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					                                                                                  EXAMPLE PTY. LTD.
                                                                         OH&S PROCEDURES MANUAL

Section: 1        Index
Section: 1    Index................................................................................................................................ 1
Section: 1    OH&S Policy Procedure ............................................................................................... 3
Section: 2    Management Responsibilities for OH&S Procedure .............................................. 5
Section: 3    OH&S Personnel Skills Register .................................................................................... 8
Section: 4    OH&S Consultation ....................................................................................................... 9
Section: 5    OH&S Committee ....................................................................................................... 11
Section: 6    OH&S Publicity and Promotion ................................................................................ 13
Section: 7    Hazard Identification, Risk Assessment & Control ................................................. 14
Section: 8    OH&S Legislation and Information .......................................................................... 17
Section: 9    Procedure Writing and Review ................................................................................ 18
Section: 10       Contract Review .................................................................................................... 20
Section: 11       Off Site Works .......................................................................................................... 22
Section: 12       OH&S Evaluation of New Plant and Equipment .............................................. 23
Section: 13       OH&S Evaluation of Proposed Contractors ...................................................... 25
Section: 14       Permit To Work ........................................................................................................ 27
Section: 15       Personal Protective Equipment and Clothing .................................................. 30
Section: 16       Task Competencies Licenses and Training Requirements ............................. 33
Section: 17       Workplace Access ................................................................................................. 35
Section: 18       Safety Signs .............................................................................................................. 37
Section: 19       Registration of Plant and Design Notification ................................................... 39
Section: 20       Defective Plant and Equipment ......................................................................... 40
Section: 21       Plant and Equipment Isolation ............................................................................ 42
Section: 22       First Aid ..................................................................................................................... 44
Section: 23       Workplace Inspections .......................................................................................... 46
Section: 24       Workplace Environmental Monitoring ............................................................... 48
Section: 25       Health Monitoring................................................................................................... 50
Section: 26       Hazard Reporting ................................................................................................... 52
Section: 27       Injury and Incident Reporting and Investigation ............................................. 54
Section: 28       Materials Storage and Transportation................................................................ 56
Section: 29       Hazardous Substances Control ........................................................................... 58
Section: 30       Waste Management ............................................................................................. 61
Section: 31       OH&S and Environmental Records Management .......................................... 62
Section: 32       Employee Competenct, License and Training Records ................................ 64

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                                                                EXAMPLE PTY. LTD.
                                                        OH&S PROCEDURES MANUAL
Section: 33   Health and Safety Induction Program ............................................................... 66




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                                                     EXAMPLE PTY. LTD.
                                               OH&S PROCEDURES MANUAL

Section: 1        OH&S Policy Procedure

1.1 Purpose
To document the OHS policy of the organisation and to set out arrangements for communication and
review of the policy.

1.2 Standard
(including relevant legislation) eg.
          Dangerous Goods Act 1985
          Equipment Public Safety Act 1994
          Accident Compensation Act 1985
          Occupational Health and Safety Act 1985

1.3       Definitions
Nil

1.4 Policy
Application of the Policy
This policy is applicable to Green Precast Systems in all its operations and functions including those
situations where employees are required to work off site.

1.5 Consultation
The organisation is committed to consultation and cooperation between management and employees. The
organisation will formally involve elected employee health and safety representatives in any workplace
change that will affect the health and safety of any of its employees.

1.6 Communication of the Policy
All personnel, including contractors, are to receive information about the policy at induction and are to be
provided with a written copy of the policy after the annual revisions.
The signed policy is to be printed on A3 size paper and copies displayed in the following areas:

1.7 Authorisation
The CEO is to sign the policy

1.8 Review
The policy will be reviewed every 12 months by the CEO in consultation with the Health and Safety
Committee.




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                                                        EXAMPLE PTY. LTD.
                                                     OH&S PROCEDURES MANUAL

1.9       Audit Records
          The current written and dated policy, signed by the senior officer and displayed in the designated
           areas
          Induction training content
          Induction records
          Distribution lists for policy revisions

1.10 Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated.




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                                                          EXAMPLE PTY. LTD.
                                                     OH&S PROCEDURES MANUAL

Section: 2        Management Responsibilities for OH&S Procedure

2.1 Purpose
This procedure documents the general and specific health and safety responsibilities applicable to the
various management levels within the organisation. These responsibilities are assigned to the levels of
management as shown and are based on the referenced legislative standards. Further individual
responsibilities are contained in particular procedures and position descriptions.

2.2 Standard
(including relevant legislation) eg.
          OHS Act 1985 Section 21,26, 29 & 31
          OHS (Asbestos ) Regs 1992, Reg 20
          OHS ( Incident Notification ) Regs 1997
          OHS ( Lead Control ) Regs 1988, Reg 16 & 17
          OHS ( Noise ) Regs 1992, Reg 15 (10)
          OHS ( Plant ) Regs 1995, Part 10
          Dangerous Goods ( D G ) Act 1985, Section 27 , 30 , 32 ,
          D G ( Explosives ) Regs 1988, Regs 120 , 122
          D G ( Storage & Handling ) Regs 1989, Part 2 & 3
          D G ( Transport ) Regs 1987, Division 2

2.3       Definitions
Nil

2.4       Procedure

2.5       General Responsibilities:

The CEO will : Formally approve the Occupational Health and Safety Policy

Senior Management (which includes the following positions;......................) will:
          Formally approve the Occupational Health and Safety Procedures
          Review overall organisational health and safety performance
          Participate where required in the resolution of safety issues
          Review serious accidents/incidents and monitor corrective actions
          Review health and safety performance of middle management
          Ensure organisational compliance with health and safety legislation
Middle Management (which includes the following positions, ...........................)will:


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                                                      OH&S PROCEDURES MANUAL
        Ensure all appropriate actions are taken to implement the Occupational Health and Safety Policy,
         health and safety procedures and legislative requirements
        Monitor health and safety performance within area of responsibility
        Demonstrate commitment to health and safety through participation in formal and informal
         discussions, workplace visits and hazard inspections, etc
        Participate where required in the resolution of safety issues
        Review all accidents/incidents and prepare reports if appropriate
        Review any health and safety related reports and take appropriate action
        Participate in the Health and Safety Committee where required
        Ensure consultation with employee health and safety representatives, particularly on any workplace
         changes which have a health and safety component
        Initiate actions to improve health and safety
        Regularly review the health and safety performance of supervisors
Supervisors (which includes the following positions, ..........................................) will;
        Implement the Occupational Health and Safety Policy, OHS Procedures and legislative requirements
        Monitor health and safety performance within area of responsibility
        Demonstrate commitment to health and safety through participation in formal and informal
         discussions, workplace visits and hazard inspections, etc
        Participate where required in the resolution of safety issues
        Investigate all accidents/incidents within area of responsibility
        Ensure liaison with employee health and safety representatives, particularly on any workplace
         changes which have a health and safety component
        Initiate actions to improve health and safety within area of responsibility
        Actively monitor the workplace to determine presence of hazards and take appropriate action to
         rectify any hazards found
        Participate in any local Health and Safety Committees
        Ensure all employees are inducted and receive regular training as required to perform jobs safely
        Facilitate rehabilitation of injured workers
Employees will;
        Adhere to all safe working procedures in accordance with instructions
        Take reasonable care of themselves and others who may be affected by their actions

2.6 Review
This procedure is subject to annual review.
Note Any changes to health and safety legislation will generate an immediate review.




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                                                         EXAMPLE PTY. LTD.
                                                    OH&S PROCEDURES MANUAL

2.7       Audit Records
          Copies of current position descriptions which contain information about health and safety
           responsibilities
          Allocation of specific legislative responsibilities as per form OHS-002/1
          Relevant recent training provided to all responsible personnel

2.8       Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated.




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                                                       EXAMPLE PTY. LTD.
                                                  OH&S PROCEDURES MANUAL

Section: 3          OH&S Personnel Skills Register

3.1       Purpose
To record the qualifications and competencies of persons providing health and safety advice to the
organisation.

3.2       Standard (including relevant legislation)
This register is to be used to ensure that decisions concerning health and safety incorporate the expertise
currently available to the organisation prior to any approach to an external party.

3.3       Definitions
Nil

3.4       Procedure
A register is to be maintained which lists internal and external health and safety expertise and qualifications
currently utilised by the organisation.

3.5       Responsibility
Personnel Manager

3.6       Audit Records
          Current Register and copies of qualifications

3.7       Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated.




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                                                        EXAMPLE PTY. LTD.
                                                  OH&S PROCEDURES MANUAL

Section: 4          OH&S Consultation

4.1       Purpose
To outline how the organisation will consult with employees regarding occupational health and safety (OHS)
issues.

4.2       Standard (including relevant legislation)
          OHS Act 1985 Sections 26, 29 & 31
          OHS (Issue Resolution) Regulations 1999

4.3       Definitions
Designated Work Group:
a group of employees at a workplace determined pursuant to Section 29 of the OHS Act 1985
Health and Safety Representative:
a person elected by the members of a designated work group to represent them in health and safety
matters

4.4       Policy
The organisation shall attempt to consult with and involve employees in decisions affecting health and
safety and shall develop arrangements to facilitate consultation.

