NOTICE OF TOWN COUNCIL MEETING Hemsworth Town Council

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NOTICE OF TOWN COUNCIL MEETING Hemsworth Town Council Powered By Docstoc
					                                                        Page No. 67
                                                        Minute Book No. 2
                                                   HEMSWORTH TOWN COUNCIL
                                                        Minutes 2011/12
TOWN COUNCIL MEETING
28 June 2011

Present:      Councillors Upson (Chairman), Draper, S. Gilliver-Cooper, S.L. Gilliver-
              Cooper, Hardacre, Kenyon, Leach, McIntyre, Pickin, Richardson, Swift,
              Westmorland, Wilson & Wootton.

Apologies:    Councillor Womersley.

18 members of the public were in attendance.

The Chairman welcomed the members of public to the meeting and informed them
that complaints had been received from members of the public and Councillors over
the noise being made whilst the Town Council are conducting their business and
respectfully asked that members of the public do not speak whilst the meeting is in
progress.

75     PUBLIC QUESTION TIME

       Mr Warren – Hemsworth: As Chairman of the Town Council are you still of
       the opinion that everyone should work together?

       Mr Pringle – Hemsworth: I asked a question at the last Town Council
       meeting, however on receiving the Question & Answer information my
       question bore no resemblance to what I asked.
       The Chairman asked Mr Pringle if after reading out his question he could
       give the Clerk the information to ensure that the question is recorded
       correctly. The Chairman stated that it may be advisable for the Town
       Council to consider all questions asked by the public to be put in writing in
       the future.

       Mr Pringle read out his question and then provided the Clerk with the
       details.

       Mr K. Hirst – Hemsworth: Why have Saul Construction undertaken repairs
       for the Town Council at the old Council offices when this man does not live in
       our area and why has he been given the job to do as he is a multi-millionaire
       and our own people are struggling for work.

       Mr Evans – Hemsworth: Are there any financial implications on this Town
       Council having a meeting earlier with WMDC.
                                                      Page No. 68
                                                      Minute Book No. 2
                                                 HEMSWORTH TOWN COUNCIL
                                                      Minutes 2011/12
TOWN COUNCIL MEETING
28 June 2011

75   PUBLIC QUESTION TIME - continued

     Mr K. Hirst – Hemsworth: At the Resource Centre at Kinsley there is a play
     area for children so why does Hemsworth Town Council wish to build
     another play area at Hemsworth Water Park which is so close by?

     Mr Barrett – Hemsworth: It is time for the Windsurfer to open one way or
     another so I am asking for a referendum and to take a vote now

     Mr C. Tibbetts – Hemsworth: I asked a question at the last meeting and was
     unhappy how this question was recorded as my main point was that I was
     raising the issue of the number of electors in the East Ward against the other
     four wards.

     Gary Tinker – Hemsworth: At the allotment site at Sandygate why has there
     never been road plainings on the paths for over 20 to 30 years and why have
     the paths never been maintained.

     Gareth Tinker – Hemsworth: What do you spend the allotment rent money
     on?

     Gary Tinker – Hemsworth: I asked a question last year about the site where
     the garages was sited at Sandygate Lane and would like to know what is
     going to happen to this land. Does it belong to the Town Council and if it
     does why is this not maintained.

     Mr Barrett – Kinsley: I have asked for a referendum and I want a vote now.

     Chris Tibbetts – Hemsworth: Can you tell me why a live idea, a nature park,
     was not included as an alternative on the Consultation questionnaire but the
     re-opening as a public house, rejected by the Council on more than one
     occasion, was?

     Mr Pringle – Hemsworth: In relation to the Standards Board and Code of
     Conduct and the fact the Town Clerk only gives advice and guidance to the
     Council, then in relation to past Councillors; Mr Wootton, Mr Gorton & Mr
     West, did the Clerk not give advice to these councillors in relation to their
     conflicts of interest?
                                                     Page No. 69
                                                     Minute Book No. 2
                                                HEMSWORTH TOWN COUNCIL
                                                     Minutes 2011/12
TOWN COUNCIL MEETING
28 June 2011

75   PUBLIC QUESTION TIME - continued

     At this point in the meeting Mr Pringle demanded the note back from the
     Town Clerk that he had written his first question on and approached the
     Clerk and snatched the note from her.
     The Chairman informed Mr. Pringle that his conduct was disrespectful and
     unacceptable.

