown Schools.
February 14, 2006
Page 13
Debra Hatley: We have not addressed all issues. Would you be agreeable
for the school and I to work on a contract between the two groups?
Comm. Briddell: Look over 25 years, it’s a heck of a deal. If we find it
isn’t working they could buy us out.
Debra Hatley: The agreement could call for a minimum of time for each
week.
Comm. Briddell: How does the board feel about pursuing this?
Comm. Steele: I would spend the money somewhere else. If I had land, I
would spend it on the land.
Comm. Knepper: I’m pretty conservative. I don’t rent. People rent from
me. It’s more profitable at the end of the day. I think other land will come
available.
Comm. Ness: Not support renting.
Florence Kotek: 25 years down the road, with the increase in students,
they may need the land. It’s our money and it should be spent here.
Comm. Briddell: What would we do if the school said you can’t use their
facilities?
Comm. Stewart: I would like to table to see if other land becomes
available to spend the $150,000. Motion seconded by Comm. Steele.
Vote 5 yes
Facility Allocation
Policy
On motion of Commissioner Stewart, seconded by Commissioner
Knepper the Facility Allocation Policy establishing procedures by which
organizations reserve facilities for organized play based on the
recommendations of the rec commission was approved. Vote 5 yes.
Mary Kline
Contract
On motion of Commissioner Knepper, seconded by Commissioner Steele
the contract with Mary Kline for development of a greenway ordinance
was approved with the contract including language for the right to
February 14, 2006
Page 14
terminate at any time without cost to the township, all materials are the
property of the township and that the solicitor approves the language of
the contract prior to signing. Vote 5 yes.
Rec Board
BOC
Meeting Commissioners Briddell and Stewart agreed to meet with two members of
the rec board on Thursday, March 2, 2006 at 6:00 p.m. to define the role
of the rec commission and understand the interconnection of the two
groups.
SOLICITOR’S AGENDA
Res. 2006-8
York Adams
Tax Bureau On motion of Commissioner Stewart, seconded by Commissioner Steele,
Resolution 2006-8 ratifying a joint agreement with the York Adams Tax
Bureau and appointing the bureau as the township’s collector of such taxes
was approved. Vote 5 yes.
Ord. 2006-4
Capital Reserve
Obligation Bonds
2002 On motion of Commissioner Steele, seconded by Commissioner Stewart,
Ordinance 2006-4 establishing a capital reserve account for the capital
expenditures associated with the York Township general obligation bonds,
series of 2002 was approved with the following voice vote:
Commissioner Ness Yes
Commissioner Stewart Yes
Commissioner Briddell Yes
Commissioner Steele Yes
Commissioner Knepper Yes
Ord. 2006-5
York Adams Tax Bureau
Delinquent Taxes
On motion of Commissioner Steele, seconded by Commissioner Stewart,
Ordinance 2006-5 authorizing and empowering the collection of certain
taxes to impose and retain those costs and fees associated with the
collection of delinquent taxes in accordance with Act 192 of 2004 was
approved with the following voice vote:
February 14, 2006
Page 15
Commissioner Stewart Yes
Commissioner Briddell Yes
Commissioner Steele Yes
Commissioner Knepper Yes
Commissioner Ness Yes
Ord. 2006-6
York Adams Tax Bureau
Earned Income Tax
On motion of Commissioner Steele, seconded by Commissioner Stewart,
Ordinance 2006-6 to provide for collection of the earned income taxes and
net profits at the source by all employers within and net profits at the
source by all employers within York Township, and excluding the
withholding of such taxes from Maryland residents was approved with the
following voice vote:
Commissioner Briddell Yes
Commissioner Steele Yes
Commissioner Knepper Yes
Commissioner Ness Yes
Commissioner Stewart Yes
First Energy
Trolley Line
Solicitor Hovis will contact Ernie Waters, Met-Ed representative in York
County and discuss our proposal with him.
Cable Franchise
Solicitor Hovis suggested to the board that we draft an ordinance granting
anyone a franchise based on certain terms and conditions, with a 5 year
term. Commissioner Ness suggested that the ordinance call for an escrow
fund to cover abandoned technology that would need to be removed from
the township. Solicitor Hovis will prepare something for the March
meeting.
EMA
Res. 2006-9 On motion of Commissioner Steele, seconded by Commissioner Knepper
the changes to the EMA plan were approved as presented with Resolution
2006-9. Vote 5 yes.
February 14, 2006
Page 16
Executive
Session The board went into executive session to discuss the purchase of real
estate, personnel and potential litigation.
Adjourn The meeting was adjourned at 11:00 p.m.
Elizabeth T. Heathcote