4.5       Procedure
          The Manager Green Precast Systems shall negotiate with the employee representative regarding the
           Designated Work Groups.
          The DWGs shall be documented and displayed on Department Notice Boards.
          Employees shall be encouraged to elect Health and Safety Representatives. The organisation
           recognises the right of employees to freely elect HSRs.
          HSRs will be provided with appropriate training to allow them to perform their duties.
          A Health and Safety Committee will address organisation wide issues.
          Section Managers will consult with HSRs and employees regarding OHS issues and where changes
           affecting health and safety are proposed.
          Section Managers will ensure that OHS information is provided to employees at work group meetings
           and on notice boards.
          The names of employee HSRs and employer representatives shall be posted on Department Notice
           Boards

4.6       Responsibility
(Note: A person/job title should be allocated overall responsibility for the implementation of this
procedure)

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                                                  EXAMPLE PTY. LTD.
                                            OH&S PROCEDURES MANUAL

4.7       Audit Records
          Completed and current forms

4.8       Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated.




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                                                           EXAMPLE PTY. LTD.
                                                  OH&S PROCEDURES MANUAL

Section: 5         OH&S Committee

Senior Manager Corporate

5.1       Nomination
The General Manager shall nominate the management representatives on the Committee. A meeting of all
Employee Health and Safety Representatives shall determine the employee representatives on the
Committee.

5.2       Tenure
Membership of the Health and Safety Committee shall be for a period of 2 years. Committee members may
be re-nominated.

5.3       Appointment of Chairperson
The chairperson shall be:
          the Senior Manager Corporate or
          the Committee shall elect a chairperson at the first meeting or
          the Committee shall alternate the chairperson role between management and employees

5.4       Role of members
Chairperson
          Schedule meetings and inform members
          Prepare agenda and other documentation relevant to each meeting
          Invite any advisers, presenters, etc
          Guide the meeting through the agenda
          Ensure all have an opportunity to speak
          Ensure the committee stays within its charter
          Review and approve minutes of meetings
Deputy Chairperson
          Perform the role of Chairperson in their absence
Secretary
          Keep committee records
          Report on the status of recommendations
          Prepare the minutes and distribute minutes
          Assist chairperson as required
Deputy Secretary
          Perform the functions of secretary when they are absent

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                                                OH&S PROCEDURES MANUAL

Committee Member
          Perform functions as required by the committee.

5.5       Meeting Frequency & Quorum
The Committee will meet at minimum every 3 months and at least half of its members must be present
from both management and employees to form a quorum.

5.6       Action
Any recommendation arising from the committee shall be made by consensus of members.
Recommendations shall be forwarded to .................................................

5.7       Agenda
A meeting agenda will be prepared and sent to members no later than 1 week prior to the meeting. It will
list the matters to be discussed, who is required to attend, time, date and location of the meeting and have
attached any documents to be reviewed prior to the meeting.

5.8       Meeting Minutes
Minutes of each meeting will be taken and distributed to all members and to each area within 2 weeks of
the meeting. The ............Manager shall arrange for the minutes to be recorded and distributed. The
minutes will include the following details: organisational and committee name, meeting time, date and
location of meeting, members present and absent, items discussed, what action is to be taken by what date
and by whom. The minutes must be signed by the Chairperson.

5.9       Responsibility
(Note: A person/job title should be allocated overall responsibility for the implementation of this
procedure)

5.10 Audit Records
          Meetings Schedule
          Current list of committee members
          Minutes of Health and Safety Committee meetings

5.11 Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated.




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                                                          EXAMPLE PTY. LTD.
                                                    OH&S PROCEDURES MANUAL

Section: 6        OH&S Publicity and Promotion
This procedure aims to ensure that all employees are provided with the relevant health and safety
information on a regular basis.

6.1       Standard (including relevant legislation)
          OHS Act 1985 Section 21 2(e) & 21 4(e) and various regulations

6.2       Definitions
Nil

6.3       Procedure

A list of organisational health and safety information will be developed and maintained, and made available
to employees and visitors. This list shall identify the type of information, its source, the means of
distribution and the frequency of updating.

Where information is conveyed verbally at Toolbox/Work Group meetings the supervisor shall maintain a
record of the items discussed and the employees present at the meeting.

The Toolbox/Work Group meetings may be used as a forum to consult with employees about proposed
changes to the work environment, processes or practices that could have health and safety implications.

New issues raised at Toolbox/Work Group meetings are to be noted and followed up by the supervisor or
referred on to the appropriate person for a response.

6.4       Audit Records
          Master list for health and safety information distribution
          Toolbox/Work Group meeting records

6.5       Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated.




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                                                       EXAMPLE PTY. LTD.
                                                  OH&S PROCEDURES MANUAL

Section: 7          Hazard Identification, Risk Assessment & Control

7.1       Purpose
This procedure describes the method by which all hazards will be identified, assessed for risks and
appropriate control mechanisms put into place.

7.2       Standard
          (including relevant legislation)
          eg. OHS (Asbestos) Regulations 1992, Reg 33]
          OHS (Manual Handling) Regulations 1999
          OHS (Noise) Regulations 1992, Reg 13
          OHS (Plant) Regulations 1995

7.3       Definitions
Hazard is anything that has the potential to cause injury or illness (to employees, contractors, visitors or the
neighbouring public) or damage to plant or property. A hazard can be related to a physical state or a work
practice or procedure. A hazard can be introduced when implementing changes to existing arrangements.
Hazard identification is the process of identifying all situations or events that could give rise to the potential
for injury, illness or damage to plant or property.
Risk means the likelihood of injury, illness or damage to plant or property arising from exposure to any
hazard.
Risk Assessment is the process of determining the likelihood of an injury, illness or damage to plant or
property happening.
Hazard control is the process of implementing measures to reduce the risk associated with a hazard. The
control process must follow the control hierarchy, in order, as prescribed in some health and safety
legislation. It is always important that any control measure does not introduce new hazards, and that on
going effectiveness of the control is monitored.
The Hierarchy of Control is:
1. Elimination of the hazard
2. Substitution eg of the equipment or substance
3. Isolation eg distance or enclosure
4. Engineering controls eg guarding
5. Administrative controls eg supervision, training, rotation
6. Personal protective equipment



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                                                     EXAMPLE PTY. LTD.
                                                OH&S PROCEDURES MANUAL

Note: Provision of protective equipment should always be the last control option considered. A
combination of controls may be appropriate however the combination must be based on the control
hierarchy.

7.4       Procedure
The attached flow chart outlines the process to be followed.

Potential hazards should be notified to the Manager Green Precast Systems by:

          direct report from employees or employee health and safety representative
          hazard report form 1
          industry information
          Health and Safety Committee
          Incident Reports
          Hazard Inspection Reports

Any proposal for the introduction of new equipment or processes or the modification of equipment or
processes must be accompanied by hazard identification and risk assessment.

Once a potential hazard has been reported or changes proposed, the relevant Manager will nominate
employees to form the Risk Assessment Team (RAT) without delay. The RAT should consist of the relevant
HSR and supervisor. Other persons with specialist skills may be included. RAT members must be trained to
perform the task.

The RAT should consult with relevant employees when conducting the hazard identification and risk
assessment. The RAT should determine whether a hazard exists and if so should assess the risk through use
of the Probability Matrix attached to this procedure or via the relevant legislative model eg manual
handling tasks. Their report (including the recommended control options) should be forwarded to the
relevant Manager within 1 week of the original request. The Manager is to file the report in the Hazard
Register.

The Manager will implement control measures where appropriate, based on the hierarchy of control.

The Manager will forward the full RAT report to the Health and Safety Committee within 1 week of
receiving that report. The Committee may recommend additional action.

The Manager arranges for the RAT to review the controls within 1 week of their introduction to ensure that
they are appropriate.

The RAT recommends changes to controls where appropriate.

The Manager implements any modifications to the controls.

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                                                     EXAMPLE PTY. LTD.
                                                OH&S PROCEDURES MANUAL

The Manager forwards a full Hazard Control Report to the Health and Safety Committee.

The Manager includes a review of the controls in the regular hazard inspections.

7.5       Responsibility
(Note: A person/job title should be allocated overall responsibility for the implementation of this procedure)

7.6       Audit Records
          Hazard Identification and Risk Assessment Reports eg: Manual Handling and Noise Assessment
          Hazard Identification forms
          Hazard Control reviews
          Health and Safety Committee Meetings Minutes
          Hazard Inspection checklists

7.7       Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated.




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                                                     EXAMPLE PTY. LTD.
                                               OH&S PROCEDURES MANUAL

Section: 8      OH&S Legislation and Information

8.1   Purpose
To ensure that management and employees have access to current health and safety information and
legislation.


8.2   Standard
(including relevant legislation) eg. OHS Act 1985, 21 (2)(d)

8.3   Procedure

A listing will be maintained of current health and safety legislation Codes of Practice, Standards and other
relevant health and safety resource information. (Form OHS-009/1) The list does not include the
information and records listed in the Health, Safety & Environment Record Maintenance Procedure (OHS-
036) which should be separately consulted.

