Alexandria, Minnesota by Agg9224

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									                                           Alexandria, Minnesota
                                            September 12, 2011

Pursuant to due call and notice thereof, a regular meeting of the City Council was held in the Council
Chambers with those present reciting the Pledge of Allegiance, followed by an Invocation by Peter
Reishus, after which Mayor Dan Ness called the meeting to order at 7:00 P.M.


OATH OF OFFICE

The following members were present: Batesole, Carlson, Miller, Frank
The following members were absent: Benson
Two news media representatives were present


CONSENT AGENDA

        A. Approve Minutes of August 22, 2011 Council Meeting
        B. Approve August Bills and Authorize Issuance
        C. Approve License Application and Authorize Issuance
                      Temp. On-Sale Liquor:          Eagles Club (sell on 10/23/11 for dart
                                                     tournament)
                      Gambling:                      A.B.A.T.E. of Minnesota (sell raffles for event
                                                     at Runestone Community Center on 4/14/12) –
                                                     Resolution Approving Class D Minnesota
                                                     Lawful Gambling Premise Permit

Following discussion, a motion was made by Carlson and seconded by Miller to approve the Consent
Agenda as presented with the exception of the August bills. The motion carried by the following vote:

                       YES:       Batesole, Carlson, Miller, Frank
                       NO:        None
                   ABSENT:        Benson

A motion was made by Batesole and seconded by Carlson to approve the August bills and authorize
issuance. The above motion carried by the following vote:

                       YES:       Batesole, Carlson, Miller, Frank
                       NO:        None
                   ABSENT:        Benson

A motion was made by Carlson and seconded by Frank to adopt Resolution No. 2011-41, RESOLUTION
APPROVING CLASS D MINNESOTA LAWFUL GAMBLING PREMISE PERMIT. The motion
carried by the following vote:

                       YES:       Batesole, Carlson, Miller, Frank
                       NO:        None
                   ABSENT:        Benson

The full text of this Resolution appears in the Resolution file.


RESOLUTION RECOGNIZING ELDEN’S FOOD FAIR – OCTOBER 18, 2011

Mayor Ness noted Elden’s Food Fair is being recognized by the Alexandria Area Economic Development
Commission and the Chamber of Commerce and proclaiming October 18, 2011 as their day.

A motion was made by Miller and seconded by Frank to adopt Resolution No. 2011-42, RESOLUTION
RECOGNIZING ELDEN’S FOOD FAIR OF ALEXANDRIA, MN. The motion carried by the following
vote:

                       YES:       Batesole, Carlson, Miller, Frank
                       NO:        None
                   ABSENT:        Benson

The full text of this Resolution appears in the Resolution file.


CORRESPONDENCE:

A.      Charlie Meyer – Request for Outdoor Bands on September 17, 2011 – Charlie Meyer, Fat
        Daddy’s Bar & Grill, is requesting permission to have outdoor bands on Saturday, September 17th
        from 5:00 p.m. to midnight. This event is sponsored by the Red Willow Arts Association.
                                         Alexandria, Minnesota
                                          September 12, 2011

        Following discussion, a motion was made by Miller and seconded by Carlson to approve Fat
        Daddy’s Bar & Grill to have outdoor bands on Saturday, September 17, 2011 from 5:00 p.m. to
        midnight. The motion carried by the following vote:

                      YES:      Batesole, Carlson, Miller, Frank
                      NO:       None
                  ABSENT:       Benson

B.      Susan Keehn, Someplace Safe – “Taking Steps Against Domestic Violence” Walk on October 18,
        2011 – Susan Keehn, Someplace Safe Advocate, is requesting permission for their agency, along
        with Wings Family Support Services and UCAN to have a domestic violence walk on Tuesday,
        October 18, 2011. This walk is an event to increase awareness of domestic violence in Douglas
        County. They are planning to gather about 4:00 p.m. at the Douglas County Courthouse. The
        walk will take about 30 minutes and they will be using only the sidewalks and crossing at
        designate crosswalks. They do not anticipate needing Police escort. Ms. Keehn invited the
        Mayor and City Council to join the walk and to educate people on domestic violence.

