Minutes March 21 by Y4ErsGI5

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									Minutes
Board of Trustees
Licking County Library
Regular Business Meeting
March 21, 2012
The Board of Trustees of the Licking County Library met in regular
session on Wednesday, March 21, 2012 in the 2nd Floor Conference
Room of the Newark Library. President Mr. Barry M. Riley called the
meeting to order at 4:01 p.m. The following trustees answered the roll
call of Secretary, Kathy Myers: Mr. Martin (Marty) Altmaier, Mrs. Ruth
Campolo, Mr. Thad Claggett, Ms. Martha (Marty) Morrison, Mrs. Kathy
Myers, Mr. Barry Riley, and Mr. Don Urban.

Staff Present: Mrs. Babette Wofter, Director; Mrs. Sandra Lodge, Fiscal
Officer; and Ms. Tracey Wolfle, Administrative Assistant.

The Board of Trustees unanimously voted to adopt the agenda as            012-022
presented.                                                                Adoption of
                                                                          Agenda
Mr. Altmaier MOVED and Mr. Urban SECONDED to accept the January           012-023
25, 2012 Organizational Meeting minutes as presented. Roll call: Mr.      Approval of
Altmaier, Yes; Mrs. Campolo, Yes; Mr. Claggett, Yes; Ms. Morrison, Yes;   January 25,
Mrs. Myers, Yes; Mr. Riley, Yes; and Mr. Urban, Yes. The President        2012
declared the motion passed.                                               Organizational
                                                                          Minutes
The Board of Trustees unanimously voted to accept the Regular
Business Meeting minutes from January 25, 2012 as presented. Roll         012-024
call: Mr. Altmaier, Yes; Mrs. Campolo, Yes; Mr. Claggett, Yes; Ms.        Approval of
Morrison, Yes; Mrs. Myers, Yes; Mr. Riley, Yes; and Mr. Urban, Yes. The   Minutes
President declared the motion passed.

Ms. Morrison MOVED and Mrs. Myers SECONDED to approve the                 012-025
Special Board Meeting minutes of February 15, 2012 as presented.          Approval of
Roll call: Mr. Altmaier, Yes; Mrs. Campolo, Yes; Mr. Claggett, Yes; Ms.   Special Board
Morrison, Yes; Mrs. Myers, Yes; Mr. Riley, Yes; and Mr. Urban, Yes. The   Meeting
President declared the motion passed.                                     Minutes
                                                                          February 15,
Announcements, Presentations, Correspondence                              2012
Mrs. Wofter passed out a memorandum to the Board that expressed
her thanks, as well as Adult Services Librarians Anne Kennedy and Kris
Williams, for giving them the opportunity to attend the PLA Conference
in Philadelphia. They also addressed what sessions they had attended
and gave an overview of what they experienced.




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Anne Kennedy gave a brief presentation of her experience at the PLA
Conference and noted there were many vendors to choose from.
Anne’s focus was on social media, marketing strategy and eBooks.

Committee Reports

Finance Committee Report

Ms. Morrison reported on the February 15, 2012 Finance Committee           012-026
Meeting. Ms. Morrison recommended approval of the financial reports        Approval of
for the month of January which included the General Fund and the           January
Building & Repair Fund. The committee reviewed the reports from the        Financials
Fiscal Officer regarding bills, payrolls, and transfers. Ms. Morrison
MOVED and Mr. Altmaier SECONDED that approval be given to accept
the January reports as submitted. Roll call: Mr. Altmaier, Yes; Mrs.
Campolo, Yes; Mr. Claggett, Yes; Ms. Morrison, Yes; Mrs. Myers, Yes;
Mr. Riley, Yes; and Mr. Urban, Yes. The President declared the motion
passed.

Ms. Morrison also reported that the Fiscal Officer and Director            012-027
presented the 2012 Permanent Budget for the General Fund, Building         Approval of
& Repair Fund, Banton Fund, Thomas Fund, and Connect Ohio Fund. A          2012
2013-2016 Projection was also provided for the General Fund. Mrs.          Permanent
Morrison MOVED and Mr. Urban SECONDED to accept the 2012                   Budget
Permanent Budget for the General Fund, Building & Repair Fund,
Banton Fund, Thomas Fund, and Connect Ohio Fund as submitted with
the exception of reducing the transfer of funds from the General Fund
to the Building & Repair Fund to $500,000. Roll call: Mr. Altmaier, Yes;
Mrs. Campolo, Yes; Mr. Claggett, Yes; Ms. Morrison, Yes; Mrs. Myers,
Yes; Mr. Riley, Yes; and Mr. Urban, Yes. The President declared the
motion passed.

Marketing & Library Services Committee Report
Committee Chair, Mrs. Kathy Myers, reported on the February 29,
2012 meeting of the Marketing & Library Services Committee. Mrs.
Myers recommended that Mrs. Wofter propose a marketing plan.

Mrs. Wofter reviewed the policy on meeting rooms. She stated that the
current policy is too vague and it needs to be revised to reflect the
branches. When a for-profit organization pays for the meeting room,
the fees will go to the owners or Friends group, whichever one applies.

Mrs. Wofter reviewed the policy on Circulation for Outreach Services.
The Board agreed to table any revisions and additions to this policy
until further investigation is completed.