The location of these documents will be specified and they shall be available to all personnel for use as
reference material.

This listing will be updated whenever there is a change to any piece of information.

8.4   Responsibility
(Note: A person/job title should be allocated overall responsibility for the implementation of this
procedure)

8.5   Audit Records
Copies of the information located in accordance with listing (Form OHS-009/1)

8.6   Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated




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                                                       EXAMPLE PTY. LTD.
                                                  OH&S PROCEDURES MANUAL

Section: 9          Procedure Writing and Review

9.1       Purpose
This procedure sets out the requirements for the writing and review of health and safety procedures.

9.2       Definitions
CEO - Chief Executive Officer.
Purpose - elaborates on the title and provides a statement of intent
Definition - defines any terms that apply to the document
Standard - identifies the organisation’s expectations for the delivery of the activity and any relevant
legislation
Procedure - an outline of the steps to be taken
Responsibility - identifies the staff who have responsibility for the implementation of the procedure
Audit Records - lists the records/evidence which shall be produced to enable the activity/process to be
verified
Procedure Owner - person with responsibility for writing reviewing and keeping the procedure up to date.


9.3       Standard
(including relevant legislation) eg. OHS Act 1985

9.4       Procedure
          The following aspects will be addressed when writing or reviewing procedures.
          Necessity for procedure
          What needs to be included/removed
          What legislation or standard applies
          ho needs to be involved in the review/formulation
          The suitability of the wording for the target audience
          How the procedure can be made as simple as possible
          The method of communication of the procedure
          Training required
The procedure must contain the following:
          Standard header and footer containing procedure number, revision number, date procedure is
           effective from, person authorising procedure, page number and numbers of pages


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                                              OH&S PROCEDURES MANUAL

          Authorisation by appropriate management level
          Purpose
          Definition
          Standard
          Procedure
          Responsibility
          Audit Records
          Procedure Owner
          Date of next procedure review

9.5       Responsibility
(Note: A person/job title should be allocated overall responsibility for the implementation of this
procedure)

9.6       Audit Records
Procedures and work instructions developed in accordance with this procedure

9.7       Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated.




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                                                      EXAMPLE PTY. LTD.
                                                  OH&S PROCEDURES MANUAL

Section: 10      Contract Review

10.1 Purpose
To ensure that health and safety issues are considered in the development of tenders for goods and
services.

10.2 Definitions
Contract Manager: Manager with responsibility for development of the tender.

10.3 Standard
         OHS Act 1985, Sections 22 & 24
         OHS (Confined Spaces) Regs 1996, Part 2
         OHS (Noise) Regs 1992, Reg 9
         OHS (Plant) Regs 1995, Parts 4, 5 & 6
         Equipment (Public Safety) (General) Regs 1995, Parts 4, 5 & 6
         OHS (Manual Handling) Regs 1999

10.4 Procedure
Contract less than $XX or verbal contracts.
         Contract Manager arranges for site safety plan to be completed.
         Contract Manager completes OHS Contract review OHS-011/1.
Contracts greater than $XX and written contracts.
         The Contract Manager is responsible for ensuring consideration of OHS issues in the development of
          the tender and for keeping a written record of the process of OHS review of the tender.
         Contract Manager identifies persons with appropriate expertise to be on the contract review panel.
         Contract Manager identifies those Managers in the organisation who will be required to sign off the
          tender.
         Contract Review Panel identify possible OHS issues arising from execution of the required task and
          from contract specification. List of issues forwarded to Contract Manager.
         Contract Review Manager identifies persons with appropriate expertise to develop possible control
          measures.
         Control measures included in tender.
         Contract Manager obtains “sign off” from previously identified Managers. OHS-011/2

10.5 Responsibility
(Note: A person/job title should be allocated overall responsibility for the implementation of this
procedure)
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                                                     EXAMPLE PTY. LTD.
                                               OH&S PROCEDURES MANUAL

10.6 Audit Records
         OHS Contract Review for Contracts less than $XX.
         Records of Contract Review (for Contracts greater than $XX).

10.7 Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated




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                                                       EXAMPLE PTY. LTD.
                                                  OH&S PROCEDURES MANUAL

Section: 11      Off Site Works

11.1 Purpose
To ensure that risks associated with employees working off site have been identified and control measures
put in place.

11.2 Definitions
Off Site - Where an employee is required to work in a location not under the control of this organisation.

11.3 Standard
eg. OHS Act 1985, Section 21

11.4 Procedure
         Where employees are required to work off site or where there is a possibility that services will be
          provided off site, the Manager responsible for the service delivery must conduct an off site work
          assessment prior to delivery of the service (see OHS-012/1).
         It is the responsibility of the Manager to ensure that the action required is implemented. Where it is
          not possible for the Manager to visit the worksite to conduct the assessment, the employees will be
          trained to undertake this role.
         Where possible the assessment will be conducted in conjunction with employees delivering the
          service.

11.5 Responsibility
(Note: A person/job title should be allocated overall responsibility for the implementation of this
procedure)

11.6 Audit Records
         Completed off site work checklists (Forms OHS 012/1)
         Training records

11.7 Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated




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                                                      EXAMPLE PTY. LTD.
                                                OH&S PROCEDURES MANUAL

Section: 12      OH&S Evaluation of New Plant and Equipment

12.1 Purpose
This organisation has a responsibility for the safety of all employees at the workplace. This procedure deals
with how health and safety is addressed when equipment or materials are purchased.

12.2 Definitions
Nil

12.3 Standard
         DG Act 1985
         OHS Act 1985, Section 21-24
         OHS (Confined Spaces) Regs 1996
         OHS (Manual Handling) Regs 1999
         OHS (Noise) Regs 1992
         OHS (Plant) Regs 1995

12.4 Procedure
         The potential health and safety hazards associated with the purchase of equipment or materials are
          to be evaluated prior to placing a purchase order. The person requesting the item must complete a
          Pre Purchase Checklist (OHS-013/1) and forward it to the authorised person for checking and
          approval.
         Purchase specifications should include detailed descriptions of the items, as well as reference to
          relevant legislation and standards. Any special health and safety requirements identified from the
          checklist should be included in the purchase specifications.
         Repeat purchases of the same item may be covered by the original Pre Purchase Checklist.
         All items are to be checked upon receipt to confirm that they meet the purchase specification.

12.5 Responsibility
(Note: A person/job title should be allocated overall responsibility for the implementation of this
procedure)

12.6 Audit Records
         Completed copies of Pre Purchase Checklists & Purchase Orders
         Evaluations for all purchases not covered in standard items

12.7 Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated.

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                                                        EXAMPLE PTY. LTD.
                                                  OH&S PROCEDURES MANUAL

Section: 13      OH&S Evaluation of Proposed Contractors

13.1 Purpose
This procedure aims to ensure that all services supplied to the organisation by contractors meet both
external and internal health, safety and environmental standards.

13.2 Definitions
Services include any service which is provided by individuals who are not direct employees of the
organisation such as cleaners, gardeners, maintenance, electrical work, building etc.

13.3 Standard
         OHS Act 1985, Section 21(3)

13.4 Procedure
         When it is proposed to use contractors to provide services to the organisation, the Contract Manager
          must determine the health and safety requirements that are to be incorporated into the works.
          Consultation with end users, internal consultative structures and those with specialist expertise may be
          required to help define these requirements for each contract.
         If tenders are called the potential contractors will be required to submit details of their health and
          safety management system with their tender.
         As part of the selection process, the Contract Manager shall complete a review of the potential
          contractors’ health and safety management system (See OHS-014/1 attached) to ensure that they
          are capable of performing the work safely and meeting the requirements specified.
         Any site specific health and safety requirements are to be determined when the formal contract is
          being prepared and attached to the contract documents. (See OHS-014/2 attached)
         Regular checks are to be conducted to confirm that the contractor is conforming with the health
          and safety requirements of the contract.
         The Contract Manager may develop a list of approved/preferred contractors to call upon at short
          notice for minor contract works, without the need to conduct a separate evaluation of their health
          and safety management system for each new contract. Contractors on the approved/preferred list
          shall be subject to periodic reviews of their health and safety systems and actual performance.

13.5 Responsibility
(Note: A person/job title should be allocated overall responsibility for the implementation of this
procedure)

13.6 Audit Records
         Contract/tender documents
         Completed evaluations of contractors OHS management systems
         Site safety requirements and contractor performance reviews
         Approved supplier lists and supplier agreements


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13.7 Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated.




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Section: 14      Permit To Work

14.1 Purpose
To describe a formal system to control employees and contractors performing potentially dangerous work
which has been assessed as having a high risk of injury and or loss to plant and property.

14.2 Definitions
A permit to work system is a formal written system used to control certain types of potentially hazardous
work. It also is a way of establishing communication and understanding between organisational personnel
requiring the work to be done and the personnel or contractors who are going to execute the work.