        Following discussion, a motion was made by Miller and seconded by Frank to approve the
        domestic violence walk on Tuesday, October 18, 2011. The motion carried by the following
        vote:

                      YES:      Batesole, Carlson, Miller, Frank
                      NO:       None
                  ABSENT:       Benson

C.      Petition Regarding Flood Insurance – Mayor Ness noted the City received a petition from three
        property owners along Lake LeHomme Dieu regarding the recent flooding caused by high waters
        to local lakes. Council Member Carlson mentioned she met with one of the property owners, Lee
        Doering, who made the request of looking into flood insurance with FEMA; and he then made a
        formal request to the Council. She advised Mr. Doering that the Council would look at it,
        entertain it, and refer it to City staff for further review and recommendation. A motion was made
        by Carlson and seconded by Batesole to refer this item to City staff for further review and
        recommendation at the City in October. Batesole asked City Administrator Jim Taddei why there
        is a difference in the cost to obtain insurance inside City versus outside City. Mr. Taddei did not
        know, but the City is not under the FEMA Flood Insurance Program, and it is quite a process to
        get it. Schoonhoven noted in the City they have adopted a flood plain district; he will get back to
        the Council with more information on this at the next meeting. The motion carried by the
        following vote:

                      YES:      Batesole, Carlson, Miller, Frank
                      NO:       None
                  ABSENT:       Benson


PUBLIC HEARING - 2012 PRELIMINARY BUDGET AND TAX LEVY

City Administrator Jim Taddei noted once the proposed levy is approved, it can be lowered but not
increased; a copy of the budget is attached to and made a part of these minutes. The Budget Committee
interviewed over twenty departments during the budgeting process. He thanked the Mayor and Council
Member Carlson for their work on the budget. The challenge was the $670,000 reduction in state aids.
Mr. Taddei then highlighted the following: 1) Expeditures: Animal control cut $37,900; Storm Sewer cut
$65,000 because the Storm Water picked it up; Senior Citizen Program cut $7,850 and eliminated the taxi
subsidy; Rainbow Rider cut $10,000; Firefighter’s Relief Association per member contribution remained
unchanged as a result the levy dropped; Employee Benefit and Planning Commission Development both
cut in half; ALASD increased $68,689 or 14%; all the equipment funds were cut in half. Total
expenditures increased $43,000 or 4.6% from the original 2011 budget. 2) Receipts: Licenses and
permits will increase $179,000 due to the building permit fees being increased; Charges for Services
increased $48,000 from the Townships fire levy; ALP – payment in lieu of taxes increased $254,000;
Transfers from the Liquor decreased $200,000. The total receipts decreased $198,000 or 3.9% from the
original 2011 budget. The Total Certified Levy is $5,535,176 which represents a 4.57% increase
compared to the 2011 levy.

Mr. Taddei noted if the City was to replace the loss in state aid, the levy would increase by 13%, but the
Budget Committee held the line in terms of the levy to about 4.6%. Mr. Taddei noted the public hearing
for the 2012 budget and tax levy is scheduled on November 28, 2011 at 7:15 p.m. in the City Council
Chambers.

A motion was made by Frank and seconded by Carlson to adopt Resolution No. 2011-43, RESOLUTION
ADOPTING THE PROPOSED BUDGET FOR THE CITY OF ALEXANDRIA FOR THE YEAR 2012
AND ESTABLISHING THE TAX LEVY FOR THE YEAR 2011 PAYABLE IN 2012.
                                           Alexandria, Minnesota
                                            September 12, 2011