     Mr Evans – Hemsworth: People are struggling to hear what is being said so
     would the Council please buy a microphone sound system.
     I also keep asking about the S106 agreement and Christmas Lights which I
     have still not had answers too.

     Gareth Tinker - Hemsworth: When Saul Construction moved                 onto
     Sandygate, what happened to the palisade gate and fencing?

     Ms Thorley – Hemsworth: Why did you have a Consultation Day when there
     was a vote taken at the ATM to have the Windsurfer open back up as a pub
     by a vote of 29 to 16

76   TO RECEIVE DISCLOSURES BY MEMBERS OF INTERESTS IN MATTERS UNDER
     CONSIDERATION
     Personal
     Personal Interests which are Prejudicial

     Councillor Pickin declared a personal interest in Agenda items 8b & 8e and a
     personal interest which is prejudicial in agenda items 8g, 11, 13, 14 & 16a.

77   ANNUAL TOWN COUNCIL MEETING
     Councillor Kenyon requested to raise matters relating to the minutes which
     he wished to be discussed. The Chairman stated that at this point on the
     agenda the council is being asked to approve the minutes of the previous
     meeting and the only question that it should be asking is whether what is
     recorded in the minutes is a true record of discussions/decisions at the last
     meeting.
     Councillor McIntyre proposed that the minutes be moved as a true record.
     This was seconded by Councillor Westmorland.
     RESOLVED: That by a vote of 9 for, 4 against and 1 abstention, the Minutes
     of the Annual Town Council meeting held 17th May 2011 as detailed in
     Minute Book No. 1, pages 001 - 020 were confirmed as a true record.
                                                      Page No. 70
                                                      Minute Book No. 2
                                                 HEMSWORTH TOWN COUNCIL
                                                      Minutes 2011/12
TOWN COUNCIL MEETING
28 June 2011

78   COMMITTEE & SUB COMMITTEE MEETINGS
     Councillor Richardson highlighted the takings for the Water Park and
     Community Centre in April and wished to discuss these points. The Chairman
     stated that no discussion would be taking place at this point of the meeting
     however a budget report giving details of the first quarter would be issued in
     the next two weeks and that he would have an opportunity to raise points at
     a future meeting.

     Councillor Kenyon requested information in relation to payments made in
     March & April 2011 of which the Clerk responded accordingly and requested
     further information in relation to Cheque No. 713588 & 713600.

     Councillor Kenyon wished to raise an item relating to Minute No. 74a and the
     Chairman stated that due to confidentiality this matter would be discussed
     at the end of the meeting.
     Councillor Richardson requested clarification on the additional information
     that the Clerk is to obtain in relation to the covenant. The Chairman
     responded accordingly.

     PAGE NO.             COMMITTEE                 DATE
     021 - 045            Leisure & Recreation      31st May 2011
     046 - 049            Finance                   7th June 2011
     050 – 051            Finance Sub               19th April 2011
     052 - 063            Finance Sub               25th May 2011
                                                       th
     064 - 066            Policy                    14 June 2011
     RESOLVED: that the minutes of committees and sub committees, as detailed
     in Minute Book No. 1, be adopted.
     The minutes were moved as a true record.

79   ACCOUNTS FOR PAYMENT
     RESOLVED: That in accordance with Minutes No. 351 (14/11/95), the
     accounts for payment as examined and approved under Minute No. 057 of
     the Finance Committee held on 7th June 2011, be confirmed for payment.