14.3 Standard
The Occupational Health and Safety Act 1985 requires work practices, in particular hazardous work
practices, to be made as safe as is practicable. Appropriate supervision, information, instruction and
training of such work practices is also required.
Specific legislative requirements must be met when designing a permit to work procedure eg
         Occupational Health and Safety Act 1985, Section 21 (1), 21(2) & 21(4)
         Occupational Health and Safety (Plant) Regulations 1995, Reg 716
         Occupational Health and Safety (Confined Spaces) Regulations 1996
         Code of Practice for Confined Spaces
         Code of Practice for Safe Work on Roofs

14.4 Procedure
         Manager XXX in conjunction with the HSR will conduct an assessment of the workplace and work
          tasks to identify those tasks or area where a permit to work will be required.
         Tasks or Areas requiring Permits will be listed on OHS-015/1 with type of permit required.
         Manager XXX will authorise persons with appropriate competency and authority to issue permits.
          Unless there are special circumstances only supervisory staff shall be authorised to issue permits. The
          names of authorised persons shall be included on OHS-015/1.
         Manager XXX will arrange for training for authorised persons and supervisors in “permit to work”
          procedures.
         All contractors must be issued with a permit to work unless specifically exempted in writing by
          Manager XXX. Contractor must have completed site induction before a permit can be issued.
         Completed Permits to Work shall be filed in the Maintenance Department and kept for 2 years.
Responsibilities of the Person authorised to issue each permit
         Ensure all hazards associated with the proposed job have been identified, assessed and controlled
         Be familiar with the intended task(s)
         Ensure that the area and equipment are made safe before hand over



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         Outline how the work is to be undertaken (eg procedures, precautions, equipment, location, start
          time, duration) - verbally and where necessary in writing
         Ensure that copies of all tags and signs are prominently displayed so that personnel are aware that
          the equipment etc is isolated/not to be operated
         Ensure that permits to work are cross referenced effectively with other interacting permits (eg
          confined space entry permit and hot work permit)
Supervisors Responsibility
         Supervisors must understand the work for which a permit has been sought and understand isolation
          and tagging procedures
         Ensure that a permit is granted before work commences
         Ensure that the person(s) doing the work are appropriately qualified to do the work.
         Ensure appropriate persons are informed when a job is completed, suspended or at change of shift
          and that the permit is cancelled or transferred.
Responsibilities of the Person undertaking the work
         Satisfy themselves that they understand the requirements of the permit
         Be skilled, qualified trained and competent to perform the work, including the use of any personal
          protective equipment or rescue equipment
         Adhere to the Permit to Work requirements
         Ensure the job is performed in a safe manner
         Be aware of the hazards that could exist and have the necessary controls in place
         Make equipment and area safe on completion of the task
         Make the work area safe and seek immediate advice if in doubt or if circumstances or conditions
          change




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Permit Types
The following permits are in operation within the organisation:
         Contractor Work Permit
         Hot Work
         Confined Spaces Entry
         Electrical
         Access to Roofs
         Trenching

14.5 Responsibility
(Note: A person/job title should be allocated overall responsibility for the implementation of this
procedure)

14.6 Audit Records
Completed Permits, List of Access Restriction Areas, List of Authorised Persons, Training Register

14.7 Procedure Owner:
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated.




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Section: 15      Personal Protective Equipment and Clothing

15.1 Purpose
To establish a procedure for PPE&C selection, supply, use, replacement, maintenance, training and
instruction, storage and keeping of appropriate records.

15.2 Definitions
PPE&C - personal protective equipment and clothing.

15.3 Standard
         eg. OHS Act 1985 section (21) (1) (2) (c) & (e)
         OHS (Confined Spaces) Regs 1996, Reg 26
         OHS (Plant) Regs 1995, Reg 716
         AS-HB9 Occupational Personal Protection
         AS 3350 Occupational Personal Protection Approval and Test Specification
(There are many standards in relation to safety footwear, gloves, safety belts and harnesses, glasses,
signage, hearing protection, eye protection, helmets, respiratory protection devices, clothing,
washers/disinfectors for respiratory apparatus.)

15.4 Procedure
Hazard Identification Form
Before PPE&C is provided, a ‘Hazard Identification, Assessment & Control’ and ‘Review of Control’ form
OHS-008/1 & 2 must be completed to ensure that PPE&C is the most appropriate control option. The
“hierarchy of control” must be used for risk control. Use of personal protective equipment and clothing
(PPE&C) is only to be considered when more effective control measures have been ruled out as not by
themselves adequate to protect people. Risk control can involve implementing one or more measures from
the hierarchy of control.
2. Purchase specifications
PPE&C must conform to any legislative, Australian Standard and/or Industry Standard requirements or
guidelines. Where applicable PPE&C items must be purchased from suppliers who ensure that only
approved (AS or equivalent marking) PPE&C will be provided and are willing to provide the following
services:
         Advice on the PPE&C
         nformation relating to any test results
         Advice on personal fitting, use, cleaning, maintenance and storage of PPE&C
         A range of sizes (where appropriate)
         Information on the availability and need for replacement parts and when these are required
         Demonstration of the PPE&C

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         Immediate replacement of any defective PPE&C
3. Individual PPE&C Procedures
Each item of PPE&C will have specific procedures outlining;
         What the approved PPE&C item(s) is and where it is required to be worn
         Who is required to wear it & whether it is provided for general or exclusive use
         How it is to be issued
         What initial training and ongoing instruction is needed
         What specific precautions apply, eg cleaning/replacement
         What replacement arrangements exist
         Who is to clean and/or service the PPE
         What signage is required
         What supervision is to be provided
         What, if any, medical monitoring is necessary
         What regular inspections of PPE will be necessary
         What storage arrangements are required
Reviews of the need for and adequacy of PPE&C will be conducted regularly. All reviews will be in
consultation with employees using the PPE&C and reports submitted to Health and Safety Committee.
4. Training
All personnel required to wear PPE&C will be provided with training prior to use. Ongoing training will also
be provided. Training and information for all personnel involved in the successful operation of the PPE&C
program (eg. users, selectors, buyers, storekeepers, maintenance staff, supervisors, trainers) will also be
provided.
5. Responsibilities
A person must be nominated to be responsible for the PPE&C program. Their name and contact number
must be available to all staff involved in the program. The PPE&C program must be monitored and
evaluated regularly.
6. Compliance
Compliance to each specific PPE&C procedure by individual should be recognised. Where there is non
compliance this must be investigated to ascertain the reason(s) and handled in accordance with personnel
procedures.


15.5 Audit Records
         Name and contact number of PPE&C Program Coordinator
         Completed Hazard Assessments OHS-008/1
         PPE&C procedures
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         Employee PPE&C Issue Forms
         PPE&C replacement records
         PPE&C Inspections (including use and storage of PPE&C) (see also OHS-028)
         PPE&C Maintenance Logs eg breathing apparatus
         Employees Training Registers
         Purchasing Records
         PPE&C Reviews

15.6 Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated.




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Section: 16      Task Competencies Licenses and Training Requirements

16.1 Purpose
To identify the competencies, training and licence requirements for all tasks in the organisation.

16.2 Standard
         OHS Act 1985, Section 21 (2) (e)
         OHS (Asbestos) Regs 1992, Reg 21
         OHS (Certification of Plant Users & Operators) Regs 1994
         OHS (Confined Spaces) Regs 1996, Reg 26
         OHS (Manual Handling) Regs 1999
         OHS (Noise) Regs 1992, Reg 17
         OHS (Plant) Regs 1995, Reg 7 & 6 (1)a
         DG (Explosives) Regs 1988, Regs 304, 401, 559
         DG (Transport) Regs 1987, Reg 213

16.3 Procedure
1. Each Section Manager shall arrange for all significant tasks performed in the section to be assessed for
   task competencies, training and licence requirements.
2. The assessments shall be documented on the form OHS-017/1 and filed in the Task Register.
3. The Task Register shall be used to identify appropriate personnel to perform particular tasks and must
   be included in selection of new employees.
4. An employee must not commence in a position unless they fulfil the Task Register requirements. This
   does not mean that a person will not be considered for a task where they do not meet the requirements
   specified in the Task Register but that they cannot start their duties until the requirements specified in
   the Task Register are fulfilled (eg. the appropriate training for the position).
5. In assessing the competency requirements for a task the following must be taken into account;
         Hazard Identification and Risk Assessment for the task,
         Legal requirements associated with the task,
         Position description,
         Standard Operating Procedures,
         Equipment used,
         Level of supervision,
         Organisational requirements for health and safety training (see table OHS-037/3)




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16.4 Responsibility
(Note: A person/job title should be allocated overall responsibility for the implementation of this
procedure)

16.5 Audit Records
         Task Registers for each operational area
         Training / Skills Register for all Employees including Contractors
         Ref. Forms OHS-021/1 & OHS-037/1

16.6 Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated




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Section: 17         Workplace Access

17.1 Purpose
To ensure that appropriate facilities are provided for employees.

17.2 Definitions
Appropriate Facilities - Equipment, amenities and space provided for the welfare and comfort of employees
as determined in accordance with the location and conditions in the workplace..