Council Member Frank thanked Mayor Ness, and Budget Committee, City staff and the rest of the
Council for working on this budget. Mayor Ness noted everybody worked hard on the budget. Council
Member Miller noted the preliminary work was done by staff. There are certain obligations that the City
has no control over which represent a 4.6% increase. Council Member Batesole stated he planned on
voting against this preliminary budget and tax levy. He mentioned there were two items he was not in
agreement with and still not in agreement with. He is against the building permit fees increase; the
construction workers are the hardest workers now and to increase the fees will have an impact on the
future building people that would be considering. If anything he would have liked to see a reduction in
the fees to try and stimulate more jobs. The second item is that any levy increase should go into reserves.
The City’s reserves are currently sitting at 35% of the budget, and State prefers it to be between 35%-
50%. He would like to see the 4.5% levy be put into the reserves. However, it was decided to put it into
the Capital Improvement, that it will not be disseminated out to the department for their Capital
Improvement Program allocation, and that it will require specific approval by the City Council by any
expenditure of that account. Batesole stated he would be voting against the budget based upon those
items. Miller mentioned a number of years ago when the City did have a 0% levy increase and how that
put the City behind. City Administrator Jim Taddei noted for several years the City used the reserves due
to no increase in the levy, and now in the last several years the City is trying to build up the reserves to
accommodate the changes instead of doing it all one year. Frank noted the 4.57% levy increase would
actually be zero budget increase if not for the ALASD and bond payment. Mayor Ness also pointed out
the City’s street paving program has been grossly underfunded for the last several years, and so that did
increase because according to the City Engineer the City should put $300,000 in it each year to keep the
streets from deteriorating. Carlson pointed out the Council does not want to raise taxes just to put it into
reserves. She indicated it did not seem right to raise taxes just so the City could have a fat bank account,
so to speak. The City is doing fine with the reserves it has, so it does not seem right to raise taxes just to
put into reserves. She felt they wanted to have money to use in the proper places. Batesole felt that by
putting into Capital Improvement without designating it is essentially a reserve since it is not designated
for anything. So it is a 4.5% increase to the Capital Improvement Program undesignated. Mayor Ness
reminded Council Member Batesole the protocol of the meeting. Finance Director Jane Blade did not
know if that exact percentage of levy increase would all go into the Capital Improvement Program. Many
times the projects have exceeded what has been put in, so by putting more into it, this would cover the
extra costs. Following lengthy discussion, the above motion carried by the following vote:

                       YES:       Carlson, Miller, Frank
                       NO:        Batesole
                   ABSENT:        Benson

The full text of this Resolution appears in the Resolution file.

A motion was made by Miller and seconded by Carlson to set the Truth In Taxation hearing on Monday,
November, 28, 2011, at 7:15 p.m. The motion carried by the following vote:

                       YES:       Batesole, Carlson, Miller, Frank
                       NO:        None
                   ABSENT:        Benson


ASSISTANT CITY ADMINISTRATOR MARTY SCHULTZ:

A.      Fee Schedule Ordinance – 1st Reading – Assistant City Administrator Marty Schultz noted as
        requested by the City Council last year, City staff has moved up consideration of fee schedule
        changes to September in order for any changes to be included in license renewal reminders that
        go out in early October. Based upon comments from staff and discussion at the August 31st City
        Council Work Session, the following changes are being presented for consideration. Please note
        that these changes are not final until the second reading of the fee schedule is adopted at the
        September 26th City Council meeting. All the changes would be effective on January 1, 2012.

                Building Permit Fee – Change fee structure from modified 1988 UBC currently in place
                 to 1997 UBC. As discussed at the City Council Work Session, this change is estimated to
                 increase revenue by approximately $170,000. This increased revenue is in the proposed
                 2012 budget to be considered at tonight’s City Council meeting.
                Mechanical Competency Card – Increase annual fee from $10 to $15
                Taxicab License – Increase license from $15 to $25.
                Massage License Individual – Increase license fee from $35 to $50.
                Excavation License – Increase license fee from $75 to $100.
                Sign Hanger License – Increase license fee from $75 to $100.
                Heating Contractor License – Increase license fee from $75 to $100.
                Right-of-Way Permit – Increase permit fee from $35 to $50
                Dog License – Increase license fee from $15 to $20
                Temporary Sign – Increase fee from $15 to $20
                Private Sewage Disposal System – Increase fee from $100 to $200
                                           Alexandria, Minnesota
                                            September 12, 2011

                On-Sale Club Liquor License Fee – The fee will be changed from the current $750 to
                 correspond to state statute.

        Most increases are $5 to $10 in the fees. For on sale club liquor license, the end results are the
        fees will actually go down. City staff polled the local clubs and none are over 1,000 members, in
        fact most are around 500 so they will see a fee decrease. All fees would be effective January 1,
        2012.