80   ANNUAL TOWN MEETING
     RESOLVED: Members received and confirmed the notes of the Annual Town
     meeting held 26th May 2011 that had been circulated with the agenda (pages
     75 – 84 of these minutes).
                                                       Page No. 71
                                                       Minute Book No. 2
                                                  HEMSWORTH TOWN COUNCIL
                                                       Minutes 2011/12
TOWN COUNCIL MEETING
28 June 2011

81   CORRESPONDENCE
     The Town Clerk reported on the following items of correspondence:

     a.      Yorkshire Internal Audit – Final visit re: Audit of Accounts for year
             ending 31st March 2011
     It was agreed that the report received be noted.

     b.      Kinsley & Fitzwilliam Resource Centre – letter of appreciation
     It was agreed that the letter of appreciation received be noted.

     c.      Boar Cottage – Letter of appreciation
     It was agreed that the letter of appreciation received be noted.

     d.      Alzheimer’s Society – Letter of appreciation
     It was agreed that the letter of appreciation received be noted.

     e.      Royal British Legion (Hemsworth Branch) – Letter of appreciation
     It was agreed that the letter of appreciation received be noted.

     f.     YLCA – Training & Development Programme 2011
     It was agreed that the details be circuited to all members and anyone
     interested in attending any of the training sessions would contact the Clerk.

     g.      YLCA – Planning Seminar
     It was agreed that the information be noted.

82   TO DETERMINE AND APPOINT MEMBERS TO SERVE ON COMMITTEES.
     The Chairman informed members that this matter has arose at the Annual
     Town Meeting and the Vice Chairman had agreed that the matter would be
     referred back for the Council to reconsider. Discussion took place on this
     matter and Councillor Richardson proposed proportional representation on
     committees. This was seconded by Councillor Kenyon.
     At this point in the meeting the Chairman issued a warning to the members
     of the public who were disrupting the meeting and requested quiet whilst
     the Town Council conducted its business.
     The Chairman also issued a warning to Councillor Kenyon for being
     disruptive and not respecting the Chair.
     RESOLVED: That by a vote of 4 for, 9 against and 1 abstention, the proposal
     for proportional representation on committees was defeated.
                                                     Page No. 72
                                                     Minute Book No. 2
                                                HEMSWORTH TOWN COUNCIL
                                                     Minutes 2011/12
TOWN COUNCIL MEETING
28 June 2011

83   THE WINDSURFER P.H. REFURBISHMENT PROJECT
     The Town Clerk reported on the following:

     a.      Consultation day and the results of the questionnaires (refer to
             Minute No. 050)
     The Clerk gave details of the Consultation Day and the results of the
     questionnaires received which asked about the future use of the Windsurfer
     and the two alternatives being proposed (one was to return to a Public
     House and the second was conversion to a Café and indoor soft play area);
     That out of 312 completed questionnaires received (verified by Councillors S.
     Gilliver-Cooper & Wilson) then 123 said they would prefer a Public House,
     180 said they would prefer a Café and indoor soft play area and 9 said
     none of those two options.
     It was agreed that the information be noted.

     b.      To update members on the decision taken by the Town Council in
             relation to the refurbishment project and the tenders received
     The Clerk gave details of the decision taken by the Town Council in relation
     to the refurbishment project and the tenders received.
     Councillor Westmorland proposed that this Town Council moves forward
     with the refurbishment project and accepts the lowest tender received. This
     was seconded by Councillor Swift.
     RESOLVED: That by a vote of 9 for and 5 against the proposal was carried and
     the Clerk was given authority to instruct the Consultants to accept the
     lowest tender and progress this project.

     At this point in the meeting the Chairman issued a further warning to Mr
     Hirst (Snr) for being disruptive. Mr Hirst continued to shout at the
     Chairman who moved Standing Order 10b. A vote was taken and by 9 votes
     for and 5 against, the motion was approved and Mr Hirst was asked to
     leave the meeting.