17.3 Standard
(including relevant legislation)
         eg. Code of Practice (Workplaces)

17.4 Procedure
Department Managers in conjunction with the Health and Safety Committee and HSRs shall conduct a
written assessment of facilities required by staff every 12 months ie
         Dining facilities - dining rooms/areas
         Change rooms
         Other storage facilitieis
         Washing accomodation
         Emergency washing facilities
         Drinking water
         Workplace environment - heating/cooling/ventilation
         Outside work - shelters, toilets, communication
         Workplace design, layout, space including aisleways & passageways & means of egress
         Task lighting
         Workplace cleanliness
         Seating
         Floor insulation
         Toilets
The assessment is to be forwarded to XXX and the OHS Committee with any recommendations for
improvement.


17.5 Responsibility
(Note: A person/job title should be allocated overall responsibility for the implementation of this
procedure)

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         Annual assessment of facilities

17.6 Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated.




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Section: 18      Safety Signs

18.1 Purpose
To implement a process to determine safety and warning sign requirements in each area of the
organisation. This procedure is applicable to all permanent and temporary signs used in the organisation,
where the signs convey information with a health, safety or environmental focus.

18.2 Definitions
Nil

18.3 Standard
         OHS Act 1985 Section 21 (2) (e)
         OHS (Confined Spaces ) Regulations 1996, Reg 20
         OHS (Noise) Regs 1992, Reg 14
         DG (Explosives) Regulations 1988, Regulations 715 & 736
         DG (Storage & Handling) Regulations 1989, Part 3, Division 1
         DG (Transport) Regulations 1987, Regulation 423
         Commonwealth ADG Code and Transport (DG) Reform Regs
         AS 1319-1994 - Safety Signs for the Occupational Environment
         AS 1345-1995 - Identification of the Contents of Piping, Conduits and Ducts
         AS/NZS 2293-1995 - Emergency Evacuation Lighting for Buildings
         Building Code of Australia 1990

18.4 Procedure
1. Each Section Manager, in conjunction with the Health and Safety Representative, will assess the area(s)
   under their control to determine what safety signs should be displayed and where the signs should be
   placed. This process will also cover the requirements for any temporary signs. (see Form OHS-020/1)
2. In assessing the need for safety signs the Section Manager shall liaise with other section managers to
   ensure that the sign requirements are uniform across the worksite.
3. The Section Manager shall be responsible for maintaining the standard of signs in the area(s) under
   their control.
4. Regular workplace inspections must include a check on the adequacy of signs with a health, safety or
   environmental focus.


18.5 Responsibility
(Note: A person/job title should be allocated overall responsibility for the implementation of this
procedure)

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18.6 Audit Records
         Current assessment of HAZCHEM sign requirements
         Current assessment of emergency and exit sign requirements
         Current assessment of other sign requirements (protective equipment, speed, entry restrictions, etc)
         List of permanent signs and their locations
         List of temporary signs and locations where they are stored
         Monthly hazard inspections

18.7 Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated.




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Section: 19      Registration of Plant and Design Notification

19.1 Purpose
The procedure aims to ensure the registration and/or design notification of all plant operated by the
organisation in accordance with or prescribed by legislation. All plant owned and operated by the
organisation is subject to this procedure. All plant (including vehicles) which is hired, leased or otherwise
procured and operated by a representative/employee of the organisation is subject to confirmation that
the plant is registered as required.

19.2 Definitions
         Plant - as defined in OHS (Plant) Regs 1995, Reg 106

19.3 Standard
(including relevant legislation)
         OHS (Plant) Regs 1995, Reg 1007, Schedule 2
         DG (Explosives) Regs 1988, Reg 551
         DG (Transport) Regs 1987, Reg 200

19.4 Procedure
1. Items of plant which require registration are to be recorded on the Plant Registration Inventory. (Form
   OHS-022/1) This list is to be reviewed at six monthly intervals by the Manager ................ to ensure that
   it is current. Payment of registration shall be subject to confirmation that items of plant are on the
   current Inventory. The registration certificates shall be retained in accordance with the Health and
   Safety Records Management procedure OHS-036.
2. Section Managers shall notify the Manager ...................... within 1 week of delivery of new equipment.
3. Responsibility (Note: A person/job title should be allocated overall responsibility for the implementation
   of this procedure)

19.5 Audit Records
         Copies of current registration certificates
         Copies of confirmation of plant design notification
         Plant Registration Inventory OHS-022/1



19.6 Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated




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Section: 20      Defective Plant and Equipment

20.1 Purpose
To provide a means by which unsafe plant and equipment can be identified, removed from service and
maintenance work requested.

20.2 Definitions
Isolation of plant: lock out, quarantine or other means by which plant and equipment is removed from its
source of energy, and thereby prevented from being inadvertently operated
Tagging: secure attachment of a tag or notice to the item of plant and equipment, which displays a
prominent warning, and includes the name of the person who is authorised to attach/remove the tag and
the date the tag was attached

20.3 Standard
         OHS Act 1985, Section 21 (2)(a)
         OHS (Plant) Regs 1995, Reg 708
         Code of Practice - Plant, Section 21.7

20.4 Procedure
1. Where an employee identifies an item of equipment that appears unsafe, the employee shall turn off
   the equipment, and/or immediately notify the relevant Supervisor. Note: In the absence of an available
   Supervisor, the employee should notify the Health and Safety Representative for the area, or a
   management representative. If none of the above is available the employee who has identified the
   problem should affix an “Unsafe - Do Not Operate” tag to the equipment.
2. Where the equipment is confirmed as unsafe, the Supervisor shall affix an “Unsafe - Do Not Operate”
   tag in a prominent position on the equipment. Where possible the Supervisor shall isolate the
   equipment. (see also OHS-024) Portable equipment shall be placed in the “out of service” location in the
   store.
3. The Supervisor or employee shall complete the Defective Plant Report OHS-023/1.

20.5 Responsibility
(Note: A person/job title should be allocated overall responsibility for the implementation of this
procedure)
         Completed copies of Form OHS-023/1



20.6 Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated.

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Section: 21      Plant and Equipment Isolation

21.1 Purpose
To ensure the safety of persons working on or near plant and equipment that is in the process of being
cleaned, serviced, repaired or altered. (This procedure links with OHS-015 & OHS-023)

21.2 Definitions
         Authorised Person: A competent person with written approval to perform checks and issue permits
          related to isolation procedures.
         Isolation: The removal of the energy source from an item of equipment in such a way as to prevent
          the possibility of inadvertent energisation of the whole or a specified section of that equipment. The
          de-energisation must also prevent the introduction of contaminants or conditions through equipment
          such as piping, ducts, vents, drains, conveyors, service pipes and fire protection equipment, into
          working areas defined as “confined spaces”.
         Energy Sources: electrical, mechanical, hydraulic, pneumatic, chemical, thermal, gravitational etc
         Isolation Measures: locks, tags, closing and blanking, removal of mechanical linkages, blocks, slings
          etc

21.3 Standard
The isolation procedures developed for each item of equipment must ensure that persons are safeguarded
whilst working on or near the vicinity of that equipment at all times.
         OHS (Plant) Regs 1995, Regs 706, 712
         OHS (Confined Spaces) Regs 1996, Regs 17, 18 & 19

21.4 Procedure
1. Manager X will ensure hazard identification, risk assessment and risk control is performed as described
   in OHS-008 for all tasks involving maintenance, set-up or other work on equipment.
2. Tasks identified by the Risk Assessment Team as needing isolation procedures shall be listed on OHS-
   024/1, and appropriate work instructions developed and documented. The work instruction will include:
         the condition under which an isolation procedure is to be implemented,
         the means and sequence by which the isolation will be achieved,
         what checks are to be performed prior to the commencement of work,
         name/position of persons authorised to perform checks and issue permits related to isolation
         any other special requirements
3. Before allowing work to commence, the relevant authorised person will verify that the isolation is in
   place according to the documented procedure.
4. Authorised persons will be trained in all aspects of isolation relevant to their work area.
5. Employees and the relevant employee health and safety representative (HSR) shall be consulted in the
   development of the “isolation” work instructions.

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6. Regular workplace inspections shall examine conformance with isolation instructions.
7. Where appropriate, signs will be displayed on equipment which describe the isolation measures to be
   taken
Responsibility (Note: A person/job title should be allocated overall responsibility for the implementation of
this procedure)

21.5 Audit Records
         Documented isolation procedures
         Completed access permits (refer OHS-015)
         Workplace inspection records
         Training records

21.6 Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and u




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Section: 22       First Aid

22.1 Purpose
These procedures outline the first aid arrangements and facilities within the organisation to ensure that
emergency treatment is provided for persons suffering injury or illness at work. They also cover the first aid
treatment of non employees who may visit the workplace.

22.2 Definitions
         First Aid Facilities - includes first aid kits and contents, first aid rooms and equipment

22.3 Standard
         Code of Practice for First Aid in the Workplace

22.4 Procedure
1. Each Section Manager shall arrange for a first aid assessment of the area(s) of responsibility.
2. The first aid assessment shall be performed by the Manager (or nominated person) the Health and
   Safety Representative and relevant first aid personnel.
3. The assessment team will;
         identify and assess workplace risks through examination of previous work related injury and illness
         • determine the appropriate first aid facilities and training required through an assessment
          conducted in consultation with employees which follows the process in the referenced Code of
          Practice. The outcome of the assessment will be documented on the form OHS-027/1
4. The Section Managers shall ensure that all designated first aiders have current certificates and that a
   record of these is retained on the Training Register OHS-037/1 or First Aider Register OHS-027/2.
5. The Section Manager shall check first aid facilities on a regular basis and keep a record of these checks
   using the inspection record OHS-028/2.
6. The Section Manager shall ensure that all first aid treatment is recorded.
7. The Section Manager shall review the first aid system every year.