        Following discussion, a motion was made by Miller and seconded by Frank to adopt for a first
        reading an ordinance amending the 2012 fee schedule with the changes outlined above. Batesole
        noted on the second page of Mr. Schultz’s memo it lists $300 for clubs that has less than 200
        members; and what is the impact on the various clubs. Mr. Schultz feels that all the clubs are
        between 200 and 500 but does not know the golf club. However, he indicated all the clubs would
        probably see a decrease in the fee. Batesole mentioned he would vote against this as he does not
        agree with raising the building fees. The motion carried by the following vote:

                       YES:       Carlson, Miller, Frank
                       NO:        Batesole
                   ABSENT:        Benson

B.      Peddler Ordinance – 1st Reading – Mr. Schultz mentioned that based upon a recent application,
        City staff discovered that additional language is needed in Section 4.35 of the City Code. The
        peddlers application currently includes review and approval or denial by the Police Chief. A
        review of the ordinance, however, does not state that disapproval by the Police Chief is grounds
        for denying a peddlers license application. Staff proposes to use the existing language in the
        tobacco ordinance (Section 4.34, Subd. 5) as a basis for creating similar language in Section 4.35.
        The new language will ensure that disapproval by the Police Chief would be grounds for the City
        Council to deny an application and will establish other basis to deny the application.

        Following discussion, a motion was made by Frank and seconded by Miller to adopt for a first
        reading an ordinance amending the peddler ordinance. The motion carried by the following vote:

                       YES:       Batesole, Carlson, Miller, Frank
                       NO:        None
                   ABSENT:        Benson

C.      Phase III, Part 2, Waterline – Resolution Declaring Cost To Be Assessed And Ordering
        Preparation of Proposed Assessment – Mr. Schultz noted the Phase III, Part 2 waterline project is
        just being wrapped up. He publicly thanked all the contractors and people that worked on this
        project; and especially to the people in the area for their patience. He indicated there are a lot of
        people connecting to this waterline more so than any other annexed areas. In the resolution the
        total cost is $2,607,798. The portion assessed is $1,096,560. Following discussion, a motion was
        made by Carlson and seconded by Frank to adopt Resolution No. 2011-44, RESOLUTION
        DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED
        ASSESSMENT FOR THE PHASE III, PART 2, ORDERLY ANNEXATION AREA
        WATERLINE. The motion carried by the following vote:

                       YES:       Batesole, Carlson, Miller, Frank
                       NO:        None
                   ABSENT:        Benson

The full text of this Resolution appears in the Resolution file.

D.      Phased III, Part 2, Waterline – Resolution For Hearing On Proposed Assessments – Mr. Schultz
        noted the next resolution is to set the final assessment hearing for this area of the waterline. The
        time proposed is 7:15 p.m. on October 11, 2011. Following discussion, a motion was made by
        Frank and seconded by Carlson to adopt Resolution No. 2011-45, RESOLUTION FOR
        HEARING ON PROPOSED ASSESSMENT FOR THE PHASE III, PART 2, ORDERLY
        ANNEXATION AREA WATERLINE. The motion carried by the following vote:

                       YES:       Batesole, Carlson, Miller, Frank
                       NO:        None
                   ABSENT:        Benson

The full text of this Resolution appears in the Resolution file.

        Mr. Schultz mentioned he is hoping to get these notices sent out to the property owners on
        September 19th. There are a few things on the final punch list to be completed, and they are
        meeting with the property owners to find out any concerns. The goal is to get things back to what
        it was as close as possible. According to the City Engineer, the second layer of asphalt on
        Darling Drive will be completed in the spring of 2012.
                                         Alexandria, Minnesota
                                          September 12, 2011

CITY ENGINEER TIM SCHOONHOVEN:

A.     Engineering Agreement for South Broadway Storm Sewer Improvements – City Engineer
       Tim Schoonhoven is requesting approval of an engineering agreement for the storm sewer in
       South Broadway that was recently damaged. This road has a 42” storm sewer, which is one of
       the largest in the City. This repair needs to be done before winter so this is a project that needs to
       advance as quickly as possible. He noted the estimated cost of the project is $153,000. This
       storm sewer would be moved to the side of South Broadway from 30th Avenue approximately
       500-feet south. Following discussion, a motion was made by Frank and seconded by Carlson to
       approve the Confirmation of Request for Engineering Services in the amount of $23,400 for the
       South Broadway Storm Sewer. Council Member Batesole mentioned he discussed this project
       with City Administrator Jim Taddei about if the Storm Water Committee had been advised of
       this, and also Batesole assumed this is coming out of the storm water funds. If the Storm Water
       Committee cannot afford it, and the City has not budgeted for this project, where is the money
       coming from? Either from the Storm Water Committee or Capital Improvement Program are the
       only two places that it can come from. He felt this project should go before the Storm Water
       Committee before it goes to the City Council for approval; and why it was estimated at $75,000
       originally and now the estimate is $153,000. Mr. Schoonhoven noted this will go out for bids and
       come back to the Council. This is a safety issue not a storm water issue; there is no safe way to
       leave it as it is over the winter. He pointed out that waiting is not an option, and it is something
       that is going to have to advance this year. Batesole noted if there is no money for the project,
       perhaps there is a “band aid” option. He does not like to approve something without knowing
       where the money is coming from.

       A motion was made by Miller and seconded by Carlson to call the question. The motion carried
       by the following vote:

                              YES:      Carlson, Miller, Frank
                              NO:       Batesole
                          ABSENT:       Benson

       The original motion above carried by the following vote:

                      YES:      Carlson, Miller, Frank
                      NO:       Batesole
                  ABSENT:       Benson

B.     Safe Routes to School Grant – Mr. Schoonhoven noted that MnDOT has award $268,432 to the
       City of Alexandria for the Safe Route to School Grant. The project will include sidewalk, street
       light, and crosswalk improvements for students walking to and from Lincoln School and nearby
       parks. This is a lot of credit to the interns who worked for the City this past summer. There is no
       action for the City Council to take at this time, but he wanted to make them aware of this the
       grant approval. Council Member Frank asked about the design and if there will be a public
       information meeting and that there are questions that need to be addressed. Council Member
       Batesole received three phones called about sidewalks. Mr. Schoonhoven noted construction will
       be in 2013 or 2014.


CITY ATTORNEY’S ITEMS OF BUSINESS

City Attorney John Lervick had no items of business.


CITY ADMINISTRATOR’S ITEMS OF BUSINESS

A.     League of Minnesota Cities Regional Meetings – City Administrator Jim Taddei noted the LMC
       Regional meeting at Henning is scheduled for September 29th. If the Mayor or City Council is
       interested in attending, please contact Lori at City Hall to get registered.

B.     Fire Fighter’s Relief Association – Mr. Taddei noted that each year the City Council must set the
       individual benefit level for the Fire Fighters. Since there is no salary increase proposed for City
       staff in the 2012 budget, he suggests continuing that policy with the Fire Fighters. Their current
       annual benefit level is $6,314 per member. The total required contribution is $109,388 of which
       half is picked up through the City tax levy and the other half is covered through fire contracts
       with the surrounding Townships. Following discussion, a motion was made by Frank and
       seconded by Carlson to set the required contribution for the Fire Fighter’s Relief Association for
       2012 at $109,388 based upon an annual benefit level of $6,314 per member. The motion carried
       by the following vote:
                                        Alexandria, Minnesota
                                         September 12, 2011

                      YES:     Batesole, Carlson, Miller, Frank
                      NO:      None
                  ABSENT:      Benson


OLD AND OTHER BUSINESS

Council Member Miller showed a newspaper clipping that showed the Alexandria Fire Fighters Explores
competing at the Minnesota State Fair. He noted they have done a fantastic job in training, and gave
credit to the Fire Department for giving them this opportunity to work for and work with them. The
Explorers not only represented the Fire Department very well but also the City of Alexandria.

On another note, Council Member Miller mentioned there will be a “Running of the Bull” on Saturday,
May 5, 2012, starting at the YMCA. This is a fundraiser for the Red Bull troops and to welcome them
home from their deployment. Miller noted they have two or three areas to tie down yet for the Yellow
Ribbon Event with the point of contacts needing to be pinned down. The other area not completed is the
health area and working with clinic and hospitals, and how they can help.


PUBLIC COMMENT PERIOD

There were no public comments.

There being no further business a motion was made by Miller, seconded by Frank, and carried
unanimously by those present to adjourn the meeting at 8:10 p.m.

                                                       __________________________________
                                                       H. Dan Ness, Mayor

ATTEST: _______________________________
       James P. Taddei, City Administrator

								
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