84   CONSULTATION DOCUMENT: RELAXATION OF PLANNING RULES FOR
     CHANGE OF USE FROM COMMERCIAL TO RESIDENTIAL

     It was agreed that the information that had been circulated to all members
     be noted.
                                                      Page No. 73
                                                      Minute Book No. 2
                                                 HEMSWORTH TOWN COUNCIL
                                                      Minutes 2011/12
TOWN COUNCIL MEETING
28 June 2011

85   WAR MEMORIAL – OUR LADY OF GRACES, KINSLEY
     The Town Clerk gave details to members on issues surrounding the War
     Memorial in Kinsley and that following discussions with the Property
     Administrator that she had received from the Diocese of Leeds an email
     confirming that they would gift the land where the memorial is sited to the
     Town Council who would in-turn maintain this site. The Clerk explained that
     the only cost to the Council would be the legal fees associated with the
     transfer of land documentation.
     RESOLVED: By a unanimous vote Members agreed to accept the gift of the
     land and approved the legal fees associated with this matter.

86   HEMSWORTH MARKET
     The Chairman gave details to members on matters discussed at a meeting
     held earlier in the evening in relation to Hemsworth Market.
     Members discussed in general how they wished to keep the market running
     in the same location in Hemsworth, the costs implications, a petition of
     support to keep the market open and to work with the Market Traders on
     these matters. Councillor Draper raised concerns over the Town Council
     taking over a service that was failing.
     Councillor Upson proposed that authority be given to the Clerk to send an
     expression of interest to WMDC and request additional details. This was
     seconded by Councillor Westmorland.
     RESOLVED: That by a vote of 14 for and 1 abstention the proposal was
     carried for the Clerk to write to WMDC stating Hemsworth Town Council’s
     expression of interest in the future running of the market and explore all
     avenues with Market Traders & the Community. It was further agreed to
     obtain from WMDC additional information in relation to current running
     costs, rental of land and the area of land currently used so that further
     discussions could take place and a final decision could be made.

87   CATALYST COUNCIL MARKET SOUNDING
     The Clerk gave details of a meeting held earlier in the evening which
     discussed information that had been circulated to all Town Councillors re:
     Catalyst Council Market Sounding.
     It was agreed that the Clerk would write to WMDC highlighting the Town
     Council’s concerns over loss of services and request the District Council to
     keep the Town Council updated on these matters. In addition, the Clerk to
     inform the District Council of concerns in relation to Voluntary and Community
     Sectors running some services due to issues such as accountability.
                                                          Page No. 74
                                                          Minute Book No. 2
                                                     HEMSWORTH TOWN COUNCIL
                                                          Minutes 2011/12
TOWN COUNCIL MEETING
28 June 2011

88     WMDC – PARTNERSHIP AND AREA ARRANGEMENTS
       The Town Clerk gave details to members on a meeting held with Mark
       Cranmer (Neighbourhood Area Co-coordinator) which dealt with the new
       area arrangements that have been developed.
       It was agreed that the information be noted and that this Town Council
       approves a follow up meeting with the Chairman of the Town Council and
       the    Town Clerk to see how the new arrangements are developing and
       how the projects can help the Township. The Town Clerk to report back at a
       future meeting.

89     PLANNING MATTERS
       The Town Clerk reported on the following:
       a.      Weekly planning lists, applications, acknowledgment of comments
               and notification of decisions
       It was agreed that the information be noted.

90     LICENSING MATTERS
       The Town Clerk reported on the following:
       a. Weekly Licensing Application
       It was agreed that the details of the temporary events notices acknowledged
       by WMDC be noted.

The Chairman thanked the members of public for attending the meeting.

91     EXCLUSION OF PRESS & PUBLIC
       RESOLVED: That in view of the confidential nature of business to be
       transacted, it is advisable, in the public interest, that the public and press are
       excluded and they are instructed to withdraw

92     COMMITTEE & SUB COMMITTEE MEETINGS
       Councillor Kenyon asked if Minute No. 074a referred to himself. The
       Chairman replied that it did and he would be receiving a letter from the
       Town Clerk which would explain the issues raised in more detail.

Meeting closed @ 8.40 p.m.

Tina Pattison
Town Clerk
28 June 2011          Ref: TC02-0611

				
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