22.5 Responsibility
(Note: A person/job title should be allocated overall responsibility for the implementation of this
procedure)


22.6 Audit Records
         First Aid Assessment Report Form OHS-027/1
         Workplace Inspection Records OHS-027/2
         First Aider Register OHS-027/2 or Training Register OHS-037/1


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         First Aid Treatment Register

22.7 Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated.




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Section: 23      Workplace Inspections

23.1 Purpose
The objective of this procedure is to describe the process whereby management and employees may
together identify hazards and take action to prevent injuries and illnesses arising out of work at the
organisation's workplaces. The process involves inspection, communication, evaluation and review. A key
feature of the process is to ensure management accountability and the commitment of all personnel to
hazard elimination and control. This is a formal process and must be complemented by informal inspections
on a more regular basis, eg. daily.

23.2 Definitions
Nil

23.3 Standard
         OHS Act 1985, Section 21(4) (d) and 31(1)
         DG (Storage & Handling) Regs 1989, Reg 434
         Code of Practice for Workplaces

23.4 Procedure
Formal hazard inspections will be undertaken:
         • Daily (or for certain tasks or procedures as they are undertaken) for certain operations by
          nominated management and employee health and safety representatives, eg Hot Work, Confined
          Spaces Entry, Loading/unloading, etc. or in the case of power presses and other such equipment
          which are subject to frequent modifications. (Editor's note: These should be listed here)
         • Monthly in each area by the supervisor and the employee health and safety representative
         (Editor's note: or more regularly if the workplace is hazardous eg. chemical facility or subject to
          frequent changes eg. transport depot)
         • 3 monthly by the area manager and an employee representative (See note above)
         • 6 monthly by the Health and Safety Committee.
2. All personnel will be provided with induction training in use of the procedures and refresher training at
least annually. Where changes occur, training will be provided to ensure all personnel are familiar with the
revised procedures.
3. An inspection calendar (OHS-028/1) will be prepared each year by the Health and Safety Committee.
Completion of each inspection will be recorded on the calender which is maintained by ----------------. A copy
of the calendar will be provided Area managers and to the CEO 6 monthly.
4. Checklists prepared specifically for each area (OHS-028/2) will be utilised for each of these inspections.
The checklist will include a check on any controls implemented as a result of a Risk Assessment Team
Report (refer OHS-008).
5. Reports attached to each inspection checklist will be submitted to the Health and Safety Committee.

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                                               OH&S PROCEDURES MANUAL

7. All area personnel will have access to inspection reports.
8. The process will be reviewed by the Health and Safety Committee annually.

23.5 Responsibility
(Note: A person/job title should be allocated overall responsibility for the implementation of this
procedure)

23.6 Audit Records
         Copies of inspections in accordance with this procedure
         Calendar of inspections (Form OHS-028/1)

23.7 Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated




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Section: 24      Workplace Environmental Monitoring

24.1 Purpose
The following procedure aims to ensure that all workplace monitoring required by internal or external
requirements is met. These requirements may be legislation based or be contained in a recognised standard
or code, from an external or organisational source. This procedure is linked to the workplace inspection
procedure. (OHS-028)

24.2 Definitions
Atmospheric monitoring: The use of suitable and valid sampling and analytical techniques to estimate the
exposure of employees to airborne substances through inhalation. This should be carried out by a
competent and trained person.

24.3 Standard
         OHS Act 1985, Section 21 (4) (d)
         OHS (Asbestos) Regs 1992, Regs 24 (5) & 24 (6)
         OHS (Confined Spaces) Regs 1997, Regs 18 & 19

24.4 Procedure
1. The need for workplace monitoring will be established through reference to legislation, standards and
   codes.
2. Atmospheric monitoring of hazardous substances will be undertaken
         where personal exposure requires measurement to ensure compliance with exposure standards,
         after process modifications or changes to work practices that may adversely affect employee
          exposure,
         as a check of the effectiveness of control measures
         to assist in the design or selection of controls to reduce exposure,
         to test atmosheres in confined spaces
         continuously on processes involving highly dangerous substances.
3. The requirements for environmental monitoring which is determined through the above, is to be
   documented and carried out in accordance with the schedule attached as Form OHS-029/1.

24.5 Responsibility
(Note: A person/job title should be allocated overall responsibility for the implementation of this
procedure)


24.6 Audit Records
         A current schedule

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                                                   EXAMPLE PTY. LTD.
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         Records of monitoring in accordance with the schedule

24.7 Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated




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Section: 25      Health Monitoring

25.1 Purpose
This procedure outlines the health monitoring requirements within the organisation. While this procedure
is largely based on legislative requirements, the organisation will undertake any other recommended health
surveillance.

25.2 Definitions
Nil

25.3 Standard
(including relevant legislation)
Health monitoring will be undertaken in accordance with legislative requirements and any other
recommended standard or code in Australia. This includes the following legislation.
         OHS Act 1985 , Section 21(4) (a), (31) (2) (a) & 31 (3)
         OHS (Asbestos) Regs 1992, Reg 35
         OHS (Lead Control) Regs 1988, Regs 11,16 & 17
         OHS (Noise) Regs, 1992 Reg 15
         Health (Radiation Safety) Regs 1994 , Part 10
         Health (Pest Control Operators) Regs, 1992 Reg 11
         Guidelines for Health Surveillance [NOHSC:7039(1995)]
         National Model Regulations for the Control of Workplace Hazardous Substances [NOHSC:1005(1994)]

25.4 Procedure
1. The OHS Committee will determine the requirements for health monitoring in consultation with a
   relevant medical (or other specialist) expert. Health surveillance will be considered for employees who
   have been identified in the workplace assessment as having exposure to hazardous substances listed in
   Schedule 3 of the National Model Regulations for the Control of Workplace Hazardous Substances
   [NOHSC:1005(1994)] and the exposure to the hazardous substance is such that it is likely that an
   adverse effect on the employee’s health may occur under the particular conditions of work.
2. A list will then be prepared which details the appropriate health monitoring eg. hearing tests, blood and
   urine lead levels, asbestos, etc to be undertaken in the organisation, together with an explanation of
   how each will be undertaken, from the initial explanation to employees to the follow up stage. (see
   Form OHS-030/1)
3. The Health and Safety Committee will monitor all aspects of the program yearly to ensure its
   effectiveness.




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4. The health monitoring program is the responsibility of ............................ and records will be the s Note:
   This time periodkept by ........................ for 60 years. (Editor should cover most legislative
   requirements)
5. The method of medical record retention will be specified in the Health and Safety Record Management
   Procedure OHS-036.
6. All health monitoring tests and programs will be made available to employees free of charge
7. All employees subject to health monitoring will be provided with a clear explanation of the need for
   monitoring and the process the monitoring will take. This will include the method by which they are
   notified of their monitoring date and how and when they will be notified of the results. Where an
   adverse monitoring result is detected that employee will be provided with appropriate treatment which
   includes counselling. Confidentiality will be maintained at all times and results will only be passed onto
   another party where there is a specific legal requirement.

25.5 Responsibility
(Note: A person/job title should be allocated overall responsibility for the implementation of this
procedure)

25.6 Audit Records
         Employee Health Monitoring Register (Form OHS-030/1)
         Health Monitoring Assessment Report
         Schedule for monitoring, screening and testing
         Health Monitoring Results/Reports
         Health and Safety Committee Reports/Minutes

25.7 Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated.




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                                                       EXAMPLE PTY. LTD.
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Section: 26      Hazard Reporting

26.1 Purpose
This procedure describes how hazards are reported by employees. The Hazard Report applies to the
reporting of any health and safety issues other than personal injury. (The Incident form is to be used for this
purpose) The procedure applies to all employees and the employees of contractors.

26.2 Definitions
         Hazard - potential to cause injury or damage.

26.3 Standard
         eg OHS Act 1985, Section 21 (4) (ca), 31 (2) (a)
         OHS (Asbestos) Regs 1992, Reg 22 (7)

26.4 Procedure
1. The Workplace Manager shall ensure that the Hazard Report Form is available to all employees in all
   work locations.
2. The Workplace Manager shall ensure that the “Report That Hazard” notice is prominently displayed in
   all work locations. (refer OHS-031/2)
3. If there is an immediate risk of injury or illness an employee shall take action to make the area safe,
   ensuring their own safety is not jeopardised and immediately report the hazard to their supervisor
4. Employees shall immediately report any hazard to their supervisor and complete the Hazard Report
   Form. (OHS-031/1) The employee should keep a copy of the completed form.
5. The supervisor on receipt of the Hazard Report Form shall:
         • take action to remove the hazard if possible
         • take action to prevent employees being exposed to the hazard
         • forward the Hazard Report to the Manager XXX within 1 day of receiving the report.
6. The Manager XXX shall forward all Hazard Reports to the Health and Safety Committee and shall allow
   the relevant employee health and safety representative access to the Hazard Report file.
7. Copies of Hazard Reports are to be filed at each location under “Hazard Reports”.
8. The Workplace Manager is to ensure that an explanation of this procedure is included in the induction
   for new employees and contractors. (refer OHS-038)
9. The Workplace Manager is to ensure that the Hazard Reporting Procedure is explained in workgroup
   meetings every 6 months. (refer OHS-007)




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26.5 Responsibility

26.6 Audit Records
         Copies of Hazard Report Forms OHS-031/1 in all locations
         Copies of completed Forms OHS-031/1
         Health and Safety Committee reports/Minutes
         Copies of “Report That Hazard” (OHS-031/2) on workplace notice boards

26.7 Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated.