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Mrs. Wofter reviewed the new policies Exhibits & Displays, Display of      012-028
Holiday Decorations, Bulletin Boards and Literature Spaces, and Video      Approval of
Surveillance. Mr. Urban MOVED and Ms. Morrison SECONDED that               Policies:
approval be given to create these new policies. Roll call: Mr. Altmaier,   Exhibits &
Yes; Mrs. Campolo, Yes; Mr. Claggett, Yes; Ms. Morrison, Yes;              Displays,
Mrs. Myers, Yes; Mr. Riley, Yes; and Mr. Urban, Yes. The President         Display of
declared the motion passed.                                                Holiday
                                                                           Decorations,
Personnel Report                                                           Bulletin Boards
                                                                           and Literature
The President called an Executive Session to order at 4:43 p.m. to         Spaces, and
discuss compensation of a public employee.                                 Video
                                                                           Surveillance.
Mrs. Myers left the meeting at this time.

Upon reconvening in public session at 5:05 p.m., the Board of Trustees
continued with the Personnel Report.
                                                                           012-029
Ms. Morrison MOVED and Mr. Altmaier SECONDED that approval be              Approval to
given to revise the following policies: 3.102 Vacation Leave; 3.106 Sick   Revise Policies:
Leave; 3.107 Sick Leave Pool; 3.108 Family and Medical Leave               Vacation
Without Pay. Roll call: Roll call: Mr. Altmaier, Yes; Mrs. Campolo, Yes;   Leave;Sick
Mr. Claggett, Yes; Ms. Morrison, Yes; Mr. Riley, Yes; and Mr. Urban,       Leave; Sick
Yes. The President declared the motion passed.                             Leave Pool;
                                                                           and Family and
Ms. Morrison MOVED and Mr. Claggett SECONDED that approval be              Medical Leave
given to eliminate policy 4.101 Name Badges from the Licking County        Without Pay
Library Staff Handbook. Roll call: Mr. Altmaier, Yes; Mrs. Campolo, Yes;
Mr. Claggett, Yes; Ms. Morrison, Yes; Mr. Riley, Yes; and Mr. Urban,       012-030
Yes. The President declared the motion passed.                             Approval to
                                                                           Eliminate
Fiscal Officer’s Report                                                    Policy Name
The financial reports for February 2012 including bills, payrolls, and     Badges
investments were presented to the board for their approval. The
balance in the General Fund at the end of February was                     012-031
$1,149,234.30. Receipts in the General Fund for the month of               Approval of
February were $252,836.31 which included the State Income Tax              February
Distribution of $239,014.89. Disbursements in the General Fund for         Financials
the month of February totaled $334,627.71. Receipts in the Building &
Repair Fund totaled $41.14 and disbursements totaled $7341.47. Mr.
Claggett MOVED and Ms. Morrison SECONDED that approval be given
to accept the December reports as submitted. Roll call: Mr. Altmaier,
Yes; Mrs. Campolo, Yes; Mr. Claggett, Yes; Ms. Morrison, Yes; Mr. Riley,
Yes; and Mr. Urban, Yes. The President declared the motion passed.
See attached cash and investments.




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Gifts-March 2012                                                           012-032
                                                                           Approval of
Restricted:    $30.00 from Adele C. Cerrelli on behalf of Ruth & Bob       Gifts
               Watson to go towards the Bookmobile as a belated
               Christmas gift.

Items:         1 HP Pavilion DVD Lap Top from Anonymous


Mr. Altmaier MOVED and Mr. Claggett SECONDED that approval be
given to accept the March gifts as submitted. Roll call: Mr. Altmaier,
Yes; Mrs. Campolo, Yes; Mr. Claggett, Yes; Ms. Morrison, Yes; Mr. Riley,
Yes; and Mr. Urban, Yes. The President declared the motion passed.

Director’s Report

Personnel Report
                                                                           012-033
Mr. Claggett MOVED and Mrs. Campolo SECONDED that the following            Approval of
personnel changes be approved.                                             Personnel
                                                                           Report
Meredith Fehrman             Circulation Clerk 2 Aide/Part-Time
                             Grade 2 Step A $9.2873
                             Effective: 02.27.12

Sara Potenza                 Circulation Page/Part-Time
                             Grade P Step A $7.70
                             Effective 03.06.12

Roll call: Mr. Altmaier, Yes; Mrs. Campolo, Yes; Mr. Claggett, Yes; Ms.
Morrison, Yes; Mr. Riley, Yes; and Mr. Urban, Yes. The President
declared the motion passed.

Miller Library Update

Mrs. Wofter presented the board with a relationship diagram that gave
an overall summary of Design Group’s anticipated redesign of the
Emerson R. Miller Library. She discussed the two workshops the
Committee had attended and detailed what Architect Jack Hedge had
presented in terms of space allocated for materials, the layout, and the
price.

Mr. Claggett stated that the price is over the budget we had planned so
we will need to prioritize.




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Old Business

Mrs. Wofter reported that a new delivery van is on order.

Mrs. Wofter asked the board if anyone would be interested in attending
a Trustee’s dinner in Zanesville on April 18, 2012.

New Business

Mr. Claggett presented a sketch of the back lot and area behind the
Spencer Walker Press building and gave his insight on what needs to
be done with that space.

There being no further business, the President declared the meeting
adjourned at 5:25 p.m.




________________________          __________________________
President                         Secretary




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