The Summit at Riverview
Home Owners’ Association
Board of Directors Regular Meeting Minutes
Aug 8, 2006
22102 39 Place South
Kent, Washington 98032
Meeting called to order by: President Dick Nielsen
Time: 7:10 p.m.
Present: Dick Nielsen Absent: Larry Bell
Barbara Jennings Lydia Plummer
Irene Stotz Steve Oldham
Jim Hondle/CDC Property Mgr
Minutes will be approved by: Board of Directors
Minutes of previous meetings: Barbara Jennings moved to approve and accept the
July 11, 2006 minutes. The motion was seconded by Liz Cyers and passed unanimously.
President’s Report: Dick Nielsen (attached)
Polygon – Dick Nielsen, Bob Curran, Mark Jobe and Steve Oldham met with the developer’s
representative, Chris Landschulz, Risk Manager, to discuss to the HOA’s most recent
response to the proposed resolution of repair, paint and reserve issues. A copy of the follow-
up letter Dick sent to Mr Landschulz, dated August 7, 2006, is on file. The board discussed
each of these issues and the HOA’s response to them at length. The BoD expressed their
unanimous agreement on each. A follow-up meeting will be scheduled.
Landscaping – Tom’s Tree Service has sent a refund check for the recent improper staking
Irrigation – Koester has found the length of watering times to be inadequate, and needed
adjustments have now been made. One zone was found not working properly and has been
corrected. Koester has retained a full-time employee, dedicated to work with irrigation
systems. The Front Gate watering problem has been conveyed to the Master Association
manager who will in turn forward the concern to Highlander for action. The condition of the
grass continues to deteriorate. Dick requested Koester to aerate the lawn areas immediately.
A work order for same has been signed and returned to Koester yesterday, August 7. (Copy
Units for sale or vacant – 22016 remains on the market.
Exterior GFI electrical outlets – Pyramid will contact individual residents to schedule
installation times. Residents will be billed directly by Pyramid, at the time of installation. Cost
per outlet to be installed, including tax will be $127.30.
Master Association – Regular Meeting took place on August 3.
o Landscaping Issues – Several were discussed.
o Fence Repairs – Between the Summit and the Park. Other properties are having
problems with homeowners putting dirt up against the bottom of the fences.
o Walking Trail at Riverview – A somewhat lengthy discussion took place regarding the
current status and condition of the trail between The Pointe and The Terrace. The trail
is frequently used by many, is only paved part way, and is considered to be possibly
unsafe at the far end. The anticipated costs vs benefits of several options for an
upgraded repair (paving) were discussed by the Master Association BoD members.
Further study of these options, their benefits and costs is still required. Updates will be
provided to the BoD.
Aug 8, 2006 Regular Board Meeting
Master Association – (cont)
o West Valley @ 212 retail development – A member of the Master Association BoD
met with the developers to discuss potential retail plans. The developers thanked us
for our input, but were not responsive to that input.
o Right Turn Restriction at S 216 St & Riverview Blvd – Dick reported that he asked the
other HOA presidents to join him in his efforts to straighten the eastbound traffic lane of
Riverview Blvd at the intersection and allow right turns on to S 216th St. Dick has sent
an e-mail to Kent Councilman Harmon which was followed by supporting letters from
the HOA presidents of The Landings, The Reserve and The Heights.
Treasurer’s Report: Liz Cyers
Financials, including delinquencies, water and electrical, were reviewed and discussed.
High-yield CDs (Reserve Accounts) – The BoD discussed the possibility of obtaining a
higher interest rate on our reserve funds, through high-yield CD’s, presently offered at a local
banking institution (BECU). Most of our reserve would be in CDs and could be easily rolled
over to obtain the greater return. Barbara made a motion that the president and treasurer be
given authority to move our reserve accounts to BECU high-yield CDs. The motion was
seconded by Liz and passed unanimously. Dick will follow up on this.
CDC Manager’s Report: Jim Hondle, CDC Property Mgr (See full report)
Audit – is now finally completed (in draft form)
Residential Information Forms – Sent to residents; most completed and returned.
Reserve Account Status – (See full report)
2007 Proposed Budget – Jim has begun work on this in preparation for the upcoming
Annual Budget Ratification meeting with the homeowners in December, 2006.
603-01 – Polygon Update: See: President’s Report.
603-10 – Newsletter: Liz Cyers – The next issue will be delivered in November.
Upcoming Annual Budget Ratification Meeting (2 Tuesday in December) will be
HOA Building & Common Area Insurance Coverage
Details of present coverage were reviewed and discussed. Some homeowners
continue to voice uncertainties about the coverage they may need or want. Dick and
Jim concurred that homeowners needed to discuss HO-6 coverage and any other
types of recommended coverage with their individual carriers. Homeowner questions
relate primarily to How much? What kind? Flood? Earthquake? (Is this will be
addressed in the news letter?)
Neighborhood Block Watch Program: Due to Larry’s absence, this will be discussed
further at a later time. This is still a work in progress.
603-11 – Maintenance Schedule: Steve distributed an updated schedule and discussed the
work still needed to be done to achieve desired purpose. He also discussed the
revisions to the last draft presented to the BoD.
603-12 – Garage Sale: Tabled; Lydia absent. Liz stated that other communities did not wish
to participate due to recent area-wide garage sale held at the Riverview Community
Church and outcome.
604-01 – Unit Rental Limitations: Tabled.
605-04 – New Resident Roster: Barbara reported that the update forms were distributed to
residents and were beginning to be returned.
Aug 8, 2006 Regular Board Meeting
605-05 – Vehicle Registration: Dick reported that there were a few residents in violation of
parking requirements. When appropriate, letters will be sent to them advising them
of the HOA’s right to tow. Jim reminded the Board that a signature is required on the
606-02 – Outdoor Electrical Outlets: Pyramid to begin installation. Will contact individual
residents to schedule installations.
607-01 – ACC Request for Window Replacement: Single request is pending, awaiting
go-ahead, dependent on progress of settlement with Polygon. Several other
homeowners have also expressed an interest in upgrading existing fixed/picture
windows with replacement windows that open.
608-01 – Bids for painting – Still awaiting bid from the company that painted the first six
buildings. We will also try to get other bids.
608-02 – Landscape policy for view restrictions – While the BoD unanimously agreed that
a need exists to establish a policy regarding this concern, they also agreed that within
reason, living plants, trees, etc do continuously grow. EPA landscaping requirements must
also be met and maintained. Thus, the possibility of obstructing views is very real and will not
always result in removal at HOA or homeowner expense.
Announcements: The next regular board of directors meeting will be held on September 12, 2006.
Adjournment: As there was no further business to be discussed, Dick adjourned the meeting
adjourned the meeting at 9:15 p.m.
Submitted by: I Stotz Date: September 12, 2006
Irene Stotz, Secretary
Approved by: BOD Date: September 12, 2006