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Section: 27      Injury and Incident Reporting and Investigation

27.1 Purpose
This procedure describes the internal and external incident reporting and recording requirements of the
organisation, and the procedure for accident/incident investigation. They specify who does the reporting,
recording and investigating of incidents, and what forms must be completed.

27.2 Definitions
Nil

27.3 Standard
         eg. OHS (Incident Notification) Regs 1997
         OHS (Lead Control) Regs 1988, Regs 16 & 17
         OHS (Noise) Regs 1992, Reg 15
         DG (Explosives) Regs 1988, Regs 120, 122
         DG (Storage & Handling) Regs 1989, Part 3
         DG (Transport) Regs 1987 , Division 2
         Accident Compensation Act 1985.

27.4 Procedure
Notification to WorkCover
1.1 Serious Injury & Dangerous Occurrence [ref. OHS (Incident Notification) Regs 1997]
10. The Victorian WorkCover Authority (WorkCover) is to be immediately notified in the event of an
    incident which falls within Reg 7 or 8 of the Regulations. Where a death has occurred, and where
    practicable in every other case, the site of the incident will be preserved until otherwise directed by a
    WorkCover inspector. The Incident Notification Form (OHS-032/1) is to be completed and sent to the
    nearest Victorian WorkCover Authority Office within 48 hours. Copies are to be retained in accordance
    with OHS-036. Unit Managers are responsible for notification to WorkCover. A copy of the Incident
    Notification form must be forwarded to the General Manager within 8 hours of the incident.
1.2 Other Injuries/Illnesses/Incidents Requiring Notification
Responsibility is allocated to the following people/positions to notify WorkCover pursuant to the adjacent
regulations:
         Manager OHS (Lead Control) Regs 1988, Regs 16, 17
         Manager OHS (Noise) Regs 1992, Reg 15
         Manager DG (Explosives) Regs 1988, Regs 120, 122
         Manager DG (Storage & Handling) Regs 1989, Part 3
         Manager DG (Transport) Regs 1987, Part 3, Division 2
         Manager Accident Compensation Act 1985

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2 Injury/Incident Reporting
1. The Injury/Incident Report (Form OHS-032/2) is to be completed by the employee or the immediate
   supervisor within 12 hours of the injury or incident. All injuries are to be reported. Incidents where a
   person could have been injured or equipment damaged must be reported. It is the responsibility of the
   Section Supervisor to ensure the completed Injury/Incident Report is sent to the location indicated on
   the form within 24 hours of the time of the injury or incident. On receipt of an Injury/Incident Report,
   the Section Manager shall immediately arrange for an investigation to be commenced.
2. Injury/Incident Report Forms shall be accessible to all staff. Supervision shall ensure that all staff are
   aware of the location of Injury/Incident Report Forms. The Section Manager shall file all Injury/Incident
   Reports in the Register of Injuries and Incidents.
3 Investigation
1. For all injuries and incidents, an investigation report (Form OHS-032/3) is to be completed by the
   Supervisor or Section Manager in conjunction with the employee involved and the employee health and
   safety representative for the area. Training in accident investigation will be provided to supervisors and
   employee health and safety representatives. The report is to be completed within 24 hours of the
   incident and forwarded to the Section Manager
2. Each investigation should have attached to it a copy of the Injury/Incident Report. All WorkCover claims
   must have an investigation report completed.

27.5 Responsibility
(Note: A person/job title should be allocated overall responsibility for the implementation of this
procedure)

27.6 Audit Records
         Incident Notification Forms (OHS-032/1)
         Schedule 3 Forms per OHS (Lead Control) Regs 1988
         Schedule Forms as per OHS (Noise) Regs 1992
         Dangerous Goods Incident Reports
         Injury/Incident Reports (Form OHS-032/2)
         Results of biological monitoring for lead exposure
         Investigation Forms (OHS-032/3)
         Training Registers

27.7 Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated.




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                                                       EXAMPLE PTY. LTD.
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Section: 28      Materials Storage and Transportation

28.1 Purpose
To ensure that all materials are stored and transported in a manner that prevents any potential hazard to
persons or the environment.

28.2 Definitions
Vehicle - describes any powered plant designed to transport one or more persons

28.3 Standard
         OHS Act 1985, Section 21 (2)(b)
         OHS (Asbestos) Regs 1992, Reg 34
         OHS (Plant) Regs 1995, Regs 713 & 714
         AS 4084-1993 Steel Storage Racking
         AS 4068-1993 Flat Pallets for Materials Handling
         Fork Lifts must comply with the requirements of the SAA Industrial Truck Code

28.4 Procedure
Storage
   1. All materials will have a designated storage area which caters for the maximum amount likely to be
      stored, and ensures that there will be clear areas in front of walkways, fire exits, fire equipment and
      electrical switchboards etc.
   2. Sufficient lighting will be provided to ensure all operations in the area will be safely performed.
   3. All containers will be durably and accurately labelled as to their contents.
   4. All storages areas will display signs which describe the materials to be stored and the capacity
      allowed. Racking and free stacks are to be stable and protected against vehicle impact where
      appropriate.
   5. Racking and pallets are to be in good condition. Any damage to racking is to be reported to the area
      supervisor immediately.
   6. Hazardous materials storage areas will ensure product stability and segregation from any potentially
      reactive materials. The storage will display appropriate signs (refer OHS-020) and emergency
      procedures, fire fighting equipment, personal protective equipment and clothing and employee
      training will be maintained.
   7. Only competent persons are permitted to operate forklifts and trucks. Such operators must be
      familiar with the storage systems in any particular area.
   8. Pedestrian and vehicle will be separated where possible by painted lines and signs.
   9. Appropriate speed limits will be identified, signed and monitored.

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   10. Storage areas and equipment will be inspected regularly. (OHS-028)
Transportation
   1. Work instructions will be developed for the loading, unloading and transport of all materials.
   2. These instructions will include designated transport routes
   3. All materials transported will be accurately and durably labelled where appropriate.
   4. All vehicles will display information relating to the contents and capacity of tanks or other
      containers on board.
   5. Vehicles will be weighed prior to entering/leaving the site
   6. Emergency arrangements, appropriate employee training and any necessary protective equipment
      will be provided in relation to any hazardous materials transport (refer to OHS-034).
   7. Vehicles will be inspected daily [including any mechanical aids used to load/unload]
   8. Drivers will maintain daily inspection logs

28.5 Responsibility
(Note: A person/job title should be allocated overall responsibility for the implementation of this
procedure)

28.6 Audit Records
         Inspections of storage areas and vehicles
         Vehicle Logs
         Relevant Work Instructions

28.7 Procedure Owner




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Section: 29      Hazardous Substances Control

29.1 Purpose
This procedure aims to outline all aspects associated with the safe use, storage and transportation of
hazardous substances. This procedure applies to all materials which meet the definition of a hazardous
substance and which are stored, handled, transported or used or created as a result of processes at the
workplace.

29.2 Definitions
         Hazardous substances - means as defined as a substance which;
             o   is listed on the National Occupational Health and Safety Commission’s List of Hazardous
                 Substances [NOHSC:10005(1994)] or
             o   as classified by either the manufacturer or importer in accordance with the National
                 Occupational Health and Safety Commission’s Approved Criteria for Classifying Hazardous
                 Substances [NOHSC:1008(1994)]
             o   and includes any substance or article listed in the Australian Code for the Transport of
                 Dangerous Goods by Road and Rail (ADG Code)
         MSDS - material safety data sheet.

29.3 Standard
         OHS Act 1985, Section 24 (3) (c)
         OHS (Asbestos) Regs 1992 , Regs 22 (3) & 34 (1)
         DG Act 1985, Section 31 (1) (b)
         DG (Explosives) Regs 1988, Regs 315 & 1108
         DG (Liquefied Gases Transfer) Regs 1987
         DG (Storage & Handling) Regs 1989
         DG (Transport) Regs 1987
         Environment Protection Act 1970 and subordinate regulations
         National Code of Practice for the Preparation of Material Safety Data Sheets [NOHSC 2011(1994)]
         National Standard for Control of Hazardous Substances
         Model Regulations [NOHSC:1005(1994)] and Model Code of Practice [NOHSC:2007(1084)]
         National Guidance Note for the Labelling of Workplace Substances [NOHSC:3013(1991)]
         National Code of Practice for the Labelling of Workplace Substances [NOHSC:2012(1994)]
         National Standard for Approved Criteria for Classifying Hazardous Substances [NOHSC:1008(1994)]
Hazardous substances controls will be implemented in accordance with legislation covering health and
safety, dangerous goods and environment, as well as the National Standards for Hazardous Substances.
Where possible the need for hazardous substances will be eliminated.



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29.4 Procedure
1. Each Area will allocate a responsible officer for the coordination of hazardous substances. These officers
   will have expertise in hazardous substances or will undertake suitable training.
2. An overall Coordinator will be appointed to ensure that the entire storage of hazardous substances at
   any site meets legislative obligations. Area officers will liaise with the coordinator. In addition to any
   other specific duties, it is the Coordinator’s responsibility to liaise with the relevant legislative
   authorities and emergency services. This includes the need to ensure that a current Dangerous Goods
   Manifest is prepared and available in the event of any emergency. He/she is also responsible to ensure
   that the site’s emergency plans incorporate actions to be taken where hazardous substances are or may
   be involved.
3. The Health and Safety Committee will monitor the procedure's effectiveness. Other factors to be
   considered in a comprehensive procedure are:
         new substances
         assessments
         central register and MSDSs listing (Form OHS-034/1)
         packaging
         information -including authorisation, training (Form OHS-034/2), PPE and emergency procedures.
         signage
         storage
         use
         transportation
         disposal
         inspections

29.5 Responsibility
(Note: A person/job title should be allocated overall responsibility for the implementation of this
procedure)

29.6 Audit Records
         Hazardous Substances Assessment Factor Calculation
         Hazardous Substances / Dangerous Goods Manifest
         MSDS Register (OHS-034/1)
         Folders/Computer records of MSDS
         Hazardous Substances Inspections
         Hazardous Substances Disposal Reports
         Health and Safety Committee Review/Minutes
         Training Registers (and summary form OHS-034/2)

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29.7 Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated




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Section: 30      Waste Management

30.1 Purpose
This procedure aims to outline the safe removal of waste from the organisation.

30.2 Definitions
Waste: (ref. Environment Protection Act 1970) includes
         any matter whether solid, liquid, gaseous or radio-active which is discharged, emitted or deposited in
          the environment in such volume, consituency or manner as to cause an alteration in the
          environment;
         any discarded, rejected, unwanted, surplus or abandoned matter;
         any otherwise discarded, rejected, abandoned, unwanted or surplus matter intended for –
             o   recycling, reprocessing, recovery or purification by a separate operation from that which
                 produced the matter; or
             o   sale: and
         any matter prescribed to be waste.

30.3 Standard
         Environment Protection Act 1970 and subordinate regulations including;
         Environment Protection (Transport) Regulations 1987

30.4 Procedure
1. The Environment Protection Authority requires an organisation to handle, treat and dispose of certain
   waste in defined ways under their legislation. All waste at the workplace which meets the definition of
   prescribed waste under EPA guidelines is to be identified and appropriate measures documented for
   safe disposal in accordance with legislative requirements. (Form OHS-035/1)
2. Reviews of the waste handling procedures will be conducted at 3 monthly intervals.

30.5 Responsibility
(Note: A person/job title should be allocated overall responsibility for the implementation of this
procedure)

30.6 Audit Records
         3 Monthly Waste Reviews
         Current Waste listing (OHS-035/1)

30.7 Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated.


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                                                 OH&S PROCEDURES MANUAL

Section: 31      OH&S and Environmental Records Management

31.1 Purpose
To outline the records maintenance requirments for health, safety and environmental records. These
requirements are designed to meet any standards imposed upon the organisation by legislation, Australian
Standards, Insurance Companies, customers and other relevant bodies.

31.2 Definitions
Nil

31.3 Standard
         OHS Act 1985, Section 21 (4) (b) & 31 (3)
         OHS (Asbestos) Regs 1992, Regs 21, 24, 32 & 35
         OHS (Confined Spaces) Regs 1996, Regs 15 (4), 22 (4)
         OHS (Incident Notification) Regs 1997, Reg 9
         OHS (Lead Control) Regs 1988, Regs 11 & 16
         OHS (Noise) Regs 1992, Reg 15
         OHS (Plant) Regs 1995, Reg 703 (3)
         DG Act 1985, Section 30
         DG (Storage & Handling) Regs 1989, Regs 200, 207, 308 & 434
         Accident Compensation Act 1985, Section 101
         AS 1885 - 1991 National Standard for Workplace Injury and Disease

31.4 Procedure
1. Records relating to the health and safety of employees and to the activities of the organisation shall be
   identified, collected and retained for the appropriate period of time and in a manner which protects
   their respective confidentiality.
2. Responsibility will be allocated for the retention of each identified record type.
3. Responsible persons will also ensure that access to each record is confined to the persons identified and
   authorised to do so.
4. An overall register will be kept which identifies all record types, and the storage and disposal
   requirements (Form OHS-036/1)


31.5 Responsibility
(Note: A person/job title should be allocated overall responsibility for the implementation of this
procedure)


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31.6 Audit Records
         Current list of records kept by the organisation (Form OHS-036/1)
         Records kept in accordance with procedures

31.7 Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated




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                                                     EXAMPLE PTY. LTD.
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Section: 32      Employee Competenct, License and Training Records

32.1 Purpose
The purpose of this procedure is to identify the current training level of each employee and to identify what
further training is required. The Analysis also provides the organisation with a method of targeting future
training requirements.

32.2 Definitions
Nil

32.3 Standard
         OHS Act 1985, Section 21 (2) (e)
         OHS Asbestos Regs 1992, Reg 21
         OHS (Confined Spaces) Regs 1996, Reg 26
         OHS (Lead Control) Regs 1988, Reg 15
         OHS (Manual Handling) Regs 1999
         OHS (Noise) Regs 1992, Reg 17
         OHS (Plant) Regs 1995, Reg 716
         DG (Liquefied Gases Transfer) Regs 1987, Reg 18
         DG (Storage & Handling) Regs 1989, Reg 427

32.4 Procedure
1. Training will be provided to all personnel so as to enable them to perform tasks safely and to assist
   them to support the existing health and safety management systems in accordance with their areas of
   responsibility.
2. Procedure OHS-017 provides for identification of the competencies, licences and training needs for all
   tasks and positions in the organisation.
3. Section Managers should record the competencies, licences and training of all section staff on OHS-
   037/1.
4. Section Managers should sight licences and check they are valid. A photocopy of all licences should be
   filed on the individual employee’s personal file.
5. Section Managers are to keep the Employee Competency, Licence and Training Record in the Training
   Register and this information is to be used when allocating tasks or selecting personnel for new
   positions or functions.
6. Employee Competency, Licence and Training Records are to be updated within two weeks of new
   information being received.
7. A “Record of Attendance at Training” is to be completed by the person responsible for providing the
   training and a copy must be sent to the relevant Section Manager (Form OHS-037/2)
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8. For personnel attending an external course, direct supervisors will complete the Attendance Sheet
   attached to this procedure and send a copy to the relevant Section Manager who will arrange for the
   record to be added to the Employee Competency, Licence and Training Record and for the Training
   Attendance Record to be filed in the Training Register.

32.5 Responsibility
(Note: A person/job title should be allocated overall responsibility for the implementation of this
procedure)

32.6 Audit Records
         Training Registers
         Induction Registers
         Training Schedules
         Personnel Records for Individual Employees

32.7 Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated.




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                                                      EXAMPLE PTY. LTD.
                                                OH&S PROCEDURES MANUAL

Section: 33      Health and Safety Induction Program

33.1 Purpose
To set out the arrangements for induction of new employees, transferred employees, employees of
contractors and visitors.

33.2 Definitions
         Visitors: persons who are accompanied at all times on site by an employee of XXXX

33.3 Standard
         OHS Act 1985, 12 (2) (e)

33.4 Procedure
1. New and Transferred Employees
1.1 Pre-employment check (Form OHS-038/1) to be completed by Human Resource Department prior to
    commencement
1.2 “First Day Induction” is to be provided by the relevant Manager/supervisor. All items on the First Day
    Induction Checklist OHS-038/2 are to be explained to the employee. A record of this induction is to be
    signed by the Supervisor and employee and held under “Induction Records” in the Department file.
2. Employees of Contractors
1.3 2.1 Contractor induction is to be provided by the Manager responsible for the contract or an employee
    delegated by that Manager. All items on the Contractor Induction Checklist (OHS-038/3) are to be
    explained and the Record of Induction signed by both the person providing the induction and the
    contractor’s employee. This record is to be filed by the section responsible for the contract.
3. Visitors
1.4 3.1 Visitors are to sign in a visitors book at the site. They are to be provided with a “Visitor Induction
    Card” (OHS-038/4) at the time of signing.

33.5 Responsibility
(Note: A person/job title should be allocated overall responsibility for the implementation of this
procedure)

33.6 Audit Records
         Induction Training Forms
         Schedule of Induction Training

33.7 Procedure Owner
Note: An individual or position should be assigned ownership to ensure the procedure is maintained and
updated

Page 66

				
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